HomeMy WebLinkAbout1976-07-20; City Council; 3360-1; Federal Aid Urban FAU Program Selection ProcessCITY OF CARLSBAD
AGENDA BILL NO. 3360 - Supplement #1 Initial:
DATE: July 20, 1976 Dept. Hd.
C. Atty.V
DEPARTMENT: Public Works Administrator C. Mgr. 4--_
S ubj ect: FEDERAL AID URBAN (FAU) PROGRAM - MODIFICATION OF FAU SELECTION PROCESS
Statement of the Matter
The City Council by minute motion on May 18, 1976 (Agenda Bill #3360) approved
in concept a modification of the FAU organization and selection process.
On the basis of their agency's instructions, the FAU members met several times
in an effort to document the proposed changes. The process is described more
fully in the attached staff memo.
The recommended modified organization and selection process is set forth in the
draft forwarded by the County.
Exhibits
1. Staff Report
2. County transmittal and draft.
Recommendation
The City Council by minute motion:
u
A. Approve the revised organization and selection process.
B. Re -Confirm the appointment of the Public Works Administrator as the
City's representative to the FAU Project's Advisory Committee.
Council action
7-20-76 The Council approved the revised organization and selection
process and reconfirmed the appointment of the Public Works
Administrator as the City's representative to the FAU Project's
Advisory Committee.
MEMORANDUM
Jury 12, 1976
TO: City Manager
FROM: Public Works Administrator
SUBJECT: Federal Aid Urban (FAU) Program - Modification of FAU Selection Process
City Council on May 18, 1976 (Agenda Bill #3660) approved in concept and autho-
rized the city representative (Public Works Administrator) to the FAU committee
to support a modification of the organization including as members Metropolitan
Transit Development Board and the North County Transit Development Board. They
also approved a streamlining of the process by eliminating the step wherein the
Board of Supervisors had veto power over the program.
Following direction by their respective boards, the members of the FAU committee
met and approved a revised process flow chart which incorporated the approved
changes. They further moved to appoint a subcommittee to prepare a draft of the
process shown on the flow chart. Such a process was formulated, reviewed by the
full committee and approved for distribution to member agencies for their approval.
In preparing the written process, the subcommittee also attempted to address
problems that had arisen in the past regarding allocation of funds to highway
versus transit assist projects, inclusion of rolling stock in transit assist
projects, regional versus local, FAU projects, agency equity, etc.
The new process should guarantee Carlsbad to certain amognt of `'ands each year
equivalent to our percentage of `he total county population times that portion of
FAU funds allocated to local projects (25% minimum). Projects previously submit-
ted will be re -rated using the revised guidelines, therefore the possibility of
project funding that might have existed for us will be dependent of the position
of those projects as a result of the new system.
Regional highway projects and transit assist projects will continue to be ranked
on a priority basis county wide. We normally rate low in this area because of our
low traffic counts and the generally good conditions of our roadway systems.
The revised process is perhaps the best compromise distribution of FAU funds in
a manner which address the need for improving regionally significant routes,
transit programs and the needs faced by local agencies -to improve and maintain
their non regional significant FAU system.
RECOMMENDATION:
It is recommended that the City Council approve the revised FAU organizational and
procedural guidelines.
Ronald A. Beckman
Public Works Administrator
cc: City Engineer
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�,-„'5•:>-^�� R J MASSMAN
Director
Offices of
County Engineer & Road Commissionei
County Surveyor
County Airports
June 28, 3.976
CG JNTY OF SAN D1 L_�O
DEPARTMENT OF TRANSPORTATION'San
2. o.C Overland Ave.
San Diego, California 92123
COMMUNITY SERVICES AGENCY Telephone: (714( 565.5177
TO: City Managers
North County Transit Development Board
Metropolitan Transit Development Board
CALTRANS
FROM: Thoroughfare Advisory Committee
SUBJECT: Request for Member Agency Approval of Revised Procedures for
Cooperative Development of Federal Aid Urban Programs
The Federal Aid Highway Acts of 1973 and 1976 provide funding for road projects
on the Federal Aid Urban System and/or for transit.
The Federal Act requires the states to develop procedures for local implemen-
tation of the Act.
California procedures issued by CALTRANS in 1974 were followed locally to
establish the procedure which has been used in San Diego County and which was
approved by the State Highway Commission.
State guidelines require that the cooperative process and program must be
acceptable to:
Cities over 200,000
Cities representing a majority of eligible population
Majority of cities eligible for programs
1975 state legislation created the ?worth County Transit Development Board (NCTDB)
and the Metropolitan Transit Development Board (MTDB) effective January 1, 1976.
The law creating the MTDB (SB 101) states:
"The Board, in cooperation with the cities under its jurisdiction
and the California Department of Transportation shall establish
the priority for the financing of such projects in the area under
its jurisdiction."
Both the ".:TDB and the MTDB now become potential applicants for FAU funds.
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The State Department of Transportation has issued instructions that the San
Diego process be modified to take into account the addition of the two new
members and the required position of the MTDB. The State Department of Trans-
portation has further indicated that no program for funds from the 1976
Federal Aid Highway Act will be approved until the process is revised and
accepted by CALTR.ANS.
The MTDB approved a flow chart in principle which it transmitted for member
agencies to review. Based on that flow chart, the Thorcughfare Advisory
Committee prepared the attached draft procedures. This draft modifies the
existing procedures which were accepted by the cities under 200,000, the
cities representing the majority of the eligible population, and the majority
of the cities eligible for the program.
The principle new elements in the procedure relate to t.I.e two new Boards.
However, there are several procedural details which can be explained in detail
by your representative tothe Committee.
On June 17, 1976 the Committee reviewed the draft which had been prepared by
a subcommittee and voted to have it distributed to member agencies for review
with a request that the procedures be approved.
ACTION REQUESTED:
1. Formal action by your Council/Board to approve the new FAU procedures.
2. Formal action by your Council/Board to appoint one Committee member and
one alternate to the Federal Aid Urban Advisory Committee as set forth
in the new procedures, or to confirm the continuation of your existing
appointments.
We would appreciate your response prior to September 1, 1976 to allow the
Committee to implement the 1976 FAU program in a timely manner.
THOROUGHFARE ADVISORY COMMITTEE
YJ.RASSMAN
Chairman
RJM:prm
Attachment
JUN 2 3
SAN DIEGO URBANIZED AREA FEDERAL AID URBAN PROGRAM PROCEDURES
June 1976
'. PURPOSE
�
The purpose of these procedures is to define the cooperative process used
in the San Diego County urbanized area for the selection of projects and
the development of programs for the expenditure of Federal Aid Urban Funds,
as authorized and appropriated by the Federal Highway Acts of 1973, et. seq.
as further implemented by State regulation.
PROCESS
The attached flow chart labeled Exhibit "A" and dated June 17, 1976 is
hereby included in these procedures. The following narrative refers to the
steps as enumerated on the chart.
Step 1. AGENCIES SUBMIT PROJECT PROPOSALS
The following agencies shall be the only eligible project applicants for
Federal Aid Urban funding:
City
of
Carlsbad
City
of
Imperial Beach
City of Vista
City
of
Chula Vista
City
of
La Mesa
CALTRANS,
District 11
City
of
Coronado
City
of
National City
San Diego
Metropolitan
City
of
Del Mar
City
of
Oceanside
Transit
Development Board
City
of
E1 Cajon
City
of
San Diego
North San
Diego County
City
of
Escondido
City
of
San Marcos
Transit
Development Board
County of
San Diego
la. Agencies wishing to sponsor a Federal Aid Urban project shall
be responsible for submitting a project proposal to the FAU
Advisory Committee. Project proposals shall be submitted in
a form prescribed by the committee and information submitted
r
shall include at least: type of project, location, cost,
status, and other pertinent details required for evaluation.
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Project proposals or revisions shall be approved by the legisla-
tive body of the respective sponsoring agencies.
lb. CALTRANS' project proposals shall be approved by the District
Director and shall be submitted in advance to permit review prior
to local agency submittals.
2. A deadline for project submittals for each Federal Aid Program
shall be established by the committee.
3. Applications will not be changed unless changes are approved by
the committee.
4. To be considered for FAU priorities, highway projects shall:
a. Conform to local agency general plan.
b. Appear on the approved FAU System map on file with the
County Department of Transportation as of the project
submittal deadline date.
5. Transit projects will be considered which can show advantage
to FAU System.
Step 2. FEDERAL AID URBAN ADVISORY COMMITTEE RECEIVES AND EVALUATES PROPOSALS
The FAU (Federal Aid Urban) Advisory Committee is hereby constituted. This
committee shall consist of individual representatives of the cities, county,
■
CALTRANS, and transit agencies within the San Diego urbanized area who are
familiar with the transportation needs of the region.
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A. COMMITTEE MEMBERSHIP
1. Committee membership will. consist of one member nominated by the
legislative bodies of each of the cities, the County, NCTDB, and SDMTDB,
and for CALTRANS a member appointed by the District Director.
Each member organization shall provide an alternate to serve in
the absence of the regular committee member.
2. Each member agency will have one vote on committee matters with the
majority of votes ruling.
3. The Comprehensive Planning Organization will provide an ex-officio
member of the committee.
4. The San Diego Transit Corporation will provide an ex-officio member
of the committee.
5. The Chairman of the committee shall be chosen from the members of
the committee.
6. Secretarial and staff services shall be fu-nished by the County
Department of Transportation.
B. DUTIES OF THE COMMITTEE
1. The committee shall develop programs for the expenditure of
Federal Aid Urban funds in accordance with guidelines and require-
ments of the State Urban Systems Committee and the State Director
of Transportation. '
2. The committee shall provide maximum coordination with the long-term
regional transportation planning program of the San Diego urbanized
area when considering a recommended project of regional significance.
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3. The committee shall review and evaluate potential Federal Aid
Urban projects submitted by sponsoring local agencies and develop
a recommended program for the expenditure of Federal Aid Urban
funds in the San Diego urbanized area.
4. The committee shall monitor the approved program, review progress
reports from CALTRANS and the local agencies, and submit recommended
programs' revisions as may become necessary.
C. DUT.IES OF COMMITTEE MEMBERS
1. Committee members shall be responsible for notifying appropriate
officials within the agency they represent of committee actions and
shall request agency decisions where needed.
2. Committee members shall provide project data and status reports to
the committee -at -large for projects sponsored by their agencies.
3. Committee members shall be responsible for meeting all deadlines
established by the committee.
4. CALTRANS shall provide funding level data, State and Federal dead-
lines, and other detailed information necessary for committee
decision.
S. Ex-officio members shall not hold voting rights at committee meetings.
D. EVALUATION
1. Prior to the deadline for project submittals, the committee shall
Y
develop and approve a procedure to evaluate all project requests.
2. Staff for the FAU Advisory Committee shall evaluate projects.
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3. For the purpose of evaluation, projects shall be divided into the
following categories: Regional Road Projects, Transit Projects,
and Local Road Projects.
4. All projects will be categorized by the major use of funds requested.
5. Before a priority list is established, individual projects will be
reviewed by committee staff with the applicant to ensure agreement
as to rating evaluation.
6. All disparities between staff and applicant will be resolved by the
committee.
7. Distribution by Category
From the evaluation of project requests, a priority list will be
established and assembled which will show the following approximate
distribution percentages of available FAU funds.
a. Regional Road Projects - up to 50%
Regional projects shall be selected from that set of FAU system
roads which have been identified as regionally significant.
A map showing the adopted set of regionally significant roads
as approved by the committee shall be on file with the County
Department of Transportation as of the deadline date for
project submittal.
The map shall be prepared by CPO. Y
One -fifth of regional projects may be traffic signals and road
rehabilitation (recap) projects.
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b. Transit Assist Projects - up to 25%
To transit assist projects, such as multi -modal transfer facili-
ties, guideways, stations, transit shelters, carpools, vanpools,
exclusive bus lanes, bus turnouts, maintenance facilities. No
rolling stock will be funded with FAU funds.
c. Local Road Projects - minimum 25%
To projects on the Federal Aid Urban system of roads as shown on
the map on file with the County Department of Transportation
as of the deadline date for project submittals.
E. SEQUENCE OF PROGRAM DEVELOPMENT
The committee shall develop a program utilizing the following sequence
of actions:
1. a. Agencies shall submit proposals for regional road projects.
b. The committee staff shall evaluate regional road projects
according to the evaluation system approved by the committee.
c. The committee shall select regional road projects from the
resulting priority listing within the formal distribution
shown in Section D.7.
2. a. Agencies shall submit proposals for transit assist projects.
b. The committee shall select transit assist projects from the
resulting priority listing within the formal distribution
shown in Section D.7.
r
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3. a. The committee will assign funds for local road projects within
the jurisdictions of member agencies as determined cooperatively
by the committee.
b. Sponsoring member agencies will identify their respective local
road projects and submit confirming data for inclusion in the
transportation improvement program.
F. SPECIAL ALLOCATION CONTROLS
1. In any event, the total FAU funding for any project or combination
of projects submitted by CALTRANS shall not exceed 33-1/3% of the
total available FAU funds.
2. In accordance with Title 23, Section 150 of the United States Code,
to provide that "fair and equitable treatment shall be accorded
incorporated municipalities of 200,000 or more population," i.e.
the City of San Diego will be guaranteed a percentage of funds
approximately equal to its percentage of population in the urbanized
area.
Projects submitted by CALTRANS and transit projects within the
corporate limits of the City of San Diego, shall be credited to the
City for the purpose of determining the percentage of funds.
3. The surplus, if any, which may result from a lower dollar value of
regional or transit projects, or from withdrawal of a project or
savings in its completion, shall be redistributed to local road
T
projects.
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4. Amounts allocated may be,partial grants, as may be determined by
action of the committee. .
5. Member agencies may, by agreement of their legislative bodies, transfer
funds for local road projects among themselves, within the allocations
for local road projects, subject to approval by the committee prior to
final submission of the program.
6. No changes to the evaluation process shall be made following the
deadline for project submittals.
x G. PROGRAM LIST
1. The FAU Advisory Committee shall assemble a priority listing of
projects within the established categories for transmittal to the
local agencies. This list shall be referred to as the recommended
FAU Multi -Year Program.
2. The FAU Multi -Year Program shall include sufficient projects beyond
available FAU funds so that in the event of surplus funds, the com-
mittee will not have to repeat the approval process in order to
utilize these funds. The intent is to allow the committee, in the
event of surplus funds, to: (a) provide additional funding to
approved projects, or (b) fund additional projects from the estab-
lished list.
Step 3. RATIFICATION BY LEGISLATIVE COUNCILS/BOARDS
A. The committee shall submit the entire FAU Multi -Year Program to all
member agencies for review.
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B. Cities, the County, and NCTDB shall, by resolution, approve or dis-
approve the FAU Multi -Year Program recommended by the FAU Advisory
Committee. The intent of this step is to provide for regional review of
the Federal Aid Urban funding process by elected officials of the member
local agencies.
C. The resolutions shall be forwarded to the FAU Advisory Committee staff
for tabulation.
D. If any agency does not respond within 60 days, this shall be interpreted
as approving the FAU Multi -Year Program.
Step 4. FEDERAL AID URBAN ADVISORY COMMITTEE PROCESSING
A. The project listing shall be considered approved if favorable action is
indicated by resolutions from local agencies representing:
1. The majority of incorporated cities.
2. Incorporated cities representing the majority of population in
the urbanized area.
3. The incorporated city with a population of greater than 200,000.
B. If approval of the program, as stated above, does not occur, then the
EAU Advisory Committee shall restructure the program in order to resolve
the objections.
C. When the legislative agencies/boards approve the recommended FAU Program,
the Advisory Committee will forward the program to the SDMTDB for its
action. '
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Step 5. SAN DIEGO METROPOLITAN TRANSIT DEVELOP14ENT BOARD RATIFICATION
WITHIN AREA OF JURISDICTION
A. SDMTB by resolution will act to approve, dissapprove, or revise
project priorities within its area of jurisdiction and returns the
program to the FAU Advisory Committee.
B. Nu action on the part of SDMTDB shall raduce the amount of program
allocations outside of the SDMTDB area.
Step 6. EAU ADVISORY COMMITTEE PROCESSING
Following ratification by the SDMTDB, or no later than 60 days, the EAU
Advisory Committee forwards the program to CPS.
If unresolved problems exist within the SDMTDB area of jurisdiction, the
committee will forward the remaining program to CPO.
Step 7. COMPREHENSIVE PLANNING ORGANIZATION
A. CPO will review the EAU program to endorse it for conformance with
adopted regional plans, A-95 review, and inclusion in the regional
Transportation Improvement Program.
B. The CPO will forward the recommended program to CALTRANS, District 11
which will handle all further State processing.
Step 8. STATE DEPARTMENT OF TRANSPORTATION (CALTRANS)
CALTRANS reviews the recommended program for conformance with guidelines
and requirements of the State Urban Systems Committee and the State
T
Director of Transportation and forwards to the California Highway Commission,
through the Stare Transportation Board, for their approval.
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SteF 9. CALIFORNIA HIGHWAY COMMISSION
The California Highway Commission approves the program and forwards to the
Federal Highway Administration.
FUNDING
1. CALTRANS shall notify the committee of all FAU appropriations and yearly
obligations made to the San Di-�o urbanized area, and shall make periodic
reports to the committee concerning status of expenditures.
2. Obligation and expenditure of Federal Aid Urban funds will be governed by
appropriations, obligational releases, and administrative requirements
of the Federal and State governments.
3. Federal Aid Urban funds are available to both the urbanized area and the
urban area (Fallbrook). Urban area funds may be transferred to the
urbanized area by agreement o* the legislative bodies representing the
t.
urban area.
4. CALTRANS will coordinate with the Federal Highway Administration, the
State Transportation Board, and the California Highway Commission so that
obligations to specific projects will be expeditiously approved.
I
5. The committee shall monitor the approved program, review progress reports
from CALTRANS and the .local agencies, and submit recommended programs'
revisions as may become necessary.
MODIFICATION OF THESE PROCEDURES
T
From time to time the committee may modify these procedures, as may be re-
quested by any committee members, any local agency within the San Diego
urbanized area, or as necessitated by changed State or Federal requirements.
. -12-
In any event, these procedures shall be acceptable to:
I
i
1. The majority of incorporated cities,
2. Incorporated cities representing the majority of population in the
urbanized area,
3. The incorporated city with a population of greater than 200,000, and
be subject to the same approvals as those by which the procedures
were adopted.
STEP 1 STEP 2 STEP 3 STEP 4
STEP 5 STEP 6
STEP 7 STEP B STFP 9
APPLICATIONS PROJECTS RATIFICATION PROCESSING
APPROVAL OF PROCESSING
A-95 REVIEW REVIEW FOR APPROVAL
DEVELOPED RANKED BY LEGISLATIVE
PRIORITIES
LEGAL
BODIES/BOARDS
WITHIN AREA
REQUIREMENTS
OF JURISDICTION
CITIES CITIES
COUNTY
CALTRANS
MTOB
NCTDB
FAU
IPROJECTS
ADVISORY
COMMITTEE
11
rr-AU
IPROJECT
ADVISORY
COMMITTE5j
I FAU
PROJECTS
ADVISORY
LCOMMITTEE
SAN DIEGO URBANIZED AREA
FEDERAL AID URBAN PROGRAM PROCEDURE
FLOW CHART
EXHIBIT A
JUNE 17, 1976