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HomeMy WebLinkAbout1977-10-18; City Council; 3652-5A; Harding St. Community Ctr.- Architectural Agmt.-. * .. -- CITY OF CARLSBAD AGENDA BILL N0.3652 Supplement No. 5A Initial: Dept.Hd. C. Atty DATE : October 18, 1977 DEPARTMENT: Pub I i c Works C. Mgr. 3 - - HARDING STREET COMMUNITY CENTER ARCHITECTURAL AGREEMENT Subject : Statement of the Matter On September 18, 1977, the City Council approved the Space Utilization Study for the Harding Street Community Center and authorized the architect, Roy R. Blackford, to prepare detailed plans and specifications for the renovation work. Public Works staff has met with the architect and negotiated to have the construction work done in two phases. Phase I will involve the parking lot, community center building, game room and landscaping. Phase II will involve the recreation hall and auditorium building. The estimated cost of Phase I, including the total architectural fee of $15,300, is $117,000. The estimated cost of Phase II is $135,000, not including furnishings. Exh i bit Resolution No. 6231 'approving agreement with Roy R. Blackford, AIA, for preparation of plans and specifications-for renovation of Harding Street Community Center Recommendat ion If Council concurs, they should adopt Resolution No.5231 authorizing and directing the Mayor to execute the agreement with Roy R. Blackford, AIA, for architectural services for renovation of the Harding Street Community center. Council Action 10-18-77 Council adopted Resolution No. 5231, approving an agreement between the City of Carlsbad and Roy R. Blackford, AIR, for for the renovation of the Harding Street Community Center and authorizing the Mayor to execute said Agreement. * ' architectural services to prepare plans and specifications - b. '. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 RESOLUTION NO. 5231 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND ROY R. BLACKFORD, AIA, FOR ARCHITECTURAL SERVICES TO PREPARE PLANS AND SPECIFICATIONS FOR THE RENOVATION OF THE HARDING STREET COMMUNITY CENTER AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: I. That that certain agreement between the City of Carlsbad and Roy R. Blackford, AIA, for architectural services for plans and specifications for renovation of the Harding Street Community Center, a copy of which is attached hereto, marked Exhibit "A", and made a part hereof, is hereby approved. 2. Thal- the Mayor of the Cit'y of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of -the City of Carlsbad, California, held on the 18th day of October , 1977, by the following vote, to wit: AYES : Councilmen Frazee, Lewis, Packard and Skotnicki NOES : None ABSENT: Councilwoman Casler ., @ZL /c .AlJ$& ROBERT C. FRAZEE, Mayor ATTEST : qL+dFqb MAR AR E. ADAMS, Cit Clerk (SEAL) c . 1- AGREEMENT FOR ARCHITECTURAL SERVICES FOR THE HARDING STREET CC)MMUNITY CENTER IN THE CITY OF CARLSBAD, CALIFORNIA THIS AGREEMENT, made and entered irito as of the 18th day of October , 197'7, by and between ROY R. BLACKFORD, AIA, hereinafter referred to as Architect, and the CITY OF CARLSBAD, hereinafter referred to as City. WITNESSETH: WHEREAS, the City Council has app'roved the Space Utilization Study for the Harding S'treet Corrimunity Center and directed the Architect to prepare de- tailed plans and specifications; and WHEREAS, the Architect has submitted his proposed fee for the prep- aration of plans and specifications for Kenovation of the Harding Street Community Center ; NOW, THEREFORE, the 'parties hereunto agree as fol lows: ARTICLE i : SCOPE OF ARCHITECTURAL SERVICES - The Architect shall provide the plans and specificaticns for renova- tion work in three phases as follows: A. Phase I Construction 1. Community Center Building a. Remove kitchen, uti,lity facility and portions of walls to provide Senior Citizens' Coordination Office; b. Remove wall between dining room and bedroom to provide multi-purpose space with- kitchenette;. c. Remove closet at bedroom in southeast corner and relo- .. cate door; d. Remove portion of walls at middle bedroom to provide cornblnation multi-use spaces and access to Administration Office; e. Remove walls at interior portion of entry and entry hall to open up Administration Office; f. Provi de structura 1 in li-em Nos. d and G above tration Off ice; - . 1- supports for modifications listed to incltide shear panels at Adminis- g. Modify walls at exis.iing toilets and provide Rew facili- ties with accommodations for the handicapped; h. Maintain existing heating system; i. Provide required lighrting fixtures and electrical acces- . sories for intended uses; j. Provide new exterior doors and new wood deck as extension of large multi-purpose space; k. Install security system. 2. Caretaker and Games Building a. Enclose .overhead garage door at east wal I and provi'te sliding glass door at north wall; b. Finish interior surfaces of existing garage space 31-13 provide light fixtures; c. Install security system monitor. 3. Parking Areas a. Landscaping and sprinkler systems; b. Lighting; c. d. Curbing, pavement, bumpers and striping. Wal Is to screen parking lot from adjacent properties; 4. Grounds between Buildings .. a. Landscaping and sprinkler systems; b. Walkways, walls and curbings as required. B. Phase I I Construction 1. Recreation Hall Building -2- a. Enclose north wall and mod wall construction; fy to provide fire-rated b. Construcl- new shade structure with paved patio and modify existing windows along south wall, providing new pairs of doors to paved patio; c. Modify west and east portions of south wall to establish structural stability; d. Modify existing kitchen to provide a minimum residential kitchen and modify existing toilets to provide two toilet fa- cilities with accommodations for the handicapped; e. Abandon plumbing fixtures at upper level apartment and use the space for storage only; f. Install security system. 2. Auditorium Bui lding a. b. Provide roofed entrance canopy; Modify existing church tower and roof over; c. Provide two new toilet facilities with accommodations for the hand icapped; d. Enclose mezzanine for storage with fire-rated construc- t ion; e. Modify existing windows in auditorium space to conform to f I re-rat i ng requ i rements; c f. Add two additional exits from auditorium space; g. Extend existing platform area forward-and to the north and south'at existing uppermost level; h. Provide fire-rated construction at proscenium, platform and north/south spaces; -3- ., ,. -. i. Install sound and lighting systems supportive to plat- form use; j. Install exhaust fans for ventilation of main space and p I atforrn areas; k. lnsta I I security system. 3. All Buildings a: Provide new electrical main service located at auditorium building and sub-panels at each building; b. c. Repair existing roof drainage systems; d. Provide handicap access to and facilities for all build- Scrape and paint exterior trim; i ngs. C. Phase Ill Furnishings 1. ‘Architect shal! provide specifications for furnishings for chairs, carpeting, drapes, and special sound and lighting systsms. ARTICLE 11: SCOPE OF CITY STAFF RESPONSIBILITIES City Staff shall provide the Architect with the following: A. Information concerning the location of exist B. Technical information concerning the geometr design of the parking lot, walls, islands and traffic signs and C. Technical information concerning the geometr * tr i an wa I kways, i rr i gat D. Cond ditions of approval. ARTICLE 111: PROGRESS ng uti I ities; c and structural markings; c design of pedes- on system and I andscap i ng materia I s; tional Use Permit issued by Planning Commission - with con- AND COMPLETION A. The architectural services,specified herein shall begin follow- ing the execution of this agreement; -4- 4 - .. ,- .. B. The plans and specifications shall be completed within seventy- five (75) days aftsr execution of this agreement; C. Within fourteen (14) days following approval of plans and speci- fications by City Council, Architect shall deliver to the City one (1) original set of the specifications and one (I) reproducible set of the approved plans. ARTICLE IV: COMPENSATION Fees for providing architectural services as described in Article I of this agreement shall be on a lump sum basis in an amount of $15,300. ARTICLE V: GUARANTEED MAXIMUM FEE The guaranteed total maximum fee for architectural services shall b be $15,300. ARTICLE VI: PAYMENT OF FEES A. Fees as set forth in Article IV shall be paid in accordance with the following schedule: 1. Approval of agreement - $2,000; 2. Approval of Phase I - $4,000; 3. Approval of Phase II - $7,800; 4. Final approval - $1,500. ART1CL.E VII: RESPONSIBILITY OF THE ARCHITECT The Architect is employed to render a professional service only, and any payments made to him are compensatisn solely for such services as he may render and recommendations he may make in the course of this project. The Architect makes no warranty, either expressed or implied, as to his findings, recommendations, or professional advice other than they were promulgated after fol4owing a practice usual to the architectural profession. c ARTICLE VIII: SUSPENSION OF SERVICES OR TERMINATION OF AGREEMENT The City shall have the right to terminate this agreement and the -5- .. work done under it at any time without cause by giving the Architect notice in writing. In the event of such suspension or termination, upon request of the . City, the Architect shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. in the event of termination, the Architect shall be paid for work performed to the termination date; however, the total shall not exceed the guaranteed max'imurn fee. City shall make the final determinat'ion as to the porticns of the tasks completed and the compensation to be made. ARTICLE IX: STATUS OF THE ARCHITECT The Architect shall perform the services provided for- herein in his own way as an independent contractor atid*in pursuit of his independent calling, and not as an employee of the City. He shall be under control of the City only as to the result to be accomplished and personnel or consultant firms to be assigned to the project. The prcfessiona! firms to be assigned to the project shall be sib- ject to the approval of the Public Works Administrator. ARTICLE X: CONFORMITY TO LEGAL REQUIREMENTS * The Architect shall cause all drawings and specifications to ccn- form to all applicable requirements of law: Federal, State and local. Architect ' shall provide the necessary copies of such drawings and specifications, together with all necessary supporting documents, to be filed with any agencies whose ap- proval is necessary. ARTICLE XI: OWNERSHIP OF DOCUMENTS c All plans, studies, sketches, drawings and specifications as herein required are the property of the City whether the work for which they were made be executed or not, In the event this contract is terminated, all documents, plans, specifications and drawings of the project shall be delivered forthwith to the City. -6- , .. .. c ' ARTICLE XI I : HOLD HARMLESS AGREEMENT The City, its agents, officers, and empioyees shall not be !iable for any claims, liabilities, penalties, fines, or any damage to goods, proper-ties, or effects of any person whatever, nor for persona! injuries to or death of them caused by or resulting from or claimed to have been caused by or resulting from any act or omission of Architect or his agents, employees, or representatives. Architect further aQrees to indemnify and save free and harmless the City and its on accoun the plans ARTICLE X authorized agents,, officers, and erxployees against any of the foregoing liabili- ties and claims therefore, and any cost and expense that is incurred by the City of any glaim therefor, including claims by reason of alleged defects in and specifications. II: ASSIGNMENT OF CONTRACT The Architect shall not assign this agreement or any part thereof or any monies due or to become due thereunder without the prior written consent of the City. ARTICLE XIV: SUBCONTRACTING The Architect shall not subcontract any of the work to be performed under this agreement without written approval of the Public Works Administrator. If subcontracting is approved, the Architect shall be fully responsible to the City for the acts and omissions of his subcontractor and of the persons either directly or indirectly employed by the subcontractor, as he is for the acts and omissions of persons directly employed by him. Nothing pontained in this contract shall create any contractual relationship between any subcontractor of the Architect and the City. subcontractor by the terms of this agreement applicable to his work unless specifi- cally noted to the contrary in the subcontract in question approved in writing by the City. The Architect shal I bind every subcontractor and every subcontractor of a - 7- .. ., .( ARTICLE XV: PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiat ng, making, accepting, or approving of any architectural, engineering inspection Con- struction, or meterial supply contractor, or any subcontract in connection w th the construct ion of the project sha I I become d i rect I y or i nd i rect I y interested personally in this agreement or in any part thereof. No officer, employee, archi- tect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or other similar functions in connection with the performance of this agreement shall become directly or indirectly interested personally in this agreement or any part thereof. ARTICLE XVI: VERBAL AGREEMENT OR CONVERSATION No verba.1 agreewnt or conversation with any officer, asent, or employee of the City, either before, during or after the execution of this agree- ment, shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle the Architect to any addit'ional pay- ment whatsoever under the terms of this agreement. 'ARTICLE XVII: SUCCESSORS OR ASSIGNS Subject to the provisions of Article XIII, all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of thei r respective heirs, executok, administrators, successors, and assigns. L ARTICLE XVll I: EFFECTIVE DATE This contract shall be effective on and from the day and year first above written. , -8- I& WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST : CITY OF CARLSBAD ',[--, .* RBBEFiT C. FRAZEE, Mayor C) APPROVED AS TO FORM: ROY R. BLACKFORD, AIA c -9-