HomeMy WebLinkAbout2018-04-18; Carlsbad Golf Lodging Business Improvement District; ; AB 4-18-38 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement DistrictAB# 4-18-38
MTG. 4-18-18
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2018-22G, 2018-23G, and 2018-24G approving the reimbursement
requests from and Park Hyatt Aviara, Carlsbad by the Sea, and Omni La Costa of approved golf
related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees. '
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by the and Park Hyatt
Aviara, Carlsbad By the Sea, and Omni La Costa and is recommending the board approve the
attached Resolutions approving the reimbursement requests and authorizing staff to process the
payments for the expenses up to the amount collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of March 31, 2018 CGLBID Fund Balance was $325,584. Reimbursement requests from the
Park Hyatt Aviara were $56,908 of which $56,908 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $79,961 of which $73,670 is
available and is being recommended for payment. Reimbursement requests from Carlsbad by th
Sea were $21,976 of which $21,976 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2018-22G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2018-23G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2018-24G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
A. .Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2018-22G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 18 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $56,908 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ____i_aday of
------"-'A~p'--r ....... i....,l~--2018, by the following vote to wit:
AYES:Stripe, Rauch, Sims
NOES:None
ABSENT: Stull
ABSTAIN~amietz
ATTEST:
~~d.
BARBAR\\ ENGLESON t:f}--:s
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
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RESOLUTION NO. 2018-23G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 18 reimbursement request from Carlsbad By
the Sea and authorizes staff to pay $21,976 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
__ A---=p~r_i_l ____ 2018, by the following vote to wit:
AYES: Sims, Samietz, Stripe
NOES: None
ABSENT: stull
ABSTAIN: Rauch
ATTEST:
Pro Tern C of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
-2-
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RESOLUTION NO. 2018-24G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 18 reimbursement request from the Omni
LA Costa and authorizes staff to pay $73,670 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~ day of
_A_p_r_i_1 _____ 2018, by the following vote to wit:
AYES: Samietz, Rauch. Stripe
NOES:None
ABSENT: Stull
ABSTAIN: Sims
ATTEST:
~_)-~ BARBA E LESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
Ill
-2-
EXHIBIT A
Summary of CGLBID Assessment Collections
Account Deposits
Balance Paid Jan 2018 -
Property 1/24/18 10/18/17 March 2018
Grand Pacific Palisades Hotel 28,758 28,758 11,162
Park Hyatt Aviara 79,876 32,306 37,302
Sheraton Carlsbad Resort 78,082 44,868 30,814
Carlsbad By the Sea 71,359 10,830
Omni La Costa Resort 67,596 54,567 63,168
Total 325,669 160,499 153,276
April 18, 2018 Reimbursement Requests
Advertising and Marketing
Public Relations
Sales Personnel Sa lary
Golf relat ed Equipment
Sheraton Grand Pacific
Carlsbad Palisades
Carry over
Less 4% Account expenses Check
Admin Balance Pending from Request
Fee 4/18/18 Approval 1/24/18 amount
446 10,715 -
1,492 83,380 56,908 56,908
1,233 62,795 -
433 81,756 21,976 21,976
2,527 73,670 79,961 73,670
3,604 312,315 158,845 -152,554
Park Hyatt Carlsbad By the Omni La
Aviara Sea Costa Total
39,712 21,976 2,000 63,688
17,196 27,646 44,842
50,315 50,315
56,908 21,976 79,961 158,845