HomeMy WebLinkAbout2019-10-23; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 10-19-47
MTG. 10-23-19
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests CGLBID STAFF
Carlsbad Golf Lodging Business
GENERAL Improvement District (CGLBID) COUNSEL
RECOMMENDED ACTION:
(~
Adopt Resolutions No. 2019-48G, 2019-49G, 2019-50G and 2019-51 G approving the
reimbursement requests from Omni La Costa, Carlsbad by the Sea, Grand Pacific Resorts,
Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara of approved golf related expenses
and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1 )) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Omni La Costa, Carlsbad
by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Westin Carlsbad and Park Hyatt Aviara and
is recommending the board approve the attached resolutions approving the reimbursement
requests and authorizing staff to process the payments for the expenses up to the amount collected
minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of September 30, 2019 CGLBID cash balance was $292,000. Reimbursement requests from
the Park Hyatt Aviara were $44,565 of which $44,565 is available and is being recommended for
payment. Reimbursement requests from Omni La Costa were $84,983 of which $77,667 is
available and is being recommended for payment. Reimbursement requests from Carlsbad by the
Sea were $3,243 of which $3,243 is available and is being recommended for payment.
Reimbursement requests from Grand Pacific Resorts was $9,184 of which $9,184 is available and
is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort was
$28,571 of which $28, 194 is available and is being recommended for payment. Reimbursement
requests from the Westin Carlsbad Resort were $33,809 of which $33,441 is available and is being
recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse affect on the
environment so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b)).
EXHIBITS:
1. Resolution No. 2019-48G approving the Reimbursement Requests from Omni La Costa of
approved golf related expenses and authorizing staff to process the payment.
2. Resolution No. 2019-49G approving the Reimbursement Requests from Carlsbad by the
Sea of approved golf related expenses and authorizing staff to process the payment.
3. Resolution No. 2019-50G approving the Reimbursement Requests from Park Hyatt Aviara
of approved golf related expenses and authorizing staff to process the payment.
4. Resolution No. 2019-51 G approving the Reimbursement Requests from Grand Pacific
Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses
and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
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RESOLUTION NO. 2019-48G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE OMNI LA COSTA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 23 reimbursement request from the Omni
La Costa and authorizes staff to pay $77,667 to the Omni La Costa.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ___ll_day of
_O~c_t_o_b_e_r ____ 2019, by the following vote to wit:
A YES: Stripe, Rauch, Gray
NOES: n/a
ABSENT: St ull
ABSTAIN: Hughes
ATTEST:
BARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
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RESOLUTION NO. 2019-49G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 2
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 23 reimbursement request from Carlsbad
By the Sea and authorizes staff to pay $3,243 to Carlsbad by the Sea.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the _2]__ day of
~O~c~t~o~b~e~r~---2019, by the following vote to wit:
AYES: Stripe, Gray, Hughes
NOES: n/a
ABSENT: Stull
ABSTAIN: Rauch
ATTEST:
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
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RESOLUTION NO. 2019-S0G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING THE PARK HYATT AVIARA
REIMBURSEMENT REQUEST
EXHIBIT 3
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 23 reimbursement request from the Park
Hyatt Aviara and authorizes staff to pay $44,565 to the Park Hyatt Aviara.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the ..1]_ day of
....::O::....:c::....:t=..::o::..::b::...:e::..::r=--___ 2019, by the following vote to wit:
AYES: Stripe, Hughes, Rauch
NOES: n/a
ABSENT:Stull
ABSTAIN: Gray
ATTEST:
~-~ '()a\ I BARBARA ESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
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RESOLUTION NO. 2019-SlG
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERA TON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is
remitted to the city monthly through the current Transient Occupancy Tax collection process;
and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditures are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval
of the CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board authorize staff to pay the requests up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the October 23 reimbursement request and authorizes
staff to pay $9,184 to the Grand Pacific Palisades Hotel, $33,441 to the Westin
Carlsbad Resort and $28,194 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
Directors of the Carlsbad Golf Lodging District on the2l_day of
_Q..........,r""-',\1--w.:cb~v~ ___ 2019, by the following vote to wit:
AYES:Hughes, Gray, Rauch
NOES: n/a
ABSENT: St ull
ABSTAIN: stripe
ATTEST:
sh ,c,-:-~en
BARBARA ENGLESON
Pro Tern Clerk of the
ID Board Member
Carlsbad Golf Lodging Business Improvement District
Ill
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EXHIBIT A
Account Deposits Less 4% Account Check
Balance Paid June 2019 -Admin Balance Pending Request
Property 7/17/19 7/17/19 Aug 2019 Fee 10/23/19 Approval amount
Grand Pacific Palisades Hotel 10,265 10,265 9,940 398 9,542 9,184 9,184
Park Hyatt Aviara 40,891 40,648 46,476 1,859 44,860 44,565 44,565
Sheraton Carlsbad Resort 23,591 22,951 28,702 1,148 28,194 28,571 28,194
Westin Carlsbad Resort 26,908 25,844 33,726 1,349 33,441 33,809 33,441
Carlsbad By the Sea 73,405 24,904 19,718 789 67,430 3,243 3,243
Omni La Costa Resort 88,292 80,595 72,886 2,915 77,667 84,983 77,667
Total 263,351 205,207 211,448 5,542 261,135 204,354 196,294
October 23, 2019 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La
Carlsbad Palisades Aviara Sea Costa Westin Total
Advertising and Marketing 21,281 3,698 23,876 3,243 28,297 25,989 106,384
Public Relations 951 1,126 2,077
Sales Personnel Salary 5,326 5,486 20,689 27,104 5,486 64,090
Golf related Equipment 1,013 29,582 1,208 31,803
28,571 9,184 44,565 3,243 84,983 33,809 204,354