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Home My WebLink About2020-10-14; Carlsbad Golf Lodging Business Improvement District; ; Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID)AB# 10-20-53 MTG. 10-14-20 Approve Reimbursement Requests Carlsbad Golf Lodging Business Improvement District (CGLBID) CGLBID STAFF GENERAL COUNSEL CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT AGENDA BILL RECOMMENDED ACTION: Adopt Resolutions approving the reimbursement requests from Carlsbad by the Sea, Grand Pacific Palisades, Sheraton Carlsbad and Omni La Costa Resort, of approved golf related expenses and/or authorizing staff to process the payments. ITEM EXPLANATION: At its November 27, 2012 meeting, the Carlsbad City Council adopted ordinance No.CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels (as that term is defined in Carlsbad Municipal Code § 3.12.020(1)) that choose to opt in and be a part of this district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process. The proceeds of the additional hotel business assessment shall be used to promote golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital improvements such as golf-related signage, golf related equipment and to pay for the related administrative costs. Each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditures are for an approved golf related expense. Reimbursement of these expenses would be made quarterly upon approval by the CGLBID Board up to the amount collected per property minus administrative fees. At its April 17, 2013 meeting, the CGLBID Board approved a process for reimbursement. Based on this process, staff has reviewed reimbursement requests submitted by Omni La Costa Resort, Carlsbad by the Sea, Grand Pacific Palisades, and Sheraton Carlsbad and is recommending the board approve the attached resolutions approving the reimbursement requests and authorizing staff to process the payments for the expenses up to the amount collected minus the 4% administration fees. Attached at Exhibit A is a summary of CGLBID Assessments collections and a summary of Requests for Reimbursement. FISCAL IMPACT: As of September 30, 2020, the CGLBID cash balance was $186,000. Reimbursement requests from Carlsbad by the Sea were $23,858 of which $23,858 is available and is being recommended for payment. Reimbursement requests from Grand Pacific Palisades was $13,118 of which $12,330 is available and is being recommended for payment. Reimbursement requests from Sheraton Carlsbad was $16,350 of which $16,350 is available and is being recommended for payment. Reimbursement requests from Omni La Costa Resort were $14,316 of which $4,456 is available and being recommended for reimbursement. ENVIRONMENTAL IMPACT: This action does not approve any projects that will have a physical adverse effect on the environment, so it falls within the general rule under CEQA that this is not a project (CEQA Regulation 15378 (b)). EXHIBITS: 1. Resolution approving the Reimbursement Requests from Carlsbad by the Sea of approved golf related expenses and authorizing staff to process the payment. 2. Resolution approving the Reimbursement Requests from Grand Pacific Palisades and Sheraton Carlsbad of approved golf related expenses and authorizing staff to process the payment. 3. Resolution approving the Reimbursement Requests from Omni La Costa Resort of approved golf related expenses and authorizing staff to process the payment. A. Summary of CGLBID Assessment Collections and summary of Requests for Reimbursement. DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2468, cheryLgerhardt@carlsbadca.gov DocuSign Envelope ID: 53C6BA2A-BC52-412A-A172-A4F06AD53A64 NI4-1 le IT RESOLUTION NO. 2020-63G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE CARLSBAD BY THE SEA REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 14 reimbursement request from Carlsbad By the Sea and authorizes staff to pay $23,858 to Carlsbad by the Sea. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 14th day of October 2020, by the following vote to wit: AYES: Stripe, Gray, Hughes NAYS: n/a ABSENT: Stull ABSTAIN: Rauch DocuSign Envelope ID: 53C6BA2A-BC52-412A-A172-A4F06AD53A64 1114i Wpt Tim Stripe Chair ATTEST: w41,11 or. _ I: rA Pv-At BARBARA ENGLESON Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District e 2 Depoj c/? ( ,) CJe c - -e-Yatie 1f 2_ DocuSign Envelope ID: BEFO3CA0-6A31-4039-84DO-FD8BD3561BF2 RESOLUTION NO. 2020-64G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE GRAND PACIFIC PALISADES HOTEL AND SHERATON CARLSBAD'S REIMBURSEMENT REQUESTS WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 14 reimbursement requests and authorizes staff to pay $12,330 to the Grand Pacific Palisades Resort, and $16,350 to the Sheraton Carlsbad. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 14th day of October 2020, by the following vote to wit: AYES: Gray, Hughes, Rauch NAYS: n/a ABSENT: Stull ABSTAIN: Stripe DocuSign Envelope ID: BEFO3CA0-6A31-4039-84D0-FD8BD3561BF2 au Aqui Geoff Gray, Vice-Chair Chair ATTEST: Ainv BARBARA ENGLESON 407101- 6.00)e IDepo 1/4 C)er Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District Pr DocuSign Envelope ID: B116EDD9-21C1-4293-BC5B-92B9D4B8330E RESOLUTION NO. 2020-65G RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING THE OMNI LA COSTA RESORT REIMBURSEMENT REQUEST WHEREAS, at its November 27, 2012 meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and WHEREAS, members of the district are assessed $2 per occupied room night which is remitted to the city monthly through the current Transient Occupancy Tax collection process; and WHEREAS, the proceeds of the additional assessment shall be used to promote golf related tourism within the boundaries of the district; and WHEREAS, each assessed hotel would determine how to spend the funds collected by their respective property provided the expenditure are for an approved golf related expense; and WHEREAS, reimbursement of these expenses would be made quarterly upon approval of the CGLBID Board up to the amount collected per property minus administrative fees per the reimbursement process; and WHEREAS, staff has reviewed the reimbursement requests shows at Exhibit A and is recommending the Board approve these reimbursements and authorize staff to pay the requests up to the amount available. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Golf Lodging Business Improvement District, as follows: 1. That the above recitations are true and correct. 2. The CGLBID Board approves the October 14 reimbursement request from Omni La Costa Resort and authorizes staff to pay $4,456 to Omni La Costa Resort. DocuSign Envelope ID: B116EDD9-21C1-4293-BC5B-92B9D4B8330E PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Directors of the Carlsbad Golf Lodging District on the 14th day of October 2020, by the following vote to wit: AYES: Stripe, Gray, Rauch NAYS: n/a ABSENT: Stull ABSTAIN: Hughes ttlk Sfr Tim Stripe Chair ATTEST: BARBARA ENGLESON Gomez_ 1 Depot) CI Cie'M' Pro Tern Clerk of the Carlsbad Golf Lodging Business Improvement District -fer EXHIBIT A Property Account Balance 7/7/20 Paid 7/7/20 Deposits June 2020 - Aug 2020 Less 4% Admin Fee Account Balance 10/14/20 Pending Approval Check Request amount Grand Pacific Palisades Hotel 4,779 - 7,866 315 12,330 13,118 12,330 Park Hyatt Aviara 10,706 10,758 - - (52) - - Sheraton Carlsbad Resort 6,191 - 10,154 406 15,939 16,350 16,350 Westin Carlsbad Resort 15,474 - - 15,474 - - Carlsbad By the Sea 70,142 4,854 6,498 260 71,526 23,858 23,858 Omni La Costa Resort 27,453 27,453 4,642 186 4,456 14,316 4,456 Cape Rey Hilton - - 17,224 689 16,535 - - Hilton Garden Inn - - 14,382 575 13,807 - - Total 134,745 43,065 60,766 p' 981 150,015 67,641 56,994