HomeMy WebLinkAbout2016-05-25; Carlsbad Golf Lodging Business Improvement District; ; Approve reimbursement requests Carlsbad Golf Lodging Business Improvement DistrictAB# 05-16-25
MTG. 5-25-16
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests CGLBID STAFF
Carlsbad Golf Lodging Business
GENERAL Improvement District (CGLBID) COUNSEL
RECOMMENDED ACTION:
(1~
Adopt Resolution No. 2016-4G approving the Reimbursement Requests from the Sheraton
Carlsbad and the Grand Pacific Palisades Hotel of approved golf related expenses and
authorizing staff to process the payment.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel and is recommending the board approve the attached Resolution
approving the reimbursement requests and authorizing staff to process the payment for the
expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of April 31, 2016 CGLBID Assessment revenue was $1,289,215. Reimbursement requests
from the Sheraton Carlsbad were $14,528 of which $14,528 is available and is being
recommended for payment. Reimbursement requests from the Grand Pacific Palisades were
$4,915 of which $4,915 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2016-4G approving the Reimbursement Requests from the Sheraton
Carlsbad and the Grand Pacific Palisades Hotel of approved golf related expenses and
authorizing staff to process the payment.
A. Summary of CGLBID Assessment collections and summary of Requests for
Reimbursement
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, cheryl.gerhardt carlsbadca.gov
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RESOLUTION NO. 2016-4G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING REIMBURSEMENT REQUESTS
EXHIBIT 1
WHEREAS, at its November 27,2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shown at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the May 25 reimbursement requests shown at Exhibit
A and authorizes staff to pay the following amounts to the following hotels:
Sheraton Carlsbad
Grand Pacific Palisades Hotel
$14,528
$4,915
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3. That the approved Annual Report of the Carlsbad Golf Lodging Business
Improvement District will be presented to the City Council for their approval at a June
2016 meeting.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging Business Improvement District of the City of
Carlsbad held on the ---'1=2=th.:..___ day of ____ J_u_l..._y ______ , 2016 by the
following vote, to wit:
AYES: Samietz, Stripe.
NOES: None.
ABSENT: Onizuka.
TIM STRIPE, Chai
ATIEST:
~~~~·~ ~~
BARBARA ENGLES
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
-2-
Summary of CGLBID Assessment Collections
Less 4% Available
Total Admin Deposits
Property Deposits Fee (A)
Grand Pacific Palisades Hotel 170,067 6,803 163,264
Park Hyatt Aviara 507,526 20,301 487,225
Sheraton Carlsbad Resort 477,706 19,108 458,598
Carlsbad By the Sea 133,916 5,357 128,559
1,289,215 51,569 1,237,646
Expenses
Previously
Approved
but not Paid
paid (B)
25,894 158,349
2 474,215
25,739 444,069
43,470
51,635 1,120,103
EXHIBIT A
Account
Balance
(A)-(B)
4,915
13,010
14,528
85,089
117,543
Check
Request
amount
4,915
14,528