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HomeMy WebLinkAbout1977-05-17; City Council; 5067; Application for Grant FundingCITY 0. CARLSBAD _ ' Initial :. AGENDA BILL NO. -OC/d,/ [ ' Dept. Hd. DATE: May 17. 1977 City Atty DEPARTMENT: PLANNING City Mgr. SUBJECT: APPLICATION FOR GRANT FUNDING THROUGH THE OFFICE OF PLANNING AND RESEARCH FOR DEVELOPMENT OF A LOCAL COASTAL PROGRAM FEASIBILITY/WORK PROGRAM STATEMENT OF THE MATTER^ The State Office of Planning and Research (OPR) has informed the Planning Department that funds (2,000 to $5,000) have been made available to assist local jurisdictions in the preparation o.f the initial phase of the Local Coastal Program (LCP) preparation. The Local Coastal Program is mandated by the California Coastal Act of 1976. The initial LCP phase is constituted by development of a work program. If the City does not. wish to request funding, now or at any point in the LCP process, a work program is not required. The work program becomes a basis for future grant funding. Specific information must be supplied in the work program (see sample description of Initial Phase Tasks). The preparation of the LCP work program will enable staff to thoroughly investigate the advantages and disadvantages of a commitment to prepare the total LCP .planning package. As'a result of the work program, staff w,ill be better able to make an informed recommendation to Council on LCP preparation. If the City does not wish to pursue the LCP, it may request the Coastal Commission to prepare the entire document, or a portion thereof. '(The request must be. made on or before July 1, 1977.) A requirement of the application for funds is the submission of an application package to OPR. A portion of the package was to be submitted by May 5, 1977. Staff sent this porti-cn of the^application (see attach- ments). However, the application will not be valid unless -a Resolution of Request and a Statement of Assurance have been submitted to-OPR by May 18, 1977. EXHIBITS: . Application Package: 1) Application Form • (sent to OPR 5/3/77) 2) Budget/staff allocation form (sent to. OPR 5/S/-7) 3) Staff note and sample description of . initial phase tasks (note sent 5/3/77) 4) Resolution identifying a person to execute the agreement and authorizing receipt of funds for the prescribed work 5) A statement of assurances to be signed by the authorized person RECOMMENDATION: Staff recommends that the attached resolution be adopted and that staff be directed to pursue preparation of the LCP work program, jsftff FORM PLANNING 73 -2- A6ENDA BILL NO. 5067 Council action 5-17-77 Resolution #5083 was adopted, requesting the office of the Planning and Research to provide Planning assistance for preparation of a Local Coastal Program Feasibility/Work Program. Grant Applicant: Address: LOCAL COASTAL PROGRAM City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Project Title: _. LCP Initial Phase — Development Work Program Grant Amount Requested: £ 5,000 BUDGET ALLOCATION Personal Service: Salaries and Wages Benefits TOTAL PERSONAL SERVICES Operating Expenses: Travel Indirect Charges (overhead) Professional & Consultant Other (Printing, Postage, Telephone, etc.) TOTAL OPERATING EXPENSES TOTAL BUDGET • $$ :s $ $ d) $ 4,000 350 4,350 100 500 Services $ S •ES $ $ 50 650 5,000 * Must agree with Grant Amount Requested. STATE OF CALIFORNIA OFFICE OF PLANNING AND RESEARCH APPLICATION FORK COASTAL PLANNING ASSISTANCE (INITIAL PHASE) . 3/77 1. NAME OF JURISDICTION: City of Carlsbad 2. TITLE OF PROJECT:LCP Initial Phase — Development 3. PROJECT DIRECTOR: worK program Paul Bussev TITLE:City Manager ADDRESS: 1200 Elm AvenueCarlsbad, CA 92008?HONE:72 4. FISCAL OFFICER:Same as above TITLE: ADDRESS:PHONE: 5. GRANT REQUESTED: $5,000 6. PLANNING AREA STATISTICS: Est. 1976 Population 23,500 Est. 1975 Population .12. 200 OPR USE ONLY DATE RECEIVED: ASSIGNED TO: ____^__ Coastal Zone Area in Square Miles 24 (Total Jurisdiction) (Coastal Area) 7. NAME OF AUTHORIZED OFFICIAL: 'TITLE: SIGNATURE: Paul Bussey Using City Staff, we will prepare a work program for LCP preparation, generally as ^outlined in the sample attached to the Grant Application Forms. More speci- fically, we will determine the scope of work required, necessary budgeting and manhour requirements. From this we will formulate our recommendation on whether to prepare the LCP. SAMPLE DESCRIPTION OF INITIAL PHASE TASKS Overall Objective Develop total work program for the local coastal program. Tasks 1. Identify coastal planning issues that need to be addressed in the LCP. a. Evaluate which policies from Chapter 3 of the Coastal Act are applicable to the coastal zone of the jurisdiction (generally using the 14 policy groups from Part II of the LCP Manual). b. Identify policy areas (and/or geographic areas) in which potential development, currently allowable under local regulations, could conflict with Coastal Act policies. c. Identify any major known (or likely) public works projects, and uses of more than local importance that will need to be considered in the LCP. A draft identification of issues will be distributed for review to all interested persons and agencies by mid-June to allow time for comments to be reflected prior to completing the proposed total work program. 2. Define the planning tasks needed in the total work program to address local coastal issues. a. Evaluate existing plans, regulations, and data sources as to adequacy in addressing coastal issues. b. Identify any tasks necessary to gather additional data, analyze coastal issues, and resolve conflicts. c. Identify tasks needed to revise existing or prepare new local plans and regulations that address coastal issues. This should include a determination as to which existing plan elements and/or coastal or community elements are to be part of the LCP. d. Indicate the choice of options for submittal of local coastal program documents (i.e., land use together or separately from zoning; separate geographic units). 3. Design mechanisms for involving affected local, regional, state, and federal agencies in the LCP preparation. a. Contact all affected city and county departments, special districts, and regional, state, and federal agencies that undertake activities or have interests in the coastal zone of the jurisdiction; have each assign a liaison person, where necessary. b. Determine the role of each district and agency in the LCP; identify proposed projects and relevant plans; locate sources of information. c. Specify key points for involvement of each affected district and agency in the LCP preparation, and the means for obtaining that involvement (i.e., review of drafts, meetings, policy decisions, etc.) 4. Design mechanisms for maximizing public participation in the LCP process. a. Evaluate existing available mechanisms for public involvement (e.g., existing community advisory committees, citizen task forces, etc.) and extent of public participation in recent planning directly applicable to coastal issues. b. Explore other mechanisms for public involvement including special workshops, forums, newsletters, advisory committees, etc. c. Select a set of mechanisms most appropriate for effectively involving the public in the LCP process. 5. Determine estimated budget and schedule for all major tasks in the total work program. a. Develop a time line indicating approximate dates of completion for major tasks, taking into account local hearings, etc. b. Estimate staff or consultant time, expenses, and any other costs to complete the tasks in the total work program. Product The product is a total work program for the local coastal program. 1 RESOLUTION NO. 5083 12 WHEREAS, the City of Carlsbad has developed an applica- 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE - CITY OF CARLSBAD, CALIFORNIA, REQUESTING THE OFFICE OF PLANNING AND RESEARCH TO , PROVIDE PLANNING ASSISTANCE FOR PREPARATION OF A LOCAL COASTAL PROGRAM FEASIBILITY/WORK PROGRAM WHEREAS, the City of Carlsbad, recognizing the problems 7 and issues identified in the attached application for a Coastal 8 Zone Management Grant, desires to provide for a planning 9 study exploring coastal planning, decision-making and manage- ment capability related to community development and growth in the context of the California Coastal Act of 1976; and tion package to deal with these problems and issues; and 14 the California State Office of Planning and Research, under 15 authority of the Government Code of the State of California (Section 34200) , may provide planning assistance for such a 17 program and receive financial assistance from the California 18 Coastal Commission, as authorized by inter-agency agreement. 19 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Carlsbad hereby requests the Office of Planning and Research to provide planning assistance under authority of the Government Code of the State of California, with such financial assistance as may be provided by the California Coastal Commission, not to exceed the amount of $5,000. Such planning assistance is more particularly described in a project description that is attached hereto and made a part of this resolution as it if fully set forth herein. xxxxxxxxxx 1 2 rr•j 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 BE IT FURTHER RESOLVED, that the City Manager of the City of Carlsbad is hereby authorized and empowered to execute in the name of the City of Carlsbad all necessary applications, contracts, and agreements and amendments hereto to implement and carry out the purposes specified in this resolution. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council, held on the 17th day of May , 1977, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Councilmen Frazee, Lewis, Packard and CounciIwoman Casler None Councilman Skotnicki ROWRT C. FRAZEE, ATTEST : MA<RGA*ET E. ADAMS^/City Clerk (SEAL) -2- Statement or Assurances lonn ORIGINAL STATEMENT OF ASSURANCES The Applicant hereby assures and certifie*that he will comply with the regula- tions, policies, guidelines, and requirements including OMB Circulars Nos. 74-4. A-95, and 74-7, as they relate to the application, acceptance and use of federal funds for this federally assisted project. Also, the Applicant assures and cer- tifies with respect to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, includ- ing all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the appli- cant to act in connection with the application and to provide such additional information as may be required. • 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of that,Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance and will immediately take any measures neces- sary to effectuate this agreement. 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment discrimination where, (1) the primary purpose of a grant is to provide employment or, (2) "discriminatory employment practices will result in unequal treatment of persons who are or should be benefiting from the grant-aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. 5. It will comply with the provision of the Hatch Act which limits the poli- tical activity of employees. 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of State and local governments. 7. It will establish safeguards to prohibit employees from using their posi- tions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 8. It will give the grantor agency or the Comptroller General, through any authorized representative, the access to and the right to examine all records, books, papers, or documents related to the grant. 9. It will comply with all requirements imposed by the federal grantor agency concerning special requirements of law, program requirements, and other admi- nist^ative requirements approved in dCCorca'ic/gr^vvTtFT^f|fij?^of Management -,nd Butioet Circular No. 74-7. Signature of Applicant