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Home My WebLink About1973-01-16; City Council; 1020; Clerk Typist Additional Help PermanentL i Fi r C i T i v^ F C A .r, B P D r C A rr I F• 0 R jV T A Agenda Bill no. Date: January 16, 1973 Referred To: City Council Subject: Submitted By: CLERK - TYPIST (Additional Kelp) a r� BUILDING DEPARTMENT PERMANENT RICt:ARD S. OSBUR;J Statement of the Matter Due to the volume of construction during the past months and the projected construction, the necessity to maintain an efficient, up to date and permanent record of this construction is evident. The progress of each permit issued by this department, whether it be a Building, Electric, Plumbing, 'Mechanical or Sign permit takes more than one inspection. Therefore, the current posting and maintaining of pesinanent office records, with remarks could be of great importance in the upcoming years. This additional work load requires a classification of Permit Clerk - Secretary and a Clerk Typist within the department. Each inspector has a request inspection slip, the inspector picks up i his slips (each has his name on it). After inspection, he notes what was approved or not approved on the request. Fie may also note that a certain condition exists which he might state verbally or by note. In the event that the same inspector is not readily available, then someone else must take the request. By pulling the job folder and perm- ;w3rkt,,record of this construction the inspector can check the progress ! of--'Ehb— nb as to what was approved or not approved. I feel that the importance of these records warrants the additional employment of the Clerk Typist. Salary Range 11, $477.00 - $580.00. Exhibit 1. Sample of Inspection Record. •2. Personnel Director Memorandum. Staff Recommendations See Personnel Director Memorandum of January 15, 1973, amended January 30, 1973. AB No. City Manager's Recommendation Date: January 31, 1973 The request for additional personnel is based in great part on antici- pated growth in construction. Material presented in the Personnel Director's Memorandum shows we have the same staffing as cities with similar building volumes. It also indicates "Carlsbad would have the only permanent records of inspections in the County," which indicates record -keeping beyond the norm. Two recent events may have a great effect on our building volume. One is the approval of Coastal Zone Control by the electorate and the other is the President's 18-month freeze on ;,-w FHA financing which could have an effect on our potential single family/condiminium construction volumes. While this clerical position would be my recommendation for the next new position in the Building Department, I am reluctant to approve additional personnel at this time. We have, relatively recently, added two Building Inspectors to the Department. My recommendation is that we table this request until 1973-74 budget discussions. By that time we will have a clearer idea of continuing permit valuations past the rush to beat the 2/l/73 Coastal Commission date and the FHA freeze. If permit valuations are sustained and increased we can allocate funds for the last two or three months and include the position in the 1973-74 budget with more reassurance we will not be overstaffed. Council Action 2-6-73 It was the Council',s decision to table this matter, as it was felt the City Manager and Building Jnspector should resolve the problem. -2- INSPECTION RECORD DATE REMARKS INSPECTOR FOUNDATIONS: SET BACK [ - la,- o TRENCH �7 g- 1 f.7'l Z REINFORCING 14 2(-7 u- S1*1- �acE • e11 -0 FOUNDATION WALL & WEATHER PROOFING ' 3a Z eU DflAvo Secori o COAT, 1AAAQ - CONCRETE SLAB c%- 5-71 CcoL0- -- FRAMING ^ Zc - 7z, lo.Z � 6c. uj E INT. LATHING OR DRYWALL IO• n. - o J EXT. LATHING o- Z Sri-ael(75 cu6v Sc EC - o. MASONRY sv - g' cVEiz vivlSt'F1,r l�f� a .3 FINAL - N W r a rJ 1• USE SPACE BELOW FOR NOTES, FOLLOW-UP, ETC. i Y t r a f1C Zee mm ► •1 w9-r-Lk ara—w ♦._wwL ■� w► ♦ �..iR OJILV{NV t'ERmlI APPLK.AI1UN Permit No.City of CARLSBAD, CALIFORNIA 92008 Applicant to complete numbered spaces only. Phone 729-1181. 703 LODR C33 0 Z R 1 a 6 i O[3 CR, LOT NO. SLK lRACT _ CI*C[ ATTICNLD SNCLT) `_ p D OWNLR MAIL ADOR[SS Z ZIP ►NONC N u 3 CONTRACTOR MAIL ADDRC33 INONC LICLNS[ NO. a ARCNIT[CT OR OL3IGNCR IIAIL ADORC35 ►) .L 59N4INALR MAIL ADORCSS RNO-: LICLNSt NO. LICLNSE NO. LCNDCII MAIL ADDRC33 6 SRANCN USL or Dul"DING 7 8 Class of work: ❑ NEW ❑ ADDITION ❑ ALTERATION ❑ REPAIR ❑ MOVE ❑ REMOVE 9 Describe work: 10 Chanpe of use from ,Change of use to 11- Valuation of work: S PLAN CHECK FEE PERMIT FEE SPECIAL' CONDITIONS: Type of Const. Occupancy G,oup Division Size of Bldg. (Total) Sq. Ft. No, of Stories Max, Occ. Load Fire Zone Use Zone Fire Spr! :criers' - Requlf'zd []Yes ONO IVPLICATIONACCEITCOeY• PLANSC•'CCKEOBY APPROVED FORt=ANCEeTp No, of Dwelling Units OFFSTREET PARKING SPACES: Covered Uncovered NOTICE SEPARATE PERMITS ARE REQUIRED FOR ELECTRICAL, PLUMB- ING,HEATING, VENTILATING OR AIR CONDITIONING, THIS PERMIT BECOMES NULL AND VOID IF WORK OR CONSTRUC- TION AUTHORIZED IS NOT COMMENCED WITHIN 60 DAYS, OR IF CONSTRUCTION OR WORK IS SUSPENDED OR ABANDONED FOR A PERIOD OF 120 DAYS AT ANY TIME AFTER WORK IS COM- MENCED. 1 HEREBY CERTIFY, THAT' I HAVE READ AND EkAMINED THIS APPLICATION AND KNOW THE SAME TO BE TRUE AND CORRECT. -TYPE PROVISIONS BE COMPLIED WITH WHEGTHER SPECIFIED HEREIN OR NOT THE GRANTING OF A PERMIT DOES NOT PRESUME TO GIVE AUTHORITY TO VIOLATE OR CAN:EL THE PROVISIONS OF ANY OTHER STATE OR LOCAL LAW REGULATING CONSTRUCTION OR THE PERFORMANCE OF CONSTRUCTION, Special Approvals Required Received "NotRequimd ZONING HEALTH DEPT. FIRE DEPT. SOIL REPORT OTHER (Specify) •IONATURC Of CONTRACTOR OR AIITNORIZ[D AGCNT IDATC) SfG.AT.R. of OWN . 11R (DATC) WHEN PROPERLY VALIDATED (IN THIS SPACE) THIS IS YOUR PERMIT PLAN CHECK VALIDATION CK. M.O. CASH PERMIT VALIDATION CK. M.O. CASII INSPECTOR 01_A-WA CITY OF CARLSBAD Department of Personnel MEMORANDUM DATE January 15, 1973 TO Jack B. Arnold, City Manager FROM William C. Baldwin, Personnel Director SUBJECT: ADDITIONAL BUILDING DEPARTMENT PERSONNEL After discussion with Mr. Osburn and a study of the clerical and permit issuance tasks performed on a continuing basis within the Building Department I find that a clerk typist could serve to alleviate much of the pressure on inspectors and the secretary. At present, the department has a secretary who answers phones, uses the radio, does correspondence, assists with per- mits and serves as the receptionist for the department. The need now is to record and identify all inspections on a form so that any of the department personnel can answer ques- tions of the builder or public in regard to building development under the City's jurisdiction. The attached inspection record shows the information that will be cross -filed for fast reference - referral. Building volume has increased to the point that it is not possible for an inspector to retain all of the factors in- volved without a written record. Too, this record will enable any auxilliary inspector to become quickly aware and thus offer better service to the builder by providing complete continuity of inspection. In addition, the proposed clerk typist would free the Present secretary for duties involved with the issuance of per- mits, so as not to tie-up an inspector whose earnings approximate $1,000 per month. The feasibility of hiring a plan checker does not presently appear to be what is needed. While the volume of building plans is heavy now, it is felt that there could be a tapering off by mid -summer. This is a difficult question since Proposition 20 has not, as yet, been fully impacted on the building industry in Carlsbad. Page 2 -• Memorandum dated 1/15/73, amended 1/30/73 A study conducted by the City of Escondido office of Personnel shows eight city jurisdictions in San Diego County, La Mesa, Vista and San Marcos had approximately the same total permit valuation as Carlsbad ($20,000,000.) La Mesa has a Director of Building Inspection and Housing, one and 1/4 permit clerks, three building inspectors. However they do not do plan checking, but have a fee consultant. This totals five and 1/4 staff plus the fee consultant. La Mesa plan check consultant service costs equal plan check fees using the 1970 UBC charts. Because total building permit valuation for the City of La Mesa was approximately $19,000,000.00, plan check fees would approximate $28,500.00 or yearly salaries for three building inspectors. Vista has a staff of five and 1/2 but do not do their own plan checking. They are staffed by a 1/2 time director of building, three inspectors and a permit clerk. San Marcos has a staff of four but do not do their own plan checking. One of Carlsbad's inspectors is steadily assigned to plan checking and has accumulated as many as 67 overtime hours in one month. This places a burden on the remaining field inspectors and the secretary, not to mention the plan checking inspector. Carlsbad is staffed by six people including the director. With the unprecedented growth expected in Carlsbad, record keeping becomes paramount to an efficient operation. This means that Carlsbad would have the only permanent records of inspections in the County. In summation, the hiring of a clerk typist would provide for better record keeping; (2) enable the present secretary to operate as a permit clerk as provided in the description; (3) alleviate the necessity of having an inspector do clerical work at inflated pay; (4) provide for more efficient operation of the department with its regard to the citizen of Carlsbad. SIGNED: WCB/vs