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HomeMy WebLinkAbout2019-07-17; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 7-19-46 MTG. 7-17-19 CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL RECOMMENDED ACTION: Adopt Resolutions No. 2019-44G, 2019-45G, 2019-46G and 2019-47G approving the reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code§ 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of June 30, 2019 CGLBID cash balance was $290,000. Reimbursement requests from the Park Hyatt Aviara were $40,648 of which $40,648 is available and is being recommended for payment. Reimbursement requests from Omni La Costa were $80,595 of which $80,595 is available and is being recommended for payment. Reimbursement requests from Carlsbad by the Sea were $24,904 of which $24,904 is available and is being recommended for payment. Reimbursement requests from Grand Pacific Resorts was $12,033 of which $10,265 is available and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort was $22,951 of which $22,951 is available and is being recommended for payment. Reimbursement requests from the Westin Carlsbad Resort were $25,844 of which $25,844 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse affect on the environment so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1. Resolution No. 2019-44G approving the Reimbursement Requests from Omni La Costa of approved golf related expenses and authorizing staff to process the payment. 2. Resolution No. 2019-45G approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 3. Resolution No. 2019-46G approving the Reimbursement Requests from Park Hyatt Aviara of approved golf related expenses and authorizing staff to process the payment. 4. Resolution No. 2019-47G approving the Reimbursement Requests from Grand Pacific Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2019-44G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE OMNI LA COSTA REIMBURSEMENT REQUEST EXHIBIT 1 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 17 reimbursement request from the Omni La Costa and authorizes staff to pay $80,595 to the Omni La Costa. 1 2 3 4 5 6 7 8 9 10 11 12 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ..ll.._day of __ ___:,:J--=u=l:...,y ___ 2019, by the following vote to wit: AYES:Rauch, Stripe, Stull, Gray NOES: None ABSENT: Hughes ABSTAIN: None ATTEST: \ ·bJX'Ow 21lf ~ 13 BARBARA ~LEON ~o Tern Clerk of the 14 Carlsbad Golf Lodging Business Improvement District 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2019-45G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST EXHIBIT 2 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 17 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $24,904 to Carlsbad by the Sea. 1 2 3 4 5 6 7 8 9 10 11 12 13 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the ...1Lday of --------'J=-u=ly.1.--___ 2019, by the following vote to wit: A YES:Stripe, Gray, Stull NOES: None ABSENT: Hughes ABSTAIN:Rauch ATTEST: BARBARA ENGLESON ~ Tern Clerk of the 14 Carlsbad Golf Lodging Business Improvement District 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2019-46G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING THE PARK HYATT AVIARA REIMBURSEMENT REQUEST EXHIBIT 3 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 17 reimbursement request from the Park Hyatt A viara and authorizes staff to pay $40,648 to the Park Hyatt A viara. 1 2 3 4 5 6 7 8 9 10 11 12 13 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the _l2day of __ J..._u .......... ly_,__ ____ 2019, by the following vote to wit: AYES: Rauch, Stripe, Stull NOES: None ABSENT: Hughes ABSTAIN: Gray ATTEST: \~ow.!2171 ~ BARBARA ENGLESON ~ Tern Clerk of the 14 V' Carlsbad Golf Lodging Business Improvement District 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- 2 3 4 5 6 ·7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2019-47G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING GRAND PACIFIC PALISADES HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S REIMBURSEMENT REQUESTS EXHIBIT 4 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the July 17 reimbursement request and authorizes staff to pay $10,265 to the Grand Pacific Palisades Hotel, $25,844 to the Westin Carlsbad Resort and $22,951 to the Sheraton Carlsbad. 1 2 3 4 5 6 7 8 9 10 11 12 13 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the .J.Lday of ___ J_u_l~y ____ 2019, by the following vote to wit: AYES: Gray, Stull, Rauch NOES: None ABSENT:Hughes ABSTAIN: Stripe ATTEST: \_~ ~ R~· BARBARA ENGLESON 14 ~em Clerk of the Carlsbad Golf Lodging Business Improvement District 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- EXHIBIT A Summary of CGLBID Assessment Collections I Account Deposit s Less4% Account Check Balance Paid Mar 2019 -Admin Balance Pending Request Property 4/10/19 4/10/19 May 2019 Fee 7/17/19 Approval amount Grand Pacific Palisades Hotel 7,482 7,482 10,692 428 10,265 12,033 10,265 Park Hyatt Aviara 57,937 57,368 42,002 1,680 40,891 40,648 40,648 Sheraton Carlsbad Resort 21,710 21,710 24,574 983 23,591 22,951 22,951 Westin Carlsbad Resort 20,704 20,704 28,030 1,121 26,908 25,844 25,844 Carlsbad By the Sea 85,277 26,416 15,150 606 73,405 24,904 24,904 Omni La Costa Resort 89,186 56,331 57,746 2,310 88,292 80,595 80,595 Total 282,296 190,011 178,194 4,818 263,351 206,975 205,207 July 17, 2019 Reimbursement Requests Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La Carlsbad Palisades Aviara Sea Costa Westin Total Advertising and Marketing 4,156 2,580 23,682 24,904 15,982 4,802 76,106 Public Relations 955 1,069 2,024 Sales Personnel Salary 17,840 9,453 16,966 32,383 19,973 96,615 Golf related Equipment 32,230 32,230 22,951 12,033 40,648 24,904 80,595 25,844 206,975