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HomeMy WebLinkAbout1976-04-20; City Council; 3020-1; Tamarack Avenue Traffic & Alignment Study.*-. CITY OF CARLSBAD a Initial:. e#/ Dept. Hd .pa AGENDA BILL NO. - DATE: April 20, 1976 C. Atty.vLg * DEPARTMENT: Engineering 'C. Mgr. Subject: TAMARACK AVENUE TRAFFIC AND ALIGNMENT STUDY Statement of the Matter Funds were authorized in the 1975-76 budget to conduct a traffic and alignment study for Tamarack Avenue from Carlsbad Blvd. to Highland ' Ave.. In response to a request for proposals, seven engineering firms submitted proposals to the City for consideration. These proposals have been reviewed by staff for conformance to the request for pro- posals and for analysis of general capabilities. The firms submitting the three best proposals were interviewed by a review board. A staff has been budgeted for this item; the contract has a guaranteed maxi- ' memorandum outlining the selection procedure is attached. $20,000 - mum of $17,000. Exhibits A, staff memorandum B. Berryman, Mohle, Stephenson & Perry, Inc. proposal (on file in Eng. Dept.) Mayor to execute on behalf of the City. C. Resolution No. ,3883 , approving agreement and. authorizing the Recommendation It is 'recommended that the Council concur with the Proposal Review 38&3-, approving the agreement with Board and adopt Resolution No. Berryman, Mohle, Stephenson & Perry, Inc. and authorizing the Mayor to execute the agreement on behalf of the City. .. Council action 4-20-76 Resolution #3883 was :adopted, approving the agreement and authorizing the. Mayor to 'execute tbe agreement: . h MEMORANDUM March 31, 1976 TO : City Manager FROM: Selection Committee SUBJECT: Consultant selection - Tamarack Ave. study Proposals to prepare the traffic and geometric study on Tamarack Avenue from Highland to Carlsbad Blvd. were received from seven consultants, These proposals were reviewed by staff and, on the basis of staff's judgement of their suitability, the three firms with the best proposals were invited to an interview con- ducted by the Selection Committee. The three firms interviewed were Alan M. Voorhees & Associates; Berryman, Mohle, Stephenson & Perry, Inc.; and George S. Nolte and Associates. Each firm was interviewed for approximately one hour, during which time they presented their concept of the project and their proposed work plan. the Committee's questions. They then responded to Recommendation On the basis of the interview and our review of the written proposals, it is the Committee's recommendation that Council award the contract to the firm of Berryman, Mohle, Stephenson & Perry, Inc. 63 f55 Bud Plender U&&%L Ronald A. Beckman RAB/dh Exhibit A AGREEMENT FOR ENGINEERING SERVICES NECESSARY TO CONDUCT A STUDY OF EXISTING AND PROPOSED ROADWAY GEOMETRICS ALONG TAMARACK AVENUE BETWEEN HIGHLAND DRIVE AND CARLSBAD BOULEVARD This agreement made and entered into as of the 20th day of Apri 1 , 1976, by and between Berryman, Mohle, Stephenson & Perry, Inc., hereinafter referred to as Consultant, and the City of Carlsbad, hereinafter referred to a5 City, WITNESSETH WHEREAS, the City requires engineering services to conduct a study of existing and proposed roadway geometrics along Tamarack Avenue between Highland Drive and Carlsbad Boulevard to establish roadway geometrics to support the projected traffic volumes upon the ultimate development of the City based on the Land Use Element of the General Plan; and WHEREAS, the City has solicited proposals for assistance; and WHEREAS, the Consultant is a firm of professional consultants specializing in providing engineering, planning and consulting services to public agencies, has provided consulting services to cities and counties in the past and has an established reputation; NOW, THEREFORE, the parties hereunto agree as follows: Article I Scope of Services The Consultant will provide the necessary engineering services as outlined in the proposal dated March 5, 1976, including: 1. Documenting existing conditions and assembling pertinent data. 2. Conducting field studies. 3. Estimating traffic demands. 4. Establishing design criteria and preparing geometric alternatives. 5. Presenting findings and recommendations to affected property .- Page Two owners and interested citizens prior to finalizing the report. 6. Preparing report and presenting their recommendations to the Planning Commission and City Council as necessary. Article I1 Scope of City Staff Assistance The City Engineering Department will provide up to 150 staff man- hours of research at the request of the consultant for field survey data, traffic counting, accident investigation, etc. This staff support will be available during the initial two months of the study. Article I11 Progress and Completion Services described herein shall begin promptly following written authorization by the City. Completion of the work as described in Article I shall be completed within five (5) calendar months. Article IV Compensation Fees for services described in Article I of this agreement will be based on costs based on rates in proposal dated March 5, 1976, a copy of which is attached hereto and incorporated herein by reference, except that the total fee for engineering services will not exceed the guaranteed maximum fee given in Article V. Article V Guaranteed Maximum Fee The guaranteed maximum fee for services described in Article I shall be $17,000. Article VI Payment of Fees Charges determined on the basis set forth in Article IV shall be paid monthly, based on the percentage of the total project completed. Article VI1 Responsibility of Consultant The Consultant is employed herein to render a professional service only and any payments to him are compensation solely for such services as he may render and recommendations he may make in the course of this project. Page Three Article VI11 Changes in the Scope of the Project If conditions beyond the control of the Consultant necessitate a change in scope of the project after work under Article I has commenced, the Consultant shall submit his estimate of increased costs to the City Manager for approval prior to undertaking any additional work. Article IX Suspension or Termination of Services The City shall have the right to terminate this agreement and the work done under it at any time without cause by giving the Consul- tant a notice in writing. In the event of termination, the Consultant shall be paid for the work accomplished to the date of termination in accordance with Article IV. Upon request of the City, the Consultant shall assemble the work product and put the same in proper order for proper filing and closing and deliver said product to the City. Article X Status of Consultant The Consultant will perform the services provided for herein in his own way as an independent contractor in pursuit of his independent calling and not as an employee of the City; he shall be under the control of the City only as to the result accomplished and personnel assigned to project. Article XI Ownership of Documents All maps, studies, sketches, work sheets and documents as herein required are the property of the City whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, work sheets, etc. shall be delivered forthwith to the City. Page Four Article XI1 Assiqnment of Contract The Consultant shall not assign this contract or any part thereof or any monies due to to become due or to become due thereunder without the prior written consent of City Public Works Administrator. Article XI11 Subcontractor The Consultant shall not subcontract any of the work to be per- formed under this agreement. Article XIV Prohibited Interest No official of the City who is authorized in such capacity and on behalf of the City to negotiate, make, accept or approve this contract shall become directly or indirectly interested personally in this contract or any part thereof. Article XV Verbal Aareement or Conversation No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the execution of this contract shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this contract. Article XVI Effective Date This contract shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. . ADAMS, Cie Clerk Berryman, Mohle, Stephenson t Perry, Inc. ~ by vificciryt 4?- City Attorney