HomeMy WebLinkAbout2020-04-08; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 4-20-50
MTG. 4-8-20
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
RECOMMENDED ACTION:
Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt
Aviara, Omni La Costa, Grand Pacific Resorts, Sheraton Carlsbad, and Westin Carlsbad of
approved golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194
forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term
is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this
district are assessed $2 per occupied room night which is remitted to the city monthly through the
current Transient Occupancy Tax collection process. The proceeds of the additional hotel
business assessment shall be used to promote golf-related tourism within the boundaries of the
CGLBID, as well as marketing related capital improvements such as golf-related signage, golf
related equipment and to pay for the related administrative costs. Each assessed hotel would
determine how to spend the funds collected by their respective property provided the expenditures
are for an approved golf related expense. Reimbursement of these expenses would be made
quarterly upon approval by the CGLBID Board up to the amount collected per property minus
administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based
on this process, staff has reviewed reimbursement requests submitted by Carlsbad by the Sea,
Grand Pacific Resorts, Sheraton Carlsbad, Park Hyatt Aviara and Westin Carlsbad and is
recommending the board approve the attached resolutions approving the reimbursement requests
and authorizing staff to process the payments for the expenses up to the amount collected minus
the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of
Requests for Reimbursement.
FISCAL IMPACT:
As of March 31, 2020 CGLBID, cash balance was $191,000. Reimbursement requests from
Carlsbad by the Sea were $11,694 of which $11,694 is available and is being recommended for
payment. Reimbursement requests from Grand Pacific Resorts was $11,006 of which $4,335 is
available and is being recommended for payment. Reimbursement requests from Sheraton
Carlsbad Resort was $18,013 of which $14,648 is available and is being recommended for
payment. Reimbursement requests from the Westin Carlsbad Resort were $22,564 of which
$16,119 is available and is being recommended for payment. Reimbursement requests from the
Park Hyatt Resort were $39,096 of which $12,075 is available and is being recommended for
payment. Omni La Costa had carryforward requests of $30,087 of which $30,087 is available and
is being recommended for payment.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse effect on the
environment, so it falls within the general rule under CEQA that this is not a project (CEQA
Regulation 15378 (b )).
EXHIBITS:
1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved
golf related expenses and authorizing staff to process the payment.
2. Resolution approving the Reimbursement Requests from Grand Pacific Resort, Westin
Carlsbad and Sheraton Carlsbad Resort of approved golf related expenses and authorizing
staff to process the payment.
3. Resolution approving the Reimbursement Requests from Omni La Costa Resort of approved
golf related expenses and authorizing staff to process the payment.
4. Resolution approving the Reimbursement Requests from Park Hyatt Resort of approved golf
related expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for
Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryl.gerhardt@carlsbadca.gov
RESOLUTION NO. 2 0 2 0 -5 6 G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVE ENT
DISTRICT, APPROVING THE CARLSBAD BY THE SEA
REIMBURSEMENT REQUEST
EXHIBIT 1
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City 'ouncil adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Im pro ement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied r om night which is
remitted to the city monthly through the current Transient Occupancy Tax c llection process; and
WHEREAS, the proceeds of the additional assessment shall be use to promote golf
related tourism "ithin the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf lated expense; and
WHEREAS, reimbursement of these expenses would be made qua rly upon apprornl
of the CGLBID Board up to the amount collected per property minus admin strative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is
recommending the Board approve these reimbursements and authorize staff o pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 8 reimbursement request f om Carlsbad By the
Sea and authorizes staff to pay $ I 1,694 to Carlsbad by the Sea.
PASSED, APPROVED, AND ADOPTED at a regular meeting of e Board of
Directors of the Carlsbad Golf Lodging District on the Lday of
April20 20, by the following vote to wit:
AYES:Stripe, Gray, Hughes, Stull
NOES: n/a
ABSENT: n/ a
ABSTAIN: Rauch
Tim Stripe
Chair
ATTEST:
J-m BARBARAENGLESON
(/'-Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
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RESOLUTION NO. 2 0 2 0 -5 7 G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT, APPROVING GRAND PACIFIC PALISADES
HOTEL, WESTIN CARLSBAD AND SHERATON CARSLBAD'S
REIMBURSEMENT REQUESTS
EXHIBIT 2
6 WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted
7 Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District
8 (CGLBID); and
9 WHEREAS, members of the district are assessed $2 per occupied room night which is
1 o remitted to the city monthly through the current Transient Occupancy Tax collection process;
11 and
12 WHEREAS, the proceeds of the additional assessment shall be used to promote golf
13 related tourism within the boundaries of the district; and
14 WHEREAS, each assessed hotel would determine how to spend the funds collected by
15 their respective property provided the expenditures are for an approved golf related expense~ and
16 WHEREAS, reimbursement of these expenses would be made quarterly upon approval
17 of the CGLBID Board up to the amount collected per property minus administrative fees per the
18 reimbursement process; and
19 WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
20 recommending the Board authorize staff to pay the requests up to the amount available.
21 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
22 Golf Lodging Business Improvement District, as follows:
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1. That the above recitations are true and correct.
2. The CGLBID Board approves the April 8 reimbursement request and authorizes
staff to pay $4,335 to the Grand Pacific Palisades Hotel, $16,119 to the Westin
Carlsbad Resort and $14,648 to the Sheraton Carlsbad.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of
~
Directors of the Carlsbad Golf Lodging District on the ~day of
A-rr: \ 2020, by the following vote to wit:
AYES: Gray , Hugh es , Stu ll , Rauch
NOES:nla
ABSENT:nla
ABSTAIN: Stripe
ATTEST:
/;
~ARBARA ENGLESON
14 ·""ProTem Clerk of the
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Carlsbad Golf Lodging Business Improvement District
Ill
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RESOLUTION NO. 2 0 2 0 - 5 8 G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS IMPROVE ENT
DISTRICT, APPROVING THE OMNI LA C STA
REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Impro
(CGLBID); and
EXHIBIT 3
WHEREAS, members of the district are assessed $2 per occupied r om night \Yhich is
remitted to the city monthly through the current Transient Occupancy Tax c llection process: and
WHEREAS, the proceeds of the additional assessment shall be use to promote golf
related tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respectiYe property proYided the expenditure are for an approved golf lated expense; and
WHEREAS, reimbursement of these expenses would be made qua rly upon approYal
of the CGLBID Board up to the amount collected per property minus admin stratiYe fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is
recommending the Board approve these reimbursements and authorize staff o pay the requests
up to the amount arnilable.
NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the aboYe recitations are true and correct.
2. The CGLBID Board approves the April 8 reimbursement request f om the Omni La
Costa and authorizes staff to pay $53,692 to the Omni La Costa.
PASSED, APPROVED, AND ADOPTED at a regular meeting of e Board of
Directors of the Carlsbad Golf Lodging District on the ..B,_day of
Apr i 1 2020, by the following vote to wit:
AYES: Stripe, Gray, Stull, Rauch
NOES: n/a
ABSENT: n/a
ABSTAIN: Hughes
Tim Stripe
Chair
/ynBARBARA ENGLESON
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
RESOLUTION NO. 2 0 2 0 - 5 9 G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CARLSBAD GOLF LODGING BUSINESS lMPROVE ENT
DISTRICT, APPROVING THE PARK HYATT AV ARA
REIMBURSEMENT REQUEST
EXHIBIT4
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City ouncil adopted
Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Impro ement District
(CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied r om night ,Yhich is
remitted to the city monthly through the current Transient Occupancy Tax c llection process; and
WHEREAS, the proceeds of the additional assessment shall be use to promote golf
related tourism \\·ithin the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by
their respective property provided the expenditure are for an approved golf lated expense: and
WHEREAS, reimbursement of these expenses would be made qua rly upon approval
of the CGLBID Board up to the amount collected per property minus admin strative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows Exhibit A and is
recommending the Board approve these reimbursements and authorize staff o pay the requests
up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Direct rs of the Carlsbad
Golf Lodging Business Improvement District, as follows:
1. That the aboYe recitations are true and correct.
2. The CGLBID Board approve the April 8 reimbursement request fr m the Park Hyatt
Aviara and authorizes staff to pay $12,075 to the Park Hyatt AY. ra.
PASSED, APPROVED, AND ADOPTED at a regular meeting of
Directors of the Carlsbad Golf Lodging District on the _§_day of
April 2020, by the following vote to wit:
AYES: Stripe,Htighe~,Stull, Rauch
NOES: n/a
ABSENT: n/ a
ABSTAlN:Gray
ATTEST:
~j~-711-TL
/~ARBARA ENGLESON u· Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
Ill
Ill
Ill
e Board of
EXHIBIT A
March 8, 2020 Reimbursement Requests
Sheraton Grand Pacific Park Hyatt Carlsbad By the Omni La
Carlsbad Palisades Aviara Sea Costa Westin Total
Advertising and Marketing 13,120 8,274 20,024 11,694 16,502 69,614
Public Relations 890 600 1,135 2,625
Sales Personnel Salary 4,003 2,132 19,072 4,927 30,134
Golf related Equipment -
carryforward expenses 30,087 30,087
18,013 11,006 39,096 11,694 30,087 22,564 132,460
Account Deposits Less 4% Account Check
Balance Paid Dec 2019 -Admin Balance Pending Request
Property 1/15/20 1/15/20 Jan 2020 Fee 4/8/20 Approval amount
Grand Pacific Palisades Hotel 8,597 8,597 4,516 181 4,335 11,006 4,335
Park Hyatt Aviara 36,652 36,601 12,524 500 12,075 39,096 12,075
Sheraton Carlsbad Resort 23,017 21,544 13,724 549 14,648 18,013 14,648
Westin Carlsbad Resort 26,277 26,277 16,790 672 16,119 22,564 16,119
Carlsbad By the Sea 75,357 4,212 5,812 232 76,725 11,694 11,694
Omni La Costa Resort 53,693 53,692 31,340 1,254 30,087 -30,087
Total 223,594 150,923 84,706 2,134 153,990 102,373 88,958