HomeMy WebLinkAbout1971-08-31; City Council; 510; Cannon Road Improvement.-
1' '1' I1 E -- CITY OF
Agcrida Dall No. 510 (Revised Date: At1gust 31, 1.971.
kcfcrrcd To: City Council
Submit tcd BY:
City Engineer
Subject:
Cannon Road Improvement - Consultant's Agreement
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Statement of the E!atter
On September 3, 1968, the City Council approved a petition for a street
opening and improvement on Cannon Road from Carlsbad Boulevard to 600,
feet east of Interstate 5, and instructed the City Engineer to prepare
plans and specifications for the project. At that time, the City Engineer
determined that the City Engineering staff could not prepare the plans
and specifications due to work load, and he assigned the work'to the
firm of Associated 'Engineers without a formal agreement. .
Associated Engineers has completed a preliminary design and submitted it
to this office for approval along with a claim for design work completed
to date. A formal agreement for design of the project and specialized
assessment work has been negotiated with Associated Engineers. This
agreement is attached as Exhibit (1). It provides for payment on an'
actual cost basis with a maximum of $23,000.00. This is in line with
fees-normally paid for projects of this complexity.
Funds in the amount of $41.,000 have been budgeted for this project. These
funds can be advanced to f;nd this design.
by the district.
by a raised median strip.
.
Funds advanced will be repaid
The project will provide for a 4-lane roadway divided .
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Exhibit
-. 1) Draft agreement for consultant .services
2) Engineer's proposal dated August 26, 1971
3)- Invoice dated May 24, 1971 .from Associated Engineers
Staff Recommendation -- . * ..
Adopt a motion authorizing .th'e Mqyor to execute a consultant's agreement
with Associated Engineers for design of Cannon Road Improvement District
on behalf of the City. ..
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A13 No. Date: Auqust 31, 1971
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.. .- City Manager's Recommendation
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Council Action The Mayor was authorized to execute the consultant's
9-7-71 -city, said payment to be on an actual-cost basis *
agreement with Associate Engineer for design of common road improvement- district on behalf of the
I with a maximum of $23,000.-
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AGREEMENT
(IMPROVEMENT OF CANNON ROAD
FROM CARLSBAD BLVD. to 600' EAST OF 1-5)
do .--g This Agreement is made and entered into on this
, 1971, by and between Associated En-
eferred to as "ENGINEER" and the City of
Carlsbad, a Municipal Corporation, hereinafter referred to as
"C ITY I' .
RECITALS
CITY proposes to construct certain street improvements on
Cannon Road from Carlsbad Boulevard to 600' East of Interstate 5,
as described in 1911 Act petition approved by City of Carlsbad
Council on September 3, 1968.
ENGINEER has performed design and field engineering on
this project from August, 1968 to May, 1971 in amount of
$10,404.26, which has been billed to the CITY.
ENGINEER has submitted a proposal to perform engineering
services on this contract in connection with this improvement
to include the following:
1) Construction plans, specifications and estimate.
2)
3)
4) Improvement district map, preliminary assessments,
Right of way descriptions and maps.
Field work necessary for preparation of plans and maps.
debt limit report, assessment roll and assessment
diagram.
AGREEMENT
1) CITY engages ENGINEER to furnish the services herein-
after mentioned at and for the compensation herein stipulated
and the ENGINEER accepts said engagement upon terms hereinafter
set forth.
2) ENGINEER shall:
(a) Complete detailed plans and specifications for
the project. Specifications shall be in typed
form suitable for use in soliciting competitive
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bids. Detailed plans shall be in ink on mylar.
Prepare legal descrip-ions and sketches for rig,,t
of way to be acquired.
Prepare improvement district map, preliminary
assessments, debt limit report, assessment roll and
assessment diagram.
Prepare contract proposal in typed form suitable
for inclusion in the bidding documents.
Provide consultation from time to time as may be
required by the City Engineer until assessments
are levied.
3) CITY shall provide ENGINEER with:
(a) Existing field survey data.
(b) Existing plans and maps.
(c) Title reports.
(d) Consultation as needed to accomplish proj-ct.
(e) Reimbursement for reproduction of said plans, speci-
f ications, and recorded documents.
4) Original drawings, maps, descriptions and other documents
shall become the property of the CITY and may be reproduced by
the City Engineer.
5) CITY reserves the right to terminate the Agreement at
any time by written notice to the ENGINEER. In the event the
CITY terminates this Agreement, it shall reimburse the ENGINEER
a portion of his fee based on City Engineer's estimated percentage
of work done and estimated value of the work.
6) All plans, specifications and other documents for the
project shall be completed to the satisfaction of the City En-
gineer and delivered to him within one hundred and thirty-five
(135) calendar days following execution of this Agreement.
7) In consideration of the performance of the above de-
scribed engineering services, CITY agrees to pay ENGINEER an
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amount based upon attached fee schedule marked as Exhibit "AI',
but in no event shall said amount be greater than $23,000.00.
The amount to be paid ENGINEER shall be payable as follows:
The amount of $10,404.26 shall be payable upon execution of
this Agreement as partial payment for services completed to date.
The remainder shall be paid as follows:
(a) Construction plans, specifications and right of way
maps, descriptions - 90% payable upon approval by
CITY and balance payable upon award of contract.
(b) Improvement district map, preliminary assessments, debt
limit report, assessment roll and assessment diagram -
70% payable upon presentation of debt limit report and
balance payable upon confirmation of assessment roll.
IN WITNESS WHEREOF, the Parties have executed this Agreement
as of this day and year first hereinabove written.
City of Carlsbad
APPROVED AS TO FORM:
LEWIS A. MOE, City Attorney
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ATTEST :
WAYNE P. LlLL ROBERT E. MILLS
ASSOCIATED ENGINEERS
CIVIL ENGINEERING
224-2467 3904 GROTON STREET
SAN DIEGO, CALIFORNIA 921 10
August 26, 1971
Mr. Hunter Cook, City Manager
City of Carlsbad
1200 Elm Street
Carlsbad, California 92068
Subject: Cannon Road Improvement
Refer: Our meeting of August 24, 1971
Dear Sir:
A:
Consultation .............................$ 30.00/per hour
Office Engineering ....................... 20.00/per hour
3 man Survey Party ....................... 51.00/per hour
2 man Survey Party ....................... 38.00/per hour
Secretarial .............................. 10.00/per hour
We propose to furnish the engineering services for the subject
project, as listed in the pending Agreement, at the following.rates:
Improvement District Map, Debt Limit Report W/estimate,
preliminary assessment, assessment roll, assessment
diagr am................................,..............$ 3,900.00 Lump Sum
Prints and miscellaneous expenses - at cost.
B: The total of the charges in Item "A" above will not exceed $ 23,000.00
Yours very truly,
Wayn h4f@?& P. Lill
WPL/vn
580
EXHIBIT "A "
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WAYNE P. LlLL ROBERT E. MILLS
ASSOCIATED ENGl NEERS
CIVIL ENGINEERING
224-2467 3904 GROTON STREET
SAN DIEGO. CALIF0EN:A 92110
71 . 19 - hlay 24,
In Account With City of Carlsbad
City Hall
1200 Elm Avenue
Carlsbad, California
CANNON ROAD - CARLSBAD BOULEVARD TO EASTERLY
OF INTERSTATIS HOUTE 5
(August 1968 - Hay 1971) *
28/hours 2 man Survey Party Q $28.00. ..
55/hours 3 man Ssrvey Party @ $38.00..
784.00
2,090.00
499 hours Office @ $15.00. ............. 7,485.00
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Prints....................... 45.26
TOTAL.. .. .$10,404.26
580
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