HomeMy WebLinkAbout2017-10-18; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 10-17-36
MTG. 10-18-17
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2017-16G, 2017-17G, and 2017-18G approving the Reimbursement
Requests from and Park Hyatt Aviara, Omni La Costa and Carlsbad by the Sea of approved golf
related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the and Park Hyatt
Aviara, Omni La Costa and Carlsbad by the Sea and is recommending the board approve the
attached Resolutions approving the reimbursement requests and authorizing staff to process the
payments for the expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of September 30, 2017 CGLBID Fund Balance was $280,870. Reimbursement requests from
the Park Hyatt Aviara were $44,712 of which $44,712 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $82,666 of which $52,572 is
available and is being recommended for payment. Reimbursement requests from Carlsbad by the
Sea were $7,200 of which $7,200 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2017-16G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2017-1 ?G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2017-18G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2425, cheryl.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2017-16G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 18 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $44,712 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_o_c_t_o_b_e_r ____ 201 7, by the following vote to wit:
AYES:Stripe, Sims, Stull
NOES: n/a
ABSENT: n/a
ABSTAIN: Samietz
Chair
ATTEST:
\i~-o-i?v11t?~ ~
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2017-17G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COST A
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 18 reimbursement request from the Omni
LA Costa and authorizes staff to pay $52,572 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_O_c_t_o_b_e_r ____ 2017, by the following vote to wit:
AYES: Stripe, Stull, Samietz
NOES: n/a
ABSENT: n/a
ABSTAIN: Sims
ATTEST:
(j~m m:,_j~"
BARBARA ENGLESON ~·
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2017-lSG
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 18 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $7,200 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_o_c_t_o_b_e_r ____ 2017, by the following vote to wit:
A YES: Stripe, Samietz. Sims, Stull
NOES: n/a
ABSENT: n/a
ABSTAIN: n/ a
ATTEST:
( A tv1m· s&~i/4oN '-"'-l?rt
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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EXHIBIT A
Summary of CGLBID Assessment Collections
Account Deposits
Balance Paid Aug 2017 -
Property 8/9/17 8/9/17 Sept 2017
Grand Pacific Palisades Hotel 14,693 7,775 10,666
Park Hyatt Aviara 63,427 10,986 33,194
Sheraton Carlsbad Resort 40,125 15,043 27,978
Ca rlsbad By the Sea 52,044 -14,738
Omni La Costa Resort -54,762
Total 170,289 33,804 141,338
October 18, 2017 Reimbursement Requests
Advertising and Marketing
Public Relations
Sales Personnel Salary
carry forward expenses
Sheraton Grand Pacific
Carlsbad Palisades
Carry over
Less 4% Account expenses Check
Admin Balance Pending from Request
Fee 10/18/17 Approval 8/9/17 amount
427 17,157
1,328 84,307 44,712 44,712
1,119 51,941
590 66,192 7,200 7,200
2,190 52,572 82,666 52,572
3,463 272,169 134,578 -104,484
Park Hyatt Carlsbad By the Omni La
Aviara Sea Costa Total
28,350 7,200 38,156 73,706
11,694 11,694
16,362 32,816 49,178
44,712 7,200 82,666 134,578