HomeMy WebLinkAbout1971-04-06; City Council; 396; Council Policy Statement No. 7 Vehicle Replacement Car Allowances and Mileage ReimbursementI
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T H E C I T Y
Agenda B111 No • .JJ.fi!
;Referred To:
0 F C AR L S B A D,
iubject: Council Policy Statement No, 7
Veh1cle Replacement, Car Allowances and
Mileage Reimbursement
Statement: of the Matter
CAL I F'O RN I A
Date: __ A_p_r_i_l_6_,_1_9_7_1 __
Submitted By:
City Manager
Attached is a recommended C1ty Council Policy Statement concerning
vehicle replacement, car allowances, and mileage reimbursement.
Exhibit
Cit-y Council Policy Statement No. 7
Transportation Allowance Chart of other San Diego County municipalities.
Staff ~ecommendations
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AB No. Date: April 6, 1971
C1tg Manager's Recommendation
Approve ~s submitted or with modifications as desired. Authorize transfer
of $600 from the General Fund Reserve to Account 101-251 to provide car
allowances of $100/month for the City Manager and Public Works Director
for AP,rfl, May, and J1;rne. Authorize Purchasing Agent to ,s~ll the t\'lo
1969 retired police units driven by these employees forthwith.
Note: If the City Council concurs that car allowances are a way to re-
duc.e costs aud authorizes City Counci 1 Policy Statement tlo. 7., these two
vehicles should be sold. If we keep them much lon~er, expensive ~epairs
w~ll be required.
· 4-14 Attached is additional information on transportation allowances for other
municip;i,rities in ~an Diego County. The question of some type of vehi.cle
allbwante, ,tc. for the Mayor and members of tht City Council is strictly
a ·policy decision at the discretion of the City· Gouncil aHhqugh some
goi,~lines may be received from the attached information.
Our neea is to determine for budget purposes if the Council wishes to con-
sider a c~~· allowance for employees who presently have a 24-hour vehicle.
·If we do not consider'this route, then I will have to budget funds for
some additi.onal new vehicles in .the 1'71-72 budget.
council'Action
4-6-71 Mayor Dunne requested the matter be deferred, pending addhional
information being submitt~d by the City Mana.ger.
4-20-71 It was agreed this matter would be tabled.
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CITY OF CARLSB!D
COUNCIL POLICY STATEMENT
General Subject: ADMINISTRATION
Specific Subject: Veh{~le Replacement, Car
Allowances, and ~ileage Reimbursement
Policv No. 7
_Q_ate Issued 4~6-71
Effective Date 4-6-71
Cancellation Date
Sunersedes No.
Copies to: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
PURPOSE:
f To establish a policy of the City Council regarding replacement of
City automotive equipment, granting of car allowances, and reim-
bursement for mileage to employees.
STATEMENT OF POLICY:
1. Vehicle Replacement
It is the policy of the City Council to provide adequate, safe
vehicles for use of City employees in conducting the business of
the City. Use of "cofupact" and "intermediate" vehicles is en-
couraged whenever possible. Every effort will be made, within
budgetary limitations, to replace equipment according to the fol-
lowing schedule:
Police Patrol Units -50,000 miles
Passenger Vehicles (including Detective units) -fi~e years or
50,000 miles.
Pickup Trucks and Vans -seven years or 50,000 miles.
Heavy Trucks & Specialized V~hiclAs -according to condition of
indivi?ual unit.
Fire T, · -'·c; -ten years for f""ont line trucks; twenty years for
reserve tr .. cks.
2. Car Allowances
While certain employees require use of marked City vehicles, such
as Building Inspectors, Public Works Inspectors, etc., other em-
ployees, such as the City Manager and certain Department and Di-
vision Heads, basically require vehicles for transportation pur-
poses during the course of their work. Their vehicles do not nec-
essarily have to be identifiable City vehicles. Since it would be
more economical for the City, and often more advantageous for the
employee, the City Council encourages these employees to consider
a fixed monthly car allowance in lieu of a City car. This policy
would not apply where one departmental or divisional vehicle is
used by several employees. It would apply to the City Manager
and certain Department and Division Heads and others who normally
have a City car assigned to them.
Employees usually assigned a City car may receive instead a car
allowance of $100/month. The City Manager may authorize also a
lesser monthly amount where there is a regular use of a personal
vehicle by an official or employee in the course of his duties
but where enough use is no• sufficient to warrant an assigned ve-
hicle or full car allowance.
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CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: ADMINISTRATION
Specific Subject: Vehicle Replacement, Car
Allowances, and Mileage Reimbursement
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Policv No. 7 (Page 2)
Date Issued
Effective Date ------1
Cancellation Date
Suoersedes No.
Copies to: City Council, City Manager, City Attorriey, Department and
Division Heads, Employee Bulletin Boards, Press, File
Car Allowances Ccon·t 1·d.)
When a private vehicle is used in lieu of an assigned City car,
it must be kept in good repair and present a clean appearance at
all times. If a full car allowance is received, the same replace-
ment schedule must be observed as applies to a City car. The em~
ployee may use either a personally owned or leased vehitie. For
those employees requiring a radio, installation and removal of a
City radio is expressly authorized. Car allowances wi.rl be peri-
odically reviewed and increased when necessary by revising this
policy statement.
3. Mileage Reimbursement
Reimbursement f9r use of a personal vehicle on City business, in-
cluding conferences, is authorized at the rate of 12¢/mile. Mile-
age reimbursement is to be used where use of a personal vehicle
on City business is both infrequent and irregular. If usgge is
on a regular basis,application should be made to the Citj Mana~er
for a car allowance. The mileage rate will be periodically re-
Viewed on receipt of new Federal Government reports or other data.
The amount per mile may be increased by revi1ing this policy state-
ment.
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-• c+t:1 ·of Carlsbad
Purchasing-Personnel Department
April 13, 19 71
TRANSPORTATION ALLOWANCES
I Code
Citv
1. Chula Vista
2. Coro~ado
3. Escondido
.
4·. ·oel .Mar
5. El CaJon
6. Imperial
Beach .. 7. La Mesa
8. National
Citv
9. Oceanside
10.San Marcos*
11.Vista
• San Diego County Government Officials
and Employees
1. S Allowince; 2. Auto Provided; 3. Mileage
Mavor Counc11 1CitY Mgr. Uept. Head
2/24 hr. 2-2/24 hr. 2/All 24
hr.
,.
3 3 2/24 hr. 2/24 hr.
Police Chf.
P. W •. Ofr.
3 3 2/24 hr. 1/C.Engr., . $80 mo.
C. Att.,
$50 mo.
2/Po 1 ice, &
Fi re Chf.,
P.W. &
Building
24 hr.
:3 '3 · 2/2·4 'hr. ' .
2 by 3 2/24 hr. 2/Emerge.
appoint. Status
or 3
3 3 2/24 hr. 2/P.W.
' ::;1 oo mo. 1s 1 uu mo. 12/24 hr. 2/P,W.,
expense expense Building
24 hr.
3 3 12/24 hr. 2/React
Emergency
3 3 2/24 hr. 2/All 24hr.
except
Library
3 3 2/24 hr. 2/BUl ldrng
24 hr.
3 3 2/24 hr, 2/r1re Chf.
& Marsh.,
P.W. 24
hr.
Other Emp.
2/Standby
Emergency
2/Standby ·
Emergency
2/Standby
~mergency
2/Standby
Emergency
2/Standby
Emeraencv
2/Standby
Emergency·
1/C.Clerk
C, Treas.
C.Att.
$50
*City Adm. Lilley, "City gains man hours by allowing 24 hr. vehicles."
.....------~
S Mileage
Allowance,
15¢-200mi.
l0¢-to500
6 .4¢over
500mi ,
9¢-per mi~
:
' --;
l 2¢-290m'L
8¢-to 500 1
6¢-over
SOOmi.,
" ' 10¢-mi.
10¢-mi.
lO¢-m1.
11 ¢-mi
10¢-mi.
10¢-mi .
1 u~-m1.
1u¢-m1.
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