HomeMy WebLinkAbout1971-10-27; City Council; 572; Public Employment Program under the Federal Government Emergency Employment Act 1971Q' it E C I T Y O F C A R L S B A C A L i F`O R N T A
'Agenda Bill No. Date: October 27, 1971
Referred To:
Subject:pUBLIC EMPLOYMENT PROGRAM under the Submitted By:
Federal Government EMERGENCY EMPLOYMENT ACT 1971 W. C. Baldwin
Personnel Dir.
Sta tem�n_t of the Matter: The City of Carlsbad has been awarded a federal
grant in the amount of $109,$11.09 as a share in subject program, and
according to the conditions attached. A required 10% matching City fund
share will be directed to benefits with indirect fiscal impact, training
and administration in amounts feasibly possible. It has been determined'
that the City is able to fund the cash balance.
Funds can be spread November 1, 1971 through October 31, 1972. The County
of San Diego as Program Agent will submit a summary report on all
positions to the Department of Labor by November .15, 1971.
Following is a proposal of City management and department heads of a
list of positions to be funded.
1 Junior Planner 2 Clerk Typists, 1 Reference --Librarian
2 Police Officers 1 Construction.Maint'man 1,Recreation Leader
2 Firemen 1 Park Caretaker III
Exhibit
Rules and Regulations from the Federal Register, Vol. 36, No. 158,
dated Saturday, August 14', 19TI.
The County of San Diego as Program Agent communicates Method of
Distribution of Funds and the accounting plan for use in the financial
management of PEP Funds.
Staff Recommendations
The acceptance of the allocation for participation in the Public
Employment Program.
AB No. �J,�_ Date: October 27, '1971
Citg Manager's Recommendation
Concur with staff
' r
Council Action
11-2-71 Council accepted the'fedenal grant tin der.,'theITUbltc','gmploye,es
Program. i►i thp.amourrt of $109,811.09, authorized City participation
on a 10% matching fund basis, and instructed the Personnel Diractor
to proceed as outlined in Agenda Bill 572.
Y"' Y
IT
.\\ .1,,, �� 14,.! L.✓ 8 V it r iJ V,
I-IUM14i+N RESOURCES AGENCY 1600 PACIFIC HIGHWAY
„
SAN DiEGO. CALIFORNIA 92101 (714) 239-7711 EXT. 1278
FRANK PANARIS!
HUMAN RESOURLeS METHOD OF DISTRIBUTION FOR SECTION 5
ADMINISTRATOR EMERGENCY EMPLOYMENT ACT EiNDS
kNot included in this distribution: $437,300.00--Section 6)
$ 1.7 million original Section 5 allocation
+ 7.11 t1 additional Impact money
$ 8.8 million TOTAL Secticn 5 money
$8,800,000
- 110,000
Program Admin.
$8, 690, 000
-lie)
- 100.000 Special Program
$8,590,000
- 200,000
Indian P.E.P.
$ 8, 390, 000
2 '796 666 c4.
�,
County P.E.P
Cities
3 8,390,000
School Districts
1. Formula for City distribution:'
Population x Unemployment Rate = Rank = % of total City
allocation.
2. Formula for.Schools:
Average Daily Attendace distribution ...
I
\ DEPAnTMCNTSI • PROBATION • PUBLIC WCLPAnt • IIoNOn CAMPS • VETCRANSI.SCRVICE . SENIOR CITIZENS
i 1
H
Carlsbad
Chula Vista
Coronado
El Cajon
Escondido
Imperial Beach
La Mesa
National City
Oceanside
Vista .
Del Mar
San Marcos
POPULATION X
% of TOTAL'
AMOUNT OF
UNEMPLOWMNT RATE
ALLOCATION
SUB -GRANT
98630.4
.039265
109,811.09
427776.3
.170298
476,266.63
131733.0
.052443
146;'665.56
345001.8
.137346
384,110.89
M148.0
.095205
266,256.59
170032.8
.067690
189,306.32
238985.8
.095141
266,077.60
3757bO.8
.149567
418,288.94
255112.2
.101560
284,029.40
182691.2
.072730
203,401.52
23736.0
.009449
26,425.70
23376.0
.009306
26,025.77
2511924.3
1.000000
2,796,666.01
$4
i
U.S. DEPARTMENT OF t/''e0R
MANPOWER AOMINISTRATIL..l
REGION IX
Please Reply 650 GOLDEN GATE AVENUE, 1OX 36034
Attention: 9. HGE SAN fRANCISCO. CALIFORNIA 64102
September 29, 1971
Mr. Porter D. Cremans
Clerk of the Board of Supervisors
County of San Diego
County Administration Center
1600 Pacific I:ighc:ay -
San Diego, California 92101 -
Dear Program Agent: ,
Attached is your executed Public Employment
Progr.:.; Grant Agreement. We know that a great deal
of -hard Work Went into its preparation and we thank I
you for meeting our demanding time schedule.
With respect to comments Which we have received
regarding your proposal, please note the following.•
t
No -comments received.
We have reviewed 'all comlen'ts "
received and we are executing
your agreement without
conditions.*
Because of time constraints,
we are approving your agreement
conditional upon our review of
the comments received. No later
J , than October 8, we will notify
you of the outcome of our review.
*We are enclosing a copy of comments received from the A=rican GI
Forun of the U.S., Greater San Diego Chapter. We believe these
comeenta deserve your attention and we recc=mnd that you meet with
their representatives to attempt to resolve the concerns they express.
Your proposal is approved
conditionally subject to the
following being accomplished
by =
in-',1Y�
Pbilip T; Lawlor '
Associate Regional Manpower
Administrator
Attr 'ment
i
r ;
x
T ��• ,;r; COUNTY 4F SA1! DIEGO
INTER -DEPARTMENTAL CORRESPONDENCE
October 12, 1971
TO: City Managers and School Superintendents
FRO;I: Coordinator
Public Employment Program
PEP FINANCIAL.li4NAGE:FENT
Attached is the accounting plan for use by San Diego County
and the Sub -Agents participating in the Public Employment
Program (PL-92-54, "Emergency Employment,Act of 197111).
The plan was developed in accordance with the requirements
of the Title 5 monies of the Emergency Employment Act.
For additional guidance on accounting procedures and financial
management contact Mr. Gerhart Mchner, Auditor and Controll,er,
239-7711 Ext. 401.'
John T. Bareno '
cc: Human Resources.Administrator
2
ij Public ErrployTent Program (PEP) Fund
i)sed by: All employing agents.
Status of fund: The fund is classified as an agency fund within
the Trust and Agency group. In the county bud-
get document, anticipated operations of this
fund are displayed at the end of the county
section in a manner similar to the way intra-
governmental service and enterprise funds are
sbown.
t
in financial reports, the balance sheet and
operating statement are presented separately.
k
t
Mart of Accounts
Accounts:
Assets:
Liabilities:
1100
Cash
2100 Accounts payable
1200
Accounts receivable
2200 Advances from program
agent
Expenses:
Equity:
4100
Salaries and wages
3100 Fund balance
4200
Fringe benefits
4300
Employment services
Revenues:
4400
Support (in'kind)
5100 Claim reimbursements
4500
Administration
5200 Employing agent support
3
EXPLANATION OF ACCOUNTS
Balance Sheet Accounts
Debit
1100 Cash;
Advances from program agent;
cash contributions from employ-
ing agent; incidental recoveries.
1200 Accounts receivable:
Amounts due because of employee
personal liability, erroneous
prior charges, etc. (Little use
of this account is anticipated.)
2100 Accounts payable:
Payments of amounts accrued.
2260 Advances from program agent:
Amounts earned, based on periodic
claims. (Offsetting credit is to
5100.)
3100 Fund balance:
At close of fiscal period, with
total of expense accounts.
Credit
Expenses chargeable to the
fund; payment of accrued
liabilities.
Collection of amounts due
Accrued expenses
Amounts received as advances
from program agent.
At close of fiscal period,
with total of revenue accounts.
Expense Accounts .(Debit)
includes Conditions
4100 Salaries and wages:
Direct salaries and wages, be- Ninety percent of grant funds
fore deductions, paid enrollees mur.t be spent on salaries and
under the program. related employee benefits.
4200 Fringe benefits:
Employers share of enrollees:
Retirement, social security,
life and health insurance
plans, workmen's compensation
insurance, vacation, sick leave
a
Includes
4300 Employment services,:
Trai,,ing cost --Basic or remedial
education; classroom vocational
instruction; on-the-job training.
Supportive costs--i•Iedical ser-
vices to render potential enrollee
available for employment: physical
examinations; preventative and
clinical medical treatment; minor
dental treatment; nutrition ser-
vices; voluntary family planning
services; inexpensive prosthesis
such as glasses, dentures, and
hearing aids-; diagnostic psycho-
logical services; transportation
for participants; child care ser-
vices; vocation or educational
counseling.
4400 Support (in kind):
Auxiliary functions necessary to
These expenses are applied
sustain the direct effort involved
to satisfy all or part of
in administering the program: .
the 10 percent matching re -
procurement, central services,
quirement.
payroll preparation, com-nuni-
cations, personnel functions,
utilities, iraintenanco and
operations of space, use
allowance in lieu of rent, data
processing, equipment usage,
accounting, legal expanses,
supervision, travel, auditing,
training and education, mail
and messenger service, insur-
ance, equipment and supplies.
Note: The official guide for indirect services is subpart 1-15.7 of
Title 41 of the Code of Federal Regulations entitled, "Princi-
ples For Determining Costs Applicable to Grants and Contracts
With State and Local Governments."
This does not appear to
conflict with BOB A-87 and,use of
cost allocation plans developed
in conformity with the latter should be satisfactory.
4500 Administration:
Expenses of administering the
Limited to 3.2 percent of
program --staff salaries, staff
grant funds. Equipment and
fringe benefits, staff travel
supplies cannot be paid from
expenses.
grant funds.
r
Revenue Accounts (Credit)
i
Includes Conditions
5100 Claim reimbursements:
Amounts claimed against grant
funds. (Offsetting debit is
to 2200.)
5200 Employing agent support:
Matching contributions to
.the program whether in cash Must be at least 10
or the value of supporting percent of total program
services. cost.
Employing agents may wish to keep subaccounts for some of the above
accounts. :he final two digits of the account number may be used'
for this,purpose. j
IV Sample Entries
1.
Advances are madd to the employing agents.
PEP FUND 1100 Cash 50,000
2200 Advances from program agent
50,000
(Similar entries are made by agencies
receiving the 20,000.)
2.
the Agent spends $200 for enrollee physical examinations and $100
for travel
(an administrative employee) to a conference.
PEP FUND • 4300 Employment services 200
4500 Administration 100
1100 Cash
300
3.
The program is charged agent supporting services as follows:
Payroll services $150.00
Budgeting 200.00
Building Use 100,00
Utilities 50.00
New typewriter 250.00
Total $ 750.00
PEP FUND 4400 Support (in kind)
5200 Employing agent support.
4.
Program employees are paid from the agent payroll revolving fund.
Gross payroll applicable to,the PEP fund is charged.
PEP FUND 4100 Salaries and wages 35,000
4500 Administration 950
17A0 Cash
35,950
5.
The 6gent share of employee benefits is charged.
PEP FUND 4200 Fringe benefits 3,000
4500 Administration s0
1100 Cash
3,080 '
6.
A claim is submitted for program expenses chargeable against the
federal
grant. (Total expenses excluding the $750 county support.)
PEP FUND 2200 Advances from program agent. 35,330
5100 Claim reimbursements
39,330
After posting the above transactions, trial balances
of the funds are as follows:
PEP FUND
1100 Cash
10,670
2200 Advances from program
agent 10,670
4100 Salaries and wages
35,000
4200 Fringe benefits
3,000
4300 Employment Services
200
4400 Support (in kind)
750
5100 Claim reimbursements 39,330
4500 Administration
1,130
5200 Employing agent support 750
50,750
50,750
Program Tests
Federal funds expended
39,330
Percentage
100.0
Salaries and benefits
38,000
96.6 Exceeds 90% requirement
Employee services
200
.5 Within 6.8% limitation
Administration
1,130
2.9 Within 3.2% limitation
39,330
100.0
At this point, the employing
agent's contribution is short --only 1.87 percent
of program expenses. Future
contributions,
whether in services or cash, should
be made in amounts sufficient
to bring them
to 10 percent of the total.
SUBGRAIYIIE "
INVOICE - SThTEM-71' OF COSTS OR EXPENDITURES
SPECIAL PUBLIC MPLO111ENT PROGRM (P.E.P.)
DATE . EFFECTIVE DATE TO: ,.
SUBGRANTEE
SUBGRANTEE
NU1BER
APPROVED
PREVIOUS
CURRENT
EXPEND-
AMUA'T
GRANT
EXPEND-
EXPEND-
ITURES
BALANCE
REQUESTED
ITURES
ITURES
TO DATE
1.
Enrollee Wages
Enrollee
2.
Fringe Benefits
3.
Training
Employment
4.
Service
5.
Administration
6.
TOTAL
7.
FEDERAL COSTS
Grantee
8.
Share: Cash
*GRANTEE
9.
Share: In Kind
TOTAL WITH
G.
SUBGRANTEE'S SHARE
I CERTIFY THAT (a) the Department of Labor has not been billed for the services
covered by this invoice; (b) funds have not been received from the Federal Government
or expended for such services under any other contract agreement or grant; (c) the
amount(s) claimed by this invoice constitute(s) allowable costs/expenditures under
the terms of the contract agreement or grant; (d) all amounts for Federal income,
unemployment, and FICA taxes due through the end of the preceding quarter have been
paid, (a) that subcontractors have furnished evidence of obtaining an Employer
Identification (EI) number and are complying with applicable tax laws, (f) and
contributions in cash or in kind has been made according to the grant terms unless
specifically waived by the Contracting Officer.
Type name and Title of Official
Signature
Date
0
PEP Subcommittee
Accounting Recommendations
PUBLIC EMPLOYMENT PROGRAM
Terms:
Program agent
The agency administering the program within
a county. In counties with a population nf
75,000 or more, the county is the program
agent. in all counties of less than 75,000, '
the State Department of Human Resources
Development is the program agent. The pro-
gram agent receives and disburses federal
advances and submits summary reports covering
activities'of all employing agents in the
county.
Subprogram agent
The local agency in a county of under 75,000
population assuming responsibility for iden-
tifying job opportunities and submitting a
proposal for HRD approval. The county is the
preferred subprogram agent; but, should the
'
county decline, it could be a city or district.
Employing cgent
Any local agency, including the county, pro-
viding employment under the program.
S :'u''uiic Employment Program Budget Unit
Used by:
The county as employing agent to account for
direct nxpen�itures on behalf of, or cash
contributions to, the program. (Other em-
ploying agents should use a comparable organi-
zation unit for this purpose.)
Classification:
Fund --General Function --Public: assistance
Activity --Other assistance
Budget unit --Public Employment
Program (suggested)
Probable accounts: SERVICE:; AND SUPPLIES
Special department expense
OTHER CIIARGES
Contributions to other agencies
FIXED M-SETS
Equipment
6
f 0-ATECORICAL LISTING
1. Enrollee Wages
Wages and Salaries
2„ Enrollee Fringe Benefits
Social Security
Employees, Life and Health Insurance
Unemployment Insurance
Workmen's Cothaensation Insurance
Pension Plans
3. Training
Basic or Remedial Education
Classroom Vocational Instruction
On-the-job Training
4• DnDlov- ent Services
1--
Severance ray
Annual Leave
Sick Leave
Court Leave
Military Leave
►kiedical Services to render potential -enrollee available for
employment:
Physical Examinatione
Preventative and Clinical Gledical Treatment
Minor Dental Treatment
Nutrition Services
Voluntary Family Planning Services
Inexoensive Prosthesis, such as:
blasses, Dentures, Nearing Aids
Transportation for Participants.
Child Care Services
Vocational or Educational Counseling
5. ;Administration
Staff 5a al ries
Staff Fringe Benefits
Staff Travel Ex`aenses _.
9. Urantee Share: In Kind
"Procurement
Personnel Functirnd
Data Processing
Supervisinn
Auditing
Central Services
:.r`tics (al-ioea'ued by space usage)
Equipment Usage (Depreciation and Maintenance)
Training and Education
Payroll Preparation '
Maintenance and Operation of Space
Accounting
Budgeting
Mail and Messenger Service
Communications
Use Allowance in Lieu of Office Rent
Legal Expenses (County Counsel)
Travel (; iotor Pool)
Insurance (other than compensation, and Health Insurance costs)
I
P.E.P.
ADI.III% STP.ATION
MMITMY SUFiOR`:IVR TIME CARD
DEPARTMT
,,
E''1FJAYEE ,r
--
IZAPiE
DATEI;onth
and Tear
DAY FOURS
DAY HOURSDAY
FOURS
DAY •HOURS
DAY IiOURS
-�
�i•
2�.
2.
•
3•
10.
1�.
24.
31..
--
4.
11.
is.25.
Total
5,
12.
19.
26.
6.
13.
20.
27.
?•
14.
TO BE CGIVIETED BY AUDITOR-COPTROLLEP., i
Total Hours_. Rate per Hour ,_____,_ Charge
3
ALL PIpLOYEES, other than P.E.P. Employees, r.orking on the Public
Employment Program (P.E.P.) shall record time spent on, the
program..
.
• i
5665.0. r'
AIND: TRAINING
�;Qi:`"?ZT �Ii=-'Ci;'PiV TIPi': C21I'sA
DATE
l-.E , •lonth and Near
D " .iC::=.�� ! ?/il' HOURC �Y -IOU S DAY UrD1Y I.:l/Ur ,
i
•
1
}
J•
i.�n .
1,1?.
4.
E.
:�3•
;i2o.
�2 70.
P4. i x!25.�
i r„Qm
TAL
1260 t
:
27.
•
S
-G - O.' C BY AUDIm0R-00 ; OLLBR:
A.
:iol-Ir^ Rate acr flour _ Charge
,11.i rcir'rang: o^ the F�b1 c
rp1oJ�:e::: ?rograc, (. •E•P•) shaU reco-d time sPent o:: t':e
program.
NOTE: Make a brief description of Education and Trair:ina, conducted
during the month on the reverse side of this report. 1
L093-3P
- -A
U r 'vLf':. RflrCtli OF LS.iiOR
r.;y;;.awur Administrchon OCCUR!1110NAL SU6ti'ZhIARY
Emeraenev Cmnhwmant Act of 1971
-1. TYPE OF APPLICATION
2. NAME OF UNIT
4.Liaicon Official
c. IoNp`one M.mb..r
Initial
IGl FultFunding
Cityof Carlsbad
—a"s1s- Ate ► -01d
--��� -11• �-��`f" S�•-
3.7YPE OF UNIT
-40.Tdlc
0 Mudificofion
a
LL Mana e1"
�:Manager,
cm A0'.A
'TYPE OF A??LICANT
0 Federal
0' Tribal Council
County Of Sari
4b.Address
❑ Program Agont
❑ State
Olhcr(Cpocify)
City of Carlsbad
2,Csta of :•Fatccaan
Q SuD•Agtnf
❑ CountyHunici�`�1�-X—
1200 Elm Avenue
_-.October 29,,� .191a,;
T. PLANNED AVERAGE MONTHLY EMPLOYMENT
8. BUDGET ESTIMATE
Cost Category
Total
Loccl Shara
Frdam.' S--ve
Jan 72_
11
Jul -Z2_
11
Participant Wagos
88 ; 362: OQ
-0-
$ 88 , 362.00 t
FebJ2w
j j
AugJ-2-
1 i
Participant Benefits
18 074.61'
7,606.82
Q 447.511
tier-72_ 1,1
Sep
11 Training
7,302.15;
-0-
��.7 3002.1-2_;;.,;
Aprr12_ 1
Oct 2,
11 Employment Services
165.00
-0-
ldoy Z2_
Nov 71._
.
j,j Administration
__
1
-- -- 6 8 8 8, 2 3 _ �.�.3?_4__2.8----•--- ••-.3•,��..2•;z :s:j►
Jun
Dec
Total
.—
$�(1 pp 7l1
�?:/.F.V
�1 r►A St�1 r�
�._--
,!.:'•-Y+inTrs
rsVl il,` i4.2»ate
9. JOBS AV' ElAPLOYAIENT�
10. OCCUPATIONAL TITLE
if. DOT COOS
12.PS
13. NUMBER OF JOBS
14. WAGE RATE
15.lAAN•t.10NTFIS
i
!G. TOTAL WAGES -
profesaionat
Othar
(Employing
(Employing Agent)
CODE
(Monthly)
EMPLOYED
Police, Officer
375.2f 8
I
2
6 Mo.
�
24797'
1.
837 6 Mo.
19,608
Fireman
6
2
778, 6 Mo
=8•I6. 6 M6.
24
19,128 .
Junior Planner.
-
$
1
(723 6 Mo.
759 6 'Mo.''
12
8,892
Refei-endeYLibrarian
9
1
688
12
8,256
'Recreation Lbader''
7
1
595 6 Mo.
�624
t
6 Mo.
12
7,314
Cpnstruction, Maintt3iianpeman
869•.887
3
1
539 6 Mo.
�566
}
'
6 Mo.
12
6,630 :
Park Caretaker
407.884
7
1
(553 6 Mo.
580 6 Mo.
12
6,,798
C1erk.T ist
2
1477 6 Mo.
F�5
_
r],
5,868
17.• ,TOTAL'
11
',%%6 M ' 132 � $ 88,362.00 i •
• Aug.19Ti
0
' ITY OF CARLSBAD
200 Elm Avenue
Carlsbad, California
U. S. DEPARTMENT OF LABOR * Manpower Administration
DETAILI:U COST I BREAKDOWN FOR ADMINIS'CRATIY'E STAR' EXPENSES
Emergency Employment Act of 1971
1. Staff Salaries for Program AdminLKrrtion
No. of
Positions
Position Title
Salary
per 1Yk,
orM.
Percent
of Time
to Proj.
Number
1t7s, or
}fours
Total Cost
Grantee's
Contribution
Federal Cost
Administrative Asst.
6.79
15.4308
hrs
2,091.32
1,024.75
1,066.571
hr.
1
Finance Director
6.79
15.4308
2,091.32
1,024.75
--j
1,066.57+
hr.
hrs.
Senior Account Clerk
3.51
2
hr.1
hrs.
1
Personnel Secretary
3.5
351.00
171.03
1`97-
hr.
TOTAL- Staff Salaries
6 112.64
2 994.24
3 118.40
2. Fringe Benefits for Staff Not applied -
FICA '' x S
Workmtn's Compensation :: x S
Other (Specify)
TOTAL- Employer's cost of fringe benefits for staff
3. Staff Travel Expenses p 1 ran r m-r T.t
99.44niles per week p_13`. per mile x 52 weeks for use of
to transport staff members cm project business
775.59
380.04
395.55_
days per diem x 5 per day, in lieu of actual costs while
outside the project area on official business
TOTAL- Staff Travel Expenses
380.04•
395.55
TOTAL- Administrative Cents- Section C
GRAND TOTAL - St•eticsA•BtC
6,888.23
3,374.28
3,513.95
MA 6.50A
Aug. 1971
SAN DIEGO " Vi,iY
r (PL 92-54) �9 �oo —Si����
EMERGENCY EMP1,0111 NT PROGRAM AGREEMENT
SCHEDULE 6
THIS AGREEMENT entered into this 21st day of
January , 1972 by and between THE CITY OF
CARLSBAD , hereinafter referred to as "EMPLOYING
AGENCY" and the COUNTY OF SAKI DIEGO, hereinafter referred to as
"COUN"TY":
WITH £SSET:i: ,
WEREAS, County has been granted funds by the Federal
Government under the Emergency Employment Act of 1971; and
WHEREAS, County is required by said Act to allocate the ,
granted funds equitably among other public agencies'in San
Diego County which desire to conduct -employment programs under J
the Act; and
WHEREAS, Employing Agency is such a public agency and
desires to conduct an employment program,under the Emergency
Employment Act of 1971; NO!,? THEREFORE "
IT IS AGREED AS FCLLO,:S:
1. For the period commencing November 1, 1971•
and endingOctober 31',1972. Employing Agency hereby agrees to
conduct an employment program to provide unemployed and under-
employed persons with employment wherein they will provide
needed public services. In furtherance of said employment
program, Employing Agent shall employ persons to fill the
positions specified in Exhibit "A" which is attached hereto and
COUNTY OF SAN DIE60
CO:;TRACT A-
----------
NUt�s331.� 10-
cac .;;,
by this reference incorporated herein. In conducting said employment.
program, Employing Agency shall comply with all requirements, provisions,
terms, and conditions of the Emergency Employment Act of 1971 Public
Law 92-54; the regulations pursuant thereto, the guidelines of the
Secretary of Labor of the United States related thereto, and the grant
conditions agreed to by County in securing initial and full funding
under said Emergency Employment Act of 1971, including, but not limited
to, those requirements, provisions, terms, and conditions respecting
selection of participants, use'of federal funds, non-federal share,
record keeping and reporting, compensation and working conditions
of participants, and non-discrimination. A copy of said Emergency
Employment act of 1971, copies of the regulations and guidelines
pursuant thereto, and copies of County's application for full
funding under the Act are attached hereto as Exhibit "B", and by
this reference incorporated herein. In the event the Act or the
regulations or guidelines pursuant thereto are amended at any time,
subsequent to the dale of this Agreement, the.Employing Agency
shall comply with them as amended, or shall notify the County within
20 working days after receipt of the amendments that it cannot so
conform, in which case this Agreement shall terminate in. accordance
with the ap,31icable regulations.
2. For Employing Agency's conduct of the employment program
specified in Paragraph 1 of this Agreement, County shall grant
-2-
to Employing Agent the sum of $ 9,$00.00 on or before
October 31,. 1972 Said sum is to be spent by
Employing Agency in the conduct of its employment program in
accordance with the budget attached hereto as Exhibit "C" and
by this reference incorporated herein. Any of the above funds
remaining unspent at the end of the period specified in Paragraph 1
of this Agreement shall be returned to the County by Employing
Agency when the final financial report is submitted by Employing
Agency to County. ,
3. San Diego County PEP shall administer and
monitor performance of this Agreement on behalf of the County and
shall at all times have the right to inspect, monitor and evaluate
the employment program of Employing Agency pursuant to this Agreement.
4. If any 'funds are expended by Employing Agency in
violation of the Act, the regulations, the guidelines, or grant
conditions, the County may make necessary adjustments in payments
to Employing Agency on account of such unauthorized or illegal
expenditures. County may draw back unexpended funds which have
been made available in order to assure that they will be used in
Y
accordance with the purposes of the Act or to prevent further
unauthorized or illegal expenditures, and County may withhold
funds otherviV payable under the Act in order to recover any amounts
expended illegally or for unauthorized ,purposes.
-3-
M
If no further payments would otherwise be made under this Agreement,
the County may request a repayment of 'unds used for unauthorized
or illegal expenditures, and within 30 days after receipt of such
request such repayment shall be made. No action shall be taken by
the County under this paragraph shall entitle Employing Agency to
reduce either salaries and wages or supportive services for any
participant or to expend less during the period specified in
Paragraph l of this Agreement than those sums called for in the
budget contained in Exhibit "C" •either for salaries and wages or/for
supportive services for participants. Any such reduction in
expenditures maybe deemed sufficient cause for termination under ,
• Paragraph 6 of this Agreement.
5. Termination.
If the grant to the•County under the Emergency Employment
Act of 1971 is terminated by the Federal Goverrraent in whole or in
part for any reason whatsoever, the County may terminate this Agreement
in whole or in part. If Employing Agency violates the Act, the
regulations, the guidelines or grant terms or conditions specified
In Paragraph 1 of this Agreement, the County may terminate this
Agreement in whole or in part unless Employing Agency causes such
violation to be corrected within a period of 14 days after receipt of
a written notice from County specifying the violatiaon. Furthermore,
County may in its discretion terminate this Agreement in whole or in
part for any reason whatsoever.
-4-
-- -4
Termination shall be effected by a notice of termination which shall
specify the extent of termination and the date upon which such
termination becomes effective. Upon receipt of a notice of termination,
Employing Agency shall: (1) Discontinue further commitments of funds
to the extent that they relate to the terminated portion of the
Agreement; (2) Promptly cancel all agreements, and contracts
utilizing funds under this Agreement to the extent] that they relate
to theterminated portion of the Agreement; (3) Settle, with the
approval of the County, all outstanding claims arising from such
termination; (4) Submit, within six months after the receipt of the
notice of termination, a termination settlement proposal which shall
include a final statement of all unrcimbursed costs related to the
terminated portion of this Agreement, but in case of termination
for violation of this Agreement by Employing Agency, the cost of
preparing the settlement proposal shall not be reimbursed to Employing
Agency.
IN WITNESS 1411EREOF the parties hereto have executed this.
Agreement on the date first above written.
COUM OF SAN DIEGO
By
Approved andjor aulhori:ed by the Goard Clerk of the Board of Supervisors
of Supervisors of the County of SO' Diego
APR 2 51972 4'' 0 "LO ING AGEA'T
CITY q • cA s��;, L��
Z4�jho noard of Supervisors JaCk Arnold, City Manager
• Y • • APPLICATION FOR FUNDING
ALLOCATED UNDER SECTION 9 (a) (1)
OF
THE EMERGENCY EMPLOYMENT ACr OF 1971
Application is hereby made to the County of San Diego (Program Agent) for
funds allocated under Section 9 (a) (1) of the Emergency Employment Act of
1971, Public Law 92-54.
The CITY OF CARLSBAD as Sub -Agent agrees that the funds
(City or Di-trict)
requested herein will be used to conduct a program within the area covered
by this application in order to provide unemployed and underemployed persons
with transitional employment in jobs providing needed public services and,
wherever feasible, related training and employment services, to enable such
persons to move into employment and training not supported under -this Act.
The Sub -Agent agrees to:
1. Plan and conduct its program in accordance with the regulations
promulgated by the Secretary of Labor (29 CFR 55) for the Emergency
Employment programs under PL 92-54. In particular, the applicant
hereby warrants that the program will be conducted as required by
section 55.6 of the regulations and by the terns of the Emergency
Employment Agreement entered into with the County of San Diego.
2. Administer or supervise, and assume full responsibility for all
activities and services provided under this grant;
`3. Use no less than ninety (90) percent of the -funds granted for wage$
and fringe benefits for unemployed and underemployed participants
and no more than 3.2 percent for the administration of the program;
Y
4. Provide reports and records required for this program.
S. Abide by the provisions of Section 12 (g) of P.L. 92-54 regarding
commitment and compliance with equal employment opportunity for all
program participants or applicants.
Name of City or District CITY OF CARLSBAD 6&:
,^,^,-Signature of Authorized Of£ici11 v Date January 21, 1972
c , city Manager
Title CITY m1ANAGER
Approved by C u y of San Diego:
,Signature /y ��'�/ Date
Title Clock of Via Board of Supervisors
r
U.S. CEPARTIt,ENT OF LABOR
Manpower Administration
)CCUPATIONAL SUMMARY
• r ,
-
j 1. TYPE OF APPLICATION
2.NAME OF UNIT
. vy
7 "URWYMU"I HCT oT W1
4.1.1aison Official
r] Initial
City of Carlsbad
Jack B. Arnold
4c.7alephone Number
Full Funding
729-1181
CD Modification
3.TYPE OF UNIT
OF
A Title
C
City Manager
5, Prsrtcm Agent
TYPE OF APPLICANT
�
[] Tribal Council
4b.Address
•.: -V of,
fJ` Program A -ant
[] slate
® Olher(Spacify) CitV
City Hall
'o.DatS
�l Sub -Agent
Q County
1200 Elm Avenue
L. .�,.�. -
_
_
Carlsbad, CA 92008
(October '28 I.Vil
7. PLANNED AVERAGE MONTHLY EMPLOYMENT
8. ' BUDStT ESTIMATE
� Cost Category
tolfil
o
Local She Fea� Cr al S,. oa
71
72 1
�
...
Jan
Jul
Participant 1'laga's
8,892
72.•.• I 8 820
Fab 7t 1
Aug 72 1
Participant Benefits
667
667`
$ep 72
1
Truining
652
652
Apra.,
1
Oct-.22
1
Employment Sor iices
15 ,
15
I •;tay 72
1
Nov 71
1
Administration !
626 .
313
_
313
Jan 72
��,---
1
�.-----
Dec 71
1
Total'
10,852 '
—
1 052
,
_ _
9 , 800
I
9. JOBS AND EMPLOYMENT
10. OCCUPAT!ONAL TITLE
It.
DOT CODE
12.PS
13. NUMBER
OF JOBS
14. GAGE RATE
15.MAN•4014THS
(Employing Agent)
CODE
(btonthl y)
El. PLOYED
16. TOTAL WAGES'
Prores:ionol
Other
ltdminiatrative
4/tt.-07
1
7.23 C 6 mo
ii
•
759 0 6 mo
12
8,892
L_.___.•
IZ. TOTAL
12 �
1
�.
_--
���,�•�,�-,�;
8,892
t:A6
U 5 GLPARTMENT OF LABOR SCHEDULE 6 OCCU°�1Ti0i�IALrSU�t"ti+;,CRY
lG7npo�ur Admimstrction
!� Emergency Employment Act of 1971
1. TYPE OF APPLICATION
2. NAME OF UNIT
4,Licison Official
c. i0ephone M
[; Initial
fX1 Full Funding40.1,111e
Cityof Carlsbad
,17s1• c �r,�td
�_.7_��-1.
---
3. TYPE OF UNIT
City Manager
❑ hludificotion
,
5.
TYPE OF APPLICANT
❑ Federal
[,] Tribal Council
County of San
4b.fddress
❑ Program Agent
❑ State
0 Other (Specify),
City of Carlsbad
E,oa;a of
Sub -Agent
❑ county r-�-�-
1200 Llm Avenue
_
_____ __
____
__Carlsbad._ Ca MOB_
_ _-
-October 29_,..],9ZL_!
7, PLANNED AVERAGE MONTHLY EMPLOYMENT
B. BUDGET ESTIMATE
Cost Category
Total
Local Shors
Fedora: S:cro
Jon 72
]
JuIJ.Z
1
Participant ages
$ 8 i 02 i 00
$
72.00.
$ 8 , 820. 00 t
FeJ
j
Aug.72_
1
Participant Benefits
595.00
595 ; 00, _
flar]�
1
Sept_
1
Training
760.88
108,.8$
1 652.00
Apr _
Oct.72_
1
Employment Services
15.00
May-m— 1
Nov 71_
Administration
- !
-��.•p&
Jung_ 1 V-
Doc ]�
j
Total
.�-I
i—. 88-3-_ $
9. JOBS A40 EMPLOYMENT
10. OCCUPATIONAL. TITLE
11.
DOT CODE
12.PS
13. NUMc7ER OF JOBS
14. WAGE RATE
15,MAN-MONTHS
16. TOTAL WAGES
Professional
other
(Employing Agent)
Y 9
CODE
(Monthly)
y
EMPLOYED
Administrative Intern
1
723 6 Mo.
12.
_
$ 8892.____
1
i
••
7596 Mo.
•
.� -�-.-.
�.�I:/%6•//,r�l �•/"'�
I.C.Q. 221L1.L:L�
I7.. TOTAL
12
:.{A i;4S
«fig, ID?i
DATE: October 29, 1971
TO U. S. Department of Labor
Manpower Administration
PEP Agent County of San Diego
FROM: City of Carlsbad
1200 Elm Avenue
Carlsbad, California 92008
SUBJECT: SCHEDULE 6 ALLOCATION, One (1) employee,
Administrative Intern, justification for
'training' and 'employment services' budget.
TRAINING: One month gross salary for "on-the-job" training (lost
regular and provisional employee man hours, plus J•60•f'!
time and travel to City, County and private industry
workshops.)
EMPLOYMENT SERVICES: Physical Examination
4
F
Schedule 6 allocat� n, one (1) employee
,=T.TY OF CARLSBAD
00 Elm -Avenue
Carlsbad, California
U. S. DEPARTMENT OF LABOR * Manpower Administration
D)•TAIL.1.13 COST BREAKDOWN FOR ADrv11NISTRA1'1VE STAFF EXPENSES
Emergency Employment Act of 1971
1. Staff Salaries for Pmgratn Administration
No. of
Positions
Positives Title
Salary
per Wk.
or Jir.
Percent
ofTimc
to Proj.
Number
I s, or
Yours
Total Cost
Cnntec's
Contribution
Federal Cost
Administrative Asst.
6.79
1.34..
- 28
hrs
190.12
- 95.•06_;
95.06
hr.
-
1
Finance Director
6.79
1-.34;1
28.
190.12
. 95.Ot ;
95.'0'6.
hr.
hrs._
Senior Account Clerk
3.5
1.9 ;-40
140.40
7 .20:
70.2 ;.
hr.
hrs.
1
Personnel Secretary
.5
.44
9.
3 32.04
i6.02,'
1-6i02•,
Iir.
TOTAL- Staff Salaries
552.68,
276. 34 .
2. Fringe Benefits for Staff Not a plied here.
FICA V x S
Workmen's Compensation t: x S
Other(Speeify)_
TOTAL- Employer's cost of fringe benefits forstaff
3. Staff Travel Expenses
-9.4-vniles per week (7n _ 51per mile x 52 weeks for u:e of
to transport staff members on project business
73.32
`36.66'
36,66
days per diem x S per day, in lieu of actual costs while
outside the project area on official business
TOTAL- Staff Travel Expenses
TOTAL- Administrative Costs- Section C
GRAND TOTAL- .1rctiau A-B.c
626.00
313.00
313.00
MA 6-SOA
Aug. 1971
Zx
•�: t .r.l�)sil C1 rr Ar OF �✓ �� 1 V 1 .ti/ V O
CO UN
�ccc, INTER -DEPARTMENTAL CORRESPONDENCE
.
To; All City DIanagers/Inter-Tribal . DATe December 231971
Council/County Agencies
FROM: John T. Bareiio, Director Public Employment Program
SUBJECT: FUNDING UNDER Section 6, Emergency Employment Act
of 1971
This is a reminder that approval has been received for funding
under Section 6, of the Emergency Employment Act of 1971, Public
Employment Program.
The initial grant monies have been received by the County Auditor
and Sub -Agents may request funds at this time, based on the final
approved amounts indicated below.
As with the Section 5 PEP program it is hoped that all Sub-Agdnts
will proceed with the hiring process in order to bring the total
program up to 100% manning status.
The amounts allocated are:
Inter 'Tribal Council
$36,000
City
of
Chula Vista
41,850
City
of
El Cajon
35,500
City
of
National City
29_,000
City
of
Oceanside
22,089
City
of
La Mesa
25,800
City
of
Escondido
23,400
City
of
Vista
14,811
City
of
Coronado
9,800
City
of
Imperial Beach
12,881
City
of
Carlsbad
9,800
City
of
Del Mar
7,455
City
of
San lIarcos
8,000
8 ncero y,
John T. Bareno
Director
San Diego County PEP
jb/ab