HomeMy WebLinkAbout1975-08-05; City Council; 3438; Carlsbad Operating Budget Fiscal Year 1975-76o f 1 #s^i* • <>
CITY OF CARLSBAD
AGENDA BILL NO. #4^7^ Initial:
DATE: AUGUST 5, 1975 . Dept.Hd.
C.
DEPARTMENT; CITY MANAGER . -
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Subject: CITY OF CARLSBAD FINAL OPERATING BUDGET
FISCAL YEAR 1975-76' . .
Statement of the Matter
THE CITY OF CARLSBAD PRELIMINARY BUDGET FOR FISCAL YEAR 1975-76
IS TO BE ADOPTED AS THE FINAL OPERATING BUDGET FOR THE CITY
FOR THE FISCAL YEAR 1975-76, SUBJECT TO THE VARIOUS CHANGES MADE
BY THE COUNCIL AT THE BUDGET SESSIONS. THE CHANGES ARE CONTAINED
IN EXHIBITS A THROUGH E TO RESOLUTION NO .J^&ZTWHI CH ADOPTS THE
FINAL BUDGET. -THE AMOUNTS DESIGNATED IN THE DEPARTMENT TOTAL
FOR EACH DEPARTMENT IS APPROPRIATED TO THE DEPARTMENT OR FUND
DESIGNATED AND NO -INCREASES OR DECREASES SHALL BE MADE WITHOUT
THE APPROVAL OF THE CITY COUNCIL.' THE CITY MANAGER MAY APPROVE
TRANSFERS WITHIN THE DEPARTMENT OPERATING BUDGET UP TO $500.00.
THE CITY MANAGER MAY APPROVE CAPITAL EXPENDITURES OF $3500.00
OR LESS. CAPITAL EXPENDITURES IN EXCESS OF $3500.00 SHALL BE
BY APPPROVAL OF THE CITY COUNCIL. THE CITY MANAGER MAY ALSO
APPROVE CAPITAL EXPENDITURES IN AMOUNTS OF $500.00 OR LESS WITH-
IN THE TOTAL OF ANY DEPARTMENT'S CAPITAL OUTLAY ACCOUNT. THESE
CHANGES SHALL BE REPORTED TO THE CITY COUNCIL.
EXHIBIT
RESOLUTION NO.
RECOMMENDATION
IF THE COUNCIL DESIRES TO APPROVE THE BUDGET AS SUBMITTED,
YOUR ACTION IS TO ADOPT RESOLUTION KQ
Counci.1 action • ' *• '
8-5-75 Resolution #3705 was adopted, adopting a final operating budget
for the fiscal year 1975-76 for the City of Carlsbad, and
establishing controls on charges in appropriations for the
various departments and funds.
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RESOLUTION NO.3705
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, ADOPTING
A FINAL OPERATING BUDGET FOR THE FISCAL
YEAR 1975-76 FOR THE CITY OF CARLSBAD AND
ESTABLISHING CONTROLS ON CHARGES IN APPRO-
PRIATIONS FOR THE VARIOUS DEPARTMENTS AND
FUNDS . •' '
BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
SECTION 1. That certain document now on file in the office
of the City Clerk of the City of Carlsbad entitled "City of
Carlsbad Preliminary Budget Fiscal Year 1975-76" as amended in
accord with Exhibits A, B, C, D, 'and E attached hereto and incor-
porated' by reference herein' shall be and the same is hereby adopted
as the final operating budget for the City of Carlsbad for the
fiscal year 1975-76. Said document is hereby referred to and by
this reference made a part hereof.
SECTION 2. That the amount designated as Department Total
for each department and each fund in said document is hereby
appropriated to the department or fund for which it is designated,
and such appropriation shall be neither increased nor decreased
except as provided herein without approval of the City Council.
All .amounts designated as Personnel Services, Material, Supply,
Services, and Capital Outlay in said document are hereby appro-
priated for such uses to the department or fund under which they
are listed subject to the controls herein.
SECTION 3. That the City Manager, may approve the transfer
of amounts designated as Personnel Services, Material, Supply,
and Services from account to account within any particular fund
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or Department Total. The City Manager may approve the transfer of
funds from amounts designated as Personnel Services, Material,
Supply, and Services to a capital account within any particular
fund or department total an amount up to $500.00.
SECTION 4. That the. City Manager is authorized to approve
capital expenditures for particular budgeted items of $3,500.00
or less. Any such expenditure of more than $3,500.00 shall require
the approval of the City Council. The City Manager may approve a
transfer of funds from item to item or account to account within
the total of any Department's Capital Outlay accounts in an amount
.up to $500.00. The City Manager may approve capital expenditures
for a nonbudgeted capital item in an amount of $500.00 or less in
connection with a fund transfer within the total of any Depart-
ment's Capital Outlay account. Any changes so approved shall be
reported to the City Council
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council on the 5th day of August , 1975, by the follow-
ing vote, to wit:
AYES: Councilman Frazee, Chase, Lewis, Skotnicki and
Councilwoman Casler
' NOES: None
ABSENT: None
ROBERT C. FRAZEE, Mayor
ATTEST:
MARGARET E. ADAMS, City Clerk
(SEAL)
TO: CITY COUNCIL .
FROM: CITY MANAGER '
SUBJECT: CHANGES TO PRELIMINARY 1975-76 BUDGET
DATE: AUGUST 5, '1975
EXHIBIT A
NON-DEPARTMENTAL
MAYOR'S YOUTH COMM.
7-.109 COMM... PROMOTION
1-122 STREETS
4.1 STREET' MAINT.
2107 GAS TAX
PASEO DEL NORTE LIGHTS
5-114 PARKS
READS
1-100 CITY COUNCIL . •
9.1 VOTING LIGHT SYSTEM - 0 -
1-104 GENERAL GOV'T. ADMIN.
8.2 PROF. SERVICES C.A.T.V. '2,000
1-111 PURCHASING
1.3 P'ART-TIME SALARIES
- o -
30,000
ADD
3,000
1,500
1,500
1,000
8,000.
10,500 114,000
18,000 • 2,000
DELETE
SHOULD
READ
3,000
3,500
1,500
1,000
38,000
124,500
20,000
9.1 STUMP CHIPPER 13,273 13,273 0 -
CHANGES TO PRELIMINARY 1975-76 BUDGET
AUGUST 5, 1975
EXHIBIT A
PAGE 2
READS ADD DELETE
SHOULD
READ
5-133 RECREATION
8.0 MISC.-YOUTH COMM 1,500 1,000 .500
12-166 SANITATION
*f.O REPAIRS £ MAINT.
6.3 ROCK 6 MINERAL
6.7 SPECIAL SUPPLIES
CHLORINATION
6,500
1,000
3,500
2,000
500
8,500
1,500
7,500
15 STREET LIGHTING
8.0 EQUIPMENT RENTAL 8,000 8,000
22 REVENUE SHARING
STREET OVERLAY
ST. PATRICK'S
100,000
- 0 -
100,000 - 0 -
100,000 100,000
26 PARK-IN-LIEU
HOSP GROVE
MAGEE
9,000
- 0 -9,000
9,000 - 0 -
9,000
EXHIBIT B
TO: CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: REVENUE ADDITIONS DUE TO ASSESSED
VALUATION INCREASES
DATE: AUGUST 5, 1975
GENERAL FUND $167,000
PLANNING FUND 26,625
LIBRARY FUND 47,000
COMM. PROMOTION . 4,764
RETIREMENT . 47,000
PARKS S BLVD. . 31,767
LIBRARY BOND 4,764
SEWER BOND 12,242
w
EXHIBIT C
TO:
FROM: "
SUBJECT:
DATE:
CITY MANAGER
FINANCE DIRECTOR
ENCUMBRANCES
JULY 22, 1975
FOLLOWING IS A LIST OF OUTSTANDING ENCUMBRANCES AND CONTINUING
APPROPRIATIONS AS OF JUNE 30, 1975:
GENERAL FUND
CONTINUED
ENCUMBERED APPRO.
STREETS
ENGINEERING
TOTAL GENERAL FUND
STREET OVERLAY
PROP. SERVICES
DRAINAGE PLAN
$111,692
4,000
4.684
$120,376
OTHER FUNDS
PARKS'
PARKS
RECREATION
SANITATI ON
SANITATION
REVENUE SHARING
REVENUE SHARING
REVENUE SHARING
REVENUE SHARING
TOTAL OTHER FUNDS
TRACTOR
LIGHT.. FOR TENNIS C'-TS.
SWIM POOL RESERVE
BROWN £ CALDWELL REPORT
GENERATOR R/S
COMPUTER
FIRE STATION S3
TAMARACK STUDY
LIBRARY MEZZANINE
$ 50,000
58,500
$ 4,500
12,000
70,000
14,000
15,000
113,400
20,000
$108,500 $248,900
PARK-IN-LIEU FUNDS
AREA #1
AREA #4
AREA #7
TOTAL PARK-IN-.LIEU FUNDS
MAGEE PROPERTY
CANNON PARK
AUTO CENTER PARK
CARLSBAD BLVD. AND
PALOMAR AIRPORT
CANYON PARK
$ 17,000
4,000
3,200
2,000
29.000
$ 55,200
TOTAL-ALL FUNDS $228,876 $304.100
DATE: JULY 21, 1975
TO: CITY COUNCIL . 'EXHIBIT P
FROM: City Manager
SUBJECT: DUES AND SUBSCRIPTIONS AND TRAVEL ACCOUNT
REDUCTION RECOMMENDATIONS
The Dues and Subscriptions and Travel Accounts have been
reviewed in an attempt to reduce each account approximately
$3,000.00 as requested by the City Council.
Although the Council did not indicate the need to reduce the
Government Meetings Account, I have reviewed this account in
conjunction with the Travel Account in an attempt to reach
the Council's goal.
Travel and Government Meetings
As directed by the Council, the Travel and Government Meeting
Accounts have been reduced by $3,000.00 and a list of the
recommended reductions is given below.
Travel Meeting
Account Department Reduction Reduction
101 City Manager $50. $ 50
102 City Clerk 100 50
105 City Attorney 100 -
106 Finance . .50
107 Treasurer -. 200
112; Personnel 50 .50
114 Civil Defense 100
118 Building 50 50
119 Police 50 50
120 Fire 50
121 Engineering 50 "50
122 • Streets 100
124 Public Works Administration 150 -
!25 Utility Maintenance 150
126 Waste Collection 100
4-108 Planning . 500 50
5-114 Parks 300 50
5-133 Recreation 300 50
6-122 Library - 100
$2,450 $550
If the Council concurs with the reductions, it would be
appropriate to adopt them by minute action, as a group, and the
staff will see that the reductions are reflected in the appro-
priate budgets.
C'" O .
July -21, 1975
Page 2
Subject: Dues and Subscriptions and Travel Account
Reduction Recommendations
I do want to point out that of the $22,794.00 budgeted
in the 1974-75 Fiscal Year Budget for the combined accounts
of Travel and Government Meetings, approximately $8,500.00
or 30%, went unspent and was returned to the General Fund.
Although it may appear from last year's experience that there
is still an excess amount budgeted, I would not recommend
further reductions. Not only are the accounts used for
scheduled professional association meetings, they are also
used for travel in connection with various research for
meetings to keep abreast of current development in state
and federal legislation and to represent the City from time
to time, when directed to do so, before other government
agencies, such as the Public Utilities Commission or state
legislative committees. It is difficult, however, to know
the actual amount necessary in advance. If the need does
not arise, the money will go unspent as it did in the 1974-75
budget year. .
Dues and Subscriptions
A review of the Dues and Subscriptions Account shows a budget
amount of $22,400.00. Of this amount, a portion involves
accounts that are primarily a part of the departments' operations;
such as the Library's subscription to magazines, newspapers and
other periodicals, and the Attorney's maintenance of the Law
Library and associated legal literature. In addition, several
major items are budgeted as a result of City Council action;
such as membership in the League of California Cities and the
Comprehensive Planning Organization.
Items Amount
Law Library Upkeep . $ 3,500
Library Periodicals 5,600
League of California Cities,
Comprehensive Planning Organization,
Safety Council 8,000
County Civil Defense 2,000
$19,100
o
July 21, 1975 .
Page 3
Subject: Dues and Subscriptions and Travel Account
Reduction Recommendations
The remaining $3,300.00 does not leave a great deal of
flexibility to reduce expenditures. Several instances
have been found where minor adjustments can be justified,
but these are minor. I would recommend that no changes
be made in these accounts at this time. The staff will
develop a policy regarding the use of this account for
Council consideration at a later date.
PAUL D. BUSSEY
City Manager
PDBtldg
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EXHIBIT E
TO: CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: SALARY ADJUSTMENTS TO THE 1975-76 BUDGET
*/•
DATE: AUGUST 5, 1975
THE 1975-76 FINAL BUDGET WILL BE ADJUSTED TO REFLECT THE
IMPACT OF RESOLUTIONS 3698, 3699 AND 3700; AMENDING THE
SALARY PLAN FOR 1975-76"FOR EXECUTIVE, MISCELLANEOUS
AND POLICE AND FIRE EMPLOYEES.