HomeMy WebLinkAbout2020-07-07; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement RequestsAB# 7-20-52
MTG. 7-7-20
Approve Reimbursement Requests
Carlsbad Golf Lodging Business
Improvement District (CGLBID)
CGLBID STAFF
GENERAL
COUNSEL
CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT
AGENDA BILL
RECOMMENDED ACTION:
Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Park Hyatt Aviara, and
Omni La Costa Resort, of approved golf related expenses and/or authorizing staff to process the payments.
ITEM EXPLANATION:
At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the
Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad
Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per
occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax
collection process. The proceeds of the additional hotel business assessment shall be used to promote
golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital
improvements such as golf-related signage, golf related equipment and to pay for the related administrative
costs. Each assessed hotel would determine how to spend the funds collected by their respective property
provided the expenditures are for an approved golf related expense. Reimbursement of these expenses
would be made quarterly upon approval by the CGLBID Board up to the amount collected per property
minus administrative fees.
At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this
process, staff has reviewed reimbursement requests submitted by Omni La Costa Resort, Carlsbad by the
Sea, and Park Hyatt Aviara and is recommending the board approve the attached resolutions approving the
reimbursement requests and authorizing staff to process the payments for the expenses up to the amount
collected minus the 4% administration fees.
Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for
Reimbursement.
FISCAL IMPACT:
As of June 30, 2020, the CGLBID cash balance was $169,000. Reimbursement requests from Carlsbad by
the Sea were $4,854 of which $4,854 is available and is being recommended for payment. Reimbursement
requests from the Park Hyatt Resort were $10,758 of which $10,758 is available and is being recommended
for payment. Reimbursement requests from Omni La Costa Resort were $29,777 of which $27,453 is
available and being recommended for reimbursement.
ENVIRONMENTAL IMPACT:
This action does not approve any projects that will have a physical adverse effect on the environment, so it
falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)).
EXHIBITS:
1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf
related expenses and authorizing staff to process the payment.
2. Resolution approving the Reimbursement Requests from Omni La Costa Resort of approved golf
related expenses and authorizing staff to process the payment.
3. Resolution approving the Reimbursement Requests from Park Hyatt Resort of approved golf related
expenses and authorizing staff to process the payment.
A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryLgerhardt@carlsbadca.goy
EXHIBIT A
EXHIBIT 1
DocuSign Envelope ID: 1A25C33A-6A34-463B-98B8-2342377A2C04
RESOLUTION NO. 2020-62G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
CARLSBAD BY THE SEA REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No.
CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up to
the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Carlsbad By the Sea
and authorizes staff to pay $4,854 to Carlsbad by the Sea.
DocuSign Envelope ID: 1A25C33A-6A34-463B-98B8-2342377A2C04
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 7th day of July 2020, by the following vote to wit:
AYES: Stripe, Hughes, Stull, Gray.
NAYS: None.
ABSENT: None.
ABSTAIN: Rauch.
Tim Stripe
Chair
ATTEST:
41 BARBARA ENGLESON
ileC/076GinGZ/ 6")"4 ( LI
Pro Tern Clerk of the
Carlsbad Golf Lodging Business Improvement District
DocuSign Envelope ID: EB3DD4DF-3CE2-4A4C-96EF-6B1OCA6B0353 EXHIBIT 2
RESOLUTION NO. 2020-61G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
OMNI LA COSTA RESORT REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance
No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up
to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Omni La Costa Resort
and authorizes staff to pay $27,453 to Omni La Costa Resort.
/AO% Peri-amez / pep/Li) c/4.7), cwit-
BARBARA ENGLESON
Pro Tem Clerk of the
Carlsbad Golf Lodging Business Improvement District
DocuSign Envelope ID: EB3DD4DF-3CE2-4A4C-96EF-6B1OCA6B0353
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 7th day of July 2020, by the following vote to wit:
AYES: Stripe, Rauch, Stull, Gray.
NAYS: None.
ABSENT: None.
ABSTAIN: Hughes.
PRA Sfriln
Tim Stripe
Chair
ATTEST:
EXHIBIT 3
DocuSign Envelope ID: D5EF81D8-FODC-47D0-8DB2-24D963B9C9DA
RESOLUTION NO. 2020-60G
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF
LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE
PARK HYATT RESORT REIMBURSEMENT REQUEST
WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance
No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the district are assessed $2 per occupied room night which is remitted
to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the additional assessment shall be used to promote golf related
tourism within the boundaries of the district; and
WHEREAS, each assessed hotel would determine how to spend the funds collected by their
respective property provided the expenditure are for an approved golf related expense; and
WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the
CGLBID Board up to the amount collected per property minus administrative fees per the
reimbursement process; and
WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is
recommending the Board approve these reimbursements and authorize staff to pay the requests up
to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. That the above recitations are true and correct.
2. The CGLBID Board approves the July 7 reimbursement request from Park Hyatt Resort
and authorizes staff to pay $10,758 to Park Hyatt Resort.
DocuSign Envelope ID: D5EF81D8-FODC-47D0-8DB2-24D963B9C9DA
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the
Carlsbad Golf Lodging District on the 7th day of July 2020, by the following vote to wit:
AYES: Stripe, Hughes, Rauch, Stull.
NAYS: None.
ABSENT: None.
ABSTAIN: Gray.
114
Tim Stripe
Chair
ATTEST:
--fer
BARBARA ENGLESON
Pro Tenn Clerk of the
Carlsbad Golf Lodging Business Improvement District
+or Gomez Depu,Li CJ-1j C1IL<'
EXHIBIT A
July 7, 2020 Reimbursement Requests
Sheraton Grand Pacific
Carlsbad Palisades
Park Hyatt Carlsbad By the
Aviara Sea
Omni La
Costa Westin Total
Advertising and Marketing 4,854 8,615 13,469
Public Relations 12,000 12,000
Sales Personnel Salary 10,758 10,758
Golf related Equipment 9,162 9,162
10,758 4,854 29,777 45,389
Property
Account
Balance
4/8/20
Paid
4/8/20
Deposits
Feb 2020-
Mar 2020
Less 4%
Admin
Fee
Account
Balance
7/7/20
Check
Pending Request
Approval amount
Grand Pacific Palisades Hotel 4,335 4,335 4,978 199 4,779 - -
Park Hyatt Aviara 12,075 12,075 11,206 500 10,706 10,758 10,758
Sheraton Carlsbad Resort 14,648 14,648 6,449 258 6,191 - -
Westin Carlsbad Resort 16,119 16,119 16,119 645 15,474 - -
Carlsbad By the Sea 76,725 11,694 5,324 213 70,142 4,854 4,854
Omni La Costa Resort 30,087 30,087 28,596 1,144 27,453 29,777 27,453
Total 153,990 88,958 72,672 1,815 134,745 45,389 43,065