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HomeMy WebLinkAbout2020-04-08; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 4-20-50 MTG. 4-8-20 CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL RECOMMENDED ACTION: Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt Aviara, Omni La Costa, Grand Pacific Resorts, Sheraton Carlsbad, and Westin Carlsbad of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea, Grand Pacific Resorts, Sheraton Carlsbad, Park Hyatt Aviara and Westin Carlsbad and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of March 31, 2020 CGLBID, cash balance was $191,000. Reimbursement requests from Carlsbad by the Sea were $11,694 of which $11,694 is available and is being recommended for payment. Reimbursement requests from Grand Pacific Resorts was $11,006 of which $4,335 is available and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad Resort was $18,013 of which $14,648 is available and is being recommended for payment. Reimbursement requests from the Westin Carlsbad Resort were $22,564 of which $16,119 is available and is being recommended for payment. Reimbursement requests from the Park Hyatt Resort were $39,096 of which $12,075 is available and is being recommended for payment. Omni La Costa had carryforward requests of $30,087 of which $30,087 is available and is being recommended for payment. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse effect on the environment, so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b )). EXHIBITS: 1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 2. Resolution approving the Reimbursement Requests from Grand Pacific Resort, Westin Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses and authorizing staff to process the payment. 3. Resolution approving the Reimbursement Requests from Omni La Costa Resort of approved golf related expenses and authorizing staff to process the payment. 4. Resolution approving the Reimbursement Requests from Park Hyatt Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov RESOLUTION NO. 2 0 2 0 -5 6 G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVE ENT DISTRICT, APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST EXHIBIT 1 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City 'ouncil adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Im pro ement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied r om night which is remitted to the city monthly through the current Transient Occupancy Tax c llection process; and WHEREAS, the proceeds of the additional assessment shall be use to promote golf related tourism "ithin the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf lated expense; and WHEREAS, reimbursement of these expenses would be made qua rly upon apprornl of the CGLBID Board up to the amount collected per property minus admin strative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is recommending the Board approve these reimbursements and authorize staff o pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the April 8 reimbursement request f om Carlsbad By the Sea and authorizes staff to pay $ I 1,694 to Carlsbad by the Sea. PASSED, APPROVED, AND ADOPTED at a regular meeting of e Board of Directors of the Carlsbad Golf Lodging District on the Lday of April20 20, by the following vote to wit: AYES:Stripe, Gray, Hughes, Stull NOES: n/a ABSENT: n/ a ABSTAIN: Rauch Tim Stripe Chair ATTEST: J-m BARBARAENGLESON (/'-Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill I 2 3 4 5 RESOLUTION NO. 2 0 2 0 -5 7 G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT, APPROVING GRAND PACIFIC PALISADES HOTEL, WESTIN CARLSBAD AND SHERATON CARSLBAD'S REIMBURSEMENT REQUESTS EXHIBIT 2 6 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted 7 Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District 8 (CGLBID); and 9 WHEREAS, members of the district are assessed $2 per occupied room night which is 1 o remitted to the city monthly through the current Transient Occupancy Tax collection process; 11 and 12 WHEREAS, the proceeds of the additional assessment shall be used to promote golf 13 related tourism within the boundaries of the district; and 14 WHEREAS, each assessed hotel would determine how to spend the funds collected by 15 their respective property provided the expenditures are for an approved golf related expense~ and 16 WHEREAS, reimbursement of these expenses would be made quarterly upon approval 17 of the CGLBID Board up to the amount collected per property minus administrative fees per the 18 reimbursement process; and 19 WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is 20 recommending the Board authorize staff to pay the requests up to the amount available. 21 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad 22 Golf Lodging Business Improvement District, as follows: 23 24 25 26 27 28 1. That the above recitations are true and correct. 2. The CGLBID Board approves the April 8 reimbursement request and authorizes staff to pay $4,335 to the Grand Pacific Palisades Hotel, $16,119 to the Westin Carlsbad Resort and $14,648 to the Sheraton Carlsbad. 1 2 3 4 5 6 7 8 9 10 11 12 13 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of ~ Directors of the Carlsbad Golf Lodging District on the ~day of A-rr: \ 2020, by the following vote to wit: AYES: Gray , Hugh es , Stu ll , Rauch NOES:nla ABSENT:nla ABSTAIN: Stripe ATTEST: /; ~ARBARA ENGLESON 14 ·""ProTem Clerk of the 15 16 17 18 19 20 21 22 23 24 25 26 27 Carlsbad Golf Lodging Business Improvement District Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill -2- RESOLUTION NO. 2 0 2 0 - 5 8 G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVE ENT DISTRICT, APPROVING THE OMNI LA C STA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Impro (CGLBID); and EXHIBIT 3 WHEREAS, members of the district are assessed $2 per occupied r om night \Yhich is remitted to the city monthly through the current Transient Occupancy Tax c llection process: and WHEREAS, the proceeds of the additional assessment shall be use to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respectiYe property proYided the expenditure are for an approved golf lated expense; and WHEREAS, reimbursement of these expenses would be made qua rly upon approYal of the CGLBID Board up to the amount collected per property minus admin stratiYe fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is recommending the Board approve these reimbursements and authorize staff o pay the requests up to the amount arnilable. NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the aboYe recitations are true and correct. 2. The CGLBID Board approves the April 8 reimbursement request f om the Omni La Costa and authorizes staff to pay $53,692 to the Omni La Costa. PASSED, APPROVED, AND ADOPTED at a regular meeting of e Board of Directors of the Carlsbad Golf Lodging District on the ..B,_day of Apr i 1 2020, by the following vote to wit: AYES: Stripe, Gray, Stull, Rauch NOES: n/a ABSENT: n/a ABSTAIN: Hughes Tim Stripe Chair /ynBARBARA ENGLESON Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill RESOLUTION NO. 2 0 2 0 - 5 9 G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS lMPROVE ENT DISTRICT, APPROVING THE PARK HYATT AV ARA REIMBURSEMENT REQUEST EXHIBIT4 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City ouncil adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Impro ement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied r om night ,Yhich is remitted to the city monthly through the current Transient Occupancy Tax c llection process; and WHEREAS, the proceeds of the additional assessment shall be use to promote golf related tourism \\·ithin the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf lated expense: and WHEREAS, reimbursement of these expenses would be made qua rly upon approval of the CGLBID Board up to the amount collected per property minus admin strative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is recommending the Board approve these reimbursements and authorize staff o pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the aboYe recitations are true and correct. 2. The CGLBID Board approve the April 8 reimbursement request fr m the Park Hyatt Aviara and authorizes staff to pay $12,075 to the Park Hyatt AY. ra. PASSED, APPROVED, AND ADOPTED at a regular meeting of Directors of the Carlsbad Golf Lodging District on the _§_day of April 2020, by the following vote to wit: AYES: Stripe,Htighe~,Stull, Rauch NOES: n/a ABSENT: n/ a ABSTAlN:Gray ATTEST: ~j~-711-TL /~ARBARA ENGLESON u· Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Ill Ill Ill e Board of EXHIBIT A March 8, 2020 Reimbursement Requests Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La Carlsbad Palisades Aviara Sea Costa Westin Total Advertising and Marketing 13,120 8,274 20,024 11,694 16,502 69,614 Public Relations 890 600 1,135 2,625 Sales Personnel Salary 4,003 2,132 19,072 4,927 30,134 Golf related Equipment - carryforward expenses 30,087 30,087 18,013 11,006 39,096 11,694 30,087 22,564 132,460 Account Deposits Less 4% Account Check Balance Paid Dec 2019 -Admin Balance Pending Request Property 1/15/20 1/15/20 Jan 2020 Fee 4/8/20 Approval amount Grand Pacific Palisades Hotel 8,597 8,597 4,516 181 4,335 11,006 4,335 Park Hyatt Aviara 36,652 36,601 12,524 500 12,075 39,096 12,075 Sheraton Carlsbad Resort 23,017 21,544 13,724 549 14,648 18,013 14,648 Westin Carlsbad Resort 26,277 26,277 16,790 672 16,119 22,564 16,119 Carlsbad By the Sea 75,357 4,212 5,812 232 76,725 11,694 11,694 Omni La Costa Resort 53,693 53,692 31,340 1,254 30,087 -30,087 Total 223,594 150,923 84,706 2,134 153,990 102,373 88,958