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HomeMy WebLinkAbout1973-01-05; City Council; 1009; Change Classification Administrative AssistantT H F. C I T Y "' O F C A R L S B A C A L X F• O R lJ I A Agenda Rill go. D D Date: January 5, 1973 •Referred To: Subject: Submitted By: ,,. William C. Baldwin TO CHANGE CLASSIFICATION --ADMINISTRATIVE Personnel Director ASSISTANT . Statement of the :sa t ter � r The description of the classified position ADMINISTRATIVE ASSISTANT will be deleted and replaced with one more appropriate to the present position. The Salary Range �6 will be maintained. ' Y a 1 Exhi bi t Existing job description and —replacement joy description - { a Staff P•ecommendations A standard bas&* is substituted to more thoroughly describe the position. The deleted description.delineates specific duties of a single employee at the time of adoption of Personnel Ordinance No. 1120. 5 The Personnel Director recommends concurrence with the statement of •' the matter,and approval by minute motion. ' • i r AB No. Date: January 5, 1973 City Manager's Recommendation Rdcommend approval by•minute motion. Council'Action . 1-16-73 Matter removed from calendar for presentation at next regular rheeting. , 2-6-73 The City Council approved the change in the descryption for the classified position "Administrative Assistant" with Salary Range 36 being maintained. - A CITY OF CARLSBAD ADMINISTRATIVE ASSISTANT Definition This is an administrative class with duties involving planning, coordinating, supervising and participating in the purchase of materials, equipment and supplies; the administration of the City's personnel program; and doing related work as required. Duties are performed under administrative direction. Examples 1. Consults with department heads relative to purchasing of Duties requirements, procedures, specifications, bids, complaints, and special problems. 2. Reviews and analyzes requisitions and purchase orders to determine sources of supply. 3. Contacts firms and individuals and interviews salesmen regarding prices, quotations, and specifications. 4. Processes formal bids on major purchases and recommends awards. 5. Follows up on purchase orders, traces shipments, and expedites delivery of materials. 6. Reviews and recommends revisions to rules, regulations, policies, and procedures relating to personnel administration. 7. Reviews and recommends salary adjustments, classifica— tion changes, and fringe benefits. i 8. Plans and coordinates the processing of applicants in— cluding recruitment, examination, certification, and placement. 1 9. Directs and supervises the maintenance of personnel records. 10. Administers the provisions of the personnel ordinance. 11. As assigned, makes appraisals of properties and negotiates settlements with property owners. i 12. Performs a variety os administrative functions as assigned by the City Manager. 13. Directs the preparation of correspondence and reports. CITY OF CARLSBAD ADMINISTRATIVE ASSISTANT (Cont'd) 1 Employment Any combination of training and experience equivalent to Standards graduation from college in public or business administration and four years of progressively responsible experience in purchasing, personnel, or closely related field, including two years in a supervisory capacity. G.K. 1969 CITY OF CARLSBAD ADMINISTRATIVE ASSISTANT EXHIBIT "A" Definition • This is a responsible position assisting the City Manager with administrative responsibilities. Under general super- vision of the City Manager, the employee excersises considerable initiative in carrying out a variety of assignmerts. The work requires an extensive knowledge of municipal governmental functions and involves observation, analysis, compilation and reporting in the fields of management, finance, personnel, public works and engineering. Examples 1. Checks .and guides preliminary staff work to assure that of Duties accurate information is available and that the details of City policies have been worked out for inclusion in contracts, ordinances and reports. 2. Makes investigations and studies and prepares reports for the City Manager on special projects, surveys, studies; citizen complaints, etc. 3. Assists in the preparation of the annual budget .and other information for dissemination to the public. 4. Coordinates the preparation of and analyzes monthly reports from all departments and/or divisions. •5. Performs a variety of administrative functions as assigned by the City Manager. Employment Extensive knowledge of the functions of municipal government, tanda-r—ds its relationship to the jurisdiction of other public agencies, the principles of public administration and the principles of administrative analysis. Ability to write and speak effectively; to make organizational and procedural studies and prepare comprehensive reports; to establish and maintain effective working relationships with officials and employees of the City, other governmental jurisdictions and the general public. Two years of responsible experience affording familiarity with the problems involved in governmental administrative work and graduation from college with a major in public administration, political science, business administration, economics; or any equivalent combination of experience and training. January 1973