HomeMy WebLinkAbout2018-08-01; Carlsbad Golf Lodging Business Improvement District; ; AB 8-18-40 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 8-18-40
MTG. 8-1-18
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2018-26G, 2018-27G, 2018-28G and 2018-29G approving the reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad and Park Hyatt Aviara of approved golf related expenses and/or authorizing
staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad and Park Hyatt Aviara and is recommending
the board approve _the attached Resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4%
administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement.
FISCAL IMPACT:
As of June 30, 2018 CGLBID cash balance was $349,953. Reimbursement requests from the Park Hyatt Aviara were $64,522 of which $64,522 is available and is being recommended for payment. Reimbursement requests from Omni La Costa were $57,122 of which $57,122 is available and is
being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $2,406
of which $2,406 is available and is being recommended for payment. Reimbursement requests
from Orand Pacific Resorts was $32,788 of which $24,706 is available and is being recommended
for payment. Reimbursement requests from Sheraton Carlsbad Resort was $98,803 of which
$97,977 is available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1.Resolution No. 2018-26G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
2.Resolution No. 2018-27G approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment.3.Resolution No. 2018-28G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
4.Resolution No. 2018-29G approving the Reimbursement Requests from Grand Pacific Resort and Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment.
A .Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
EXHIBIT A
Summary of CGLBID Assessment Collections
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Account Deposits Less 4% Account Check
Balance Paid April 2018 -Admin Balance Pending Request
Property 4/18/18 4/18/18 July 2018 Fee 8/1/18 Approval amount
Grand Pacific Pa lisades Hotel 10,715 -14,574 583 24,706 32,788 24,706
Park Hyatt Aviara 83,380 56,908 40,344 1,614 65,202 64,552 64,522
Sheraton Carlsbad Resort 62,795 -36,648 1,466 97,977 98,803 97,977
Carlsbad By the Sea 81,756 21,976 15,124 605 74,299 2,406 2,406
Omni La Costa Resort 73,670 73,670 74,868 2,995 71,873 57,122 57,122
Total 312,315 152,554 181,558 4,268 334,057 255,672 246,733
August 1, 2018 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La
Carlsbad Palisades Aviara Sea Costa Total
Advertising and Marketing 23,913 8,075 44,716 2,406 27,209 106,319
Public Relations 750 750
Sa les Personnel Salary 74,140 24,713 19,836 29,913 148,603
Golf related Eq uipment
98,803 32,788 64,552 2,406 57,122 255,672
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RESOLUTION NO. 2018-26G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE OMNI LA COSTA REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the August 1 reimbursement request from the Omni
La Costa and authorizes staff to pay $57,122 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _l_day of
_A_u_g_u_s_t _____ 2018, by the following vote to wit:
AYES:Stripe, Stull, Samietz, Rauch
NOES:None
ABSENT: None
ABSTAIN: None
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-27G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2.The CGLBID Board approves the August 1 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $2,406 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _1_day of
__ A_u_g_u_s_t ___ 2018, by the following vote to wit:
AYES: Stripe, Samietz, Stull
NOES: None
ABSENT:None
ABSTAIN: Rauch
ATTEST:
BARBARA ENGLES
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-28G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board approves the August 1 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $64,522 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _1_day of
__ A_u_g_u_s_t ____ 2018, by the following vote to wit:
A YES:Stripe, Stull, Rauch
NOES~one
ABSENT:None
ABSTAIN: Samietz
ATTEST:
BARBARA ENGLES
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-29G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING GRAND PACIFIC PALISADES HOTEL AND SHERATON CARSLBAD'S REIMBURSEMENT REQUESTS
EXHIBIT 4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1.That the above recitations are true and correct.
2.The CGLBID Board authorizes staff to pay $24,706 to the Grand Pacific Palisades
Hotel and $97,977 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _1_day of
_A_u_g_u_s_t ____ 2018, by the following vote to wit:
A YES: Rauch, Stull, Sarnietz
NOES:None
ABSENT: None
ABSTAIN: Stripe
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Ulrich Samietz
Vice Chair
Carlsbad Golf Lodging Business Improvement District
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