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HomeMy WebLinkAbout1976-09-07; City Council; 3652-1; Harding Street Community CenterAGEYDA BILL HO. 3652 Supplement No. 1 L~ATE : September 7, 1976 Initial: 2-Q Dept. Hd. -1 DEPARTMENT: Parks and Recreation . C. Mgr. Subject : HARDING STREET COMMUNITY CENTER Statement of the Matter The City Council and the Parks and Recreation.Commission in a joint . meeting, was briefed, discussed, and received a preliminary information packet on the subject on August 24, 1976. The Parks and Recreation Commission previously met on August 16 and 18, 1976, to discuss the subject and approved the packet in concept. On August 12, 1976, space allocation for the Senior Citizens' exclusive use was agreed upon by the Senior Citizens' Coordinator. 0-h After the August 24, 1976, discussion the exhibits were appropriately revamped. The exhibits contain the recommended regulations, site location, renovation phasing and costs, space allocation, annual cost of wages and property maintenance and other data pertinent to the center. EXHIBIT 1. Packet on Harding Street Community Center 2. Comparison of Fees 3. Letter from Senior Citizens' Association dated 9-1-76 RECOMMENDAT ION Staff recommends: 1. The packet on Harding Street Community Center by approved. 2. The.proposed spaces for the Senior Citizens be designated for 3. The regulations and usage of the center be reviewed in six months their exclusive use at this time. and revised as deemed necessary. . COUNCIL ACTION 9-7-76 A motion was made that the Council accept the recommendation of the staff as to the qeneral concept for the Hardinq Street Community Center; that the packet on the Hardinq Street Community Center' be apwoved, that the proposed spaces for the Senior Citizens be desiqnated for their exclusive use at this time, and that the reaulations and usacle of the center be reviewed in six months and revised as deemed necessary. M E 14 0 R A N D U M c TO : City Council FROM : Ed Johnson, Director of Pa.rks and Recreation DATE : August 26, 1976 SUBJECT : HARDING STREET COIVlMUNITY CENTER The enclosed packet of information is the recommendation of the staff concerning the operation, use, renovation and maintenance of the Harding Street Commuflity Center. was discussed in detail by the Parks and Recreation Commis- sion at its August 15, 1976, meeting and approved in con- cept, except for the fees which were later resolved at its August 18, 1976 work session. Comments and discussion at the joint meeting of the City Council arid Parks and Recreation Commission on August 24, 1976, resulted in the additional changes in terminology of users. It Contained herein are the proposed policies, rules, classi- fications of users, hour of operation and schedule of fees; plot parcel map showing the exact location of the property, proposed renovation phasing and costs: dimensions of areas with recommended uses, an analysis of senior citizens’ cost of space rental, parking information, traffic flow map; information on wheel chair ramps and doors; cost estimates for personnel, upkeep and care of buildings, utilities and landscaping maintenance; proposed facility use form; infor- mation on permission for public dances and manning the center; recommended job description for center personnel and maps of the complex and each building therein. Recommended Costs : Renovation Phase I - 1976-77 Phase I1 - 1977-78 Phase I11 - 1978-79 $29,130 23 , 500 6,350 $58,980 20,799 Annual Wages - Budgeted 1976-77 Community Center Attendant (Recreation Leader 11) 14 , 879 Caretaker 5,920 - Community Center Park Annual Supplies Janitorial Uti 1 it ies Landscaping 250 1,000 1,’loo TOTAL $82,729 This report does not contain estimated income from rental fees. The staff reconvends that the Senior Citizens be assigned the spaces recommend5d fox their exclusive use. Additional areas could be allocated for their temporary use as the need arises. Additionally, the staff recommends that the policies and usage of the Center be reviewed in six months and updated as deemed necessary. Thank you, Ed Jtrhnson, Director * Parks and Recreation EJ: scf .. INDEX A. REGULATIONS GOVERNING USE OF TIIE COMMUNITY CENTER I. POLICIES AND RULES 11. PROCEDURES AND RESTRICTIONS 111. SCHEDULE OF GROUP FEES IV. RIGHTS OF APPEAL TO AGGRIEVED PARTIES V. REFUNDS B. PLOT PARCEL MAP C. RENOVATION OF HARDING STREET COMMUNITY CENTER D. FLOOR SPACE OF HARDING STREET COMMUNITY CENTER E. SENIOR CITIZENS OCCUPANCY COST ANALYSIS F. AREA CAPACITY RESTRICTIONS G. PARKING H. I. J. K. L. M.. N. 0. P. ._ TRAFFIC FLOW MAP WHEEL CHAIR RAMPS AND DOORS COST ESTIMATES FACILITY USE FOW PERMISSION FOR PUBLIC DANCE MANNING OF THE CENTER COMMUNITY CENTER ATTENDANT COMMUNITY CENTER CARETAKER BUILDING MAPS CITY OF CARZSBAD REGULATIONS GOVERNING USE OF THE COMMUNITY CENTER I. POLICIES AND RULES A. The buildings, grounds and equipment at the Community Center are provided and maintained for the primary purpose of recreational activi- ties for the citizens of Carlsbad. B. The facilities, under the jurisdiction of the City of Carlsbad, are available in the following order of priority: Groups 1. Parks and Recreation Department Sponsored .. Programs - Programs/activities originated by the Parks and Recreation Department for rec- reational purposesr to include Parks and Rec- reation Department co-sponsored programs/acti- vities with individuals, clubs, organizations, Carlsbad Unified School District and Mira Costa College, which are open to the general public. 2. First Come - First Served Resident Groups/ Activities - Includes activities open to the general public sponsored by individuals or groups that are residents of Carlsbad, i.e. civic, service, neighborhood, etc., functions. 3. First Come - First Served Non-Resident Groups/ Activities - Includes commercial ventures, pri- vate activities not open to the general public and groups or activities whose membership is not a majority of Carlsbad residents and/or whose postal and/or location address is not in Carlsbad. A-l C. D. E. F. G. - H. I. Facility assignments will be made based on the type of activity, size of group and availability of space. An employee of the Parks and Recreation Department shall be present during all hours of usage or in- door activity, HOURS OF OPERATION: Monday-Saturday Sunday and Holidays Holidays (12:OO noon to 8:OO p.m.) Partial Days (9:OO a.m. to 6:OO p.m.) Building Maintenance 9:.00 a.m. - 9:00 p.m. 12:OO noon - 8:OO p.m. New Year's Day, Lincoln's Birthday, Washington ' s Birthday, Easter, Memorial Day, Independence Day, Labor Day, Admission Day, Columbus Day, Veterans ' Day, Thanks- giving Day, and Christmas Day. December 24 and 31, During the first full week in September and running for one week, the Community Center will be closed completely for maintenance. No activity will be permitted which is in violation of local, state or federal statutes nor which advocates .the overthrow of the government of the United States. Groups using the Center, and the equipment therein, shall be responsible for its use and shall leave it as clean as received/taken over, Any damaged, destroy- ed or lost items will be repaired or replaced by the responsible group. Users who willfully destroy or damage property or equipment may have current use ter- minated and/or be refused future use. Groups must adhere to all posted City, Police and Fire codes during their use of the building. Facility use forms will not be issued to anyone under 18 years of age. Youth groups must have adult sponsors present at all times who assume responsibility for the group's activity in the Center: A- 2 . 4. J. The use of portions of the Community Center must be authorized by the City Manager prior to use except commercial ventures which must have City Council s prior approval. K. Failure to comply with any of these rules or other public safety laws during the use of a facility may be grounds for revoking current and/or future facility use. 4 r- I1 . PROCEDUWS AND RESTRICTIONS A. Procedures: 1. Facility Use forms may be obtained from the Community Center office or the Parks and Rec- reation office and returned to the Parks and Recreation office with a check for full fees and charges. 2. Facility Use forms must be received at the Parks and Recreation office at least one month in ad- vance oE date requested with a check for all fees and charges made payable to the City of Carlsbad. 3. Groups holding public dances are required to ob- tain prior permission from the Police Department and City Council in accordance with the Carlsbad Municipal Code, Sections 8.08.010 and 11.24.135. Police and security personnel must be employed by the using agency and must conform to the Police Department requirements and regulations. 4. No gratuities or fees shall be given to nor accepted by custodians, recreation leaders or others in charge of any recreation facility. All charges and fees must be paid at the Parks and Recreation office. 5 . Specialized equipment necessary for group acti- vities may be furnished, if available, upon re- quest, but shall be the responsibility of that group for replacement if stolen, damaged, etc. 6. Walk-In Use of Recreational Facilities. Certain recreational facilities (ping pong, pool, horseshoes, etc.) wi1.l be readily available to the walk-in user. The Conununity Center Attendant will have the necessary equipment readily available for check out after proper identification of user. User must return checked out equipment after use. A- 3 B, Restrictions 111. 1, The use of the Community Center buildings and grounds shall not be granted or permitted to any individual, society, group or organization which has as its objective or as one of its objectives, the overthrow or advancing of the overthrow of the present form of government of the United States or the State of California ' by force or violence or other unlawful means. 2. Use of equipment, facilities or buildings may be refused for the following reasons: a. Not available due to scheduled activities. b. Unsatisfactory prior use record. C. When a hazardous condition, threatens the participants, spectators, staff, facility, equipment or building. d. If all requirements of State and local laws, this policy, the City Council or the Parks and Recreation Commission are not met. e. If the activity is not compatible,with accept- ed legal and moral standards. SCHEDULE OF FEES (2 Hours A. Auditorium Use) 15.00 Meeting Rooms N/C N/C 4 18.00 Game Rooms N/C N/C 15.00 Kitchen in Recreation Hall Recreation Hall I . LEGEND: Group 1 - P&R Department sponsored programs Group 2 - First come, first served resident groups/activities Group 3 - First come, first served non-resident groups/ N/C - No Charge activities A-4 B. All fees for use are based on a 2 hour or less usage time, ani7 additional time needed is computed at the normal rate for the group or individual classification, if the space is available. C. If any activity is held before or after schedule opera- tion hours, user may be required to pay additional fees at an hourly rate of $5 for assigned attendant. IV. RIGHT OF APPEAL TO AGGRIEVED PARTIES A. An adverse decision with respect to these regulations may be appealed initially to the Director of Parks and Recreation. B. In the event the adverse decision continues to exist after confrontation with the Director of Parks and Recreation, the aggrieved may present his case with the City Manager and hence, if necessary, to the City Council. V. REFUNDS A. Made immediately if Facility Use form is not approved. B. Made for cancellations only if received at least 24 hours prior to requested use. , I. .' ' I. _.. b., ' \ .. .. ... .- .. .~ .. I. ..-- RENOVATION OF HARDING STREET COMMUNITY CENTER The total community center complex must undergo extensive interior and exterior changes over a programed period of time, with priorities set as to need, use and cost. There are five areas of consideration in the development stage. These include the community center (rectory)f auditorium (church) , recreation hall (hall) , activity building (old City Hall/Church/Library) including property and grounds (landscape, irrigation system, walks, parking and patios). Considering each individual building and the grounds, the development stage should be put into phases because of cost. In the first phase, emphasis should be placed on putting the cormunity center building (rectory) into operating con- dition. Also included in this phase would be the renovation of the recreation hall (hall), parking facilities, sidewalk construction and moving activity building (old City Hall/ Church/Library) to the lvlagee Property. The second phase would include a shade structure between the community center (rectory) and the recreation hall (hall) , relandscaping grounds and alternative considerations provid- ing that parking facilities are not utilized. The third phase would include a design study on the auditorium (church) and a estimate on renovation the garageiapar'kment facility behind the community center (rectory). The approximate cost study on the three phase renovation pro- gram would include: PHASE I - 1976-77 A. Renovation of the Community Center (Rectory) 1. Termite Control and Repair, Paint, Carpet Cleaning 2. Construction - New IWorways, Walls , Shelving $2,000.00 4,000.00 $6 , 000.00 c-1 B. Renovation of Recreation Hall (€:all) 1. Termite Inspection and Control, Repair, Paint, Fixtures $ 4,000.00 2. Portable Screen Wall (1) To Divide Into 2 Separate Rooms 3,500.00 $ 7,500.00 C, Parking Facil-ities For 40-50 Automobiles 1. West side of Harding 12,500 sq. ft. at $,72 per sq. ft. 9,000.00 2. Rear of Community Center (Rectory) Abutting Alley 4,000 sq. ft. at $.72 per sq. ft. 2,880,OO $11,880.00 D. Sidewalk Construction 1. Additional Access From Recreation Hall (Hall) to Community Center Building (Rectory) , Connecting Walks to Buildings 500 sq. ft. at $1.50 per sq. ft. 750.00 E. Move Activity Building (old City Hall/Church/Library) From West Side of Harding Street to Magee Property 3,000.00 TOTAL PHASE I $29,130.00 PHASE I1 - 1977-78 A. Patio Shade Structure (Between Conununity Center (Rectory) and Recreation Hall (Hall) ) B. Relandscaping Existing Grounds I ' 3. Landscape Shrubs and Trees 1, Site Preparation 2 . Irrigation System 4. Recreational Needs 3,000.00 2,000.00 4 , 000.00 2,500.00 1 ,,ooo 00 $9,500.00' c-2 C. Alternate on West Side of Harding Providing No Parking Is Required 2. Bowling Green (2) 6,000.00 3. Shade Structure and Fencing 3,000.00 1. Shuffle Board Courts (4) 2, coo. 00 f1,ooo. 00 TOTAL PHASE I1 $23,500.00 PHASE I11 - 1978-79 A. Design Study on Auditorium (Church) and Estimate on Renovation For Multi-Purpose Use Of: 1. Theater 2. Civic Meetings 3. Dances 5,000.00 B . Renovation of Garage/Apartrnent Behind Community Center (Rectory) 1. Interior Reconstruction 850.00 2. Recreational Equipment 500.00 I 1,350.00 TOTAL PHASE I11 $ 6,350.00 TOTAL PHASE I 29,130.00 TOTAL PHASE I1 23,500.00 TOTAL PHASE I11 6,350.00 GRAND TOTAL $58,980.00 t c-3 -- FLOOR SPACE OF BRRDING STREET COMMUNITY CENTER ASSEMBLY AREA SQ. FT. - Community Center (Rectory) 2,022 Auditorium (Church) 3,206 Recreation Hall (Hall) 2,175 Activities Building (Old City 1,277 Hal l/Church/Library ) GROSS SQ. FT. 2,912 4,592 3,061 I, 10 r 565 D- 1 COMMUNITY CENTER - (Rectory) A. Senior Citizens' Lounge (15 1/2x20 1/2) AREA - B. Senior Citizens.' Storage (11x12 1/2) C. Senior Citizens' Toilet (6 1/2xlO 1/2) D. Senior Citizens' Service Room (14x15 1/2) E. Senior Citizens' Reception (13x20) F. Kitchen (14x12) G. Multi-purpose Room (9x11) H. '.'L;obby (5x13) J. .. Center Control Office (8x10) K. Senior Citizens' Coordinator's Office (11 1/2x10 1/2) I,. MuLti-purpose Room (17 1/2x17 1/2) M. Toilet (10x6 1/2) P. Multi-purpose Room (10x11) Q. Multi-purpose Room (10~11)~ (3x3) R. Senior Citizens Storage (7x3) S. Game Room (9x16):; (17x5) T.- Game Room (15x20) U. Toilet (5x5) V. Toilet (5x5) SQ. FT. 317 13 8 68 217 260 168 99 65 80 120 306 65 110 119 21 229 300 25 25 . D- 2 .- I COMMUNITY CENTER P - (Rectory) Continued AFU3A Hallway A to D 7- Citizens) (21x3 1/2) Hallway Lobby to G (4x14) Hallway E to P (20 1/2x2 1/2) ASSEMBLY AREA A n E G H L P Q S T OFFICE AREA J K (Office: 1 parking space per 4 employees or 1 per 800 square feet) SQ. FT. 73 56 51 I,,,. 2,9112 317 217 260 99 65 306 110 119 229 300 80 12 0 m 2,222- D- 3 1. AUDITORIUM (Church) AREA A. Entry (7x16) €3. Storage/Ticltet Window (7x9) C. Loft (10x28) D. Auditorium (91x34) E. Storage/Dressing Room (19x8) F. Gtage (25x24 + 2 (6x5)) F. Storage/Dressing Room (13x9) H. Storage (10x3) J. Storage (10x3) ASSEMBLY AREA A D SQ. FT. ---Tr2- 63 280 3,094 152 660 17 1 30 30 4 I 592 112 3,094 3 206 .- RECREATION HALL (Hall) A. Multi-purposeom (75x29) AREA B. Kitchen (12~1.1) I- (16 3/4x10) C. Storage (19x12) D. Toilet (4 1/2x6 1/2) E. Toilet (4 1/2x6 1/2) Upstairs Apartment approximately (12x11) + (16 3/4x10) ASSEMBLY AREA A SQ. FT. 2,175 300 228 29 29 300 3,061 2,175 D-5 ACTIVITIES BUILDING (Old City Hall/Church/Library) AREA SQ. FT. c_ ..- Main Area (49x23) I- (10x15) 182 Rear Areas :(*8x5) 3- (23x5) ASSEMBLY AREA Main Area 155 ... m= 1,277 D- 6 L SENIOR CITIZENS OCCUPANCY COST ANALYSIS The senior citizens currently are paying $350 a month for present facilities, which include utilities. This averages to $.4375 per square foot for approximately 800 square feet of floor space. The Community Center (Rectory) spaces recom- mended for the senior citizens is 1,214 square feet. At $.4375 a square foot this would cost $531.12 per month. If the current rental rate of $350 a month is charged, this would amount of $.2965 per square foot. . '..,, ... Staff recommends that there be no cost for the portion of the Community Center (Rectory) recommended for their exclu- sive use. E-1 AREA CAPACITY RESTRICTIONS No restrictions on capacity of rooms in community center (rectory) , game rooms (garage/apartment) , or kitchens. Recreation hall has a maximum capacity of 120 persons if used as a sitting conference room, dining or exhibit area. If used as a classroom, it has a 90 person maximum capacity. The auditorium (church) will seat 450 persons in fixed or unfixed seats, or hold 210 persons if used as a gymnasium. .. PARKING In accordance with the Carlsbad Municipal Code, Chapter 21.44, 87 parking spaces will be required for 8,680 square feet of gross floor area for assernbly which does not contain fixed seats (auditorium - 3,206, recreation hall - 2,175, community center - 2,022, activities building - 1,277), or 74 spaces for 7,403 square feet (less activities building). The quanti- ties will require a minimum of 14,960 or 12,580 square feet for vehicle parking, side of Harding is 87.5 feet wide and 140 feet deep, 12,250 feet by 20 feet parking spaces if the activities building is not present. Street. Excluding current buildings which encompass 11,583 square feet of space on the east side of Karding Street, there remains approximately 18,000 square feet of property for lawns, sidewalks and parking area. Parking areas should be surfaced and contain required border barricades, screening, and landscaping. Parking facility should not be more than 300 feet from buildings required to serve. The portion of the property on the west I square feet, which will allow approximately 40 diagonal 8 1/2 Entrance or exit could be into alley or Harding Currently, parallel parking is authorized on both sides of Harding which is 56 feet curb to curb and both sides of Oak which is 40 feet curb to curb east of Harding and 56 feet curb to curb west of Harding. The Flow Map of March 9, 1976 depicts the average' daily traffic (ADT) on Harding Street as 4,400 vehicles traveling north and south in a 24 hour period between Elm and Chestnut Avenues. This count was accumulated on September LO, 1975. G-1 .. WHEEL CT-IAIR PWS AND DOORS Wheel chair ramps should be provided at the main entrance to each of the Center's buildings. Sidewalk wheel chair ramps are currently scheduled to be constructed at the four crosswalks at the intersection of Harding and Oak Streets. Doorways in a11 buildings of the Center should be widened to 36 inches to accommodate wheel chair passage. 4 1-1 COST ESTIMATES To man the Center from g:oo a.m. to 9:OO p.m. Monday through Saturday and 12:OO noon to 8:OO p.m. on Sundays and holidays, part-time Community Center Attendents would he required for 92 hours a week during each week of the year. Due to re- sponsibility of the task, staff recornmends the position be equivalent to Recreation Leader 11, $2.83 to $3.11 per hour to obtain better qualified and more mature persons for the assignment. The cost of the position would be $13,538.72 to $14,878.24 per year. In the event a lower paid position is deemed more appropriate the position could be the equivalent of a Recreation Leader I, $2.26 to $2.50 per hour, for an annual cost of $10,911.84 to $11,960.00 Staff further recommends that a currently employed Park Care- taker be utilized as Comnunity Center Caretaker for 4 hours a day, 5 days a week. The wages are $4.42 to $5.69 per hour for an annual pay of $4,601.71 to $5,920.33 per year. Other annual costs involveithe routine building care and upkeep (toilet paper, towels, wax, mops, etc.) - $250, utilities (water, electricity, sewage) - $1,000 , land- scaping maintenance (fertilizer, repairs) $1,700. This totals to $2,950. Summary of wages: Attendent (Rec. Leader 11) $2.83-$3.11 Caretaker $4 42-$5 . 69 Attendent (Rec. Leader I) $2.26-$2.50 Caretaker $4.42-$5.69 Grand Total Annual Expknses: Wages Supplies $13,538.72-$14,878.24 4,601.71- 5,920.33 $18,140.43--$20,798.57 $10,911.84-$11,960.00 4,601.71-- 5,920.33 $15,513.55-$17,880.33 __I_ $15,513.55-$20,798.57 $2.950 $18,463.55-$23 , 748.57 J-1 FACILITY USE FORM The "Facility Use Form" shall be used for requesting use of parks and for areas within the Community Center. The new form is a minor modification of the previous form which includes a liability release statement. K-1 CITY OF CARLSBAD FACILITY USE DATE OF REQUEST: NAME OF AREA: ORGANIZATION : DATE OF EVENT: - REQUESTOR'S NAME : PHONE : - ADDRESS : CITY: PERSON IN CHARGE OF ACTIVITY: ADDRESS : PHONE : TYPE OF ACTIVITY , (SOCIAL, COMMERCIAL, ETC) : NUMBER OF GUESTS (APPROX.) : HOURS : TYPE OF BEVERAGE TO BE SERVED: SOLWD AMPLIFICATION? - 4 REMARKS: Requestor, for himself and the above organization and all members thereof, hereby waives any and all rights to make a claim for any loss or damage that may hereafter accrue against the City of Carls- bad, members of its City Council, its officials, employees and agents, arising out of the use of City property pursuant to this permit. by reason of negligence or otherwise; and further agrees to indemnify and save free and harmless the City and said persons for any loss occasioned to City or said persons as a result of liability for bodily injury or property damage arising out of the use of said property pursuant to this permit by reason of negligence or otherwise. SIGNATURE OF REQUESTOR CITY MANAGER DIRECTOR, DEPARTMENT OF PARKS DATE OF COUNCIL APPROVAL 4. AND RECREATION (IF USE IS COMMERCIAL) POLICE DEPARTlilENT K-2 PERMISSION FOR PUBLIC DANCE "For the purpose of protecting the general health, safety and welfare by requiring adequate supervision of and polic- ing at and around public dances, the chief of police", as set forth in the Carlsbad Municipal Code ,Section 8. G8.010, "is authorized and directed to deny or issue, subject to such conditions as he deems reasonable, pernits to hold, sponsor, or operate dances within the city which are open to the public upon the payment of an admission charge or a donation. In the event of a dispute between the appli- cant and the chief of police, the matter shall be brought before the city council who shall make a final decision in regard to the permit." The application for Public Dance Permit used by the Police Department is attached. - "It is unlawful", as prescribed in the Carlsbad Municipal Code, Section 11.24.135, "for any person to present, con- duct, hold, or participate in any public dance on any bea-ch, park, navigable water area, or public right-of-way or city owned property without first having obtained the permission therefor from the city council." The Facility Use form to obtain this permission is attached. Both the permit and the form should be presented to the city council. at the same time. L-1 .. APPLICATION FOR PUBLIC DANCE tLri/lT - I (Carlsbad k'ty Ordinance H6041l l?me af applicant: - Phone Residence address : ~usiness Eponsoring group or organization: Business address : ReZationship of appZ<cant to business: Date and hours of dance: Description of group or organization requesting permit: . !James of ALL PERSONS who will be responsible for conducting, chaperoning and operating dunce: L' !&pe of nus%: if ttZivel', also include n&e of Zeader md ntnber of musicims: Qpe of premises md description of fa&Zi&-ies (parking, Zighting, sanitary, etc.) : - &t ed: SQpzature of appticant: 'Recommendation : - Captain Approved :+ Disapproved Date. S.igned: .... ... , . Sim6d: Chief of PoZioe, Carlabad, CaZifornCa L-2 CITY OF CARLSBAD NAME FACILITY USE OF AREA: DATE OF REQUEST: ORGANIZATION : DATE OF EVENT: EQUESTOR' S NAME : ' PHONE: ADDRESS : CITY: PERSON IN CI-IARGE OF ACTIVITY: - PHONE : ADDRESS : TYPE OF ACTIVITY (SOCIAL, COMMERCIAL, ETC) : HOURS : NUMBER OF GUESTS (APPROX.) : - TYPE OF BEVERAGE TO BE SERVED: SOUND AMPLIFICATION? REMARKS : -~ . . . . . . . Requestor, for himself and the above organization and a11 members , .. thereof, hereby waives any and all rights to make a claim for any loss or damage that may hereafter accrue against the City of Carls- bad, members of its City Council, its officials, employees and agents, arising out of the use of City property pursuant to this permit by reason of negligence or otherwise; and further agrees to indemnify and save free and harmless the City and said persons for any loss occasioned to City or said persons as a result of liability for bodily injury or property damage arising out of the use of said property pursuant to this permit by reason of negligence or otherwise. -- SIGNATURE; OF REQUESTOR CITY I"AGER DIREXTOR, DEPARTMENT OF PARKS DATE OF COUNCIL APPROVAL AND RECREATION (IF USE IS COMMERCIAL) 1. POLICE DEPARTMENT e % L- 3 MANNING OF THE CENTER I The Center should be manned during all hours of operation, 9:OO a.m. to 9:00 p.m., Monday through Saturday and 12 noon to 8:OO p.m. on Sundays and holidays. Part-time rec- reation personnel could be utilized as the Community Center Attendants working 12 to 25 hours per week to perform the functions necessary to coordinate use of the facility. The necessary tasks of maintaining the interior and exterior of the Center could be a part-time function of one of the presently assigned Parks Caretakers. M- 1 -.- COMMUNITY CEZ TEK ATTENDANT - Recreation Leader I1 - Superv,j.sory Control : Under the direct supervision of the Parks and Recreation Director QUALIFICATIONS: Ability to get along with people of all ages, do general office work, arid respond to public questions in a helpful manner. DUTIES : Coordinates the use of center facilities. Answers questions relative to the facility, City parks and recreation programs. Maintains a neat and orderly office. Publicizes the recreation programs. S.chedules use of the facility. Submits required reports. Reports requirements beyond own ability to handle. Performs other related jobs as assigned. Assures requested facilities are available for and secured after us e. t N-1 . * COMPlUNITY CENTER PARK CAFU3TAKER - Supervisory Control: u_ Parks Foreman. Under the dj.rcct supervision of the I Qualifications: work. Experience in groundskeeping-and janitorial DUTIES : Maintains lawns, shrubs, flowers, ground covert walks and parking areas. Washes and cleans rooms. Washes and waxes floors. Replaces lightbulbs and fuses. Perforins other related jobs as assigned. 0-1 mlb 00 rt 0 w3N m0 rt 0 UP 00 BELLINGHAM rt 0 d n CARLSBAD C n C n .OCEAXS I DE VISTA UI h) 0 BELLINGHAM ANAHEIM CITY OF SI) 2; n Z n SD COUNTY Prt4 40 z n z cl CARLS BAD z z cl n z cl OCEANSIDE VISTA BELLINGHAM z n ANAHEIM z cl 2 n CITY OF SD SD COUNTY -3 wCn4 Y 0- + n CARLSBAD OCEANSIDE VISTA rtm 0 N 0 3m Y v YO . . BELL INGHAM ANAHEIM CITY OF SD 3N,r YO . SD COUNTY CAJXLSBAD OCEANSIDE VISTA BELLINGHAM ANAHEIM . Sh)W Yo VI w t 2 No3 0. Y . J N03 Y b CITY OF SD SD COUNTY =6") FEES : l * A. No fee or rental will be charged the Ferndale Jet Oldsters for use of the building for their regularly scheduled program activities. B. No fee or rental will be charged Whatcorn County Commissioners, hhatcom County Parks or the City of Ferndale for official progras or meetings. I C. 'The following fees will be charged for all &her uses: 1. Building Rental a. Auditorium area - $20.00 (All of building excep kitchen, pool room and crafts room). : office, b. Small room - $5.00 rest of the building by others). . - (When use will nor preve-n.t use of the . . , .. 0. a- t ,. IV. SCHEDULE OF FEES 1- 2- 3 9. Balderrama - 0 . huditor ium N/C .. '. . . N/C Meeting Room N/C Craff.s Room N/C Day Care : N/C Gameroom N/C Fireplace . N/s: Kitchen B. Landes Auditorium . N/C Reeting Room N/C Ganeroom .' . w/c Tots Room . N/C Kitchen N/C . . Gymnasium ~ Ii/C Roon 1 N/C . Room 2 N/C Room 3 N/C ' Kitchen N/C C. Beach Corimunit]t Center . . * 4 .5 - . 6 25. OO.,, ., 50.00 . '75.00 6.25 '' 12.50 19.00 5.00 7.50 10.00 6.25 12.50 19.00 8 -75 17.50 26.00 6.25 12.50 . 20.00 8.75. 17.50 26-00 * - *: 12.50 25.00 :'37.50 6.25 12.50 . 19-00 12.50 25.00 37.50. 8.85 17.'50 26.00 2.50 9 ' 85.00 7.50. . : 50.00 100.00 150.06 6.25 .12.50 19.00 6.25 12.50 19;OO 6.25 . 12.50 19.0,O 2 30 5.00 .7.% 7 .. . 100.00 25.00 -15.00 ,.' 25.00 35.00 25.00 35.00 50.00 25.00 50.00 ' -35.00 10.00 20p. 00 /25.00 ' 25.00 25.00 1O.OG D, .. T;bcwe listed fees for auditorium and gymnasium'are based on 4 hours or less usage time and one hour set up the. would be computed at $10 per hour if building. available. Additional hours needed E, kll other fees for room use are based on a 2-hour or less usage the, any additicnal time neesed is caaputed at the rate of $5 per-hour for all grcup or individgal classificztions. . F. If any activity is held bsfore or after scheduled Gperation hours'of desired facility or in the case of outdoor facilities, before or after ., schecjuled work hours of erqloyees, will be required to pay in addition to rental fees and cleaning deposits, an hourly rate of $7 for assigned ccstodial and/or supervisor.. < 1.. 1 I11 i CLASSIFICATION OF GROiTPS .A. Department Froqrms/Co-SponsoreZ kctivities/School DistrSct Usaoe - Class 1 - -. Originated by the Parks and Kecr&ation Departnent for recreational- purposes, to include Depar'aent progrms as well as. co-sponsoring activities and classes with individuals, clubs and other agencies as well as the Oceanside Unified School District and Xira Costa College District. .. ,. .. B. Youth Resident Groups-Class 2 1 Groups which .zre organized and chartered.under'loca1, state or nationally recogxized and accepted youth or9znizations, who adhere to and operate uqder ' the Constitution and By-Laws of those organizations and.:whose noma1 place of meeting is located irrthe City of Oceanside. Fifty percent of membership must be conprised of .City residents. .. -. ., C. Adult Resident Groups - Class 3 . L* .. .. Civic, fraternal, social or scrvice organizations which nre da7ocratj.c in. Fifty 'percent of rn&bership must be conprised, of City residents.. . - character and whose nolmal meting place is located in the City of Oceanside. ' ,/ . D. Social Helfare ATencics - Class 4 .- I .. . * E. Farnily Groups -‘Class 5 - Family units requiring lerge facilities for special events which may include, but not restricted to, pot lucks, blirthday parties, reunions and holiday gatherings. F. Non-resident Youth and Adult Groucs - Cless 6 - ~ll other groups not qualified under the definitions set down for resident youth and adult qroups and which are not private or coninercial, shall pay the non-resident fee. G. ANY OF THE ABOVE LISTED GfiOiTPS USING PAP?S AND ECWTIOIG DEPARTbENT FACILITIES. FOR FUIU’D KAISING OR CO!ZIX;hCIT:L PURPOSES OTHER TmJ FOR h CEqMTF-BLE CIiUSE h’HEFEIN ALL RECEIPTS WILL i3E DONATED TO k SPECIFIC CWJTY WILL bE CW.RGED TKE PRIVATE/COIW;ERCIAL FEE. -- H. Private/Co.mercial Group -,Class 7 These gi-oups are to be interpreted to be non-recreational or limited to private or exclusive munbershi3/~artici_Dation or to be comercial. , 4 .. D ‘..r .; .. . IV. FEES . # -1 '& 2 b5&6 Group A No Charge No Chw-go Group 8 . Groups C &! D 1: $35,00 (3 hour period) $20..OO' (3 hour period) . $8.00 $5 . 00 / t. 1. $2.00 additional _charge for use of kitchen. 2. Abovc rates arc bzscd on average meat ing time of one to four hours# ' I I 1.. GROW CLASS IFlCAT IOJS A 1. DeDartrncnt Grows: by the Recrz2t ion Dcpartmmt solely for recret ional- purposes. Youth Chzrter Grot;=: are those groups who are organired and chartered under local, statc or nationally recognized 2nd acccptcd youth organi- zations, who cdherc 't,o 2nd operate under the constitution and by-levis are those groups khich are spons,ored and condtciod A 2. of those brgm izst ions. t B. Oroan ized Civic and-So~jadJCk~~p~~ crat ic in chnrzcter and ore organ ized for civic pcirposcs. is primarily opcn to nll intcrGs+od icsidaits of thc cmariririity. _Primte or C1 osed Gram: opcn to the public and whose rnciibcrship is not open as such to invita- are those grwx which cre dmo- 1.4cmhorship C. arc those groups whoso mcctings arc not ional part ics, spccinl izcd busincss groups, ctc; D. Commercial c -rouoS: displzys, prornot ional ventures, convent ions, ctc. arc those groups who hold trade shows, special .. -- .. , I .. 1. 2. 3. 4. po c I c I a . . I Bui2ding RRntal Cocnty Groups Out of Count] (a) Day I!sc 8 2.m. - 5 p.m. $20.00 $30.00 (b) Evening 5 p.m. - 12inidnight $20.00 $30.00 Charges for supervising park employees shall be in adzition to buildli rental. '* In general; the usual rate shall be $2.00 per hour per employcc park director shall determine reasonable additional charges. (a) (b) In unusual circumstances; i.e., holidays, overrime, etc:, the Food Charges (a) . Food provided and prepared for users sholl be seived at the (b) When coffee service only is requested, the charge shall be $1.50 per pot of 10 cups, including sugar, cream and cups. ' . standard menu charge. Payment of Fees and Cfiarges (a) In general, the park director shall accent pqment of rental ' fees ana employee supervision fees at the time the use resen;?- tion is made. Payment ;for food servjce shall be made $0 supervising employee at the service building prior to deperture OR the day of use. (b) FEES AND RESBRVATlONS : I i I ! I i I ' 'I :. , FEES AFD CHARGES i 1. Third Floor ,. In County :' Non County .. . i ; (a) County Sponsored- No Charge i (b) Clubs G Org. $5.00 per room $10.00 per roc; I (c) Private $7.50 per room $12.50 per rea, ( ope n c o u n t y - w I de) ,- , 1 I. 1 I . '2. Second Floor In CounQ ' Non County (2) County Sponsored !io Charge (b) Clubs & 0;-g. $5.00 per room $10.00 p&r rco f \c) Private $10.00 per room $15.00 p2r roc ( o pe n c ou n t y -vi de) \ 3. Wain. Floor (a) Groups 6 Org. $20.00 '(open county-wide) (b) Privste 0. . $39.00 i ! i I' ! I 4. Entire House (a) County Sponsored No. Charge (b) Groups & Org. . $35.00 ( 0 p2 n c ou n t y - wi d e) (c) -* Private $45.00 $30.00 $40.00 I I i ! I ! ! I $50.00 $60.00 i I I Charitable end/or County-wide public meetings of special signi; jficance nay 32 charged a reduced rate or waived at the discretion . :of the Park DLrector: f ! I . .. ... t - P .. '.t L . 0 COUNTY OF S'AN DIEGO ' DEPARTMENT OF PARKS AND-RECEATJON Conmunity Centers Fee S-chedule * c , Lemon Grove and Solana Beach -------. Use of Hall only - $ 6.00 Use of Hall plus serving of beverage 7.00 Use of Hall and Kitchen 17.00 Goodland kcres, Lincoln Acres, Old Ironsides Use of Hall only. !$ 4.00 Use of Hall plus.serving of beverage 5.09 Ike of Hall and Kitchen 10.00 Campo A (For Reservations call Ann Jeter 478-5477) Use of Hall only $ 3.00 Use of Hall plljs serving of beverage 4 .OO Use of Hall and Kitcken 7.00 Community Center Hours - 10 a.m. - 10 p.m. No alcoholic Beverage Allowed , No Smoking Alloved For Reservations please call 239-Ck!?fP or 299-PARK .. .. . .- . . . . -. . . -- -. -. ._ .. -. . .. .. - . ..-. .. ._.. .. .. c LEES AND CHARGES. A. Space Rental, non-recurring: Day 8 a.m. - 5 p.m. 40.00 L'15.00 . 10.00 25.00 15.00 10.00 15.00 25.00 20.00 15.00 Even in g 5-12p 50.00 20.00 10.00 25.00 20.00 15.00 20.00 30.00 25.00 20.00 . Main Auditorium cla's s room Kitchen Auditorium Annex Crafts Room - East end Crafts Room - West end Game Room Sexing Room One half classroom . Crafts Room - All i . . 8 Q .. - -1 - ... J I 4 I. L t . .. Incorporated in the State of Califo,c+,<une 25, 1975 Corporate number 738726 z I c * . A Non-Profit Corporation CARLSBAD SENIOR CITIZEN'S ASSOCIATION 2945 Harding Street Carlsbad, California 92008 Phone (714) 729-0484 September 1, 1976 Mr. Paul Bussey, City Mgr., City of Cmlsbad, 1200 Elm Avenue, Carlsbad, Cal. 92008 Dear Mr. Bussey: At a meeting of the Board of Directors of the Carlsbad Senior Citizens' Association this morning, Mr. Ed Johnson bf3 the City Parks & Recreation Dept. displayed the proposed plan for the building (formerly known as The Rectory) in the new Community Center. The Directors were somewhat disappointed to learn that approximately only 1700 plus square feet had been alloted to office space, blood pressure program, lounge and other acti- vities for senior citizens. As of today we have 1833 senior citizens registered with our association. It is our hope that when we move into the new location on the site of the former Catholic Church, we will be able to offer a much wider scope of activities for the elderly, in- cluding Spanish classeg, crafts, games, legal and tax services, and health programs. With the senior center located close to the downtown area, we will be within walking distance for many who do not drive and we anticipate greater participation in senior activities. We therefore request that the entire building, wfth the ex- ception of office space for a center controller, be designated as Carlsbadls Senior Center and used for such programs. Thanking you for giving this your serious consideration, we remain Very truly yours, CARLFB!L SENIOR CITIZENS ASSOCIATION imw : hs