HomeMy WebLinkAbout2019-04-10; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 4-19-43
MTG. 4-10-19
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions No. 2019-38G, 2019-39G, 2019-40G and 2019-41 G approving the
reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses
and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad
by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and
is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected
minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of March 31, 2019 CGLBID cash balance was $309,000 Reimbursement requests from the
Park Hyatt Aviara were $57,368 of which $57,368 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $56,331 of which $56,331 is available and is being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $25, 138 of which $25,138 is available and is being recommended for payment.
Reimbursement requests from Grand Pacific Resorts was $13,405 of which $13,405 is available
and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort
was $22,674 of which $21,710 is available and is being recommended for payment.
Reimbursement requests from the Westin Carlsbad Resort were $27,413 of which $27,413 is
available and is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2019-38G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2019-39G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2019-40G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
4. Resolution No. 2019-41 G approving the Reimbursement Requests from Grand Pacific
Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses
and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2019-38G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 10 reimbursement request from the Omni La
Costa and authorizes staff to pay $56,331 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ..i.2,_day of
-.a>A+-<p..._r..._i ..._J ____ 2019, by the following vote to wit:
AYES:Rauch, Stripe, Gray
NOES: n/a
ABSENT: Stull
ABSTAIN: Hughes
ATTEST:
13 ~ARBARAENGLESON l/ ~ro Tern Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-39G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 10 reimbursement request from Carlsbad By
the Sea and authorizes staff to pay $26,417 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ~day of
__ A_p_r_i_1 ___ 2019, by the following vote to wit:
AYES:Gray, Hughes, Stripe
NOES: n/a
ABSENT:Stull
ABSTAIN: Rauch
ATTEST:
12 ~ im,rn Jbd:7/lh-
13 BARBARA ENGLESON ~ Tern Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-40G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, eacK assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 10 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $57,368 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ..!1._day of
-----=--=A..i;:_p=-r=-il=--__ 2019, by the following vote to wit:
AYES:Stripe, Rauch, Hughes
NOES: n/a
ABSENT: Stull
ABSTAIN: Gray
ATTEST:
12 '----1~!<.rt~
13 L~RBARA ENGLESON
U"Pro Tern Clerk of the
14 Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-41G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board authorizes staff to pay $7,482 to the Grand Pacific Palisades
Hotel, $20,704 to the Westin Carlsbad Resort and $21,710 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the l•~day of
A?r' \ 2019, by the following vote to wit:
A YES: Gray, Hughes, Rauch
NOES: n/a
ABSENT:Stull
ABSTAIN: 8tripe
Geoff ray
CGL ID Board Member
ATTEST:
12 A
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~RBARA ENdLESON lf Cro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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EXHIBIT A
Summary of CGLBID Assessment Collections
Account Deposits Less4% Account Check
Balance Paid Dec 2018 -Admin Balance Pending Request
Property 1/16/19 1/16/19 Feb 2019 Fee 4/10/19 Approval amount
Grand Pacific Palisades Hotel 11,643 11,643 7,794 312 7,482 13,405 7,482
Park Hyatt Aviara 61,935 35,801 33,128 1,325 57,937 57,368 57,368
Sheraton Carlsbad Resort 25,890 22,877 19,476 779 21,710 22,674 21,710
Westin Carlsbad Resort 19,985 19,985 21,566 863 20,704 27,413 20,704
Carlsbad By the Sea 78,355 2,932 10,264 411 85,277 26,417 26,417
Omni La Costa Resort 94,523 61,049 58,034 2,321 89,186 56,331 56,331
Total 292,332 154,287 150,262 3,689 282,296 203,608 190,012
April 10 2019 Reimbursement Requests '
Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La
Carlsbad Palisades Aviara Sea Costa Westin Total
Advertising and Marketing 4,550 4,172 39,530 26,417 10,424 6,359 91,452
Public Relations 1,041 1,209 2,250
Sales Personnel Salary 17,083 9,233 17,838 23,407 19,845 87,406
Golf related Equipment 22,500 22,500
22,674 13,405 57,368 26,417 56,331 27,413 203,608