HomeMy WebLinkAbout2017-06-29; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
AB#06-17-33 Approve Reimbursement Requests CGLBID STAFF C.24/Carlsbad Golf Lodging Business
Improvement District (CGLBID)GENERAL
MTG.06-5-17 COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No.2017-1OG,2017 -11G and 2017-12G approving the Reimbursement
Requests from Carlsbad by the Sea, Sheraton Carlsbad, Grand Pacific Palisades Hotel, and Park
Hyatt Aviara of approved golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27,2012 meeting,the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID).Hotels (as that term
is defined in Carlsbad Municipal Code §3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process.The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID,as well as marketing related capital improvements such as golf-related signage,golf
related equipment and to pay for the related administrative costs.Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense.Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement.Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel,Park Hyatt Aviara and the Carlsbad by the Sea Resort and is
recommending the board approve the attached Resolutions approving the reimbursement requests
and authorizing staff to process the payments for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of April 13,2017 CGLBID Fund Balance was $111,468.Reimbursement requests from
Carlsbad by the Sea were $4,800 of which $4,800 is available and is being recommended for
payment.The Sheraton Carlsbad had $6,318 of prior period approved but unreimbursed
expenses, of which $6,318 is available and is being recommended for payment. The Grand Pacific
Palisades had $4,002 of prior period approved but unreimbursed expenses,of which $4,002 is
available and is being recommended for payment.Reimbursement requests from the Park Hyatt
Aviara were $14,417 of which $14,417 is available and is being recommended for payment
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1.Resolution No. 2017-1OG approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
2.Resolution No.2017-11G authorizing staff to process the payment of approved golf
related expenses from the Sheraton Carlsbad and the Grand Pacific Palisades Hotel.
3.Resolution No. 2017-12G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
A.Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT:Cheryl Gerhardt, 760-602-2425, cheryl.gerhardt@carlsbadca.gov
EXHIBIT 1
1 RESOLUTION NO.2017-1OG
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT,APPROVING THE CARLSBAD BY THE SEA
4 REIMBURSEMENT REQUEST
5 WHEREAS,at its November 27, 2012 meeting, the Carlsbad City Council adopted
6
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID);and
8 WHEREAS,members of the district are assessed $2 per occupied room night which is
9
remitted to the city monthly through the current Transient Occupancy Tax collection process;
10 and
11 WHEREAS,the proceeds of the additional assessment shall be used to promote golf
12 related tourism within the boundaries of the district; and
13 WHEREAS,each assessed hotel would determine how to spend the funds collected by
14
their respective property provided the expenditures are for an approved golf related expense; and
15 WHEREAS, reimbursement of these expenses would be made quarterly upon approval
16 of the CGLBID Board up to the amount collected per property minus administrative fees per the
17 reimbursement process; and
18 WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
19
recommending the Board approve these reimbursements and authorize staff to pay the requests
20 up to the amount available.
21 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
22 Golf Lodging Business Improvement District,as follows:
23
1.That the above recitations are true and coned.
24 2.The CGLBID Board approves the June 5 reimbursement request from Carlsbad By
25
the Sea and authorizes staff to pay $4,800 to Carlsbad By the Sea.
26
27
28
1
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
2
Directors of the Carlsbad Golf Lodging District on the 01 day of
3 June-2017, by the following vote to wit:
4
AYES:Chairperson Stripe, Board Members Samietz, Sims and Stull
5
NOES:
6
ABSENT:Board Member Becerra
7
ABSTAIN:
8
9
Tim Stripe
10 Chair
11 ATTEST:
nJ12
13 BARBARA ENGLESON
Pro Tern Clerk ofthe
14 Carlsbad Golf Lodging Business Improvement District
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EXHIBIT 2
1 RESOLUTION NO.2017-11G
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT,APPROVING GRAND PACIFIC PALISADES
4 HOTEL AND SHERATON CARSLBAD'S REIMBURSEMENT
REQUESTS
5
6 WHEREAS,at its November 27, 2012 meeting, the Carlsbad City Council adopted
7 Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
8 (CGLBID);and
9 WHEREAS,members of the district are assessed $2 per occupied room night which is
10 remitted to the city monthly through the current Transient Occupancy Tax collection process;
11 and
12 WHEREAS,the proceeds of the additional assessment shall be used to promote golf
13 related tourism within the boundaries ofthe district; and
14 WHEREAS,each assessed hotel would determine how to spend the funds collected by
15 their respective property provided the expenditures are for an approved golf related expense; and
16 WHEREAS, reimbursement of these expenses would be made quarterly upon approval
17 of the CGLBID Board up to the amount collected per property minus administrative fees per the
18 reimbursement process; and
19 WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
20 recommending the Board authorize staff to pay the requests up to the amount available.
21 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
22 Golf Lodging Business Improvement District,as follows:
23 1.That the above recitations are true and correct.
24 2.The CGLBID Board authorizes staff to pay $4,002 to the Grand Pacific Palisades
25 Hotel and $6,318 to the Sheraton Carlsbad.
26
27
28
1
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
2
Directors of the Carlsbad Golf Lodging District on the Z4 day of
3 JUJAL 2017, by the following vote to wit:
4
AYES:Board Members Samietz, Sims and Stull
5
NOES:
6
ABSENT:Board Member Becerra
7
ABSTAIN:Chairperson Stripe
8
9
Ulrich Samietz
10 Vice Chair
11 ATTEST:
12
rix\A13ARBARA ENGLESON
Pro Tern Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
15 m
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EXHIBIT 3
1 RESOLUTION NO. 2017-12G
2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT,APPROVING THE PARK HYATT AVIARA
4 REIMBURSEMENT REQUEST
5 WHEREAS,at its November 27, 2012 meeting, the Carlsbad City Council adopted
6 Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
7 (CGLBID);and
8 WHEREAS, members of the district are assessed $2 per occupied room night which is
9
remitted to the city monthly through the current Transient Occupancy Tax collection process;
10 and
11 WHEREAS,the proceeds of the additional assessment shall be used to promote golf
12 related tourism within the boundaries of the district; and
13 WHEREAS,each assessed hotel would determine how to spend the funds collected by
14
their respective property provided the expenditure are for an approved golf related expense; and
15 WHEREAS, reimbursement of these expenses would be made quarterly upon approval
16 of the CGLBID Board up to the amount collected per property minus administrative fees per the
17 reimbursement process; and
18 WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
19
recommending the Board approve these reimbursements and authorize staff to pay the requests
20 up to the amount available.
21 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
22 Golf Lodging Business Improvement District,as follows:
23
1.That the above recitations are true and correct.
24
2.The CGLBID Board approves the June 5 reimbursement request from the Park Hyatt
25 Aviara and authorizes staff to pay $14,417 to the Park Hyatt Aviara.
26
27
28
1
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
2
Directors of the Carlsbad Golf Lodging District on the 2'1 day of
3
2017, by the following vote to wit:
4
AYES:Chairperson Stripe, Board Members Sims and Stull
5
NOES:
6
ABSENT:Board Member Becerra
7
ABSTAIN:Board Member Samietz
8
9
m Stripe
10 Chair
11 ATTEST:
12
13 BARBARA ENGLESON
Pro Tern Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
15 M
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EXHIBIT A
Summary of CGLBID Assessment Collections
Carry over
Account Deposits Account expenses Check
Balance Paid April 2017-Less 4%Balance Pending from Request
Property 4/13/17 4/13/17 May 2017 admin fee 6/29/17 Approval 4/13/17 Amount
Grand Pacific Palisades Hotel 3,773 (3,773)10,064 (403)9,661 4,002 4,002
Park Hyatt Aviara 43,945 (22,216)30,838 (1,234)51,333 14,417 14,417
Sheraton Carlsbad Resort 9,175 (9,175)22,402 (896)21,506 6,318 6,318
Carlsbad By the Sea 54,575 (24,000)6,568 (263)36,880 4,800 4,800
Total 111,468 (59,164)69,872 (2,795)119,381 19,217 10,320 29,537
June 5, 2017 Reimbursement Requests
Grand
Sheraton Pacific Park Hyatt Carlsbad By
Carlsbad Palisades Aviara the Sea Total
Advertising and Marketing 3,668 4,800 8,468
Public Relations -
Sales Personnel Salary 10,749 10,749
carry forward expenses 6,318 4,002 10,320
6,318 4,002 14,417 4,800 29,537