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HomeMy WebLinkAbout1975-05-20; City Council; 3343-1; Beach Access Stairway Elm Ave at Ocean Str CITY OF CARLSBAD y AGENDA BILL NO. '343.,._. �j ,i initial• Dept. Hd DATE: May 20, 975 C. Atty. ILL - DEPARTMENT: Public Works Administrator C. Mgr. Subject: BEACH ACCESS STAIRWAY - CONTRACT NO. 1024 - ELM AVE. AT OCEAN ST. Statement of the Matter Bids for Contract No. 1024 were opened at 10:00 a.m.• on May 7, 1975 in the office of tl.e City Clerk. Ten bid proposals were submitted; see Exhibit 1, Bid Summary, for results. The low bid for the contract was submitted by L.R. Hubbard, Jr. of San Diego in the amount of $11,74- This bid was 25% under the engineer's estimate of $15,600. Funds in the amount of $18,000 have been budgeted for this project. A letter has been received by the City Engineer from the second low .bidder, Sapper Brothers, Inc., requesting that the low bidder be declared "nonresponsive" for not formally acknowledging receipt of Addendum No. 1 in his proposal. Sapper Brothers, Inc. further requests that the contract be awarded to the second 16w bidder. (See Exhibit 2 for Sapper Brothers letter and. Exhibit 3 for City Engineer's memorandum) Exhibits 1. bid summary 2. Sapper Brothers, Inc. letter 3. City Engineer's memorandum 4.. Resolution No.,3bJT Recommendations That City Council adopt Resolution No.&,,J�y accepting bids and authorizing the execution of Contract No. 1024 for construction of a beach access stairway. Council Action 5-20-75 Resolution No. 3648, accepting bids and authorizing the execution of Contract #1024 for construction of a Beach Access Stairway, was adopted. The Bid was awarded 'to L.R. Hubbard, Jr. in the amount of $11,742. R BID SUMMARY TITLE_ ELI%,7 B�',9C/7/ ACCESS CONTRACT NO. PR0.1,fC7- NO. ENGINEER'S EST1AfAT6 /5"z !qoo LoCArloN of ,6:!D N,4L_t_.. __ D„TE of 6;D -N7&Y' _7/9:>'S TIME OF BID /O = oc) /?_�_ . _ i9lDS CHECKED ,BYE____ DA % E 5-8 -75 SAPPERK 1 e,�• . ,ram. i �_ 'ram r�� o•• �� •• •••• ••• r,--• 12,700.00 SHEET I OF 3 BID SUMMARY T/TLE E&lv7 h'VE . 0E.9C/-% ACCESS S�"E�S LOCAT/ON OF B/D C/TY 121A4-L CONTRACT NO /004 PROJECT NO. -75--3 DATE OF B/D /✓JAY *j /97-5- T/ME OF B!D ENGINEER'S EST11WATE /S� 6C70 BIDS CHECKED .BY --DATE ENGINEER D. C. • ••• TB. PENICK RICHARDSONNELSON B'• • �� •JIM=' �i • MEN -ME MIN MINE MEN MEIN ME --- �- INMEEMIN_�__ MMVME NOME ME ME M�001 MIN ME -_ MIMIMME EMIN • . III /t I ••••• 14,500.00 SHEET 2 OF 3 BID SUMMARY TITLE ELM .9VE. BEgc/l AccESS CONTRACT NO. PROJECT NO. '7.S-3 ENGINEER'S EST/MATS'.. —2 �00 LOCATION OF BID G /72' SAL L DATE OF B/D MAY 7, /9 7,S TIAlE OFBID /p- oO M• BIDS C1XCIc£D BY Q-a• DATE 5- S,-zs •rE ..` COMPANY VANICE es of _ _ �I 'ii ii e�i • � � �_ 'rr it ii ii �� ii ���� SHEET 3--O . 3 0 TELEPH04M 1714282-7610 ;~4Pit- BROTHERS, IMC. BOX 20534 SAN DIEGO, CALIFORNIA 92120 E E J V jD May 6, 1975 MAY - 9 1975 CITY OF CARLSBAO Engineering Department City Engineer City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 Re: Elm Avenue Beach Access Steps Gentlemen: As you are aware, the apparent low bidder on the subject project failed to acknowledge receipt of Addendum #1 in his proposal. This is contrary to your request that said addendum be "acknowledged and attached to the proposal". In order to assure that all prospective bidders on this, and future projects, are basing their proposals on the exact same specifications, we respectfully request that the apparent low bidder be declared "non- responsive", and the contract awarded to the second apparent low bidder. Very truly yours, SAPPER BROTHERS, INC. E. H. Sappe ,, Pnt EHS: ft cc: C-Ity Attorney City of Carlsbad -Owl MEMCRANDUM May 12, 1975 TO: City Manager FROM: City Engineer SUBJECT: Sapper Brothers, Inc. letter dated May 6, 1975 protesting award of Contract 1024 to the low bidder, L.R. Hubbard, Jr. The Engineering Department on May 1, 1975, issued an addendum to all plan holders and prospective bidders to clarify two inquiries as to Item N, "Clean Up", set forth in the Special Provisions for Contract 1024. The change was as follows: Original wording: N. Clean Up All vegetation, form material and excess steel shall be removed from the site. Excess excavated material may be spread on the site if approved by City Engir3er, or removed from the site. Payment for this item shall he included under excavation and backfill. Addendum No. 1 wording: Please revise Item N, "Clean Up" of the Special Provisions to read: "All vegetation, form material, excess steel and excess excavated material shall be removed from the site. Payment for this item shall be included under excavation and backfill." Please acknowledge date of receipt of this addendum on the bid proposal. This department feels the addendum did not have a significant impact on the scope of work to be performed on the project, but rather was in the realm of clarification of the Contractor's responsibility as to final clean up after completion of his work. At the conclusion of the bid opening on May 7, 1975, the Engineering Department representative, Mr. Sprehe, questioned the representative of L.R. Hubbard, Jr. relative to the addendum not being acknowledged on the bid proposal. His response was that his firm had received the addendum and thought said addendum was acknowledged in their proposal. However, the addendum was not acknowledged on the bid proposal. A letter from L.R. Hubbard, Jr. is attached confirming their knowledge of the addendum prior to submitting a bid proposal. Based upon the preceding information and the sentence in the "Notice Inviting Bids" stating: "The City of Carlsbad reserves the right to City Manager May 12, 1975 Page Two reject any or all bids and this department feels that L.R. Hubbard, Jr. should be contract. TCF/LRS/de attach. to waive any informality in such bids", the low bid received from the firm of accepted for consideration of award of Tim Flanagan U 1' 2' 3' 4 5 6 7 8 9 10 11 12 F 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION N0. 3648 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT #1024 FOR CONSTRUCTION OF A BEACH ACCESS STAIRWAY WHEREAS, bids have been received by the City of Carlsbad for construction of a beach access stairway, located at Elm Ave. and Ocean St., Contract #1024; and, WHEREAS, the low bid received for this construction was sub- mitted by L.R. Hubbard, Jr. in the amount of $11,742; and, WHEREAS, funds in the amount of $18,000 were budgeted in FY i 74-75 for this project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. The bid of $11,742 by L.R. Hubbard, Jr. of San Diego for Contract T1024, for construction of a beach access stairway, 1oczted at Elm Ave. and Ocean St. is hereby accepted and the Mayor and City Clerk are hereby authorized to execute a contract therefor. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 20thday of May 1975 by the following vote, to wit: AYES: Councilmen Frazee, Chase, Lewis, Skotnicki and Councilwoman Casler NOES: None O. • ABSENT: None ROBERT C. FRAZEE, Mayor ATTEST: MARGARET E. ADAMS,iCity Clerk 1 MEMORANDUM April 16, 1975 TO: City Clerk FROM: City Engineer SUBJECT: 1. Elm Avenue Beach Access Stairway - Contract No. 1024 2. Asphalt Concrete Overlay of various City streets - Contract 1025 Plans, contract documents and specifications for subject contracts were approved by the City Council on April 15, 1975. Attached is the notice inviting bids for each contract. Please execute and have both notices published in the Carls- bad Journal on April 24, 1975. L� W -_ � Tim Flanagan City Engineer TCF/LRS/sln attachments Page 1 CITY OF CARLSBAD, CALIFORNIA NOTICE INVITING BIDS SEALED BIDS will be received at the Office of the City Clerk, City Hall, 1200 Elm Avenue, Carlsbad, California, until 10:00 AM on the. 7th day of May , 1975 , at which time they will be opened and read, for perfarming the work as follows: Beach Access Stairway, Elm Ave. and Ocean Street Contract No. 1024 No bid will be received unless it is made on a -proposal form furnished by the Engineering Department. Each bid must be accompanied by cash, certified check or bidder's bond made payable to the City of Carlsbad, Zor an amount equal to at least 10 per cent of the amount bid. The documents included within the sealed bids which require completion and execution are the following: I. Proposal - Page 3 2. Designation of Subcontractors - Page 7 3. Bidder's Bond - Page 6 s_ 4. Contractor's Financial Status - Page 8 The documents shall be affixed with the appropriate signatures and title_ of the persons signing on behalf of the bidder. For corporations, the signatures of the President or Vice -President and Secretary or Assistant Secretary are required and the Corporate Seal shall bafixed to ali. documents requiring signatures. In the case of a partnership, the signature of at least one general partner is required. All bids are to be compared on the basis of the Engineer's estimate. The estimated quantitiesare approximate only, being gaven solely as a basis for the comparison of bids. No bid will be accepted from a contractor who has not been licensed in accordance with the provisions of Chapter 9, Division III of Business and Professions' Code. The contractor shall state his license number and classification in the proposal. Plans, Special Provisions and Contract Documents may be obtained at the Engineering Department, City Hall, Carlsbad, California, at no cost to licensed contractors. A nonrefundable charge of none will be required for each set of plans, special provisions and contract documents for other than licensed contractors. It is requested that the plans and special provisions be returned within 2 weeks after the bid opening. The City of Carlsbad reserves the right to reject any or all bids and to waive any informality in such bids. A project tour will be conducted by the City of Carlsbad Engineering Department at 10:00 AM on April 28, 1975 In accordance with the provisions of Section 1773 of the Labor Code, the City Council of the City of Carlsbad has ascertained the general 4 % Page 2 prevailing rate of per diem wages in the locality in which the work is to be performed for each craft or type of workman or mechanic needed to execute the contract and has set forth these items in ti Resolution No. 3600. A copy of said Resolution is available in the -Office of the City Clerk in the City of Carlsbad. Also, the prime contractor shall be responsible to insure compliance with provisions of Section 1777.5 of the Labor Code of.the State of California for all occupations with apprenticeships as required on public works projects above thirty thousand dollars ($30,000) or 20 working days. MAG7ET E. ADAMS, City Clerk r U Page 1 9 CITY OF CARLSBAD, CALIFC,_.NIA NOTICE INVITING BIDS SEALED BIDS will be received at the Office of the City Clerk, City Hall, 1200 Elm Avenue, Carlsbad, California, until 10:00 AM on the 21st day of May , 1975 , at which time they will be opened and read, for performing the work as follows: Asphalt Concrete Overlay of Various City Streets Contract No. 1025 No bid will be received unless it is made on a proposal form furnished by the Engineering Department. Each bid must be accompanied by cashe certified check or bidder's bond made payable to the City of Carlsbad, for an amount equal to at least 10 per cent of the amount bid. The documents included within the sealed bids which require completion and execution are the following: 1. Proposal - Page 3 2. Designation of Subcontractors _ Page 7 3. Bidder's Bond Page 6 _ 4. Contractor's Financial Status -.Page 8 The documents shall be affixed with the appropriate signatures and titles of the persons signing on behalf of the bidder. For corporations, the sir-atures of the President or Vice -President and Secretary or Assi�'stant . Secretar are required and the Corporate Seal shall be affixed to all documents requiring signatures. In the case of a partnership, the signature of at least one general partner is required. All bids are to be compared on the basis of the Engineer's estimate. The estimated quantities are approximate only, being given solely as a basis for the comparison of bids. No bid will be accepted from a contractor who has not been licensed in accordance with the provisions of Chapter 9, Division III of Business and Professions' Code. The contractor shall state his license number and classification.in the proposal. Plans, Special Provisions and Contract Documents may be obtained at the Engineering Department, City Hall, Carlsbad, California, at no cost to licensed contractors. A nonrefundable charge of none will be required for each set of.plans, special provisions and contract documents for other than licensed contractors. It is requested that the plans and special provisions be returned within 2 weeks after the bid opening.. The City of Carlsbad reserves the right to reject any or all bids and to waive any informality in such bids. A project tour will be conducted by the City of Carlsbad Engineering Department at 10:00 AM on May 12, 1975 State In accordance with the provisions of Section 17731of then Labor Code, the City Council of the City of Carlsbad has ascertained the general Page 2 prevailing rate of per diem wages in the locality in which the work is to be performed for each craft or type of workman or mechanic needed to execute the contract and has set forth'these items in Resolution No. 3600. A copy of said Resolution is available in the office of the City Clerk in the City of Carlsbad. T Also, the prime contractor shall be responsible to insure compliance with provisions of Section 1777.5 of the Labor Code of the State of .California for all occupations with apprenticeships as required on public works projects above thirty thousand dollars ($30,000) or 20 working days. A G T C. ADAM , CityClerk C Le R. HUBBA D, 1. Commercial Concrete Construction LICENSE NUMBER 151763 May 9, 1975 City of Carlsbad 1200 Elm St. San Diego, California 92008 Attention: City Engineer Reference: Beach Access access stairway Gentlemen: To confirm our telephone conversation on this date and our repre- sentatives statement at the bid opening for the referenced project -- Please be advised that the Hubbard Company did in fact have full E knowledge of addendum #1 when submitting our bid. The addendum was included in our set of plans and specs when we picked them up. The fact that the addendum was not noted on the bid form was merely an oversight. Again, we had full knowledge of the addendum and look forward to working with the City of Carlsbad on this fine improvement. Sincerely, f r om, r. Genera liana ar GNB/cm RECEIVED` CITY OF CARLSBAD Engineering Department %_`� 7922 DAGGET STREET - SAN DIEGO. CALIFORNIA 92111 - (714) 277-9300 may 15, 195 upper Urother, W. P.W Box 2CM Sao Wen. CA Y 2 12 Subject: Elm Ava= Una& Access Atan;, ycor Woter dated ma y ear S I r; Thank you f*r your Onter latel lay 0, OR, K which you have requested that the low bidder cp eta jcG> nvOrnst W leclar& Mon-responsWe" for failure t* 7=01V acknowledge reueipz of Addendum On 1 ir thair b5i pvoqoW. It Is staff's mat raqvivroM to ll for acknowledge the AddiAdum by the isa Wlur Is a minor Lew halcal- Ity and mmay be waived. Mre&r�, staB Is rusamme"ding amard of the contract fur sat"jeut prejace to M W Wder, L. R. Hubbard, Jr,, of So, , Aleten The award of contract will he cunGilcrrl Q ;Wsbadls lity Council at Its next regularly scheduleo nwetQ w be held n,� day 20, 1975, begirping ut the hour of 72a w,m. Very truly yours, ORIGINAI: SIGNED BY TIMOTHY C. FLANAGAN Tim Haman City Engineer TO &RS Is W cc: City Attorney City clerkal/'