HomeMy WebLinkAbout1974-08-20; City Council; 3162; Changes to Personnel System Rules and Regulationsx
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T H E C I T Y O F C A R L S B A L C A L I P'0 to _l r n
Agenda Rill No. -9LLA-, Date: August 20, .974 -
Referred To. -
Subject: Submitted By:
CHANGES TO RESOLUTION 1727, PERSONNEL
SYSTEM RULES AND REGULATIONS City Manager
Statement of the Matter
The attached resolution and its exhibit represent changes
to Resolution 1727, Personnel System Rules and Regulations
resulting from Meet and Confer sessions and resultant
agreements and recommendations with employee associations.
Changes include substitution of individual birthdays as a holiday
in lieu of Admission Day, changes in marksmanship compensation
and changes in the Educational Incentive Program.
Exhibit
Resolution No. j,/ O
Exhibit A - Amendment to Resolution 3486, Amended Rules for X and XV.
Staff Recommendations to he City Manager
SEE CITY MANAGER RECOMMENDATIONS
• ABS Io. Da to. August 20, 1974
Cit2 1•Janager's Recommendation
It•is recommended that Resolution No. 3486 be adopted to
implement the necessary changes in•the City's Personnel
-Rules which Provide for changes in benefits to City employees
as agreed to by the•various Memorandums of Understanding,
Two items I wish to call special attention t'o:
1. The. language of the -Educational -Incentive Program
is not entirely satisfactory. We have.utilized the
• language that presently exists. The only change made
was dropping the top 2 1/2% as agreed. No attempt was
.made to improve; -the ex4sting-language in order to
avoid complications in the negotiations. It"is ?tntici-
pated that additional review of this section will ber
made with the rewriting of the'Personnei Rules which
is in progress at this time.
2. No specific.provision was made for•retroactivity to
July 1, 1974 for•the substitution of an employee's
birthday for Admission Day holiday. This office will,
• however, handle that on an -administrative basis.
Council Action
8-20774 Resolution No. 3486 amending the personnsi Rules and Regvlations
was adopted.
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RESOLUTION NO. 3486
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, AMENDING THE
PERSONNEL RULES AND REGULATIONS OF SAID CITY
BY THE AMENDMENT OF RULES IV, X AND XV TO
PROVIDE FOP. ADJUSTMENTS IN SCHOOLING PAY,
HOLIDAYS AND EDUCATION INCENTIVE PAY.
WHEREAS, the City Council has approved Memorandums of
Understanding with the Carlsbad Police Officers Association, the
Carlsbad Firefighters Association and the Carlsbad City Employees
Association which provide for changes in certain terms and condi-
tions of employment; and
WHEREAS, in order to implement the terms of said Memorand-
ums it is necessary to amend portions of the Personnel Rules and
Regulations of the City of Carlsbad, California;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad as follows:
1. That the above recitations are true and-correct.-------
2. That the Personnel Rules and Regulations of the City
of Carlsbad, California, are hereby amended by the amendment of
Rule IV, Section 8, Rule X, Section 13 and Rule XV to read as
shown on the document entitled "Personnel Rules Amendment, Aug-
ust 6, 1974", marked Exhibit A, attached hereto and incorporated
herein by reference.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 20th day of August , 1974,
by the following vote, to wit:
26 AYES: Cmn. Frazee, McComas, Lewis, Chase and SkotnickI.
NOES: None. �(��
27 ABSENT: None. _ /�(�
28 ,p,u„ ru,,Sff
ROBERT C. FRAZEE, M yo
29 ATTT�ESS'
30 �Z,,
14ARCZA
31 '
(SEAL
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C.f l-! f'Ar I 4/ . / /',
j ADAMS, Q.,
EXHIBIT A
PS:RSONNEL RULES AMENDMENT
AUGUST 6, 1974
Posted in accordance with Section 4, City of Carlsbad,
ORDINANCE NO. 1120, August 9, 1974 through August 19, 1974
1. Effective January 1, 1974, Rule IV is amended to read as follows:
"Section 8. Compensation for Pistol Marksmanship: Any City of
Carlsbad Police Officer who, as a result of monthly
pistol requalification with a service pistol, fires a
record score qualifying him as a Pistol Expert for each
of six or more.months of the calendar year shall
receive Pistol Expert pay. Pistol Expert pay shall
be in the amount of $50.00 per year, to be paid on the
first scheduled pay day of December. Only Pistol Experts
shall receive marksmanship compensation. Pistol Sharp-
shooter and Pistol Marksman designations resulting from
monthly pistol requalification firing shall be recorded
for department record purposes only and shall not be
eligible for marksmanship compensation. The City Manager
may appoint a Rangemaster to certify the scores."
2. Effective July 1, 1974, Rule X is amended to read as follows:
"Section 13. Holidays: Municipal offices shall be closed on the
following days which are designated as legal holidays
for all employees in the City service: New Year's Day,
Lincoln's Birthday, Washington's Birthday, Memorial Day,
Independence Day, Labor Day, Veterans' Day, Columbus
Day, Thanksgiving Day and Christmas Day.- In addition
thereto each employee may observe his birthday as an
individual holiday. If the employee's birthday falls
on a Saturday, Sunday or holiday, he may observe another
day of his choice as his birthday holiday with the approval
of his department head. If a holiday other than the
birthday holiday falls on a Saturday, the preceding Friday
shall be observed as a holiday in lieu thereof. If a
holiday other than the birthday holiday falls on a Sunday,
the following Monday shall be observed as a holiday in
lieu thereof."
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3. Effective Septembet.91 1974, Rule XV is amended in -its, entirety to
read as follows:
"RULE XV. EDUCATIONAL INCENTIVE PROGRAMS
Section 1. General: The objectives of this program are to encourage
full-time career employees to strive for, and, maintain
a high level of educational achievement. To acknowledge
that with a high level of education the employee is more
valuable to the community, therefore, he should be
compensated for this asset. To define educational goals,
and to aid employees in attaining them.
Qualifying standards shall consist of two consecutive
years of full-time employment with the City of Carlsbad,
except those employees designated a "miscellaneous
professional" and for whom four consecutive years of
full-time employment with the City of Carlsbad will be
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required.
Section 2. Police Safety and Police Miscellaneous Employees.
A police safety employee in the classified position
POLICE CHIEF, and police miscellaneous employees with
classifications relative to other City departments will
not be eligible for pay because of this education incentive,
program.
Eligibility for compensation shall be established quarterly
from January of each year. Proof of eligibility will be
the responsibility of a Police Department Education
Committee of three (3), representative of top, middle and
basic levels, this committee being responsible for the
s
initial approval of an accepted study curriculum using
the criteria police science or an associated one,
recognizing those prerequisite courses towards the attain-
ment of an associate or baccalaureate degree from an
accredited college. It shall be the responsibility of
this committee to forward the names and supportive
materials to establish education incentive pay to the
personnel director for the ultimate approval of the
City Manager.
Only employees who have been performing satisfactory work,
or above, for the previous year will be eligible for
educational compensation.
All applications must be accompanied with a grade card
or certified transcript showing the following:
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a. A Grade Point Average of 2.00 or above.
b. Number of units or classroom hours.
c. Where the course was taken.
The following schedule will be used to determine compen-
sation for police safety training or college acheivement.
SCHEDULE OF PAY
CARLSBAD Pn&T. POINTS
SERVICE or
YEARS COLLEGE UNITS CERTIFICATE OR DEGREE %INCREASE
2 27 Police Science Certificate 2-1/2
of Competence.
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3-1/2 45 Courses accredited toward A.A. 5
or A.S. (to include Police
Science Certificate of Competence.
5 60 A.A. or A.S. with Police Science 7-1/2
major, or P.O.S.T. Advanced
Certificate. __ ___ _ _
7 90 Accredited courses toward B.S. 10
or B.A. in appropriate field.
It will be recognized that an accumulation of more than
seven (7) units per semester would interfere with the
efficiency and/or health of a qualifying employee.
Qualifying units or points are not accumulated within
regular scheduled working hours unless justified by a
department education committee for the approval of the
Personnel Director, representing the City Manager.
Certificated training for the five (5) designated police
safety levels, chief, captain, lieutenant, sergeant and
officer is established by the State of California Police
Officer Standards Training Commission. Incentive pay
increase awarded under this program will continue to
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IF
benefit the individual advancing in rank to and including
the position POLICE CAPTAIN.
Section 3. Fire Safety Employees.
A fire safety Employee in the classified position FIRE
CHIEF will not be eligible for pay because of this educa-
tion incentive program.
Eligibility for compensation shall be established quarterly
from January of each year. Proof of eligibility will be
the responsibility of a Fire Department Education Committee
of three (3), representative of top, middle and basic
levels, this committee being responsible for the initial
approval of an accepted study curriculum using the criteria
fire science or an associated one, recognising those
prerequisite courses towards the attainment of an
associate or baccalaureate degree from an accredited
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college. It shall be the responsibility of this committee
to forward the names and supportive materials to establish
education incentive pay to the Personnel Director for
the ultimate approval of the City Manager.
Only employees who have been performing•satisfaczory work,
or above, for the previous year will be eligible for
education achievement compensation. All applications must
be accompanied with a grade card or certified transcript
or certificate of completion showing the following:
a. A grade of 'C' or better, or a satis`actory
rating of completion.
b. Number of units or classroom hours.
c. Where the course was taken.
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The following schedule will be used to determine compen-
sation for fire safety training or college achievement.
SCHEDULE OF PAY
CARLSBAD
SERVICE UNITS PERCENT
YEARS CREDITS* PAY
2 24 2-1/2 s
3 40 5 '
4 55 7-1/2
*College unit equals fifteen (15) hours.
Credit equals approximately twenty (20) hours.
It will be recognized that an accumulation of more than
i seven (7) units per semester would interfere with the
efficiency and/or health of a qualifying employee.
Qualifying units or credits are not accumlated within
regular scheduled working hours unless justified by a
department education committee for the approval of the
Personnel Director, representing the City Manager. A
Fire Department Education Committee as specified will
submit for the approval of the Personnel Director,
representing the City Manager, a set of standards pertaining
to fire safety seminars and a relative credit value as
analyzed by the California Fire Chiefs' Association.
Section 4. Miscellaneous Employees.
All full-time positions listed in the annual salary
resolution are eligible to receive education incentive
pay, subject to the other provisions of this program,
except City Council appointed staff members, heads of a
department, and those regular employees with the
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classification title ASSISTANT CITY ENGINEER, ASSISTANT
CITY MANAGER, ASSISTANT TO THE CITY MANAGER, ASSOCIATE
PLANNER, ASSISTANT TO THE PLANNING DIRECTOR, ASSISTANT
TO THE FINANCE DIRECTOR, CIVIL ENGINEERING ASSOCIATE,
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PRINCIPAL CIVIL ENGINEER AND RECREATION SUPERINTENDENT.
All other classifications to be designated professional
and specifying graduation from a four-year college or
above as a standard of employment, will attain eligibility
for education incentive pay at the time -rate of 4, 5-1/2,
7 and 9 years as City service applies itself to the scale
for rate of additional compensation.
Eligibility for education incentive program pay will be
t
determined quarterly from the beginning of the fiscal- "
year. The employee will submit for the approval of the
Education Committee, a joint Management/Employees'
Association/Employee member committee of three (3),
satisfactory completion of approved courses (job/municipal
government related), to be supported by grade card
(GPA 2.00 or above), transcript, certificate of completion
or statement of instructor.
Units completed prior to employment with the City of
Carlsbad, or during the first two/four (2/4) years of
employment, including the probationary period, shall b�-
considered in determining compensation eligibility,
provided all other requirements of this amendment are
met.
Upon compliance with qualifying standards/proof of
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eligibility as set out in this amendment, persons eligible
shall receive compensation according to the following
schedule.
Non-academic Training or Instruction: In those divisions
of City government where few job oriented college units
have been made available (namely, divisions of public
works) the Education Committee will reduce non-academic
training or instruction at the rate of 20 hours to one
(1) college level unit, evaluating to the satisfaction of
the chief administrator, personnel director and related
department head, those seminars, workshops and lectures
as apropos and credible. Thus, 20 training/instruction
hours equals one (1) college unit, and education incentive
pay may be received for courses of instruction or
training other than college units according to the
following schedule. (Base Pay shall mean the monthly
salary/wages set forth for the Range and Step of an
eligible person.
SCHEDULE OF PAY
CARLSBAD
CARLSBAD
SERVICE
SERVICE
(Non -Pro)
(Pro)
UNITS
RATE
2
4
21
2-1/2%
of Base Pay
2
4
24
2-1/2%
of Base Pay
3-1/2
5-1/2
45
5% of
Base Pay
5
7
60
7-1/28
of Base Pay
7
9
90
10% of
Base Pay
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Education incentive pay for eligible employees shall
commence on the first of the month following accepted
proof of eligibility. Any employee promoted, reclassified
or transferred to a position not eligible for benefits
authorized here shall lose education incentive pay
effective with the date of promotion, reclassification
or transfer."
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