HomeMy WebLinkAbout2018-01-24; Carlsbad Golf Lodging Business Improvement District; ; AB 1-18-37 Approve Reimbursement RequestsAB# 1-18-37
MTG. 1-24-18
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests CGLBID STAFF
Carlsbad Golf Lodging Business
GENERAL Improvement District (CGLBID) COUNSEL
RECOMMENDED ACTION:
~
Adopt Resolutions No. 2018-19G, 2018-20G, and 2018-21G approving the reimbursement
requests from and Park Hyatt Aviara, Grand Pacific Palisades, Sheraton Carlsbad, and Omni La
Costa of approved golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the and Park Hyatt
Aviara, Grand Pacific Palisades Resort, Sheraton Carlsbad, and Omni La Costa and is
recommending the board approve the attached Resolutions approving the reimbursement requests
and authorizing staff to process the payments for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of December 31, 2017 CGLBID Fund Balance was $335,895. Reimbursement requests from
the Park Hyatt Aviara were $32,306 of which $32,306 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $54,567 of which $54,567 is
available and is being recommended for payment. Reimbursement requests from Sheraton
Carlsbad were $44,868 of which $44,868 is available and is being recommended for payment.
Reimbursement requests from Grand Pacific Palisades were $43,417 of which $28,758 is available
and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2018-19G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2018-20G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2018-22G approving the Reimbursement Requests from Grand Pacific
Palisades and Sheraton Carlsbad of approved golf related expenses and authorizing staff to
process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2425, cheryl.gerhardt@carlsbadca.gov
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2018-19G
RESOLUTION OF THE BOARD OF DIRECTORS OF THR
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 24 reimbursement request from the Park
Hyatt Avia.ra and authorizes staff to pay $32,306 to the Park Hyatt Aviara.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the -2,!day of
_J_a_n_u_a_r_,y.__ ___ 2018, by the following vote to wit:
AYES: Stull, Sims, Rauch
NOES:None
ABSENT: Stripe
c·
ABSTAIN: Samietz
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
-2-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2018-20G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 24 reimbursement request from the Omni
LA Costa and authorizes staff to pay $54,567 to the Omni La Costa.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
26
27
28
PASS ED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_J_a_n_u_a_r_y ___ 2018, by the following vote to wit:
AYES:Samietz, Stull, Ruach
NOES:None
ABSENT :8 tripe
ABSTAIN:sims
ATTEST:
'Ciro Stripe-
~
~~
BAIRBARAENGLESON -~
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
-2-
!!
/Jl.R {{/-I ;) /JJ» I If it
I//{{, (j//lJL
1
2
3
4
s
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2018-21G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL AND SHERATON CARSLBAD'S REIMBURSEMENT
REQUESTS
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board authorizes staff to pay $28,758 to the Grand Pacific Palisades
Hotel and $44,868 to the Sheraton Carlsbad.
EXHIBIT A
Summary of CGLBID Assessment Collections
Carry over
Account · Deposits Less 4% Account expenses Check
Balance Paid Oct 2017 -Admin Balance Pending from Request
Property 10/18/17 10/18/17 Dec 2017 Fee 1/24/18 Approval 10/18/18 amount
Grand Pacific Palisades Hotel 17,157 12,084 483 28,758 43,417 28,758
Park Hyatt Aviara 84,307 44,712 41,959 1,678 79,876 32,306 32,306
Sheraton Carlsbad Resort 51,941 27,230 1,089 78,082 44,868 44,868
Carlsbad By the Sea 66,192 7,200 12,882 515 71,359 -
Omni La Costa Resort 52,572 52,572 70,412 2,816 67,596 54,567 54,567
Total 272,169 104,484 164,567 3,766 325,669 175,158 -160,499
January 24, 2018 Reimbursement Requests
Grand
Sheraton Pacific Park Hyatt Carlsbad By Omni La
Carlsbad Palisades Aviara the Sea Costa Total
Advertising and Marketing 6,523 8,822 17,224 40,173 72,742
Public Relations 3,750 3,750
Sales Personnel Salary 34,595 34,595 15,082 14,394 98,666
carry forward expenses l I --I
44,868 : 43,417 ! 32,306 j 54,567 I 175,158