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HomeMy WebLinkAbout1971-02-16; City Council; 359; Enlargement of EWPCFT"H C J T O F C A R L S B C A L I F'R N I A Agenda Bill No . '- Ref erred To; Pate.- February 16, 1971 Subject: .*<» Enlargement of Encina Water Pollution Control Facility • Submitted Sy : Hunter T. Cook City Engineer Statement of the Matter When the Federal Grant offer was accepted for the enlargement of the Encina Water Pollution Control Facility, several special conditions were imposed that require compliance prior to final payment of funds. These conditions have been interpreted to require the owner agencies to have prepared a master-plan study and an operations manual. The scope of the roaster plan study was approved by the Joint Advisory Committee at their meeting of January 20, 1971. A proposal to perform the work has been received from Brown and Caldwell, Consulting Engineers to the Joint System, for the enlargement. The work will be performed at a maximum total fee of $41,000 for preparation of the roaster plan study and $8,000 for preparation of the operations manual Sufficient funds are available in the plant expansion trust account and (continued on attached page) Exhibit 1. County Department of Sanitation and Flood Control letter dated February 11, 1971. Staff Recommendations Adopt a motion authorizing Vista Sanitation District to enter into an agreement with Brown and Caldwell for the preparation of a master sewerage plan study and operations manual, as described in Exhibit 1. AB Wo. 359 Date: City Manager's Recommendation • • Concur with recommendations of City Engineer Council Action 2-16-71 Authorization was given for Vista Sanitation District to enter into an agreement with Brow.n and .Caldwell for the preparation of a Master Sewerage Plan Study and Operations Manual. -2- COUNTY OFS4N DIEGO PUBLIC W*»S AGENCY Department of Sanitation & Flood Control C. J. HOUSON •* J • "C * County Operations Center, 5555 Overland Avenue, San Diego, California 92123 Telephone: 278-9200 February 11, 1971 City Counci1 City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 Gentlemen: SUBJECT: Project 7505 - Enlargement of Encina Water Pollution Control Facility When the Federal grant offer was accepted for the enlargement of the Encina Water Pollution Control Facility (WPCF), several special conditions were imposed that require compliance prior to final payment of funds. These conditions have been interpreted to require the owner agencies to have pre- pared a master plan study and an operations manual. RECOMMENDATION: That your Board 1. Approve the preparation of a master sewerage plan study and operations manual as described in the attached scope of work proposal. 2. Inform the Vista Sanitation District of your approval of the proposed work. Discussion It will be recalled that the Encina WPCF is presently being enlarged from a capacity of 4.50 to 6.75 million gallons per day with funds provided by the San Marcos County Water District and the Federal Government. This construction project was required as a result of San Marcos becoming a fourth participant in the Encina regional sewerage system. The Vista Sanitation District is acting as the contracting party for the joint owners. At the January 20, 1971, meeting of the Joint Advisory Committee (JAC), a preliminary draft of the scope of the proposed study and manual was thoroughly discussed and received tentative approval. Membership of the JAC consists of two people from each of the owner agencies: The City of Carlsbad, the Vista Sanitation District, the Buena Sanitation District, and the San Marcos County DIVISIONS: Civil Engineering . . . Flood Control . . . Operations & Maintenance . . . Sanitary Engineering . . . Solid Waste Disposal /<-• City Council City of Carlsbad Page 2 Water District. At this meeting the committee asked that the study also include a review of the administration and governing structure of the joint system. They requested the proposal be prepared in a final form submitted to each agency for review prior to the Vista Sanitation District authorizing the work to proceed. It is proposed that the study and manual be done by the same consultant employed to design the additions to the Encina WPCF. The consulting firm Is Brown and Caldwell and the work is proposed to be accomplished as an amend- ment to the existing contract. It is anticipated that up to eighty (80) percent of the cost of the proposed work will be funded through State and Federal grants. Due to the passage of the State Clean Water Bond Act the plant expansion is eligible for an eighty (80) percent grant instead of thirty-three (33) percent financial assistance. Because of this unexpected savings in use of local funds, the construction fund can readily finance a portion of the proposed study in the event Federal officials judge a part of the work program is not eligible for grant monies. There is a definite need at this time for a comprehensive master plan for the Regional Encina Sewerage System. The Federal government has requested the State of California to develop a master sewerage plan for the entire state. This study will be closely coordinated with all County, State and Federal agencies so the plan developed can be incorporated into the State plan. It is also proposed that a firm with special capabilities in the field of formation, administration, and management of governmental agencies be employed to provide additional expertise to Brown and Caldwell for the review of existing manage- it and operation phase of the study. CJH:CBO:pg Enclosures C Z C 3 Statement of the Matter (continued) no additional funding will be required by the City. Council approval is required before the contracting agent can authorize Brown and Caldwell to begin work.