HomeMy WebLinkAbout2018-10-17; Carlsbad Golf Lodging Business Improvement District; ; AB-18-41 Approve Reimbursement RequestsAB# 10-18-41
MTG. 10-17-18
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2018-30G, 2018-31G, 2018-32G and 2018-33G approving the
reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts,
Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses
and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad
by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and
is recommending the board approve the attached resolutions approving the reimbursement
requests and authorizing staff to process the payments for the expenses up to the amount collected
minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of September 30, 2018 CGLBID cash balance was $320,000 Reimbursement requests from
the Park Hyatt Aviara were $23,216 of which $23,216 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $60,851 of which $60,851 is
available and is being recommended for payment. Reimbursement requests from Carlsbad by the
Sea were $26,903 of which $26,903 is available and is being recommended for payment.
Reimbursement requests from Grand Pacific Resorts was $15,576 of which $15,168 is available
and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort
was $38,426 of which $38,426 is available and is being recommended for payment.
Reimbursement requests from the Westin Carlsbad Resort were $13,226 of which $6025 is
available and is being recommended for payment
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2018-30G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2018-31 G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2018-32G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
4. Resolution No. 2018-33G approving the Reimbursement Requests from Grand Pacific
Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses
and authorizing staff to process the payment.
A. .Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, chery/.gerhardt@carlsbadca.gov
EXHIBIT A
Summary of CGLBID Assessment Collections
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Account Deposits Less4% Account Check
Balance Paid June 2018 -Admin Balance Pending Request
Property 8/1/18 8/1/18 Aug2018 Fee 10/17/18 Approval amount
Grand Pacific Palisades Hotel 24,706 24,706 15,800 632 15,168 15,576 15,168
Park Hyatt Aviara 65,202 64,552 47,812 1,912 46,549 23,216 23,216
Sheraton Carlsbad Resort 97,977 97,977 44,002 1,760 42,242 38,426 38,426
Westin Carlsbad Resort --6,276 251 6,025 13,227 6,025
Carlsbad By the Sea 74,299 2,406 20,888 836 91,945 26,903 26,903
Omni La Costa Re sort 71,873 57,122 84,960 3,398 96,313 60,851 60,851
Total 334,057 246,763 219,738 5,391 298,242 178,200 170,589
October 17, 2018 Reimbursement Requests r
Grand
Sheraton Pacific Park Hyatt Carlsbad By Omni La
Carlsbad Palisades Aviara the Sea Costa Westin Total
Advertising and Marketing 5,507 3,073 12,181 26,903 18,560 6,135 72,359
Public Relations -
Sales Personnel Salary 12,504 11,035 27,364 7,092 57,995
Golf related Equipment 32,919 14,927 47,846
38,426 15,576 23,216 26,903 60,851 13,227 178,200
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RESOLUTION NO. 2018-30G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 17 reimbursement request from the Omni
La Costa and authorizes staff to pay $60,851 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_o_c_to_b_e_r ____ 2018, by the following vote to wit:
AYES:Gray, Stripe, Stull, Rauch
NOES: n/a
ABSENT: n/a
ABSTAIN: Hughes
ATTEST:
~~ BftRBARAENGLESON {fl)
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-31G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 17 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $26,903 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_o_c_to_b_e_r ____ 2018, by the following vote to wit:
AYES:Gray, Stripe, Stull, Hughes
NOES: n/a
ABSENT: n/a
ABSTAIN: Rauch
ATTEST:
tJL1 ~ 1)
BARBA~ ENGLESON Cr)
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-32G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 17 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $23,216 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
__ O_c_t_o_b_e_r ___ 2018, by the following vote to wit:
AYES: Stripe, Stull, RAuch, Hughes
NOES: n/a
ABSENT: n/a
ABSTAIN: Gray
ATTEST:
Bh~W====-tP
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2018-33G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board authorizes staff to pay $15,168 to the Grand Pacific Palisades
Hotel, $6,025 to the Westin Carlsbad Resort and $38,426 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
_O_c_t_o_b_e_r ___ 2018, by the following vote to wit:
AYES: Gray, Stull, RAuch, Hughes
NOES: n/a
ABSENT: n/a
ABSTAIN: Stripe
CGLBID Board Member
ATTEST:
~c;-0)
BARBARA ENGLESON :6
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
Ill
Ill
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Ill
Ill
Ill
Ill
Ill
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