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HomeMy WebLinkAbout2018-10-17; Carlsbad Golf Lodging Business Improvement District; ; AB-18-41 Approve Reimbursement RequestsAB# 10-18-41 MTG. 10-17-18 CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL RECOMMENDED ACTION: Adopt Resolutions No. 2018-30G, 2018-31G, 2018-32G and 2018-33G approving the reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of September 30, 2018 CGLBID cash balance was $320,000 Reimbursement requests from the Park Hyatt Aviara were $23,216 of which $23,216 is available and is being recommended for payment. Reimbursement requests from Omni La Costa were $60,851 of which $60,851 is available and is being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $26,903 of which $26,903 is available and is being recommended for payment. Reimbursement requests from Grand Pacific Resorts was $15,576 of which $15,168 is available and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort was $38,426 of which $38,426 is available and is being recommended for payment. Reimbursement requests from the Westin Carlsbad Resort were $13,226 of which $6025 is available and is being recommended for payment ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse affect on the environment so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1. Resolution No. 2018-30G approving the Reimbursement Requests from Omni La Costa of approved golf related expenses and authorizing staff to process the payment. 2. Resolution No. 2018-31 G approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 3. Resolution No. 2018-32G approving the Reimbursement Requests from Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. 4. Resolution No. 2018-33G approving the Reimbursement Requests from Grand Pacific Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. A. .Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, chery/.gerhardt@carlsbadca.gov EXHIBIT A Summary of CGLBID Assessment Collections I Account Deposits Less4% Account Check Balance Paid June 2018 -Admin Balance Pending Request Property 8/1/18 8/1/18 Aug2018 Fee 10/17/18 Approval amount Grand Pacific Palisades Hotel 24,706 24,706 15,800 632 15,168 15,576 15,168 Park Hyatt Aviara 65,202 64,552 47,812 1,912 46,549 23,216 23,216 Sheraton Carlsbad Resort 97,977 97,977 44,002 1,760 42,242 38,426 38,426 Westin Carlsbad Resort --6,276 251 6,025 13,227 6,025 Carlsbad By the Sea 74,299 2,406 20,888 836 91,945 26,903 26,903 Omni La Costa Re sort 71,873 57,122 84,960 3,398 96,313 60,851 60,851 Total 334,057 246,763 219,738 5,391 298,242 178,200 170,589 October 17, 2018 Reimbursement Requests r Grand Sheraton Pacific Park Hyatt Carlsbad By Omni La Carlsbad Palisades Aviara the Sea Costa Westin Total Advertising and Marketing 5,507 3,073 12,181 26,903 18,560 6,135 72,359 Public Relations - Sales Personnel Salary 12,504 11,035 27,364 7,092 57,995 Golf related Equipment 32,919 14,927 47,846 38,426 15,576 23,216 26,903 60,851 13,227 178,200 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-30G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE OMNI LA COSTA REIMBURSEMENT REQUEST EXHIBIT 1 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 17 reimbursement request from the Omni La Costa and authorizes staff to pay $60,851 to the Omni La Costa. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ~day of _o_c_to_b_e_r ____ 2018, by the following vote to wit: AYES:Gray, Stripe, Stull, Rauch NOES: n/a ABSENT: n/a ABSTAIN: Hughes ATTEST: ~~ BftRBARAENGLESON {fl) Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-31G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST EXHIBIT 2 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 17 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $26,903 to Carlsbad by the Sea. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ~day of _o_c_to_b_e_r ____ 2018, by the following vote to wit: AYES:Gray, Stripe, Stull, Hughes NOES: n/a ABSENT: n/a ABSTAIN: Rauch ATTEST: tJL1 ~ 1) BARBA~ ENGLESON Cr) Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-32G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST EXHIBIT 3 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 17 reimbursement request from the Park Hyatt Aviara and authorizes staff to pay $23,216 to the Park Hyatt Aviara. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ~day of __ O_c_t_o_b_e_r ___ 2018, by the following vote to wit: AYES: Stripe, Stull, RAuch, Hughes NOES: n/a ABSENT: n/a ABSTAIN: Gray ATTEST: Bh~W====-tP Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2018-33G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING GRAND PACIFIC PALISADES HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S REIMBURSEMENT REQUESTS EXHIBIT 4 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board authorizes staff to pay $15,168 to the Grand Pacific Palisades Hotel, $6,025 to the Westin Carlsbad Resort and $38,426 to the Sheraton Carlsbad. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ~day of _O_c_t_o_b_e_r ___ 2018, by the following vote to wit: AYES: Gray, Stull, RAuch, Hughes NOES: n/a ABSENT: n/a ABSTAIN: Stripe CGLBID Board Member ATTEST: ~c;-0) BARBARA ENGLESON :6 Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2-