HomeMy WebLinkAbout2017-08-09; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 08-17-34
MTG. 08-9-17
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests CGLBID STAFF
Carlsbad Golf Lodging Business
Improvement District (CGLBID) GENERAL
COUNSEL
RECOMMENDED ACTION:
(_I~
-
Adopt Resolutions No. 2017-13G and 2017-14G approving the Reimbursement Requests from
Sheraton Carlsbad, Grand Pacific Palisades Hotel, and Park Hyatt Aviara of approved golf related
expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the Sheraton Carlsbad,
Grand Pacific Palisades Hotel, and Park Hyatt Aviara and is recommending the board approve the
attached Resolutions approving the reimbursement requests and authorizing staff to process the
payments for the expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of July 31, 2017 CGLBID Fund Balance was $136,587. The Sheraton Carlsbad had $15,043 of
prior period approved but unreimbursed expenses, of which $15,043 is available and is being
recommended for payment. The Grand Pacific Palisades had $7,775 of prior period approved but
unreimbursed expenses, of which $7,775 is available and is being recommended for payment.
Reimbursement requests from the Park Hyatt Aviara were $10,986 of which $10,986 is available
and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2017-13G authorizing staff to process the payment of approved golf
related expenses from the Sheraton Carlsbad and the Grand Pacific Palisades Hotel.
2. Resolution No. 2017-14G approving the Reimbursement Requests from Park HyattAviara
of approved golf related expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2425, cheryl.gerhardt@carlsbadca.gov
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2017-13G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL AND SHERATON CARSLBAD'S REIMBURSEMENT
REQUESTS
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board authorizes staff to pay $7,775 to the Grand Pacific Palisades
Hotel and $15,043 to the Sheraton Carlsbad.
1
2
3
4
5
6
7
8
9
10
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _9_day of
_A_u_g_u_s_t _____ 201 7, by the following vote to wit:
AYES:Becerra,Stull, Sims
NOES: n/a
ABSENT: Samietz
ABSTAIN: Stripe
l l ATTEST:
12 ~~7/lJ?L__ L
13 BARBARA ENGLESON lj" -
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
I I I
I I I
I I I
I I I
II I
I II
I II
Ill
I I I
I II
Ill
-2-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2017-14G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the August 9 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $10,986 to the Park Hyatt Aviara.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ....2.,_day of
_A_u~g~u_s_t ____ 2017, by the following vote to wit:
AYES: Stripe, Becerra, Stull,Sims
NOES: n/a
ABSENT:Samietz
ABSTAIN: n/a
ATTEST:
\LMm~~
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
I I I
I I I
II I
Ill
Ill
Ill
I I I
II I
I I I
I I I
-2-
EXHIBIT A
Summary of CGLBID Assessment Collections
Carry over
Account Deposits Less 4% Account expenses Check
Balance Paid June 2017 -Admin Balance Pending from Request
Property 6/29/17 6/29/17 July 2017 Fee 8/9/17 Approval 6/29/17 amount
Grand Pacific Palisades Hotel 9,661 4,002 9,410 (376) 14,693 7,775 7,775
Park Hyatt Aviara 51,333 14,417 27,616 (1,105) 63,427 10,986 10,986
Sheraton Carlsbad Resort 21,506 6,318 25,976 (1,039) 40,125 15,043 15,043
Carlsbad By the Sea 36,880 4,800 20,796 (832) 52,044
Total 119,380 29,537 83,798 (3,352) 170,289 10,986 22,818 33,804
August 9, 2017 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the
Carlsbad Palisades Aviara Sea Total
Advertising and Marketing
Public Relations
Sales Personnel Salary 10,986 10,986
carry forward expenses 15,043 7,775 22,818
15,043 7,775 10,986 33,804