HomeMy WebLinkAbout2019-01-16; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests AB 1-19-42AB# 1-19-42
MTG. 1-16-19
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2019-34G, 2019-35G, 2019-36G and 2019-37G approving the
reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts,
Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses
and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad
by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and
is recommending the board approve the attached resolutions approving the reimbursement
requests and authorizing staff to process the payments for the expenses up to the amount collected
minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of December 31, 2018 CGLBID cash balance was $317,000 Reimbursement requests from the
Park Hyatt Aviara were $35,801 of which $35,801 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $61,049 of which $61,049 is
available and is being recommended for payment. Reimbursement requests from Carlsbad by the
Sea were $2,932 of which $2,932 is available and is being recommended for payment.
Reimbursement requests from Grand Pacific Resorts was $14,127 of which $11,643 is available
and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort
was $22,877 of which $22,877 is available and is being recommended for payment.
Reimbursement requests from the Westin Carlsbad Resort were $19,985 of which $19,985 is
available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2019-34G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2019-35G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2019-36G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
4. Resolution No. 2019-37G approving the Reimbursement Requests from Grand Pacific
Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses
and authorizing staff to process the payment.
A. .Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2019-34G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 16 reimbursement request from the Omni
La Costa and authorizes staff to pay $61,049 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ...l,6_day of
January 2019, by the following vote to wit:
AYES: Rauch, Stripe, Gray
NOES: N/A
ABSENT:Stull
ABSTAIN: Hughes
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-35G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 16 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $2,932 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the --1.6... day of
_,J"-'a=n..._u""'a=r....,y,,__ ___ 2019, by the following vote to wit:
A YES: Stripe, Hughes, Gray
NOES:N/A
ABSENT: Stull
ABSTAIN:Rauch
ATTEST:
Pro Tern Clerk of the
Chair
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-36G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the January 16 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $35,801 to the Park Hyatt Aviara.
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PASS ED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the -1..6.,_day of
_..._J...._a.._.n_...u...._a __ r¾-y ___ 2019, by the following vote to wit:
AYES:Stripe, Stull, Rauch, Hughes
NOES:N/A
ABSENT:N/A
ABSTAIN: Gray
Chair
ATTEST:
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
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RESOLUTION NO. 2019-37G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board authorizes staff to pay $11,643 to the Grand Pacific Palisades
Hotel, $19,985 to the Westin Carlsbad Resort and $22,877 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _ly_day of
--"J--'a=n"--'u=a=r'-"y ____ 2019, by the following vote to wit:
AYES:Stull, Hughes, Gray, Rauch
NOES:N/A
ABSENT: N/A
ABSTAIN:8tripe
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
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EXHIBIT A
Summary of CGLBID Assessment Collections
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Account Deposits Less 4% Account Check
Balance Paid Sept 2018 -Admin Balance Pending Request
Property 10/17/18 10/17/18 Nov 2018 Fee 1/16/19 Approval amount
Grand Pacific Pa lisades Hotel 15,168 15,168 12,128 485 11,643 14,127 11,643
Park Hyatt Aviara 46,549 23,216 40,210 1,608 61,935 35,801 35,801
Sheraton Carlsbad Resort 42,242 38,426 22,994 920 25,890 22,877 22,877
Westin Carlsbad Resort 6,025 6,02S 20,818 833 19,985 24,617 19,985
Carlsbad By the Sea 91,945 26,903 13,868 555 78,355 2,932 2,932
Omni La Costa Resort 96,313 60,851 61,522 2,461 94,523 61,049 61,049
Total 298,242 170,589 171,540 4,401 292,332 161,403 154,287
January 16, 2019 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La
Carlsbad Palisades Aviara Sea Costa Westin Total
Advertising and Marketing 5,321 3,480 16,147 2,932 28,029 9,230 65,139
Public Relations -
Sales Personnel Salary 17,556 10,647 19,654 29,409 15,387 92,653
Golf related Equipment 3,611 3,611
22,877 14,127 35,801 2,932 61,049 24,617 161,403