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HomeMy WebLinkAbout1971-10-27; City Council; 572; Public Employment Program under the Federal Government Emergency Employment Act 1971Q' it E C I T Y O F C A R L S B A C A L i F`O R N T A 'Agenda Bill No. Date: October 27, 1971 Referred To: Subject:pUBLIC EMPLOYMENT PROGRAM under the Submitted By: Federal Government EMERGENCY EMPLOYMENT ACT 1971 W. C. Baldwin Personnel Dir. Sta tem�n_t of the Matter: The City of Carlsbad has been awarded a federal grant in the amount of $109,$11.09 as a share in subject program, and according to the conditions attached. A required 10% matching City fund share will be directed to benefits with indirect fiscal impact, training and administration in amounts feasibly possible. It has been determined' that the City is able to fund the cash balance. Funds can be spread November 1, 1971 through October 31, 1972. The County of San Diego as Program Agent will submit a summary report on all positions to the Department of Labor by November .15, 1971. Following is a proposal of City management and department heads of a list of positions to be funded. 1 Junior Planner 2 Clerk Typists, 1 Reference --Librarian 2 Police Officers 1 Construction.Maint'man 1,Recreation Leader 2 Firemen 1 Park Caretaker III Exhibit Rules and Regulations from the Federal Register, Vol. 36, No. 158, dated Saturday, August 14', 19TI. The County of San Diego as Program Agent communicates Method of Distribution of Funds and the accounting plan for use in the financial management of PEP Funds. Staff Recommendations The acceptance of the allocation for participation in the Public Employment Program. AB No. �J,�_ Date: October 27, '1971 Citg Manager's Recommendation Concur with staff ' r Council Action 11-2-71 Council accepted the'fedenal grant tin der.,'theITUbltc','gmploye,es Program. i►i thp.amourrt of $109,811.09, authorized City participation on a 10% matching fund basis, and instructed the Personnel Diractor to proceed as outlined in Agenda Bill 572. Y"' Y IT .\\ .1,,, �� 14,.! L.✓ 8 V it r iJ V, I-IUM14i+N RESOURCES AGENCY 1600 PACIFIC HIGHWAY „ SAN DiEGO. CALIFORNIA 92101 (714) 239-7711 EXT. 1278 FRANK PANARIS! HUMAN RESOURLeS METHOD OF DISTRIBUTION FOR SECTION 5 ADMINISTRATOR EMERGENCY EMPLOYMENT ACT EiNDS kNot included in this distribution: $437,300.00--Section 6) $ 1.7 million original Section 5 allocation + 7.11 t1 additional Impact money $ 8.8 million TOTAL Secticn 5 money $8,800,000 - 110,000 Program Admin. $8, 690, 000 -lie) - 100.000 Special Program $8,590,000 - 200,000 Indian P.E.P. $ 8, 390, 000 2 '796 666 c4. �, County P.E.P Cities 3 8,390,000 School Districts 1. Formula for City distribution:' Population x Unemployment Rate = Rank = % of total City allocation. 2. Formula for.Schools: Average Daily Attendace distribution ... I \ DEPAnTMCNTSI • PROBATION • PUBLIC WCLPAnt • IIoNOn CAMPS • VETCRANSI.SCRVICE . SENIOR CITIZENS i 1 H Carlsbad Chula Vista Coronado El Cajon Escondido Imperial Beach La Mesa National City Oceanside Vista . Del Mar San Marcos POPULATION X % of TOTAL' AMOUNT OF UNEMPLOWMNT RATE ALLOCATION SUB -GRANT 98630.4 .039265 109,811.09 427776.3 .170298 476,266.63 131733.0 .052443 146;'665.56 345001.8 .137346 384,110.89 M148.0 .095205 266,256.59 170032.8 .067690 189,306.32 238985.8 .095141 266,077.60 3757bO.8 .149567 418,288.94 255112.2 .101560 284,029.40 182691.2 .072730 203,401.52 23736.0 .009449 26,425.70 23376.0 .009306 26,025.77 2511924.3 1.000000 2,796,666.01 $4 i U.S. DEPARTMENT OF t/''e0R MANPOWER AOMINISTRATIL..l REGION IX Please Reply 650 GOLDEN GATE AVENUE, 1OX 36034 Attention: 9. HGE SAN fRANCISCO. CALIFORNIA 64102 September 29, 1971 Mr. Porter D. Cremans Clerk of the Board of Supervisors County of San Diego County Administration Center 1600 Pacific I:ighc:ay - San Diego, California 92101 - Dear Program Agent: , Attached is your executed Public Employment Progr.:.; Grant Agreement. We know that a great deal of -hard Work Went into its preparation and we thank I you for meeting our demanding time schedule. With respect to comments Which we have received regarding your proposal, please note the following.• t No -comments received. We have reviewed 'all comlen'ts " received and we are executing your agreement without conditions.* Because of time constraints, we are approving your agreement conditional upon our review of the comments received. No later J , than October 8, we will notify you of the outcome of our review. *We are enclosing a copy of comments received from the A=rican GI Forun of the U.S., Greater San Diego Chapter. We believe these comeenta deserve your attention and we recc=mnd that you meet with their representatives to attempt to resolve the concerns they express. Your proposal is approved conditionally subject to the following being accomplished by = in-',1Y� Pbilip T; Lawlor ' Associate Regional Manpower Administrator Attr 'ment i r ; x T ��• ,;r; COUNTY 4F SA1! DIEGO INTER -DEPARTMENTAL CORRESPONDENCE October 12, 1971 TO: City Managers and School Superintendents FRO;I: Coordinator Public Employment Program PEP FINANCIAL.li4NAGE:FENT Attached is the accounting plan for use by San Diego County and the Sub -Agents participating in the Public Employment Program (PL-92-54, "Emergency Employment,Act of 197111). The plan was developed in accordance with the requirements of the Title 5 monies of the Emergency Employment Act. For additional guidance on accounting procedures and financial management contact Mr. Gerhart Mchner, Auditor and Controll,er, 239-7711 Ext. 401.' John T. Bareno ' cc: Human Resources.Administrator 2 ij Public ErrployTent Program (PEP) Fund i)sed by: All employing agents. Status of fund: The fund is classified as an agency fund within the Trust and Agency group. In the county bud- get document, anticipated operations of this fund are displayed at the end of the county section in a manner similar to the way intra- governmental service and enterprise funds are sbown. t in financial reports, the balance sheet and operating statement are presented separately. k t Mart of Accounts Accounts: Assets: Liabilities: 1100 Cash 2100 Accounts payable 1200 Accounts receivable 2200 Advances from program agent Expenses: Equity: 4100 Salaries and wages 3100 Fund balance 4200 Fringe benefits 4300 Employment services Revenues: 4400 Support (in'kind) 5100 Claim reimbursements 4500 Administration 5200 Employing agent support 3 EXPLANATION OF ACCOUNTS Balance Sheet Accounts Debit 1100 Cash; Advances from program agent; cash contributions from employ- ing agent; incidental recoveries. 1200 Accounts receivable: Amounts due because of employee personal liability, erroneous prior charges, etc. (Little use of this account is anticipated.) 2100 Accounts payable: Payments of amounts accrued. 2260 Advances from program agent: Amounts earned, based on periodic claims. (Offsetting credit is to 5100.) 3100 Fund balance: At close of fiscal period, with total of expense accounts. Credit Expenses chargeable to the fund; payment of accrued liabilities. Collection of amounts due Accrued expenses Amounts received as advances from program agent. At close of fiscal period, with total of revenue accounts. Expense Accounts .(Debit) includes Conditions 4100 Salaries and wages: Direct salaries and wages, be- Ninety percent of grant funds fore deductions, paid enrollees mur.t be spent on salaries and under the program. related employee benefits. 4200 Fringe benefits: Employers share of enrollees: Retirement, social security, life and health insurance plans, workmen's compensation insurance, vacation, sick leave a Includes 4300 Employment services,: Trai,,ing cost --Basic or remedial education; classroom vocational instruction; on-the-job training. Supportive costs--i•Iedical ser- vices to render potential enrollee available for employment: physical examinations; preventative and clinical medical treatment; minor dental treatment; nutrition ser- vices; voluntary family planning services; inexpensive prosthesis such as glasses, dentures, and hearing aids-; diagnostic psycho- logical services; transportation for participants; child care ser- vices; vocation or educational counseling. 4400 Support (in kind): Auxiliary functions necessary to These expenses are applied sustain the direct effort involved to satisfy all or part of in administering the program: . the 10 percent matching re - procurement, central services, quirement. payroll preparation, com-nuni- cations, personnel functions, utilities, iraintenanco and operations of space, use allowance in lieu of rent, data processing, equipment usage, accounting, legal expanses, supervision, travel, auditing, training and education, mail and messenger service, insur- ance, equipment and supplies. Note: The official guide for indirect services is subpart 1-15.7 of Title 41 of the Code of Federal Regulations entitled, "Princi- ples For Determining Costs Applicable to Grants and Contracts With State and Local Governments." This does not appear to conflict with BOB A-87 and,use of cost allocation plans developed in conformity with the latter should be satisfactory. 4500 Administration: Expenses of administering the Limited to 3.2 percent of program --staff salaries, staff grant funds. Equipment and fringe benefits, staff travel supplies cannot be paid from expenses. grant funds. r Revenue Accounts (Credit) i Includes Conditions 5100 Claim reimbursements: Amounts claimed against grant funds. (Offsetting debit is to 2200.) 5200 Employing agent support: Matching contributions to .the program whether in cash Must be at least 10 or the value of supporting percent of total program services. cost. Employing agents may wish to keep subaccounts for some of the above accounts. :he final two digits of the account number may be used' for this,purpose. j IV Sample Entries 1. Advances are madd to the employing agents. PEP FUND 1100 Cash 50,000 2200 Advances from program agent 50,000 (Similar entries are made by agencies receiving the 20,000.) 2. the Agent spends $200 for enrollee physical examinations and $100 for travel (an administrative employee) to a conference. PEP FUND • 4300 Employment services 200 4500 Administration 100 1100 Cash 300 3. The program is charged agent supporting services as follows: Payroll services $150.00 Budgeting 200.00 Building Use 100,00 Utilities 50.00 New typewriter 250.00 Total $ 750.00 PEP FUND 4400 Support (in kind) 5200 Employing agent support. 4. Program employees are paid from the agent payroll revolving fund. Gross payroll applicable to,the PEP fund is charged. PEP FUND 4100 Salaries and wages 35,000 4500 Administration 950 17A0 Cash 35,950 5. The 6gent share of employee benefits is charged. PEP FUND 4200 Fringe benefits 3,000 4500 Administration s0 1100 Cash 3,080 ' 6. A claim is submitted for program expenses chargeable against the federal grant. (Total expenses excluding the $750 county support.) PEP FUND 2200 Advances from program agent. 35,330 5100 Claim reimbursements 39,330 After posting the above transactions, trial balances of the funds are as follows: PEP FUND 1100 Cash 10,670 2200 Advances from program agent 10,670 4100 Salaries and wages 35,000 4200 Fringe benefits 3,000 4300 Employment Services 200 4400 Support (in kind) 750 5100 Claim reimbursements 39,330 4500 Administration 1,130 5200 Employing agent support 750 50,750 50,750 Program Tests Federal funds expended 39,330 Percentage 100.0 Salaries and benefits 38,000 96.6 Exceeds 90% requirement Employee services 200 .5 Within 6.8% limitation Administration 1,130 2.9 Within 3.2% limitation 39,330 100.0 At this point, the employing agent's contribution is short --only 1.87 percent of program expenses. Future contributions, whether in services or cash, should be made in amounts sufficient to bring them to 10 percent of the total. SUBGRAIYIIE " INVOICE - SThTEM-71' OF COSTS OR EXPENDITURES SPECIAL PUBLIC MPLO111ENT PROGRM (P.E.P.) DATE . EFFECTIVE DATE TO: ,. SUBGRANTEE SUBGRANTEE NU1BER APPROVED PREVIOUS CURRENT EXPEND- AMUA'T GRANT EXPEND- EXPEND- ITURES BALANCE REQUESTED ITURES ITURES TO DATE 1. Enrollee Wages Enrollee 2. Fringe Benefits 3. Training Employment 4. Service 5. Administration 6. TOTAL 7. FEDERAL COSTS Grantee 8. Share: Cash *GRANTEE 9. Share: In Kind TOTAL WITH G. SUBGRANTEE'S SHARE I CERTIFY THAT (a) the Department of Labor has not been billed for the services covered by this invoice; (b) funds have not been received from the Federal Government or expended for such services under any other contract agreement or grant; (c) the amount(s) claimed by this invoice constitute(s) allowable costs/expenditures under the terms of the contract agreement or grant; (d) all amounts for Federal income, unemployment, and FICA taxes due through the end of the preceding quarter have been paid, (a) that subcontractors have furnished evidence of obtaining an Employer Identification (EI) number and are complying with applicable tax laws, (f) and contributions in cash or in kind has been made according to the grant terms unless specifically waived by the Contracting Officer. Type name and Title of Official Signature Date 0 PEP Subcommittee Accounting Recommendations PUBLIC EMPLOYMENT PROGRAM Terms: Program agent The agency administering the program within a county. In counties with a population nf 75,000 or more, the county is the program agent. in all counties of less than 75,000, ' the State Department of Human Resources Development is the program agent. The pro- gram agent receives and disburses federal advances and submits summary reports covering activities'of all employing agents in the county. Subprogram agent The local agency in a county of under 75,000 population assuming responsibility for iden- tifying job opportunities and submitting a proposal for HRD approval. The county is the preferred subprogram agent; but, should the ' county decline, it could be a city or district. Employing cgent Any local agency, including the county, pro- viding employment under the program. S :'u''uiic Employment Program Budget Unit Used by: The county as employing agent to account for direct nxpen�itures on behalf of, or cash contributions to, the program. (Other em- ploying agents should use a comparable organi- zation unit for this purpose.) Classification: Fund --General Function --Public: assistance Activity --Other assistance Budget unit --Public Employment Program (suggested) Probable accounts: SERVICE:; AND SUPPLIES Special department expense OTHER CIIARGES Contributions to other agencies FIXED M-SETS Equipment 6 f 0-ATECORICAL LISTING 1. Enrollee Wages Wages and Salaries 2„ Enrollee Fringe Benefits Social Security Employees, Life and Health Insurance Unemployment Insurance Workmen's Cothaensation Insurance Pension Plans 3. Training Basic or Remedial Education Classroom Vocational Instruction On-the-job Training 4• DnDlov- ent Services 1-- Severance ray Annual Leave Sick Leave Court Leave Military Leave ►kiedical Services to render potential -enrollee available for employment: Physical Examinatione Preventative and Clinical Gledical Treatment Minor Dental Treatment Nutrition Services Voluntary Family Planning Services Inexoensive Prosthesis, such as: blasses, Dentures, Nearing Aids Transportation for Participants. Child Care Services Vocational or Educational Counseling 5. ;Administration Staff 5a al ries Staff Fringe Benefits Staff Travel Ex`aenses _. 9. Urantee Share: In Kind "Procurement Personnel Functirnd Data Processing Supervisinn Auditing Central Services :.r`tics (al-ioea'ued by space usage) Equipment Usage (Depreciation and Maintenance) Training and Education Payroll Preparation ' Maintenance and Operation of Space Accounting Budgeting Mail and Messenger Service Communications Use Allowance in Lieu of Office Rent Legal Expenses (County Counsel) Travel (; iotor Pool) Insurance (other than compensation, and Health Insurance costs) I P.E.P. ADI.III% STP.ATION MMITMY SUFiOR`:IVR TIME CARD DEPARTMT ,, E''1FJAYEE ,r -- IZAPiE DATEI;onth and Tear DAY FOURS DAY HOURSDAY FOURS DAY •HOURS DAY IiOURS -� �i• 2�. 2. • 3• 10. 1�. 24. 31.. -- 4. 11. is.25. Total 5, 12. 19. 26. 6. 13. 20. 27. ?• 14. TO BE CGIVIETED BY AUDITOR-COPTROLLEP., i Total Hours_. Rate per Hour ,_____,_ Charge 3 ALL PIpLOYEES, other than P.E.P. Employees, r.orking on the Public Employment Program (P.E.P.) shall record time spent on, the program.. . • i 5665.0. r' AIND: TRAINING �;Qi:`"?ZT �Ii=-'Ci;'PiV TIPi': C21I'sA DATE l-.E , •lonth and Near D " .iC::=.�� ! ?/il' HOURC �Y -IOU S DAY UrD1Y I.:l/Ur , i • 1 } J• i.�n . 1,1?. 4. E. :�3• ;i2o. �2 70. P4. i x!25.� i r„Qm TAL 1260 t : 27. • S -G - O.' C BY AUDIm0R-00 ; OLLBR: A. :iol-Ir^ Rate acr flour _ Charge ,11.i rcir'rang: o^ the F�b1 c rp1oJ�:e::: ?rograc, (. •E•P•) shaU reco-d time sPent o:: t':e program. NOTE: Make a brief description of Education and Trair:ina, conducted during the month on the reverse side of this report. 1 L093-3P - -A U r 'vLf':. RflrCtli OF LS.iiOR r.;y;;.awur Administrchon OCCUR!1110NAL SU6ti'ZhIARY Emeraenev Cmnhwmant Act of 1971 -1. TYPE OF APPLICATION 2. NAME OF UNIT 4.Liaicon Official c. IoNp`one M.mb..r Initial IGl FultFunding Cityof Carlsbad —a"s1s- Ate ► -01d --��� -11• �-��`f" S�•- 3.7YPE OF UNIT -40.Tdlc 0 Mudificofion a LL Mana e1" �:Manager, cm A0'.A 'TYPE OF A??LICANT 0 Federal 0' Tribal Council County Of Sari 4b.Address ❑ Program Agont ❑ State Olhcr(Cpocify) City of Carlsbad 2,Csta of :•Fatccaan Q SuD•Agtnf ❑ CountyHunici�`�1�-X— 1200 Elm Avenue _-.October 29,,� .191a,; T. PLANNED AVERAGE MONTHLY EMPLOYMENT 8. BUDGET ESTIMATE Cost Category Total Loccl Shara Frdam.' S--ve Jan 72_ 11 Jul -Z2_ 11 Participant Wagos 88 ; 362: OQ -0- $ 88 , 362.00 t FebJ2w j j AugJ-2- 1 i Participant Benefits 18 074.61' 7,606.82 Q 447.511 tier-72_ 1,1 Sep 11 Training 7,302.15; -0- ��.7 3002.1-2_;;.,; Aprr12_ 1 Oct 2, 11 Employment Services 165.00 -0- ldoy Z2_ Nov 71._ . j,j Administration __ 1 -- -- 6 8 8 8, 2 3 _ �.�.3?_4__2.8----•--- ••-.3•,��..2•;z :s:j► Jun Dec Total .— $�(1 pp 7l1 �?:/.F.V �1 r►A St�1 r� �._-- ,!.:'•-Y+inTrs rsVl il,` i4.2»ate 9. JOBS AV' ElAPLOYAIENT� 10. OCCUPATIONAL TITLE if. DOT COOS 12.PS 13. NUMBER OF JOBS 14. WAGE RATE 15.lAAN•t.10NTFIS i !G. TOTAL WAGES - profesaionat Othar (Employing (Employing Agent) CODE (Monthly) EMPLOYED Police, Officer 375.2f 8 I 2 6 Mo. � 24797' 1. 837 6 Mo. 19,608 Fireman 6 2 778, 6 Mo =8•I6. 6 M6. 24 19,128 . Junior Planner. - $ 1 (723 6 Mo. 759 6 'Mo.'' 12 8,892 Refei-endeYLibrarian 9 1 688 12 8,256 'Recreation Lbader'' 7 1 595 6 Mo. �624 t 6 Mo. 12 7,314 Cpnstruction, Maintt3iianpeman 869•.887 3 1 539 6 Mo. �566 } ' 6 Mo. 12 6,630 : Park Caretaker 407.884 7 1 (553 6 Mo. 580 6 Mo. 12 6,,798 C1erk.T ist 2 1477 6 Mo. F�5 _ r], 5,868 17.• ,TOTAL' 11 ',%%6 M ' 132 � $ 88,362.00 i • • Aug.19Ti 0 ' ITY OF CARLSBAD 200 Elm Avenue Carlsbad, California U. S. DEPARTMENT OF LABOR * Manpower Administration DETAILI:U COST I BREAKDOWN FOR ADMINIS'CRATIY'E STAR' EXPENSES Emergency Employment Act of 1971 1. Staff Salaries for Program AdminLKrrtion No. of Positions Position Title Salary per 1Yk, orM. Percent of Time to Proj. Number 1t7s, or }fours Total Cost Grantee's Contribution Federal Cost Administrative Asst. 6.79 15.4308 hrs 2,091.32 1,024.75 1,066.571 hr. 1 Finance Director 6.79 15.4308 2,091.32 1,024.75 --j 1,066.57+ hr. hrs. Senior Account Clerk 3.51 2 hr.1 hrs. 1 Personnel Secretary 3.5 351.00 171.03 1`97- hr. TOTAL- Staff Salaries 6 112.64 2 994.24 3 118.40 2. Fringe Benefits for Staff Not applied - FICA '' x S Workmtn's Compensation :: x S Other (Specify) TOTAL- Employer's cost of fringe benefits for staff 3. Staff Travel Expenses p 1 ran r m-r T.t 99.44niles per week p_13`. per mile x 52 weeks for use of to transport staff members cm project business 775.59 380.04 395.55_ days per diem x 5 per day, in lieu of actual costs while outside the project area on official business TOTAL- Staff Travel Expenses 380.04• 395.55 TOTAL- Administrative Cents- Section C GRAND TOTAL - St•eticsA•BtC 6,888.23 3,374.28 3,513.95 MA 6.50A Aug. 1971 SAN DIEGO " Vi,iY r (PL 92-54) �9 �oo —Si���� EMERGENCY EMP1,0111 NT PROGRAM AGREEMENT SCHEDULE 6 THIS AGREEMENT entered into this 21st day of January , 1972 by and between THE CITY OF CARLSBAD , hereinafter referred to as "EMPLOYING AGENCY" and the COUNTY OF SAKI DIEGO, hereinafter referred to as "COUN"TY": WITH £SSET:i: , WEREAS, County has been granted funds by the Federal Government under the Emergency Employment Act of 1971; and WHEREAS, County is required by said Act to allocate the , granted funds equitably among other public agencies'in San Diego County which desire to conduct -employment programs under J the Act; and WHEREAS, Employing Agency is such a public agency and desires to conduct an employment program,under the Emergency Employment Act of 1971; NO!,? THEREFORE " IT IS AGREED AS FCLLO,:S: 1. For the period commencing November 1, 1971• and endingOctober 31',1972. Employing Agency hereby agrees to conduct an employment program to provide unemployed and under- employed persons with employment wherein they will provide needed public services. In furtherance of said employment program, Employing Agent shall employ persons to fill the positions specified in Exhibit "A" which is attached hereto and COUNTY OF SAN DIE60 CO:;TRACT A- ---------- NUt�s331.� 10- cac .;;, by this reference incorporated herein. In conducting said employment. program, Employing Agency shall comply with all requirements, provisions, terms, and conditions of the Emergency Employment Act of 1971 Public Law 92-54; the regulations pursuant thereto, the guidelines of the Secretary of Labor of the United States related thereto, and the grant conditions agreed to by County in securing initial and full funding under said Emergency Employment Act of 1971, including, but not limited to, those requirements, provisions, terms, and conditions respecting selection of participants, use'of federal funds, non-federal share, record keeping and reporting, compensation and working conditions of participants, and non-discrimination. A copy of said Emergency Employment act of 1971, copies of the regulations and guidelines pursuant thereto, and copies of County's application for full funding under the Act are attached hereto as Exhibit "B", and by this reference incorporated herein. In the event the Act or the regulations or guidelines pursuant thereto are amended at any time, subsequent to the dale of this Agreement, the.Employing Agency shall comply with them as amended, or shall notify the County within 20 working days after receipt of the amendments that it cannot so conform, in which case this Agreement shall terminate in. accordance with the ap,31icable regulations. 2. For Employing Agency's conduct of the employment program specified in Paragraph 1 of this Agreement, County shall grant -2- to Employing Agent the sum of $ 9,$00.00 on or before October 31,. 1972 Said sum is to be spent by Employing Agency in the conduct of its employment program in accordance with the budget attached hereto as Exhibit "C" and by this reference incorporated herein. Any of the above funds remaining unspent at the end of the period specified in Paragraph 1 of this Agreement shall be returned to the County by Employing Agency when the final financial report is submitted by Employing Agency to County. , 3. San Diego County PEP shall administer and monitor performance of this Agreement on behalf of the County and shall at all times have the right to inspect, monitor and evaluate the employment program of Employing Agency pursuant to this Agreement. 4. If any 'funds are expended by Employing Agency in violation of the Act, the regulations, the guidelines, or grant conditions, the County may make necessary adjustments in payments to Employing Agency on account of such unauthorized or illegal expenditures. County may draw back unexpended funds which have been made available in order to assure that they will be used in Y accordance with the purposes of the Act or to prevent further unauthorized or illegal expenditures, and County may withhold funds otherviV payable under the Act in order to recover any amounts expended illegally or for unauthorized ,purposes. -3- M If no further payments would otherwise be made under this Agreement, the County may request a repayment of 'unds used for unauthorized or illegal expenditures, and within 30 days after receipt of such request such repayment shall be made. No action shall be taken by the County under this paragraph shall entitle Employing Agency to reduce either salaries and wages or supportive services for any participant or to expend less during the period specified in Paragraph l of this Agreement than those sums called for in the budget contained in Exhibit "C" •either for salaries and wages or/for supportive services for participants. Any such reduction in expenditures maybe deemed sufficient cause for termination under , • Paragraph 6 of this Agreement. 5. Termination. If the grant to the•County under the Emergency Employment Act of 1971 is terminated by the Federal Goverrraent in whole or in part for any reason whatsoever, the County may terminate this Agreement in whole or in part. If Employing Agency violates the Act, the regulations, the guidelines or grant terms or conditions specified In Paragraph 1 of this Agreement, the County may terminate this Agreement in whole or in part unless Employing Agency causes such violation to be corrected within a period of 14 days after receipt of a written notice from County specifying the violatiaon. Furthermore, County may in its discretion terminate this Agreement in whole or in part for any reason whatsoever. -4- -- -4 Termination shall be effected by a notice of termination which shall specify the extent of termination and the date upon which such termination becomes effective. Upon receipt of a notice of termination, Employing Agency shall: (1) Discontinue further commitments of funds to the extent that they relate to the terminated portion of the Agreement; (2) Promptly cancel all agreements, and contracts utilizing funds under this Agreement to the extent] that they relate to theterminated portion of the Agreement; (3) Settle, with the approval of the County, all outstanding claims arising from such termination; (4) Submit, within six months after the receipt of the notice of termination, a termination settlement proposal which shall include a final statement of all unrcimbursed costs related to the terminated portion of this Agreement, but in case of termination for violation of this Agreement by Employing Agency, the cost of preparing the settlement proposal shall not be reimbursed to Employing Agency. IN WITNESS 1411EREOF the parties hereto have executed this. Agreement on the date first above written. COUM OF SAN DIEGO By Approved andjor aulhori:ed by the Goard Clerk of the Board of Supervisors of Supervisors of the County of SO' Diego APR 2 51972 4'' 0 "LO ING AGEA'T CITY q • cA s��;, L�� Z4�jho noard of Supervisors JaCk Arnold, City Manager • Y • • APPLICATION FOR FUNDING ALLOCATED UNDER SECTION 9 (a) (1) OF THE EMERGENCY EMPLOYMENT ACr OF 1971 Application is hereby made to the County of San Diego (Program Agent) for funds allocated under Section 9 (a) (1) of the Emergency Employment Act of 1971, Public Law 92-54. The CITY OF CARLSBAD as Sub -Agent agrees that the funds (City or Di-trict) requested herein will be used to conduct a program within the area covered by this application in order to provide unemployed and underemployed persons with transitional employment in jobs providing needed public services and, wherever feasible, related training and employment services, to enable such persons to move into employment and training not supported under -this Act. The Sub -Agent agrees to: 1. Plan and conduct its program in accordance with the regulations promulgated by the Secretary of Labor (29 CFR 55) for the Emergency Employment programs under PL 92-54. In particular, the applicant hereby warrants that the program will be conducted as required by section 55.6 of the regulations and by the terns of the Emergency Employment Agreement entered into with the County of San Diego. 2. Administer or supervise, and assume full responsibility for all activities and services provided under this grant; `3. Use no less than ninety (90) percent of the -funds granted for wage$ and fringe benefits for unemployed and underemployed participants and no more than 3.2 percent for the administration of the program; Y 4. Provide reports and records required for this program. S. Abide by the provisions of Section 12 (g) of P.L. 92-54 regarding commitment and compliance with equal employment opportunity for all program participants or applicants. Name of City or District CITY OF CARLSBAD 6&: ,^,^,-Signature of Authorized Of£ici11 v Date January 21, 1972 c , city Manager Title CITY m1ANAGER Approved by C u y of San Diego: ,Signature /y ��'�/ Date Title Clock of Via Board of Supervisors r U.S. CEPARTIt,ENT OF LABOR Manpower Administration )CCUPATIONAL SUMMARY • r , - j 1. TYPE OF APPLICATION 2.NAME OF UNIT .­ vy 7 "URWYMU"I HCT oT W1 4.1.1aison Official r] Initial City of Carlsbad Jack B. Arnold 4c.7alephone Number Full Funding 729-1181 CD Modification 3.TYPE OF UNIT OF A Title C City Manager 5, Prsrtcm Agent TYPE OF APPLICANT � [] Tribal Council 4b.Address •.: -V of, fJ` Program A -ant [] slate ® Olher(Spacify) CitV City Hall 'o.DatS �l Sub -Agent Q County 1200 Elm Avenue L. .�,.�. - _ _ Carlsbad, CA 92008 (October '28 I.Vil 7. PLANNED AVERAGE MONTHLY EMPLOYMENT 8. ' BUDStT ESTIMATE � Cost Category tolfil o Local She Fea� Cr al S,. oa 71 72 1 � ... Jan Jul Participant 1'laga's 8,892 72.•.• I 8 820 Fab 7t 1 Aug 72 1 Participant Benefits 667 667` $ep 72 1 Truining 652 652 Apra., 1 Oct-.22 1 Employment Sor iices 15 , 15 I •;tay 72 1 Nov 71 1 Administration ! 626 . 313 _ 313 Jan 72 ��,--- 1 �.----- Dec 71 1 Total' 10,852 ' — 1 052 , _ _ 9 , 800 I 9. JOBS AND EMPLOYMENT 10. OCCUPAT!ONAL TITLE It. DOT CODE 12.PS 13. NUMBER OF JOBS 14. GAGE RATE 15.MAN•4014THS (Employing Agent) CODE (btonthl y) El. PLOYED 16. TOTAL WAGES' Prores:ionol Other ltdminiatrative 4/tt.-07 1 7.23 C 6 mo ii • 759 0 6 mo 12 8,892 L_.___.• IZ. TOTAL 12 � 1 �. _-- ���,�•�,�-,�; 8,892 t:A6 U 5 GLPARTMENT OF LABOR SCHEDULE 6 OCCU°�1Ti0i�IALrSU�t"ti+;,CRY lG7npo�ur Admimstrction !� Emergency Employment Act of 1971 1. TYPE OF APPLICATION 2. NAME OF UNIT 4,Licison Official c. i0ephone M [; Initial fX1 Full Funding40.1,111e Cityof Carlsbad ,17s1• c �r,�td �_.7_��-1. --- 3. TYPE OF UNIT City Manager ❑ hludificotion , 5. TYPE OF APPLICANT ❑ Federal [,] Tribal Council County of San 4b.fddress ❑ Program Agent ❑ State 0 Other (Specify), City of Carlsbad E,oa;a of Sub -Agent ❑ county r-�-�- 1200 Llm Avenue _ _____ __ ____ __Carlsbad._ Ca MOB_ _ _- -October 29_,..],9ZL_! 7, PLANNED AVERAGE MONTHLY EMPLOYMENT B. BUDGET ESTIMATE Cost Category Total Local Shors Fedora: S:cro Jon 72 ] JuIJ.Z 1 Participant ages $ 8 i 02 i 00 $ 72.00. $ 8 , 820. 00 t FeJ j Aug.72_ 1 Participant Benefits 595.00 595 ; 00, _ flar]� 1 Sept_ 1 Training 760.88 108,.8$ 1 652.00 Apr _ Oct.72_ 1 Employment Services 15.00 May-m— 1 Nov 71_ Administration - ! -��.•p& Jung_ 1 V- Doc ]� j Total .�-I i—. 88-3-_ $ 9. JOBS A40 EMPLOYMENT 10. OCCUPATIONAL. TITLE 11. DOT CODE 12.PS 13. NUMc7ER OF JOBS 14. WAGE RATE 15,MAN-MONTHS 16. TOTAL WAGES Professional other (Employing Agent) Y 9 CODE (Monthly) y EMPLOYED Administrative Intern 1 723 6 Mo. 12. _ $ 8892.____ 1 i •• 7596 Mo. • .� -�-.-. �.�I:/%6•//,r�l �•/"'� I.C.Q. 221L1.L:L� I7.. TOTAL 12 :.{A i;4S «fig, ID?i DATE: October 29, 1971 TO U. S. Department of Labor Manpower Administration PEP Agent County of San Diego FROM: City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 SUBJECT: SCHEDULE 6 ALLOCATION, One (1) employee, Administrative Intern, justification for 'training' and 'employment services' budget. TRAINING: One month gross salary for "on-the-job" training (lost regular and provisional employee man hours, plus J•60•f'! time and travel to City, County and private industry workshops.) EMPLOYMENT SERVICES: Physical Examination 4 F Schedule 6 allocat� n, one (1) employee ,=T.TY OF CARLSBAD 00 Elm -Avenue Carlsbad, California U. S. DEPARTMENT OF LABOR * Manpower Administration D)•TAIL.1.13 COST BREAKDOWN FOR ADrv11NISTRA1'1VE STAFF EXPENSES Emergency Employment Act of 1971 1. Staff Salaries for Pmgratn Administration No. of Positions Positives Title Salary per Wk. or Jir. Percent ofTimc to Proj. Number I s, or Yours Total Cost Cnntec's Contribution Federal Cost Administrative Asst. 6.79 1.34.. - 28 hrs 190.12 - 95.•06_; 95.06 hr. - 1 Finance Director 6.79 1-.34;1 28. 190.12 . 95.Ot ; 95.'0'6. hr. hrs._ Senior Account Clerk 3.5 1.9 ;-40 140.40 7 .20: 70.2 ;. hr. hrs. 1 Personnel Secretary .5 .44 9. 3 32.04 i6.02,' 1-6i02•, Iir. TOTAL- Staff Salaries 552.68, 276. 34 . 2. Fringe Benefits for Staff Not a plied here. FICA V x S Workmen's Compensation t: x S Other(Speeify)_ TOTAL- Employer's cost of fringe benefits forstaff 3. Staff Travel Expenses -9.4-vniles per week (7n _ 51per mile x 52 weeks for u:e of to transport staff members on project business 73.32 `36.66' 36,66 days per diem x S per day, in lieu of actual costs while outside the project area on official business TOTAL- Staff Travel Expenses TOTAL- Administrative Costs- Section C GRAND TOTAL- .1rctiau A-B.c 626.00 313.00 313.00 MA 6-SOA Aug. 1971 Zx •�: t .r.l�)sil C1 rr Ar OF �✓ �� 1 V 1 .ti/ V O CO UN �ccc, INTER -DEPARTMENTAL CORRESPONDENCE . To; All City DIanagers/Inter-Tribal . DATe December 231971 Council/County Agencies FROM: John T. Bareiio, Director Public Employment Program SUBJECT: FUNDING UNDER Section 6, Emergency Employment Act of 1971 This is a reminder that approval has been received for funding under Section 6, of the Emergency Employment Act of 1971, Public Employment Program. The initial grant monies have been received by the County Auditor and Sub -Agents may request funds at this time, based on the final approved amounts indicated below. As with the Section 5 PEP program it is hoped that all Sub-Agdnts will proceed with the hiring process in order to bring the total program up to 100% manning status. The amounts allocated are: Inter 'Tribal Council $36,000 City of Chula Vista 41,850 City of El Cajon 35,500 City of National City 29_,000 City of Oceanside 22,089 City of La Mesa 25,800 City of Escondido 23,400 City of Vista 14,811 City of Coronado 9,800 City of Imperial Beach 12,881 City of Carlsbad 9,800 City of Del Mar 7,455 City of San lIarcos 8,000 8 ncero y, John T. Bareno Director San Diego County PEP jb/ab