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(yaan lad Zuruaha auo) ysap a3uaxa3a1 qnpB 2-e 3x0~ -6 -?sap uogqn3ip s1uaip1q3 uex ‘8 -aid ‘SMO~S aaddnd c2u?Ip2 6x0~s) -sureiSoxd Iqsads ue~a -L (SarqdexZorxqrq pazrxer2ads) -sjsrIyooq aiedald ‘9 q3ea 03 SJ~STA 1ooq3s csinoj sse-p) ‘asn LiexqrT aaomoid -5 8uTrt3alas ur sJuapnrls pue ‘siaq3ca3 csauaied ‘uaip~:-~qr, prg -9 *uor33aTTo3 103 pas-eqaind ~TX~JE~ TIE 63~~~~13 *g .aseqaind io3 yooq-uou pue yooq ‘sTepaJm 1p aaa~as -2 ‘JuamJxedaa s,uaip~~q3 iajsruyqv *x (smez8oid -yooq3s (.xeaX e a3ya rnooiss~p *spyiaa~m 30 S33IAXBS S,NFlXC[‘TIH3 dO WSH : 33ejs Xx-e1qr1 s1uaip1~q3 aqa 30 siaqraarn OMJ aqa 30 sarrlrTrqrsuodsa1 30 2u~as:~ B ST MoTag -3uarnJiedaa sIuaip1rq3 aq3 Xq apss 3uaxa33rp E uo ‘palpu-eq sr dxeiq-g rxzado snoraouo3ne *@ aq3 30 uogiod Jxnpe aqa 30 uo~wun3 diaha ?souqv E) 0 w - NEW PROGRAMS TO BE ADDED IN EXISTING FACILITY As mentioned earlier in this report, future ‘hew” Children’s programming must come to a halt until additional space is available. Additional personnel requested: Library Assistant 1977-78 ************* A realistic evaluation of the library budget, plus an equally realistic review of the day to day operations of the library, would show the impos- sibility of constructing =building from library funds alone. The librar budget could take care of proposed plans and perhaps even land acquisition; however, other monies would be needed for any construction project -- Children’s Library or Branches. The new Chula Vista Library was funded completely from revenue sharing. A third of our present building was paid for by a Federal Library Services and Construction Grant. The Fullerton Public Library was financed by the Hunt Company. Should it be decided to proceed with the Children’s Library, the plans for a branch would undoubtedly be delayed (after 1975) four to five years. The following attachments offer the additional information you requested: 1. 2. “A NEW CHILDREN’S LIBRARY IN CARLSBAD - DO WE REALLY SEED IT?” 3. Information sheet dated June 30, 1976, including WHAT THE STATISTI( DON’T SHOW; PROJECTED GROWTH; and RELATIONSHIP WITH NEIGHBORING COMMLTNITIES. Carlsbad Ci;y Library income and expenditure projections. / &%fiUW GEORGIN D. COLE City Librarian GDC/bh encl. _.____ ___ ..__.._._. '! i ' 1-: ! t. ~~- ._____ ~ ______ ___.~ _-.__.____.. - _...___._____ . .___ ___ E 1bJ-d FraFss-d- -..- ..-... -._JOr 7 ~~..~.~.--~!~?7~'~.~-.~! CrJ8-79 ~~~~~-~~) Y.-.q;.t ,'I I. 4 -_-_ %$Jlo_;.r I,.. . 53:4! w--..1 i I j. : -.-E. .. . .__ ~ ..-..- . .. . .. .E.&-. -!&.-!-. . .Fa -- 1 . ~- :I 6! I_. 0.0; - : (r!ooo'- .-- - .-~.~_. ..- _- -. .. ,I 'i ___. - _....____ ... - _. .-..- -----. ----- --- 014 -10 Icl Bo- 81 .. !.I 'i::i j..j ?~--- . , Ei7 8 4 <!.:?p;o 1 - - Li5L;s;dr.- I 3 ..... YW+ _-. L.W.. ~- . - - *I '9:GObj- 1 q'Dc0j-I qL0 0. - 4'0 b b! - 410 o OI - 0 0 A NEW CHILDREN'S LIBRARY IN CARLSBAD - DO WE REALLY NEED IT? ' The Children's Department at Carlsbad City Library is an unusual institutioi Perhaps the term "institution" is a misnomer because it implies forced aitendancc There is no captive audience at the library, yet special programs draw up to 200 children at a time in the library's limited space. Children's programs range frl films to performances by professional folk-singers; from magic shows to the best marionette productions Southern California has to offer. After visiting 15 of the "best" children's library facilities in the State, (according to the advice of two State Library Consultants and an independent library consulting firm), I have come to the conclusion that Carlsbad City Libra is unique in California. I was fully prepared to see inspiring children's faci- lities, and even more inspiring over-all programs. Instead I found a number of good features incorporated in children's rooms with dedicated 1 ibrarians in chart but, in most cases, I saw a lack of imagination bordering on mediocrity. Most libraries visited had little understanding of the true needs of their comrnunitie and even less understanding of future demands of the public. I returned to Carlsbad satisfied that we have one of the most complete Chill Library packages in the State. We compare or exceed even the largest public li- braries in the variety of materials; staff enthusiasm; special programming; and, most important, community support. The greatest problem we face was accentuated after returning, as I scanned the 1,200 square foot area now occupied by the Children's Department. It is difficult to maintain the vigorous level of progra ming we presently carry on for our youngest citizens in an area not much larger than a school classroom; it is downright impossible to expand the Children's Lib program in this rapidly growing city without a larger and better designed facili Below is an outline of materials, services, and programs offered at present the Children's Department at Carlsbad City Library: Materials: 1. 2. Book Collection - approximately 27,000 volumes Toy Library - One of the first Toy Lending Libraries in California operated by a public library. This unique service for pre-schoolers, initiated September 1975, has been very successful. 300 sturdy educational toys. The toy collection has grown to -1- 0 0 3. Audio Visual Services - a. Cassettes and Cassette-book kits - Excellent reading skill builder with tape narration matching book. b. Recordings c. Films - Super 8 (projector children operate themselves) 16mm films of general interest to children 4. Art Prints - The best of the world's art may be checked out. 5. Specialized Materials - a. Flash Cards and Learning Games. (Even chess and b. checker sets may be taken home) Horse-book kits - Books by Marguerite Henry are matched with 8" high plastic horse model. Puppets and puppet stage for library productions. (Recently supplemented by $100. check from Modernettes. ) c. Learning kits for teachers. d. School - Public Library Cooperation:- 1. Intersession program with Carlsbad Unified School District. (Bruce McIntyre's art lessons) , A joint School-City Library Summer Reading Program at the library and two elementary schools. Involving three teachers and Childre Library staff. Innumerable library orientation tours Trom schools. twice a year. A bi-monthly 2-page newsletter distributed through the schools to every student K - 6th grade. 1. Weekly Children's Film Program - average attendance 80 2. Special Monthly Programs - Drama, professional entertainers. (Program to be funded fall and winter 1976-77 by Rotary Club with $500. donation. Story Hour - our weekly Wednesday morning story hour is the most successful such enterprise in San Diego County, with average attendance of approximately 70 pre-schoolers. 2. 3. 4. Children's Librarian visits elementary schools (all classrooms) 5. Programs : 3. -2- 1 0 W 4. Video-taped art lessons are given in afternoon on a bi-monthly basis - next session begins in July. be confused with Mr. McIntyre's "live" programs in the mornings. (Not to FUTURE ASPIRATIONS: A new Children's Library Facility would allow the above programs to expand meet the needs of a community growing in sophistication. well-educated families is leading towards greater demand for the best in library services. I have talked to five young parents within the last year who have mov from larger metropolitan areas to choose Carlsbad as their home. A primary con- sideration in their choice of towns was the library. Examples of programs the Children's Department hopes to implement in the ne Expanded VTR (Video Tape Recording) programs including production poter Children's drama programs originating from the Library and performed it- flexible multi-purpose room. I A local puppet gui;ld with productions originating from a built-in puppf theatre e Participation with Senior Citizens working with children on volunteer basis. The influx of young, future are: 1. 2. 3. 4. SUMMARY: The Children's Department at the Carlsbad City Library must expand from it: limited 1,200 square foot area or cut down on services at a time when demand for services is at an all-time high. Following are statistics to further explain tk need for a new Children's Library Facility in the City of Carlsbad. -3- 0 e .I ,I CARLSBAD CITY LIBRARY GENERAL INFORMATION It is anticipated that the circulation for the fiscal year, July 1, 1975 - ThgeChildren's Department will June 30, 1976 will reach approximately 224,500. account for 64,000 by itself and the remainder will/from the Adult Department. Some of the special programs for the children this past year have been: 1. Bike Safety Program. 2. Bicentennial Pageant. 3. Children's Dentist Visit for Pre-Schoolers 4. Puppet-variety Shows. 5. Christmas Play - "St. George and the Dragon" 6. Children's Book Week - a. Puppet Show; b. Craft Day; c. Bedtime Stories (where the children are encouraged to wear their pajamas, and it gives the fathers an opportunity to participate in the story-time experience with their young children); and 4. Magic Show. .. The following statistics will give some indication of the continuing popula of the programs and events staged for the children at the Carlsbad City Library: (these figures cover the fiscal year, as do the circulation statistics.) Pre-School Story Hour 3,800 Fi 1 m Programs 3,985 School Tours 41 Number of children in school tours 1,343 Special Tours (ie Scouts, etc.) 15 Number of children in special tours 289 Special Programs 23 Number of children at special programs 1,956. Many of the programs are held in the Library Conference Room and the sched problems are mighty. The attached list of groups and organizations which regul make use of the same conference room will give some indication as to why the Ch are in such desperate need of an additional facility where their programs may g and develop. 1- 4 - 1 0 CARLSBAD CITY LIBRARY The following groups and/or organizations make frequent, if not regular, usage of the Library Conference Room: CLUBS AND ORGANIZATIONS LIBRARY SPONSORED PROGRAMS * Garden Club Armchair Travel - monthly Toastmistress Story Hour - weekly ** North San Diego County Summer Reading Program - daily *** Camera Club School Tours - frequently BPW Puppet Shows - frequently Carlsbad Employees Assn. Esperanto Film Classics for Adults Pol ice Expl orers General Interest Films for Childrc North County Republicans La Costa 4-Wheelers **** League of Women Voters DAR Little League Pol i ce Department Carlsbad School District Baha'i Faith Carl sbad Recreation Department Citizen of the Year Committee Community Cause Democratic Club North Coast Jr. Noman's Club San Diego County Health Taskforce Geneal ogi cal Society Magic Shows - frequently Film Programs - Weekly LIBRARY RELATED Library Board of Trustees Serra Regional Library Executive Cornm. Friends of the Library Board Serra Film Previews Serra Workshops Oral History Videotaping * Garden Club - provides floral arrangements for special events. ** NORTH San Diego Genealogical Society - building a collection of Genealogical materials for the Library. staff works directly with the Socfety and is the Library liason on their Board. the Library Board of Trustees, as an observer. board each month. information on issues and candidates. making packets available to the public concerning agendas for the City Council meetings, Planning Commission, and school board agendas A member of the Library A member of the Society attends the meetings of *** Camera Club - contribute prize winning photographs for a bulletin **** League of Women Voters - maintain bulletin board with up-to-date Were responsible for -.5 - L 0 0 ' 1. ,'&USBAD CITY LIBRARY June 30, 1976 1. WHAT THE STATISTICS DON'T SHOW Statistics are a useful tool, but do not always show the whole picture. Any decrease in children's library card regfstrations, for example, should be qualified with the understanding that the registration file has recently undergone a.long overdue weeding of children who have moved from Carlsbad or have been "promoted" to the adult cards. During the last two years, there has been a total increase of 515 library card registrations. It would be more accurate to show that there were actually 1,387 new librar] card registrations, which at the same time 872 registrations were weeded - leaving a total increase of 515. A major area in which no statistics are available is thz heavy use of the library by pre-schoolers. Children do not receive library cards until they are able to write their. om names. Carlsbad City Library runs the most successful pre-school program of any single library in the county - Story - hour - Bedtime Stories - Toy Lending Library, etc. Yet because parents check out the materials for Carlsbad's youngest residents, no record of individual children is available other than thru the 200 plus children registered for the Toy Lending Library. Use of the Children's Library by adults taking any of the five children's literature related classes offered locally is another area not reflected in the statistics. Increased interest in children's books as literature is a fairly recent phenomena which has drawn a sophisticated clientel to the library for research. When statistics are cited claiming that many of the children using the libr, are Oceanside residents, it must be remembered that at least 150 (not count pre-schoolers), of this group live within the jurisdiction of the Carlsbad Unified School District. These children are introduced to the Carlsbad Cit: Library as their first contact with a public library through tours and clas room visits by the Children's Librarian. It is only natural that these chi will use our library after formal introduction to it's programs and resourct The latest statistics from the Carlsbad Unified School District showed an el rollment of 2,650 children from grades K-8, with approximately 275 addition# children enrolled at St. Patrick's - a total of 2,935. 2. PROJECTED GROWTH Carlsbad is a young city and population growth is inevitable. Experts may agree that the birth rate is dropping nationwide, but in Carlsbad with a pr jected population of close to 90,000 by the end of the century (San Diego Comprehensive Planning Organization), there will be an influx of young fami Local school souces give a conservative estimate for the next couple of ye at a 3 - 5% increase in the Kindergarten through 8th grade category with 45 new children entering Carlsbad's four public elementary schools this fall. (Juan Solis, Carlsbad Unified School District) Depending on the type and c of housing erected in the city, this estimate in years to come may be very conservative. 4 -'. ' CARLSBAD CITY LIBEL@ 0 (2 . I ., 3. RELATIONSHIP WITH NEIGHBORING COMNUNITIES (Serra Regional Library System) Although the Carlsbad City Library's first concern is to serve the residents of Carlsbad, it has an obligation to serve neighboring communities as a mem- ber of the Serra Regional Library System. The advantages of belonging to a system are numerous. members of a library system.) The Serra System comprises all public librari in San Diego and Imperial Counties, with affiliations with the two major universities in the area. Advantages as a system member listed below: (Only two small area in California are not presently a. Carlsbad resident&ay use any of Serra member library facilities. (And they do) b. Carlsbad residents have access to 1,200 16mm films in system. (We om only 125 films) c. Carlsbad residents may borrow a book by means of interlibrary loan from any system library and, if unavailable locally, from any library in the state. The Serra Research Center is available to us for in-depth reference questions which go beyond our resources. d. THE CONCEPT OF A SEPARATE CHILDREN'S FACILITY IS NOT A NEW ONE. Carlsbad carried on a highly successful library program previously with the children library in one building, located on Harding Street and the adult library on the corner of Roosevelt and Elm. The separation allowed for a freer, more open children's program. In the past ten years, the area population has experienced phenomenal growt? and the children's library has gone from a small well-controlled area of thl main library - to a bee-hive of activity and noise. The 1,200 sq. ft. area in which the children's department is now CONFINED is inadequate to allow fi the innovative, imaginative programing so necessary to a vital, vibrant, RIGHT-ON children's library: Ghile the 1,200 sq. ft. is not adequate for tl children, it would greatly relieve the conjestion now being experienced in adult department, and the removal of the children's activities to a separati facility would provide a quieter section for the people trying to do resear of just taking a brief respite to thumb through a magazine. ., 0 Public libraries, traditionally, draw about a"b of a comity's population to its doors. this "traditional1' percentage considerably - even reaching a large porfion-of the of the Mexican-American community, Library is an unusual institution, because it implies forced attendance. get special programs draw up to 200 children at a time in the library's limited space. Children's programs range from films to performances by professional folk-singers; from magic shows to the best marionette productions Southern Califo: has to offer, The Childrenes Department at Carlsbad City Library has mltiplied The Children's Department at Carlsbad City Perhaps the term '5nstitution" is a misnomer There is no captive audience at the librar; After visiting I2 of the "best" children's library facilities in the State, (according to the advice of two State Library Consultants and an independent libr consulting firm), I have come to the conclusion that Carlsbad City Library is unique in California. I was fully prepared to see inspiring children's facilitie and even more inspiring over-all programs, Instead I found a number of good feat incorporated in children's rooms with dedicated librarians in charge; but, in moE cases, I saw a lack of imagination bordering on mediocrity. Host libraries visited had little understanding of the true needs of their communities and even less understanding of future demands of the public. I returned to Carlsbad satisfied that we have one of the most complete Child Library packages in the State, We compare with or exceed even the largest public libraries in the variety of materials; staff enthusiasm; special programing; and most important, community support, The greatest problem we face was accentuated after retu-ming, 86 I scanned the 1,200 square foot area now occupied by the Children's Department. programming we presently carry on for our youngest citizens in an area not much larger than a school classroom; it is downright impossible to expand the Childrei Library program in this rapidly growing city without a larger and better designec facility , It is difficult to maintain the vigorous level of The sheets which follow list the good and bad features of "unique1' children The material compiled was gathered ove: public library facilities in California. four day trip which to& me from the Los Angeles area all the way to the San Francisco peninsula, Daniel C. Arnsan Head of Children's Services 7 t 1 2 3 4 5 6 7 8 9 10 11 n 12 2 y $ 13 ci2 8 2; 111 5 14 ">9,0 i?+ rnGq3 15 ' nozg u: ,5a ki 5 00 d 16 gccz2 17 zp y aa >0 k 0 18 19 20 21 22 23 1110 >I- a _.a 0 0 RESOLUTION NO. 4003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND MELVIN-THORYK AND ASSOCIATES FOR ARCHITECTURAL SERVICES TO DEVELOP A PRE- LIMINARY PLAN FOR THE CHILDREN'S LIBIIARY, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. The City Council of the City of Carlsbad, California, hereby resolve as follows: 1. That that certain agreement between the City of Carlsbad and Melvin-Thoryk and Associates for architectural services for planning studies, preliminary cost estimates, preliminary plans €or the Children's Library, a copy of whj is attached hereto marked Exhibit "A" and made a part herec hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and ( behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of City Council of the City of Carlsbad, California, held on 7th day of September , 1976 by the following vote wit: AYES : Councilmen Lewis, Packard and Councilwoman Casler. NOES : Councilman Skotnicki. 1 i? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 * 0 c AGREEMENT FOR ARCHITECTURAL PLANNING FOR A CHILDREN'S LIBRARY IN THE CITY OF CARLSBAD THIS AGREMENT made and entered into as of the 14th September 1976, by and between the City of Carlsbad, Municipal Corporation, hereinafter referred to as the "City Melvin-Thoryk and Associates, hereinafter referred to as "Architect. 'I WITNESSETH: WHEREAS, the City Council has determined that a need 1 exist for a children's library apart from the Main Library WHEREAS, at City's request a number of firms with expt includ,ing Architect; submitted proposals to City for a devt study of said library; and WHEREAS, Architect's proposal, on file with the City and incorporated by reference herein, has been accepted by and WHEREAS, City desires to employ the 'services of Archi outlined in his proposal for planning studies, preliminary ~ estimates, and-preliminary plans_.for said library, and WHEREAS, after the completion of saidstudies,-estimt plans City may desire to employ Architect to prepare work: drawings and specifications for the construction of said 1 NOW, THEREFORE, the parties hereunto agree as follow: ARTICLE I. Scope of Work The services to be performed by Architect pursuant ti agreement include the following: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 PHASE I - Building Program Statement Task A: Program Definition The Project Architect and the Library Planning Consul. conduct structured interviews with Carlsbad City Library St; define and document proposed programs and functions to be SI by the new facility. Data will also be gathered relative tc interrelationships that should exist between the Children's Library Facility and the existing City Library Facility. D< gathered will be assembled and presented in a written commui Library Staff for review. Task B: Program Statement The Project Architect will provide a detailed written Program, prepared by a qualified Library Consultant, descril functions and activi-ties to be housed, space relationships, space requirements, as well as architectural planning throuc schematic and design development stages, including floor pl; layout of furniture and equipment, designation of basic mecl electrical, and structural systems, and preliminary buildinc specifications. PHASE I1 - Architectural Interpretation Task A: Studies The Project Architect will conduct: 1. Site studies-showing the relationship of the propc facility to the present library building and designation of ownership and value of additional parcels required for the 1 2. Studies to determine the effect of the children's on library operations: work flow, communications and systei (electrical, mechanical, structural) and public service (pa: - -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 l6 17 18 l9 20 21 22 23 24 25 26 27 28 e 0 access, information, etc.); 3. Studies relating to the safety and convenience of 1 children and adults using the facilities as affected by par1 and automotive and pedestrian traffic. TASK B: Schematic and Development Drawings The Project Architect will provide: 1. Drawings illustrating interior concepts and floor 1 locating all furniture and equipment; 2. Sample boards showing interior materials, colors, 4 finishes; 3, Graphic delineation of proposed decorative materia be used; 4. A visual communication plan showing identification directional signalin'g; 5. A full-color rendering of the proposed children's building; TASK C: Detailed Cost Estimate 1 The Project Architect will provide a detailed estimate 1 for construction, equipment, and furnishings. I I ARTICLE 11. Progress -and-Completion- Architectural services as provided -here<- should begin promptly following execution of this Agreement and shall be completed as follows: i Phase I - Building Program Statement - 60 days Phase I1 - Architectural Interpretation - 120 days Total time allowable for completion of work (120) days from of Agreement. - 3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 20 22 23 24 25 26 27 28 * 0 ARTICLE 111. Maximum Compensation Total fees for all architectural services, as describe ARTICLE I of this Agreement, shall not exceed the sum of $14 ARTICLE IV. Payment of Fees The architectural fee stipulated in ARTICLE 111 shall billed and paid as follows: INVOICE SCHEDULE Invoice #1 Upon execution of contract between the City Upon submission of preliminary building Upon submission of final written detailed building program statement and completion of all studies described in Task A of Phase I1 of project work., ................... $: Upon approval of schematic design drawings ... $: Upon completion of project work .............. $ of Carlsbad and Melvin-Thoryk & Associates ... $1 Invoice #2 program statement and site plan .............. $2 Invoice #3 Invoice #4 Invoice #5 ARTICLE V. The Architect is employed to render a professional se only, and any payment made to him is compensation solely fo 19,services as he may render and recommendations he may make i The Architect makes no warranty, ei 21-expressed or implied, as to his findings,-recommendations, q professional advice other than that they were promulgated a following a practice usual to the architectural profession, ARTICLE VI. Suspension of Services or Termination of Agreement The City, for any reason, may by written notice postp suspend all or any part of the architectural services autho under this agreement, or by written notice may terminate th entire agreement. In the event of such suspension or termi Responsibility of the Architect design of the project. -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1'7 18 19 20 21 22 23 24 25 26 27 28 e 0 the Architect shall have to assemble the work in progress f presentation to the City. The amount of the fee shall be computed on the basis o or portions thereof completed. City shall make the final d nation as to the portions of the tasks completed and the cc sation to be made. ARTICLE VII. Status of Architect The Architect shall perfom the services provided for in his own way as an independent contractor and in pursuit independent calling and not as an employee of the City; an( shall be under the control of the City only as to the resu: be accomplished and not as to the means and manner by whicl result is to be accomplished. ARTICLE VIII. .Ownership of Documents All plans, studies, sketches, drawings, renderings, a- written reports are the property of the City whether the p is constructed or not. In the event this agreement is ter all documents, plans, sketches, and renderings shall be de forthwith to the City. I ARTICLE IX. Hold Harmless Agreement The City, its agents, officers and employees shall nc liable for any claims, liabilities, penalties, fines, or f damage to goods, properties or effects of any person what€ nor for personal injuries to or death of them, or any of t caused by or resulting from or claimed to have been causet resulting from any act or omission of Architect or its agc employees or representatives, Architect further-agrees tc indemnify and save free and harmless the City and its aut1 -5- .. 1 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 17 '18 19 20 21- 22 23 24 25 26 27 28 0 0 agents, officers, and employees against any of the foregoin liabilities and claims therefor, and any cost and expense t is incurred by the City on account of any claim therefor, i cluding claims by reason of alleged defects in the plans ar specifications. ARTICLE X. Subcontracting If the Architect shall subcontract any of the work to performed under this agreement, the Architect shall be ful: responsible to the City for the acts and omissions of his I contractors and of the persons either directly or indirect: employed by his subcontractors as it is for the acts and 01 of persons directly employed by him. Nothing contained in contract shall create any contractual relationship between subcontractor of the Architect and the City. The Architecl bind every subcontractor and every subcontractor of a subci by the terms of this agreement. ARTICLE XI. Prohibited Interest 1 No official of the City who is authorized in such cap 1 and on behalf of the City to negotiate, make, accept or ap or to take part in negotiating, making or accepting, or ap any architectural, engineering, is-spec&ion, construction, material supply contract or any subcontract in connection. project shall become directly or indirectly interested per in this contract or any part thereof. No officer, employe architect, attorney, engineer, or inspector of or for the is authorized in such capacity and on behalf of the City t any executive, supervisory, or other similar functions in nection with the performance of this contract shall become -6- .. 1 2 3 4 !5 6 7 8 9 10 11 12 13 14 15 16 I? 18 19 2o 21 22 23 24 z5 26 27 28 0 0 or indirectly interested personally in this contract or 2 thereof. ARTICLE XII. Verbal Agreement or Conversation No verbal agreement or conversation with any office] or employee of the City, either before, during or after t execution of this contract, shall affect or modify any oJ terms or obligations herein contained, nor such verbal as or conversation entitle the Architect to any additional F whatsoever under the terms of this Agreement. ARTICLE XIII. Successors or Assigns All terms, conditions and provisions hereof shall ir and shall bind each of the parties hereto, their and eack respective heirs, executors, administrators, successors z assigns. ARTICLE XIV. Effective Date This Agreement shall be in effect on and from the da year first above written. ARTICLE XV. Additional Services The parties agree and it is expressly understood tha 1 satisfactory completion of Architect of his obligations u agreement-City has the option -to employ Architect-to prep working drawings and specifications and any other necessa struction documents for the Children's Library and to sup the construction of said library for a fee not-to exceed of $21,000. Said option may be executed by City at any t to December 31, 1977 by mailing written notice thereof to Architect. IN WITNESS WHEREOF, we have hereunto set our hands a -7- I. .* 1 2 3 4 5 6 7 a 9 LO 11 12 13 14 15 16 l7 18 19 20 21 22 23 24 25 26 27 28 0 ATTEST: T C. FRAZEE, MAYOR A. LEWIS, Vice-Mayor MARGARET E. ADAMS, CITY CLEM NORA K. GARDINER, Deputy City Clerk MELVIN-THORYK AND ASSOCIATES BY Title Approved Resolution No. 4003 dated September 7, 1976 Approved as to Form ?/ *q,;*& -- ' /'// ///f5,9:/', tb-7 " ./ p - -- VINCENT F. BIONDO ,- CCIWATTORNEY I Date -JPMZkdflh *-- ) ./f/PPk -i -8- 0 0 April 13, 1976 MEMORANDUM TO: Paul D. Bussey, City Manager FROM: Georgina D. Cole, City Librarian SUBJECT: Proposed Chi 1 dren' s Library Facil i ty Attached are copies of the letters being sent to the 1 isted architectural firms requesting proposals and cost estimates for the design of the children's 1 i brary f aci 1 i ty . Information is being mailed to all listed firms on this date. cc: on Beckm Iargaret Hams J 0 0 PROPOSED ARCHITECTS FOR NEW CHILDREN'S LIBRARY Deems, Lewis and Partners, Architects 2901 5th Avenue San Diego, CA 92103 291-4140 Frank L. Hope and Associates, Architects 1475 6th Avenue San Diego, CA 92101 233-5251 Raymond M. Hol t Associates P. 0. Box 745 Del Mar, CA 92014 755-7878 Kammeyer, Lynch and Partners, Architects 2070 Business Center Drive, Suite 205 Irvine, CA 92664 Robert Me1 vin , Architect 692 Rirnini Road Del Mar, CA 92014 755-1492 Neptune and Thomas, Architects 2962 5th Avenue San Diego, CA 92103 Ruhnau, Evans, Ruhnau Associates, Architects 4200 Orange Street Riverside, CA 92501 Carlsbad, CA 92008 684-4664 1207 Elm Avenue 684-4664 7 2 9- 3080 Tucker & Saddler Associates, Architects 2411 2nd Avenue San Diego, CA 92101 23 6- 1662 4/76 0 1200 ELM AVENUE TELEPI (714) 72 CARLSBAD, CALIFORNIA 92008 aitp of CarIGbab April 13, 1976 Frank L. Hope and Associates, Architects 1475 6th Avenue San Diego, CA 92101 Gen tl emen : We are interested in receiving a proposal from your firm covering the items on the enclosed Request for Proposal. Having reviewed the projec in detail, we have determined that it is essential for the architect to provide a package composed of the various disciplines required to complete the work stated, thereby assuring close coordination and integration. also request contact only with the project architect or his chief assistan. To be considered, your proposal must be in the office of the City Cle Margaret Adams, City of Carlsbad, 1200 Elm Avenue, Carlsbad, CA 92008, on or before 4:OO P.M. Friday, May 14, 1976. After reviewing the proposals, evaluating committee may choose to interview representatives of a limited number of firms prior to submitting its recommendation to the City Council for action at the Council meeting on May 18. We We thank you for your cooperation. Sincerely , Caroline Schindler, President Library Board of Trustees CS/b encl . 0 0 REQUEST FOR PROPOSAL CARLSBAD CITY LIBRARY - CHILDREN'S FACILITY PROJECT The Carlsbad City Library is interested in receiving proposals and cost estimates for the design of a children's library facility to be constructed at a future date adjacent to the present City Library building. for Proposal primarily concerns the first phase of the project and requires a combination of disciplines. program and the architectural interpretation, thereof, it has been assumed that a structure of 8,000-10,000 net sq. ft. may be involved. In submitting his proposal, the architect should indicate how the work items listed below will be organized and coordinated. A brief biographical sketch should be included for each person to whom major responsibility will be delegated. The biographical information should indicate how the experiencc and training of the individual will relate to the specific task assignment. Completion of the work outlined is expected within four calendar months folloi the date of contract execution. OUTLINE OF WORK TO BE INCLUDED: This Request While the size of the project will be determined ultimately by the build- 1. Preparation of a detailed, written building program prepared by a qu library consultant describing functions-and activities to be housed, space relationships and space requirements; information for the program shall inclu consultation with library staff members and others as appropriate. The build program shall reflect the library-related needs of the children served. 2. Architectural planning through the schematic and design development including floor plans, layout of furniture and equipment, designation of basi mechanical, electrical and structural systems and completion of preliminary b specifications. Site studies which indicate the relationship of the proposed facilif the present library building and specify all property to be involved in the F including ownership and approximate value of all parcels not presently owned City of Carlsbad, if any. Studies to determine the effect, if any, of the new facility on the existing 1 i brary in terms of access , parking , mechanical , el ectri cal , structi sys tems and workfl ow. 3. 4. . 4/76 0 0 Request for Proposal - 2 5. Studies related to the safety and convenience of children and adults using the proposed facility as related to automotive traffic, parking and pedes tri an traffic . 1 ocate a1 1 furniture and equipment. 6. Drawings, as required to illustrate interior concepts and floor plan: 7. Sample boards showing proposed colors and interior materials and fin- 8. Preliminary delineation of graphics and any proposed decorative mate) 9. Preliminary visual communication plan coordinating all required sign 10. A full-color rendering of the proposed Children's Facility Building 11. A detailed estimate of cost for constructing, furnishing and equipp throughout the facility. the facility as designed. INFORMATION TO BE SUBMITTED 1. A narrative statement clearly explaining how the above work will be A reasonably detailed schedule showing target dates for completing t The total lump sum fee for the work outlined above. allocated, organized and coordinated. various i tems of work. 2. 3. 4. The total additional lump sum fee for carrying the project from this point to completion of construction including all architectural, engineering, interior design and library consultant services for planning, preparation of building and furnishings specifications, construction over view, supervision furniture and equipment installation. PROPOSAL EVALUATION: The proposals submitted in response to this request will be evaluated bj committees of the Library Board of Trustees and appropriate members of the Ci staff. Consideration will be given to.the qualifications of the project tear members, the manner in which the work will be organized and coordinated, the program and schedule and the fee for services provided. However, the fee, ii shall not be the determining factor. The City of Carlsbad reserves the righ, reject all proposals if none meet the qualifications sought by the evaluatioi cornmi ttee. 4/76 e 0 ’ Request for Proposal - 3 DEADLINE FOR SUBMITTAL: To be eligible for consideration, proposals must be received in the office of the City Clerk, 1200 Elm Avenue, Carlsbad, CA 92008 on or before 4:OO P.M. on Friday, May 14, 1976. 4/76