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Home My WebLink About1977-01-04; City Council; 4047; UNDERGROUND UTILITY ADVISORY COMMITTEE" . .A x I. j7 f e CITY OF CARLSBAD 1 1 .. AGENDA BILL NO. 48 47 Initial: #%& DATE : January 4,, 1977 C. Atty, L?/2 DEPARTMENT: Engineering C- Mgr- 5 Subject : Dept . Ha .&s.2i UNDERGROUND UTILITY ADVISORY COMMITTEE ~~ ~ ~~ Statement of 'the' Ma.tter Chapter 11.08 of the Municipal Code authorizes the formation of Underground Utility Districts for the purpose of removing over- head utilities and placing them underground. The City has processed five Underground Utility Districts in the past seven (7) years. These Districts were formed in accordancc with Chapter 11.08 of the Municipal Code after recommendations were made by the Carlsbad Downtown Businessmen's Action Committc This organization has been disbanded and no Advisory Committee exists to make recommendations to the City Council on future underground utility districts. The League of California Cities and the Utility Companies have advocated that an Underground Utility Advisory Committee should be composed of the following representatives: 1. Chairman - .Public Works Administrator 3. Member - Telephone Company 4. Member - Electric Company 5. Member - Planning Commissioner 6. Member - Cable Television 7. Member -. At Large (to be appointed by .. 2. Vice Chairman - Director of Planning . the City Council) EXHIBITS: 1. Letter from SDG&E dated July 2, 1976 2. Excerpt from SDG&E's "Conversion Guidelines" 3. Memo dated December 21, 1976 from Public Works Administrato .4. Resolution No. @)73 establishing an Underground Utility 5. Resolution No. /fo ?+appointing one . member to the Undergrou to City Manager Advisory Committee Utility Advisory Committee WCOMMENDATION: Adopt Resolution No.,L/J?g establishing an Underground Utility Advisory Committee. "-- ."_"""" ~. . .. .~...~._ L Adopt Resolution No. ,f&7dappointing ' one member to the Under- ground Utility Advis ry Committee. ,&& ,&dfZ"d ./ 0 0 i AGENDA BILL NO. 4047 - 2- January 4, 1977 1-4-77 Resolution #4073 was adopted, establishing an Underground Utility Advisory Committee. As to the appointment of one member the Council requested the matter brought back at t.he-,rlext 'regu1ar meeting. 1, I' d 8 @dl3 Jo e PJIJO sDbE SAN DIEGO GAS & ELECTRIC COMPANY P 0 BOX ;U3! SA", DIEGO. CALIFORNIA 92i12 (ii4; 232-4252 July 2, 1976 FILE NO. PL. X-MU - Mr. Ron Beckman I Public Works Administrator jbL - .6 1g?G City of Carlsbad 1206 Elm Avenue Carlsbad, CA 92008 CNY OF CARLSBAD Enginwring Bepartment Dear Mr. Beckman: The enclosed booklet has been prepared to give yo and your Underground Utility Advisory Committee a coinplete over-view of the process for converting overhead lines to underground. Material from the League of California Cities, Public.Utilities Commission and Company policies and proced have been included. The latter material will give you an insight into the complexities 5nvolved in the development o one of these large projects. t! Material has also been included on the developmen and processing of zssessrnent districts. While procedure ma vary from one agency to another we believe it to be basical correct. A.lso included is a procedure on how we handle a subdivision conversion required by virtue of a governmental ordinance. You may be particularly interested in the fold ou chart of the major steps by your agency and the utility and the relationship to the affected customer. If you do not now have a recognized Underground Utility Advisory Commitee you may wish to consider forming one,on the basis of the material in the booklet. Please call me if I can be of any help or assistance to you. Sincerely,, JCC/pb ;.,- i.7 ;' j : , . -. /' "v .# .? i - L " L ; b . j.4" , I .* ' .,- .- < ,< i J. C. Carnahan Conversion Supervisor Customer Extension Planning. Enclosure cc: P. M. Klauber A. A. Sugg ., J 0. * 0. - CFAPTER 2 UNDERGROUND UTILITY ADVISORY CObIIMiTTEE Kormally, agencies consult with utilities (as re- quired by Rule 3l.A) through the vehicle of an Undergrjund Utility Advisory Committee. The Formatim of the Comrfittee is stmngly advocated by the League of California Cities and utility companies. The Committee is normally established by the City Council or BDard of Supervis3rs and is an advisory board ix that body. Membership nay be composed .of the Director 3f Public WDrks (Chairman), Director of Planning, City Manager, and representatives from electric and communication utilities. S9me agencies include Director gf Parks & PecreatiDn; :elected Dfficials and representatives of sewer and water agencies. Appendix A is a model resolution to form the Committee. To select projects, the Committee should survey the area to deternine which overhead lines meet the criteria of the rule. A rzting system should then be employed t3 evaluate the projects. FactDrs that should be included are traffic count, property 3wner participation (Rule 31.B), contiguous to existing undergnund syqtem, street improve- ment project, sceni-c 3r recreation area, etc. Note: Streets that have n5t been improved to ul- timate width should not be included to anid future expen- sive relocation of: .underground electric facilities. The cDst of this work w3ul.d nDrmally be paid fQr by the abutting Dm- perty owner when hie developes his prDperty and cDnstructs the ultimte improvements which would add an unusually large cost burden. A priDrity list is then prepared. The utility will Drepare prelimi~ary zsttmates f2r the top rated projects alon bith a projecti9n of anticipated allocati3ns. This inf3rmati is used in the preparation of a multi-year program which is sent to the governing body for approval. Committee preparation of individual underground dis tricts should start about one year prior to c2mmencing con- struction.' The conversion flow chart (Appendix B) should be followed to ensure tinely c3mpletiDn of the project. There should be unan'imus zigreement on the bou_rldary mp prior t9 submission ts the governing b9dy :3r public hearings and ado: - -3- * '. .. eo (1 4 I Chapter 2 An informal meeting with affected property owners prirJr to the public hearing is a useful tool to aid understanding and . minimize prgtests to the f:,rn;ation of the underground distric In scheduling the pmject, consideration should be given to seasQnal variations of traffic, availability of uti1 personnel to perform the work and the schedule fDr otfier c~n- current construction projects in the area. There sh3uld be a minimum of 60 days between the customer ready date and the p~ rernDval date to allow for custQmer delays, the legal notifica - tion process to discontinue service and for pole rem3val. " It is als3 the CQmmittee's functign to discuss and resolve problems, e.liminate recurring problercs and to take actiQn necessary to ensure the arderly and tirnely develDpment of cDnversion projects. 1 ; .- AdditiQnal information 3n Committee functions is shown in Appendix C. 1 tt I -€ - ,. .I . 0 a .I December 21, 1976 MEMORANDUM TO : City Manager FROM: Public Works Administrator SUBJECT: Underground Utility Advisory Committee On October 17, 1967, the California State Public Utilities Commission issued Decision No. 73195 which sets forth General Order 128 of the Public Utilities Commission regulations. This order requires the Electric Utility Company to set aside 2% of its revenues for the express purpose of converting overhead facilities to underground.. The conversion funds are allocated to City and County Governments by a formula dependent largely on the number of meters within the jurisdiction. The electric utility will proceed with the conversion at its own expense provided that: 1. The governing body of the City after consultation with the utility and after holding public hearings on the subject has determined that the undergrounding is in the general public interest. 2. Adopted resolutions establishing an underground dictrict. On August 20, 1968, the City Council passed Ordinance No. 7037 establishing regulations and procedures for the removal of overhead utility facilities and the installation of underground facilities in Underground Utility Districts. This ordinance is now Chapter 11.08 of the Municipal Code. Although Chapter 11.08 of the Municipal Code does not require an advisory committee, the technical and legal aspects of a conversio district requires that the council be properly advised prior to establishing a conversion district. All cities in the State of California which have an active conversion program follow the League of California Cities and Utility Company recommended committee makeup. The City of Carlsbad will have an allocation of $193,000 available after January I, 1977, for use in undergrounding overhead faciliti The formation of an advisory committee as quickly as possible will allow us to recommend formation of underground conversion district to the City Council so that funds allocated to Carlsbad will not 1: reallocated to other cities. Rbnald A. gechari - Public Works Administrator RAB/JS/wv I ', d. *-; 1 c I, '1 *I I. i 0. #-Zz i I ~ * I/ 11 1.1 , 4 Bl 2 5 RESOLIJTION WO. 407 3 __- A ~SOL~JTIOX OF' THZ CITY COUNCIL 0%' TKE CI'TY 0% CARLSBAD I CAL;IFD&TLL"?, CREATING AND CS'I'ARLISI-TING THE U-i.:CX:RGROUWD - UTILITY AL'T~,TSOrCSr CC;.IMITTEE .. ."""" l_"- ,. , >I TWERiiAS , Section 11.08,020 02 the I.3cnicipa.l Code prosrides I G ' city; and 8 be replaced with undergromd utilities in certain areas o€ the 7 for public hearings to ascertah wh.ethez overhead utilities .> shall 9 bXEREAS f' ,the Comcil requires specific inforrmtion on the 10 City of Carlsbad as follows: 17 NOW, THEREFORE F BE IT RESOLVED by the City Council of the ' 16 costs, and comnunity ne::&; 15 Coxrnittee familiar with public: utility regulations, constru-ction 14 WEEREAS, this inforsation can best be srovidcd by a 13 2nd other information on cormunity effects; and. 12 with Public Utility Comnission regulations, availability of funds 11 bouadaries of the area to be undergrounded, the cost, conlpllance 18 SeCtiGil i. A standing coicxiftee, ~XXVII as the Ul;dr-rgraund 19 the authority of the City Council; 20 Utility Advisory Coxmit.kee, shall be authorized and appointed by 21 the cable TV industry f and the col-mnit.y at large; ?3 composed of menhers from the city staff, the util'i-ty corripa.nj.es , 22 Section 2. This cormittee shall be an advj-scry cornmiittee 24 1 Sectipc 3. The City staff nelnbers cn the COmit'cee Shal3. 25 Franchisee (s) . The Planning Comqission merrber shall be the Cnairmari 32 The local cable TV merher shall be designated by the Cable TV 31 ordinc?tor designated by the San Diego Gas arid 'iFctric COTpany. 30 designated by j?acific Telephone and the Electric Conversion CO- 29 Corqarly members on the Comittee shall be the Liaison Engineer 28 Director of PXa.nniri5 or his desigated representative. The Utility 27 Chairmsn) or his desipated rep&sentative, and the iilcuInk:?t 26 be the incurrbent P~?~l-ic Works Admninistrztor (who will act ;is I I1 1 51 II #. -J tr J .I . * I* ,# ?b 3 11 * I/ 0 ”---L.c 1. of the Planning ComAssiqr, or his designated representative. .I 21 Section 4. The Underground Utility Afivisory Cornittee 3 ‘,to the City Council on the forration of undercxound utility 4 shc?l-l be charged with thz respcnsibility for xaking re-ormpndations 1.. Survey the comnunity to deterrninz “areas affected by 8 following duties : PI City’s u.ndcrgro-md progra~. The Conmittee sha3-3. also perform the 6 districts and kee;? the Co.cmci1. informed as to the status of the 5 ,. . 1 I, 9 Genera.1 Fablic Interest” which would qualify as underground utility 10 districts; 11 2. Develnp a priority list of projects as a tentative 12 I 3. Prepare d-etailed informakion on prap.osed district 13 master plan €or City Cowcii approval; nancing i;.,ethods for aqproveci districts; 15 boundaries r construction costs I construction schedule 6 and fi- 14 16 j appropriate City Departments and Utilities in im~lenenting undsr- 17 4. Develop prGcedures aRd recomxendatlons for use by I I 18 1 members. of which two will he City Staff nsrcbers, oxe Planning 20 Section 5. The Coxmi-ttee shall bs comp?s.ed of seven (7) 1- 9 ground. districts; 21 1 22 23 24 25 26 27 28 Cornnission member, two Utility Company members r and one cable Ti“ 1nd.ustl-y memSer r in accordance with Section 3, and the remair,ing rrenber shall be zppointed by the Mayor with consent and approval of the City Council; r. Section 6. %he appointed ccrlmi’c’s.ee mem3ers shall be appointed for four (4) year terins; Section 7. The cormittee shall meet at least once during each quarter of the caiecdar year and may meet at the call of the 29 Chairman; 31 once each year and zt other times as deemed appropriate by the . 30 Chairman. A report shall be made, to the City CourlCi1 at least I. 32 Section 8. The cor;,-nii;tee is as established by the City T -2- 1 \ / , IJ ,. ., . ("I I . 'b >:: I, ~ 1). 1 , I1 i. I 0 1 Council and shall conkhue at the pleasure and discretior, of the 2 1 C0unci.l; I 31 Section 9. Nembers shall serve without coni2ensation or .. . 4 I reirrbussement for expenses. 5l PASSED, IIPPROVED xa ADOPTED a-t a regular mnc-ti.nij of, the 6 7 8 9 10 11. 12 13 14 15 1- E 17 'i :I i' b Carlsbac! City Council held. or! the 4th day of January , 1-977 by the €allowing vote, to wit: " I, AYES : Councilmen Frazee, Lewis, Pac-kard, Skotnicki and ROES : Eone Counci lwoman Casler ABSENT: None >?&72AqAQ-,, ROBERT C. FPSIZEE, Maygr "" ATTEST: >fl<,4&<,.& " FsA?,<fl.A/ ~~J,jjGA@T E. ADAM -, :City Clerk . 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