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HomeMy WebLinkAbout2018-08-01; Carlsbad Golf Lodging Business Improvement District; ; AB 8-18-40 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 8-18-40 MTG. 8-1-18 CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL RECOMMENDED ACTION: Adopt Resolutions No. 2018-26G, 2018-27G, 2018-28G and 2018-29G approving the reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad and Park Hyatt Aviara of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad and Park Hyatt Aviara and is recommending the board approve _the attached Resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of June 30, 2018 CGLBID cash balance was $349,953. Reimbursement requests from the Park Hyatt Aviara were $64,522 of which $64,522 is available and is being recommended for payment. Reimbursement requests from Omni La Costa were $57,122 of which $57,122 is available and is being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $2,406 of which $2,406 is available and is being recommended for payment. Reimbursement requests from Orand Pacific Resorts was $32,788 of which $24,706 is available and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort was $98,803 of which $97,977 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse affect on the environment so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1.Resolution No. 2018-26G approving the Reimbursement Requests from Omni La Costa of approved golf related expenses and authorizing staff to process the payment. 2.Resolution No. 2018-27G approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment.3.Resolution No. 2018-28G approving the Reimbursement Requests from Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. 4.Resolution No. 2018-29G approving the Reimbursement Requests from Grand Pacific Resort and Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. A .Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov EXHIBIT A Summary of CGLBID Assessment Collections I Account Deposits Less 4% Account Check Balance Paid April 2018 -Admin Balance Pending Request Property 4/18/18 4/18/18 July 2018 Fee 8/1/18 Approval amount Grand Pacific Pa lisades Hotel 10,715 -14,574 583 24,706 32,788 24,706 Park Hyatt Aviara 83,380 56,908 40,344 1,614 65,202 64,552 64,522 Sheraton Carlsbad Resort 62,795 -36,648 1,466 97,977 98,803 97,977 Carlsbad By the Sea 81,756 21,976 15,124 605 74,299 2,406 2,406 Omni La Costa Resort 73,670 73,670 74,868 2,995 71,873 57,122 57,122 Total 312,315 152,554 181,558 4,268 334,057 255,672 246,733 August 1, 2018 Reimbursement Requests Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La Carlsbad Palisades Aviara Sea Costa Total Advertising and Marketing 23,913 8,075 44,716 2,406 27,209 106,319 Public Relations 750 750 Sa les Personnel Salary 74,140 24,713 19,836 29,913 148,603 Golf related Eq uipment 98,803 32,788 64,552 2,406 57,122 255,672 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-26G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE OMNI LA COSTA REIMBURSEMENT REQUEST EXHIBIT 1 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the August 1 reimbursement request from the Omni La Costa and authorizes staff to pay $57,122 to the Omni La Costa. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _l_day of _A_u_g_u_s_t _____ 2018, by the following vote to wit: AYES:Stripe, Stull, Samietz, Rauch NOES:None ABSENT: None ABSTAIN: None ATTEST: BARBARA ENGLESON Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-27G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST EXHIBIT 2 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2.The CGLBID Board approves the August 1 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $2,406 to Carlsbad by the Sea. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _1_day of __ A_u_g_u_s_t ___ 2018, by the following vote to wit: AYES: Stripe, Samietz, Stull NOES: None ABSENT:None ABSTAIN: Rauch ATTEST: BARBARA ENGLES Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill I II Ill Ill Ill Ill Ill Ill Ill -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-28G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST EXHIBIT 3 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board approves the August 1 reimbursement request from the Park Hyatt Aviara and authorizes staff to pay $64,522 to the Park Hyatt Aviara. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _1_day of __ A_u_g_u_s_t ____ 2018, by the following vote to wit: A YES:Stripe, Stull, Rauch NOES~one ABSENT:None ABSTAIN: Samietz ATTEST: BARBARA ENGLES Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill II I Ill Ill I II Ill Ill Ill Ill Ill I I I -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-29G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING GRAND PACIFIC PALISADES HOTEL AND SHERATON CARSLBAD'S REIMBURSEMENT REQUESTS EXHIBIT 4 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1.That the above recitations are true and correct. 2.The CGLBID Board authorizes staff to pay $24,706 to the Grand Pacific Palisades Hotel and $97,977 to the Sheraton Carlsbad. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _1_day of _A_u_g_u_s_t ____ 2018, by the following vote to wit: A YES: Rauch, Stull, Sarnietz NOES:None ABSENT: None ABSTAIN: Stripe ATTEST: BARBARA ENGLESON Pro Tern Clerk of the Ulrich Samietz Vice Chair Carlsbad Golf Lodging Business Improvement District Ill Ill Ill I II Ill Ill Ill Ill Ill Ill II I -2-