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HomeMy WebLinkAbout1977-07-05; City Council; 5124; Plaza Camino RealC,ITY OF CARLSBAD . Initial: Dept . Hd. AGELIDA BILL 13.3. DATE : July 5, 1977 DEPARTMENT : Engineerinq C, Mgr. / Subject : PLAZA CAMINO REAL - MARRON ROAD TRAFFIC ANALYSIS STUDY Statement of the Matter A portion of an agreement made on November 5, 1975 between the City of Carlsbad and the Plaza Camino Real directed the City to seek a consultant to accomplish an engineering study of the vehicular traffic and pedestrian problems between the shopping plaza and Marron Road. Three engineering firms submitted proposals, which were reviewed by staff for conformance to the traffic analysis study. After reviewing these proposals, staff has recommended that Weston . Pringle and Associates be awarded the contract. According to the agreement, the Plaza Camino Real (May Stores Shopping Centers, Inc.) shall pay to the City of Carlsbad one-half of the cost of the study. EXHIBITS : A. Portion of agreement between the City of Carlsbad and the Plaza Camino Real pertaining to above traffic study. B. Proposal from Weston Pringle and Associates (on file in Engineering Department). C. Resolution No.$/3f, approving agreement for the traffic study and authorizing the Mayor to execute on behalf of the City. D. Agreement between the City of Carlsbad and Weston Pringle and Associates. RECOMMENDATION: That the Council adopt Resolution No. 5/38, approving the agreement with Weston Pringle and Associates and authorizing the Mayor to execute the agreement on behalf of the City. Council action 7-6-77 Resolution #5138 was adopted, approving agreement between City and Weston Pringle and Associates for engineering services to conduct a traffic analysis study. - c This P-yreement is made this 5th day of November , - 1975 by and between the City of Carlshad, California (the "City"), - the Parking Authority of the City of Carlsbad, (the "Parking Authority") and Plaza Camino Real, a California limited partner- ship ( "Developer") . WITNESSETH .- WHEMAS, in 1969 and 1970, Developer jpened Plaza Canino Real, a two-level enclosed mall regional shopping center (the "Cer.ter") situated in the City. The Center serves the City and surrocnding areas t5rough large May Co. and J. C. Penney depart:' ment stores and a.?proxima.te!y 65 mall stores; and. WHISREAS, Devel.o~er proposes to expand the Center to the .. West, said ex'pansion to result in the construction of a two-level 'Sears department store and a three-level Broadway department store, together with an extension of the two-level enclosed mall involving ' the construction.of 130,000 square feet of new mall stores; and WHEREAS, such construction will-necessitate an expansion . of the public parking area owned by Authority which serves the existing center; and WEIEXEAS, City, the Parking Authority and the Developer hesire to cooperate in the construction'of aciditional parking facilities. . NOW, TIIEREE'ORE,~ the Parties hereto agree as follows: .. ' yrant uiczd, equivalent acreage elsewherc in the Center as shown 2.9. Marron Road Improvements. L- on the: Site Plan. said acreage shall be at least equal in area to the land conveyed by 'the Parking Authority and shall be improved by Developer in the same manner as the land convcyed by the Parking AutIlorTty and shall be of at ].east equal val-ue and , A portion of the Existing Pub1j.c Parking Area which inter- \ sects with El Camino Real is known as Marron R0a.d. The connection of 'a portion of the New Public Parking Area known as the Marron Road Extension to Jefferson Strget will open all of so-called Hfiarron Road to through traffic and necessitate some improvements to the Road. Said improvements must deal effectively with traffic problems by controlling access between Marron Road a~d the balance of the Existing Public Parking Area, and with pedestrian problems along Narron Road and between the theater on the south side of Marron Road and the Existing Public Parking Area. # City shall accomplish an Engineering Study of the trafgic /. and pedestrian' problems. City may contract for such study with an independent consultant. Developer upon receipt of a written . request from City shall pay to City one half of the .cost of said study. City shall determine based on such study those improve- ments necessary to mitigate the traffic and pedestrian problems. Developer upon receipt of a written request from City shali deposit one half of .the estimated cost of the traffic improvements. City 2.6 shall construct or cause the construc,ion of said improvements. Upon completion City shall notify Developer of the cost of said improvements. City shall return to Developer any part of his deposit in excess of one haif of the cost of said improvements. ., If one half of the cost of said improvement exceeds Developer's deposit, Developer upon WL~ tten request from City shall pay the amount of such excess to City. Developer shall be responsible for all improvements necessary I to resolve pedestrian problems, which shall be accomplished to the satisfaction of City,; provided the costs of such improvements, to be paid by Developer, shall not exceed the cost of a fully actuated signal interconnected to the signals at the intersection of Marron Road and El Camino Real. The time for completion of all improvements required by this section shall be at the discretion of City. c J .. . - . ', . .. . .. . _L -. .. 97 WESYOPI PR1NCl.E RND RSSOClRTES TRAFFIC AND TRANSPORTATION ENGINEERING 4 - z May 24, 1977 Mr. Ronald A. Beckman, P.E. Public Works Administrator City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 a ,. .. ' Dear Ron: This is'in reply to your letter of May 23, 1977, relative to the Plaza Camino Real Traffic Study. We are happy to have been selectid for this study and 'look forward to working with you and your staff,' We have reviewed the "Modified Scope of Work" and found it to be acceptable. Based upon this scope of work, it is estimated that Part I would requ're $3,600 and Part I1 $600. . The total fee remains $4,200. As we indicated in our proposal, we plan to utilize Tom Montgomery for this study. Since Torn will not be available during the month of. August, we would appreciate your expediting the contract as much as possible so that we can maximize his input, If you have any questions or need additional informatiom, please contact us. Again, we lookrforward to working with you.' Very truly yours, 1. f' L. ': .. WESTO?' PRnGLE Ah?) XSSOCLATES . RE.CE1vED && Weston S. Pringle, P,E. VSP:Ww MAY 2 5 1977 CITY OF CARLSBAD Enginearing Departnen t .. . 1146 YOREA LINDA BLVD. PLACENTIA, CALIF3RNIA 92670 (714) 993-4130 c 1 2 3 4 5 e 7 E S 1c 11 12 12 14 15 1E 17 I€ 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND WESTON PRINGLE AND ASSOCIATES FOR ENGINEERING SERVICES NECESSARY TO CONDUCT A TRAFFIC ANALYSIS STUDY OF THE VEHICU- LAR TRAFFIC AND PEDESTRIAN PROBLEMS BETWEEN THE PLAZA CAMINO REAL AND MARRON ROAD. The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That the certain agreement between the City of Carlsbad and Weston Pringle and Associates for engineering services necessary to conduct a traffic analysis study of the vehicular traffic and pedestrian problems between the Plaza Camino Real and Miirron Road, a copy of which is attached hereto marked Exhibit A and incorporated herein by reference? is hereby approved. - 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. an adjourned PASSED, APPROVED, AND ADOPTED at/ regular meeting Oi the Carlsbad City Council held on the - 6th day of July 1977 by the following vote, to wit: AYES : Councilmen Frazee, Lewis, Packard, Skotnicki and NOES : None Councilwoman Cas1 er ABSENT: None ATTEST : : ROBERT C. FRAZEE, May -.d .. I AGREEMENT FOR ENG CONDUCT A STUDY TO NEERING SERVICES NECESSARY TO ANALYZE THE TRAFFIC IMPACTS TO THE EXISTING STREET SYSTEM CREATED BY THE PROPOSED EL CAMINO REAL SHOPPING PLAZA EXPANSION THIS AGREEMENT made and entered into as of the 5th ' dav of July , 1977 by and between WESTON PRINGLE AND AS- SOCIATES, hereinafter referred to as Consultant, and the CITY OF CARLSBAD, hereinafter referred to as City. WITNESSETH WHEREAS, the City requires engineering services to conduct a study to analyze the traffic impacts to the existing street system created by the proposed El Camino Real Shopping Plaza expansion; and WHEREAS, the City has solicited proposals for assistance; and WHEREAS, the Consultant is a firm of professional consul- tants specializing in providing traffic and transportation engineer- ing services to both public and private agencies, has provided con- sulting services to cities and counties in the past, and has an established reputation; and WHEREAS, May Stores Shopping Center, Inc. and the City of Carlsbad have agreed to share the cost of a traffic study of certain traffic problems in connection with the proposed expansi0.n of the Plaza Camino Real Shopping Center; and whereas the City and May Com- pany have agreed that the City will contract for a traffic study on behalf of the City and May Company; . NOW, THEREFORE, the parties hereunto agree as follows: ARTICLE IA. Scope of Services The Consultant will provide the necessary engineering ser- vices as outlined below: 1. Compile Existing Data a. Analyze existing traffic volume data and make addi- tional counts where necessary. b. Review existing accident reports applicable to the study area. 2. Traffic Projection and Assignment a. Project traffic for the proposed 450,000 square-foot add i t ion. b. Distribute traffic along Ma-rron Road and estimate turning movements at propored access (driveway) locations. c. Establish the number and width of traffic lanes, me- dian channelization (if necessary), and any special turning lanes on Marron Road. i t i 3. Geometr'ic Analysis a. Recommend traffic control devices (stop signs, parking prohibitions, turn restrictions, etc.) in conjunction with identifying access (drive- way) locations. b. Investigate traffic signalization needs. c. Establish the number and width of traffic lanes, median channelization (if necessary), and any spe- cial turning lanes on Marron Road. 4. Pedestrian Demand a. Evaluate a pedestrian corridor between the two developments north and south of Marron Road. b. Recommend the proper traffic control devices and structures to safely facilitate pedestrians across Marron Road. 5. Prepare report and present recommendations to the Plan- ning Commission and the City Council at one meeting each. ARTICLE IB. Additional Scope of Services The Consultant may provide the following services to the May Stores Shopping Centers, Inc., which could logically be integrated with the Scope of Services outlined in Article IA, and would give the most comprehensive solution to the overall circulation problems: 1. Bus and Bicycle Facilities a. Evaluate bus facilities regarding ingress and egress. (An extremely important aspect to consider is the structural damage to the existing parking lot caused by the wheel loads of the busses.) b. Recommend bus routing. c. Design a loading zone (transfer station). d. Provide storage and routes for bicycles. 2. Parking and Safety Lighting a. Redesign parking lot areas affected by the planned pedestrian and bus loading facilities. b. Recommend the necessary safe street lighting for both Marron Road and the internal changes to the parking lot. ARTICLE 11. Scope of City Staff Assistance The City Engineering Department will provide up to 40 staff man-hours of assistance at the request of the consultant for research, accident investigation, making records available, etc. ARTICLE 111. Progress and Completion Services described herein shall begin promptly following writ- ten authorization by the City. Completion of the work as described in I .- I i Article IA shall be completed within three (3) calendar months. (Ar- ticle IB should also be completed within the same three (3) months as Article IA.) ARTICLE IV. Compensation Fees for services described in Articles IA and IB of this Agreement will be based on rates in letter dated May 24, 1977,. a copy of which is attached hereto and incorporated herein by reference, ex- cept that the total fee for engineering services will not exceed the guaranteed maximum fee given in Article V. ARTICLE V. Guaranteed Maximum Fee The guaranteed maximum fee for services described in Arti- cle IA shall be $3,600.00. The guaranteed maximum fee for services described in Arti- cle I6 shall be $600.00, which must be entirely paid by the May Stores Shopping Centers, Inc. ARTICLE VI. Payment of Fees Charges determined on the basis set forth in Article IV shall be paid monthly, based on the percentage of the total project completed. ARTICLE VII. ResDonsibilitv of Consultant The Consultant is employed herein to render a professional service only, and any payments to him are compensation solely for such services as he may render and recommendations he may make-in the course of this project. ARTtCLE VIII. Changes in the Scope of the Project If conditions beyond the control of the Consultant necessi- tate a change in scope of the project a'fter work under Article IA has ' commenced, the Consultant shall submit his estimate of increased costs to the City Manager for approval prior to undertaking any additional work. ARTICLE IX. Suspension or Termination of Services The City shall have the right to terminate this Agreement and the work done under it at any time without cause by giving the Consul- tant a notice in writing. In the event of termination, the Consultant shall be paid for the work accomplished to the date of termination in accordance with Article IV. Upon request of the City, the Consultant shall assemble the work product and put the same in proper order for proper filing arid closing and deliver said product to the City. 1 ARTICLE X. Status of Consultant \ The Consultant will perform the services provided for herein in his own way as an independent contractor in pursuit of his indepen- dent calling and not as an employee of the City; he shall be under the control of the City only as to the result accomplished and personnel assigned to project. t i ARTICLE XI. Conformity to Legal Requirements The Consultant shall cause all drawings, recommendations, and specifications to conform to all applicable requirements of law, Federal, State, and local. He shall provide the necessary copies of such drawings, recommendations, and specifications, together with all necessary supporting documents, to be filed with any agencies whose approval is necessary. ARTICLE Xli. Ownership of Documents All maps, studies, sketches, work sheets, and documents as herein required are the property of the City whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, work sheets, etc., shall be de- livered forthwith to the City. ARTICLE XIII. Assignment of Contract The Consultant shall-not assign this contract or any part thereof or any monies due or to become due thereunder without the prior written consent of the City Public Works Administrator. ARTICLE XIV. Subcontractor The Consultant shall not su.bcontract any of the work to be performed under this Agreement. ARTICLE XV. Prohibited Interest No official of the City who is authorized in such capacity and on behalf of the City to negotiate, make, accept, or approve this contract shall become directly or indirectly interested personally in this contract or any part thereof. ARTICLE XVI. Verbal Agreement or Conversation No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during, or after the execution of this contract shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this contract. ARTICLE XVII. Hold Harmless Agreement The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or for any dam- age to goods, properties, or effects of any person whatever, nor for persona1 injuries to or death of them caused by or resulting from or claimed to have been caused by or resulting from any act or omission of Consultant or his agents, employees, or representatives. Consul- tant further agrees to indemnify and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities and claims therefor, and any cost and ex- pense that is incurred by the City on account of any claim therefor, including claims by reason of alleged defects in the plans and speci- f i ca t ions. ARTICLE XVIII. Effective Date This contract shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. CITY OF CARLSBAD ATTEST: BY WESTON PRINGLE AND ASSOCIATES APPROVED AS TO FORM: BY # VINCEEJT F-T-"BIOIJ-D-O, JR., Ci I- * .&.