HomeMy WebLinkAbout1977-11-01; City Council; 5238; Selection of EIR Consultant for Japatul Specific Plan SP 180s:10-26-77 Revised
CITY OF " RLSBAD
I t Initial:
AGENDA BILL NO.Dept. Hd.
DATE: November 1, 9977 City Atty _
DEPARTMENT: Planning City Mgr. -
EJECT:
Selection of EIR Consultant for Japatul Specific Plan (SP-180)
STATEMENT OF THE M TTER
On August 16, 1977 staff distributed twelve requests -for -proposals
(REP's) seeking a consultant to produce an environmental impact report
for a 447 acre planned industrial park proposed by the Japatul Corporation.
By the deadline for receipts of proposals on September 9, 1977, staff
had received five proposals as follows:
Reynolds Environmental Group, Newport Beach
Multi Systems Associates, San Diego
Regional Environmental Consultants, San Diego
Urban Projects, Inc., Los Angeles
Atlantis Scientific, Beverly Hills
Since then staff has thoroughly reviewed each of the proposals, held
interviews with four of the consultants (Atlantis was not interviewed
because their•cffer was almost twice as high as any other proposal),
and contacted numerous past public clients of the consultants for
references. Based on a superior interview, excellent qualifications
of the proposed project manager and core team, and outstanding references,
staff is prepared to make the following recommendation.
EXHIBITS
Resolution No. .2 i� Agreement with Urban Projects, Inc.
Resolution No.R¢�' Agreement with•Japatul Corporation
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolutions authorizing
the Mayor to enter into an agreement with the consulting firm of Urban Projects,
Inc., and Japatul Corportion foo the preparation of -an environmental impact report
for the proposed Japatul Business Center.
Council action
11-1-77 Resolution #5248 was
Projects, Inc.
Resolution #5249 was
Corporation.
FORM PLANNING 73
adopted, approving agreement with Urban
adopted, approving agreement with Japatul
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RESOLUTION NO. 5249
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBA15, CALIFORNIA, APPROVING
AN AGREEMENT BETWEEN THE CITY OF CARLSBAD
AND JAPATUL CORPORATION FOR THE PROVISION
AND COMPENSATION OF SERVICES TO PROVIDE AN
ENVIRONMENTAL IMPACT REPORT ON JAPATUL
BUSINESS CENTER SPECIFIC PLAN
The City Council of the City of Carlsbad, California does
hereby resolve as follows:
1. That that certain agreement between the City of Carlsbad
and Japatul Corporation for the provision and compensation of con-
sulting services to provide an Environmental Impact Report on the
Japatul Business Center Specific Plan, a copy of which is attached
hereto marked Exhibit "A" and made a part hereof, is hereby ap-
proved.
2. That the Mayor of the City of Carlsbad is`hereby autho-
rized and directed to execute said agreement for and on behalf
of the City of Carlsbad.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad, California, held on the
1st day of November , 1977 by the following vote, to wit:
AYES: Councilmen Lewis and Packard, and Councilwoman Casle
NOES: Councilman Skotnicki
ABSENT: None
ABSTAINED: Councilman Frazee
R ITT C. FRAZEE, M or
ATTEST:
MA }} "1 E. ADAA1S, —City—Clerk
(SFA
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Exhibit A to
" "isolution No. 5249
A G R.E E M E N T
THIS AGREEMENT made and entered into this 1st day of
November , 1977, by and between the CITY OF CARLSBAD
hereinafter referred to as the "City", and Japatul Corporation,
hereinafter referred to as the "Applicant";
W I T N E S S E T H
WHEREAS, the Applicant has filed with the City a request
for approval of a proposed project identified as Japatul Business
Center Specific Plan; and
WHEREAS, the City has determined -that said project could
have a significant impact on the environment and that an Environ-
mental Impact Report must be prepared by the City prior to con-
sideration of the project; and
WHEREAS, the City has determined that it must engage -the
services of a qualified consultant to perform the necessary work
in the preparation of an Environmental Impact Report for the
Proposed project;
NOW THEREFORE, in consideration of the covenants and
conditions hereinafter contained, it is agreed as follows:
1. The City will engage the firm of Urban Projects, Inc.,
hereinafter referred to as the "Consultant" to perform the
necessary work in the preparation of an Environmental Impact
Report for that area more particularly depicted upon a flat map
attached hereto marked Exhibit "A" and incorporated herein by
reference.
2. It is understood that preparation of the Environmental
Impact Report shall conform to the Proposal attached hereto as
Exhibit "B", and may require:
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(a) Field exploration, review and tests;
(b) Laboratory tests and analysis;
(c) Written report's; and
1d) Such other data as may be necessary to properly evaluate
the impact of the proposed project on the environment.
3. It is understood that the City will direct the Consultant
to determine at the earliest time those factors which could severe-
ly inhibit or prohibit the proposed project; that the City will
advise the Applicant of the Consultant's conclusion for the purpose
of determining the feasibility of continuing with preparation of
the Environmental Impact -Report.
4. The Applicant shall pay to the City the actual cost
incurred by the Consultant in preparing said.Report; that such
costs shall be based on the costs set forth in the attached
Proposal. The Applicant has advanced the sum of $22,500.00 as
payment on account for the cost of preparing said Report; that
in the event it appears, as the work progresses, that said sum
will not be sufficient, the City will notify the Applicant. No
further work will be performed by the Consultant incurring an
obligation beyond the amou;nt advanced without an appropriate
amendment to this Agreement.
5. It is understood that the Consultant shall be an
independent contractor of the City; that the Applicant agrees to
permit the Consultant to enter upon his property and to perform
all work thereon as the Consultant deems necessary to complete
the Environmental Impact Report. It is agreed that the Applicant
at no time will interfere with the Consultant in the performance
of such work or attempt to influence such Consultant during the
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course of his investigation and report.
6. It is understood that the City will attempt to bring ,
the Environmental Impact Report to Planning Commission hearing
not later than April 26, 1978.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed as of the day and year first above
written.
CITY OF CARLSBAD
9&A—e- - Z4 - 5�=-s
By
ROBCRT C. FRAZEE, M or
APPLICANT
By
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A. STUDY PLAIT
Program Description and Basic Approach
Urban Projects, Inc. and other team members propose to assume responsibility
for preparation of a Draft and a Final EIR for the proposed Japatul Business
Center Specific Plan. We understand the complexity of the project and the
multi -agency review process which will be necessary. The requirements of
the law (CEQA as amended January 1, 1977, and Title 19 of the Carlsbad
Municipal Code) are also familiar to us.
Our basic approach to this•assignment involves the following factors:
o Organization of a compact core team of,senior professionals with'
,appropriate skills and experie,,ce to assure credibility;
o• Commitment of a senior corporate officer as the working project .
manager to maintain quality and timeliness of work;
:o Liaison with designated representatives of all Responsible Agencies
to assure review and format consistencies; and
o Presentation of reports in a manner which facilitates public review
and understanding.
Roles of Contractor and Staff
We"propose to act as project manager subject to overall review by the City's
designated representative. ,Our understanding of current staff workloads
ve
suggests that a minimum participation by City staff be programmed. Hower,
if more staff is available, the work program can be adjusted accordingly.
Contractor Role and Responsible'Agencies
The importance of establishing and maintaining necessary coordination with
the several Responsible Agencies requires a clear statement of the relation-
ship between the City, the Contractor and the Agencies.
We propose that the City's representative establish a list of 'Agency contact
representatives for use by the Consultant Team. In addition, tie request
that he participate in the Agency Review Panel as defined in the subsequent
section on Work Tasks.
Iff
Work Tasks
The proposed work program will include the following tasks:
Task I: Program -Organization_
An orientation meeting of the core team and the City's representative will
define the work program and schedule. A working memo describing these
items will be published.
Task 2: Data Review and Validation
The applicant's environmental analyses will be 'thoroughly reviewed by the
core team for accuracy and completeness. Simultaneously, a search effort
will seek other background informatien•relevant to the project.+
A work memo assessing status of the data and describing errors and/or
omissions will be published. '
Task 3: Agency -Review Panel Meeting
Responsible Agency representatives, as designated by the City's representa-
tive', will' be invited to meet with the core team to review format and
} schedule recommendations for processing of tlie Draft EIR. -
A work memo defining format and process schedule will be published.
Task k: Development of Draft_ Environmental Impact Report
The Draft EIR will contain a brief summary of the proposed project and its
consequences in language sufficiently simple that the issues can be under-
stood by the general public. The information contained in the Draft EIR
will include summarized technical data, maps, plans, diagrams, and similar
relevant information sufficient to permit full assessment of significant
environmental impacts. Highly technical data and specialized analysis and
data will be included as appendices.
The Draft EIR will follow a systematic, interdisciplinary approach-. Individ-
uals with special expertise in given areas (e.g., traffic, service systems,
etc.) will be fully utilized. In addition, UPI can draw on the expertise
of individuals or organizations who work in technical fields such as geology, ,
archaeology, and air quality. 'We have established close ties with experts
in a variety of these specialized fields.
The Draft EIR will discuss environmental effects in proportion to their
severity and probability of occurrence. It will contain a statement briefly
indicating the reasons for determining the various effects of the project
that could possibly be considered significant, were not found to be signi-
ficant, and consequently were not discussed in detail in ,the EIR.
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Task 5: Publication of Preliminary Draft-EIR
A complete preliminary draft report will•be delivered to the City for
review and comment.
Task 6: Publicat.ion of Draft EIR
;the preliminary draft will be revised to incorporate,City comments and
published for delivery.
Task 7: Public Ilearings and Response to Comments
.The core team will appear at two public• hearings on the Draft EIR. • (it
additional meetings are required by the City, a contract change: order will
be negotiated.)
Following receipt of comments to the circulated Draft EIR, the City will
deliver them to the Contractor for written response and inclusion,in the
Final EIR.
Task 8: Publication of Final EIR
After completion of response to comments and City acceptance, the•Final EIR
will be published and delivered to the City.
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B. TECHUICAL APPROACH ,
As implied in the previous section, our basic approach to this assignment
includes,:
o Recognition that substantial environmental data about the project
has been prepared and is readily available for .validation;
.o Utilization of strong experience in large industrial/commercial
planned development projects; and j
o An -unbiased perspective of the environmental situation. E
We have carefully reviewed the existing data and bel ieve �that 'much of it
can be utilized for the draft Elk after screening and validation by the
Consultant Team.
The objective of our technical approach is the 'preparation of comprehensive'
but Ilea~ reporting of environmental impacts in a format which is readable
and understandable by all interested parties.
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C. SCHEDULE AND COSTS
Program Schedule
The team organization and work progrom'have'been developed to permit an
efficient and comprehensive effort which can produce the Draft EIR within
eight to ten weeks. (This schedule presumes that no major data gaps, errors,
or other need for primary reseap,ch will be necessary.) A complete schedule,
by,work task, is shown below:
Weeks Elapsed
0 4 8 12
Task 1: Program Organization I
Task 2: Data Review s Valida•tion
.Task 3:• Agency Review Panel .Ileeting
Task 4: Development of Draft EIR I ,
Task 5: Publication of Preliminary
Draft EIR
Task 6: Publication-bf Draft EIR Cy
Task 7: Public.Hearings I
Task 8: Publication of Final EIR
Budget Requirements and Fee Proposal
We propose to negotiate a fixed fee contract based upon a finalized work
Qrograe and schedule. Current budget requirement for the proposed program
is $22,500. This fee includes all costs for meetings and publications
described in the following section.
.Program Products
The work program will produce:
o Work 'memos following Tasks 1 and 2 which describe refined work
tasks, schedule, and assessment of environmental data;
o` Preliminary Draft EIR for City review (10 copies);
a Draft EIR (20 copies); and
o Final till (20 copies).
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D. PROGRAM MANAGEMENT
Consistent with the basic philosophy of UPI, the management system for this
work program will focus on a tightly controlled process involving key
representatives of the City of Carlsbad -and the Consultant Team.
We believe -that the continued involvement and direct participation of such
,principals can expedite communication and avoid numerous minor problems
which are endemic to more loosely organized programs. Therefore, UPI
will base its management of the work program effort upon the commitment of
a senior principal of the firm who will also serve as•project,manager.
The second major feature of the management approaph involves written
documentation of work status and progress. A series of regular Working
Memos will be"employed to assure full communication among all ipvolved
participants and to identify work prog""ram problems and their expected
resolution.
Third, and most important feature of the management system, is a suggested
Review Panel. Said Panel would consist of the Ci.ty's designated project
liaison, the Consultant'Team leader, and representatives for the various
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sible agencies staffs, as appropriate. It is also suggested that
a representative from the applicant be made available �to the Panel for ;
communication purposes.
The sum of these and other features of the proposed management system will ,
be a carefully organized and monitored work program which will efficiently
and effectively produce a useful environmental document which fulfills the
stattite requirements and the public purpose.
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E. PERSONNEL
Personnel Organization Chart
As described on the following page, the Consultant Team structure defines
the organization of %he assigned staff and the leadership responsibility.
R. Dale Beland, AIA, AIP, will serve as project manager and corporate
officer in charge. He will be assisted by M. Kay Beyer and Paul R. Secord
as project professionals.
Mr. Rogers and Mr. Snow, senior officers of UP! and experienced commercial/
industrial management and development consultants, wil I serve as technical
advisors to the Team.
Basic subcontractors wi-11 include Psomas•& Associates, civil engineers,
and JHK & Associates, transportation planners and engineers. Other special
expertise will be available as required from a group of specialists with
whom -the Team has worked in past assignments.
These have included:
Dr. Hal Eberhardt - Archaeology
Dr. James Hendrickson - Flora/Fauna
Dr. Ta-Liang Teng.- Seismology
Dr. Raymond Murphy - Geology
Aerovironment Inc. - Air Quality
Manpower Allocation Summary
The proposed work program will involve a level of effort estimated at
125 man -days for preparation of the draft document and additional effort
based upon response to comments and public presentations_
Commitment of key personnel to the work program is estimated as follows:
Deland - 50%
Beyer - g0%
Secord - g0%
Van Piper - 30%
Austin - 30%
Support staff - as required
Logistics and Material
UPI and other members of the Consultant Team are based in the Los Angeles
area. We currently serve clients within the region of Ventura, Los Angeles,
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" PERSONNEL ORGANIZATibN
' Program Management
R. Dale Beland, A.I.A., A.I.P.
Senior Vice President
Vice President
SPECIAL ADVISORS (as needed)'
Dr„. Hal, Eberhardt
Dr. James Hendrickson
Dr. Ta-Liang Teng
Dr. Raymond Murphy
et. al.
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walI,as more distant areas.
rograms.
our staff.of 20 professionals
:station of the proposed work
I RESOLUTION NO. 5248
2 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING
3 AN AGREEMENT BETWEEN THE CITY OF CARLSBAD
AND URBAN PROJECTS, INCr,,FOR CONSULTING
4 SERVICES TO PROVIDE AN ENVIRONMENTAL IMPACT
REPORT ON THE JAPATUL BUSINESS CENTER SPECIFIC
5 PLAN.
6 The City Council of the City of Carlsbad, California, does
7 hereby resolve as follows:
8 1. That that certain agreement between the City of Carlsbad
9 and Urban Projects, Inc. for consulting services to provide an
10 Environmental Impact Report on the Japatul Business Center
11 Specific Plan, a copy of whirl is attached hereto marked Exhibit
12 "A" and made a part hereof, is hereby approved.
13 2. That the Mayor of the City of Carlsbad is hereby autho-
14 rized and directed to execute said agreement for and on behalf of
15 the City of Carlsbad.
16 PASSED, APPROVED AND ADOPTED at a regular meeting of the
17 City Council of the City of Carlsbad, California, held on the
18 lst day of November , 1977 by the following vote, to wit:
19 AYES: Councilmen Lewis and Packard, and Councilwoman Casler
r
20 NOES: Councilman Skotnicki
#21 ABSENT: None ••
22 ABSTAINED: Councilman Frazee _
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24 ROBERT C. FRAZEE, blaycd
25 ATTEST:
26 � � �•,
27 1 GAl1 T E. ADAMS, City Clerk
28 1 (SEAL)
BXEiIliI'1' "A" '1'0
• RESOLUTION NO. 524 8
1 _ , AGREEMENT
2 THIS AGREEMENT made and entered into this 1st day of
3 lovember , 1977, Between the City of Carlsbad, a political sub-
4 division of the State"of California, hereinafter referred to as
5 the City and Urban Projects, Inc., hereinafter referred to as
6 the "Consultant":
7 WITNESSETH
8 WHEREAS, the City has entered into an Agreement with
9 Japatul Corporation, hereinafter called the "Applicant", wherein
10 the City agrees to provide an environmental impact report for the
11 proposed project identified as Japatul Business Center Specific
12 Plan, which lies in the area west of E1 Camino Real between Kelly
13 Drive and Palomar Airport Road and more precisely shown on the
14 plat attached hereto as Exhibit "A", and
15 WHEREAS, the Consultant has the qualifications to prepare the
16 required Environmental Impact Report; and
17 WHEREAS, the Consultant represents that neither lie nor any
18 member of his staff has performed any work on the proposed project,
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19 has no understanding with the applicant or any expectation of
20 working for the applicant in the future on said project and has
21 not been employed by the applicant upon any project within two
22 (2) years last past; and -
23 WHEREAS, it is understood that the Consultant shall be an
24 independent contractor of the City;
25 NOW, THEREFORE, in consideration of their mutual covenants
26 and conditions, the parties hereto agree as follows:
27 (1) DUTIES OF THE CONSULTANT-
28 a) The Consultant shall (1) make all required field
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explorations.,Treview, and tests; (2) make till required
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laboratory tests and anlysis; 3
( ) appear and be pre-
pared to answer questions and present testimony on the
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final Environmental Impact Report at two public hearings
before the Planning Commission or the City Council prior
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to the adoption of the report of each of such bodies;
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and (4) make all reports necessary to comply with the re-
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quirements of this Section. The consultant shall submit
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five copies of a
P preliminary report to the Planning
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Director for staff review. The Preliminary Report shall
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be prepared in compliance with the Work Program attached
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hereto as Exhibit "B". The consultant shall revise the
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Preliminary Report as requested by staff in order to
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make it suitable for draft EIR review. The consultant
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shall submit 30 copies plus a reproducible master of the
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draft EIR to the City.
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(b) The Consultant shall attempt to determine as soon
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as possible in his study of the area involved, these
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factors which could -severely inhibit or prohibit the
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proposed project. If ,it appears that such factors are
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present,'he shall so inform the Planning Director who
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in turn will discuss with the applicant the feasibility
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of continuing with the report. ThP objective of this
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subsection of the agreement is to minimize the costs if
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such adverse factors exist.
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(c) The City shall have primary responsibility for prep-
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aration of the final Environmental Impact Report incorp-
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orating into said report all comments made by interested
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citizens acid agencies on the Draft Report. The City may
request technical assistance from the consultant in res-
ponding to comments on the draft EIR.
(2) DUTIES OF THE CITY
(a) The City will make payment to the Consultant as
provided for in this agreement.
(b) The City will make available to the Consultant any
document, studies, or other information in its possession
related to the proposed proj:ect.
(c) The City will review the Preliminary Report present-
ed by the Consultant within fourteen (14) working days of
their receipt and make written comments to the Consultant
within this time period.
(d) The City shall provide the consultant with copies of
all written comments received on the draft Environmental
Impact Report subsequent to public notice that the draft
Environmental Impact Report has been filed and is avail-
able for public review.
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(3) TERMINATION OF AGREEMENT
The City may terminate this agreement at any time by
giving written notice io the Consultant of such termination and
specifying the effective date thereof, at least.fifteen (1S) days
before the effective date of such termination. In that event, all
finished or unfinished documents and other materials prepared
pursuant to this agreement shall, at the option of the City, become
its property.
(4) RELEASE OF INFORMATION BY CONSULTANT
Any reports, information or other data, prepared or
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assembled by the Consultant under this agreement shall not be made
available to,any individual or organization by the Consultant
without the prior written approval of tho City.
(5) PUBLICATION, REPRODUCTION AND USE OF ENVIRONMENTAL IMPACT
The City shall have the unrestricted authority to
publish, disclose, distribute and otherwise use in whole or in
part, any reports, data, or other materials prepared under this
agreement.
(6) PAYMENT
The Consultant.will be paid a lump sum of
$22,500.00 dollars for work necessary to carry out the
requirements of this agreement. The Consultant shall be paid
sixty (60) percent of the above fee within fifteen•(.15) days
after receipt of his invoice for the completion of the draft
•Environmental Impact Report in accordance with Paragraph 1-a above.
The Consultant will be paid the remaining forty (40) percent within
thirt,,- (30) days after receipt of his invoice, to be submitted
after the certification of the Environmental Impact Report by the
final decision making body.
(7) TIME OF COMPLETION
Time is of the essence in carrying out the terms of this
agreement. It is understood that inclement weather conditions may
delay the completion of field work. The Consultant will be
allowed as may additional days as are necessary to compensate for
days lost due to inclement weather. The Consultant shall submit
to the City, five (5) copies of the Preliminary Environmental
Impact Report by January 13, 1978. He shall submit to the City,
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1 Thirty (30) copies of the,draft Environmental Impact Report by
2 February 10, 1978.
3 (8) HOLD HARMLESS AND INSURANCE
4 The Consultant will idemnify the City against and hold
5 it harmless from all and any liability for damages on account of
6 injury to persons or damage to property resulting from -or arising
7 out of or in any way connected with the negligent performance or
8 wilful misconduct by Consultant of the Agreement and reimburse the
9 City of all costs, expenses and loss incurred by it in consequent
10 of -any claims, demands and causes of action which may be brought
11 against it by a person other than the City arising out of the
12 negligent, alleged negligent performance or wilful misconduct by
13 Consultant of this Agreement. It-s'understood that•this hold
14 harmless provision shall not apply to any claims, demands, costs,
15 expenses (including costs of defensc), liability, causes of action,
16 or judgement which occur by reason of the negligence, alleged
17 negligence, or wilful misconduct of the City or the City's agents,
18 servants, or other independent contractors who are directly•
19 responsible to the City. The Consultants shall furnish the City
20 with, a Certificate of an insurance with the limits of at least
21 $100,000 for bodily•injuries on each occurence.
22 XXX ~
23 XXX
24 XXX '
25 XXX
26 XXX
27 XXX
28 XXX
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IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed as of the.date and year first abov3
written.
CONSULTANT CITY OF ,ARLSBAD
BY BY1)7r,
o er razee,`r yor
TITLE;
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A. STUDY PLAN
Program Description and Basic Approach
Urban Projects, Inc. and other team members propose to assume responsibility
for preparation of a Draft and a Final EIR for the proposed Japatul Business
Center Specific Plan. We understand the complexity of the project and the
multi -agency review process which will be necessary. The requirements of
the law (CEQA as amended January 1, 1977: and Title 19 of the Carlsbad
Municipal Code) are also familiar to us.
Our,basic approach to this,assignment involves the following factors:
o Organization of a compact core team of senior professionals with
;appropr,iate skills and experience to assure credibility;
o• Commitment of a senior corporate officer as the working project
manager to maintain qualify and timeliness of work;
'o Liaison with designated representatives of all Responsible Agencies
to assure review and format consistencies; and
o Presentation of reports in a manner which facilitates public review
and understanding.
Roles,. of Contractor and Staff '
We propose to act as project manager subject to overall review by the City's
designated representative. Our understanding of cuerrnt staff workloads
suggests -that a minimum participation by City staff be programmed. However,
If more staff is available, the work program can be -adjusted accordingly.
Contractor Role and Responsible'Agencies
The importance of establishing and maintaining necessary coordination with
-the several Responsible Agegcies requires a*clear statement of the relation-
ship between the City, the Contractor and the Agencies.
Vie propose 'that the City's representative establish•a list of'Agepcy contact
representatives for use by the Consultant Team. In addition, we request
that he participate in the Agency Review Panel as defined in the subsequent
section on Work Tasks.
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Work Tasks' t
The proposed work program will include the following tasks:
Task 1:• Program Organization
An orientation meeting of the core team and the City's representative will
define the work progran and schedule.' A working memo describing these
items will be published.
Task 2: 'Data Review and Validation
The applicant's environmental analyses will be thoroughly reviewed by the
core team for accuracy and completeness. Simultaneously, a search.effort
will seek •other background information relevant to the project.
A work memo assessing status of the data and describing errors and/or
omissions will be published.
Task 3: Agency Review Panel Meeting
Responsible Agency representatives, as designated by the City's representa-
tive, will be invited to meet.with the core team to review format and
schedule recommendations for processing of the Draft EIR.
A work memo defining format and process schedule will be published.
Task 4: Development of Draft Environmental Impact Report
The Draft EIR will contain'a brief summary of the proposed project and its
-consequences in language sufficiently simple that the issues can be under-
stood by the general public. Tha information contained in the Draft EIR
will include summarized technical data, maps, plans, diagrams, and similar
relevant information sufficient to permit -full assessment of significant
environmental impacts. Highly technical data and specialized analysis and
data will• be included as appendices.
The Draft EIR will follow a systematic, interdisciplinary"approach•. *Individ-
uals with special expertise in given areas (e.g.; traffic, service systems,
etc.) will, be' fully utilized. In addition, UPI can draw on the expertise
.of individuals or organizations who work in technical fields such as geology,
archaeology, and air quality. 'lie have established close_ties with experts
in a variety of these specialized fields.
The Draft EIR will discuss environmental effects in proportion to their
severity and probability of occurrence. It rill contain a statement briefly
Indicating the reasons for determining the various effects of the project
that could possibly be considered significant, were not found to be signi-
ficant, and consequently were not discussed in detail in .the EIR.
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Task 5: Publication of Preliminary Draft EIR
A complete preliminary draft -•report will -be delivered to the City for
review and comment.
Task 6: Publication of Draft EIR
The preliminary draft will be revised to incorporate City comments and
published for delivery..
Task 7: Public Iearings and Response to Comments
.7he core teamwiII appear at two public hearings on the Draft E,IR. (If
additional meetings are required by the City, a contract change order will
be negotiated.)
Following `receipt of comments to the circulated Draft EIR, the City wi11
deliver them to the Contractor for written response and inclusion in the
Final EIR.
Task 8: Publication of Final EIR
After completion of response to comments and City acceptance, the.Final EIR
will be published and delivered to the City.
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B. TECH111CAL APPROACH
As•implied in the previous section, our basic approach to this assignment
includes.-
0 Recognition that substantial environmental data about the project
has been prepared and is readily available for validation;
o Utilization of strong experience in large industrial/commercial
'planned development projects; and
o An -unbiased perspective of the environmental situation.
We have carefully reviewed the existing data and.believe that much of it
can be utilized for the draft EIR after screening and validation by the
Consultant Team.
The objective of our technical approach is the preparation of comprehensive
but clear reporting of environmental impacts in a format which is readable
and understandable by all interested parties.
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C. SCHEDULE AND COSTS ,
Program Schedule
The team organization and work program,have'been developed to permit an
efficient and comprehensive effort which cah'produce the Draft EIR within
eight to ten weeks. (This schedule presumes that no major data gaps, errors,
or other need for primary'research will be necessary.) A complete schedule,
by work task, is shown below:
• Weeks Elapsed
• 0 4 8 12
Task 1: Program Organization
Task 2: Data Review 'E ,Ual idation
Task 3:- Adency Review Panel fleeting
Task 4: Deve-lopment of'Draft EIR
Task 5: Publication of Preliminary
Draft EIR
Task 6: Publication of Draft EIR t%
" Task 7: Public.Hearings
Task 8:'Publication of Final EIR A
Budget Requirements and Fen, Proposal ;
Vie propose to negotiate a fixed fee contract based upon a finalized work
prograd and schedule. Current budget requirement for the proposed program
Is $22,500. This fee includes all costs for meetings•and publications
described in the following section.
Program Products
The work program will produce:
o , Work'memos following Tasks 1 and 2 which describe refined work
€F tasks, schedule, and assessment of environmental data;
o''• Preliminary Draft EIR for City review (10 copies); '
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o Draft EIR (20 copies); and'
a Final EIR (20 copies).
D. PROGRAM MANAGEMENT '
Consistent with the basic philosophy of UPI, the management system for this
work program will focus on a tightly controlled process involving key
representatives of the City of Carlsbad and the Consultant Team.
We believe that the continued involvement and direct participation of such
.principals can expedite communication and avoid numerous minor problems
which are endemic to more loosely organized programs. Therefore, UPI
will base its management of the work program effort upon the commitment of
a senior principal of the firm who wi'll.also serve as project manager.
The second major feature of the management approach involvbs written
documentation of work status and progress. A series of regular Working
•Memos will be employed to assure full communication amorg all involved
participants and to identify work program problems and their expected
resolution.
Third, and most important feature of the management system, is a suggested
'Review Panel. Said Panel would consist of the City's designated project
liaison, the Consultant'Team leader, and representatives for the various
"responsible agencies" staffs, as appropriate. It is also suggested that
a representative from the applicant be made available to the Panel for
coamunication,purposes.
The sum of these and other features of the proposed management system will
be a carefully organized and monitored work program which will efficiently.•
and effectively produce a useful environmental document which fulfills the
statute requirements and the public purpose.•
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E. PERSONNEL
Personnel Orypnization Chart
As described on the following page, the Consultant Team structure defines,
the organization of the assigned staff and the leadership responsibility.
R. Dale Beland, AIA, AIP, will serve as project manager and corporate
'officer in charge. He will be assisted by IA. Kay Beyer and Paul R. Secord
as project professionals,.
Mr. Rogers and Mr. Snow, senibr officers of UPI and experienced commercial/
industrial management and development consultants,will serve as technical
advisors to the Team.
Basin subcontractors will include Psomas S Associates, civil engineers,
and JHK S Associates, transportation planners and engineers. Other special.
expertise wili be available as required from a group of specialists with
whom -the Team has worked in past assignments. '
These have included:
Dr. Hai Eberhardt - Archaeology
Dr: James Hendrickson - Flora/Fauna '
Dr. Ta-Liang Teng.- Seismology
Dr. Raymond Hurphy - Geology
Aerovironment Inc. - Air Qualify ;
Manpower Allocation Summary
The proposed work program tail] involve a.level of effort estimated at
125 man -days for preparation of the draft document and additional effort
'based upon response to comments and public presentations. ►•
Commitment of key personnel' to the work program Is -estimated as follows:
Beland - 50$
Beyer - 90$, .
•. Secord - 90% ;
Van Riper,- 30% '
Austin - • 30%
Support staff - as required
• Logistics and Material
UPI and other members of the Consultant Team are based In the Los Angeles
Area. We currently ,• serve clients within the region of Venturay Los Angeles,
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PERSONNEL ORGAHIZATIbN
a
.Program Management
R. Dale Deland, A.I.A., A.'.P
Senior Vice President j
CORE TEAM-
"'PSOMAS'& Associates
Urban Projects, Inc..
JIiK & Associates
Engineering
Environmental Analysis
Traffic Engineering
Peter Van Riper, CE
Vice President
M. Kay Deye�, Associate
Paul R. Secord, Analyst
Terence W. Austin
Senior Associate
SYtGIAL AUMUK5 kaS needed)
• Dr. Hal Eberhardt
Dr. James Hendrickson
Dr. TauLiang Teng
'Dr. Raymond Murphy {
et. al.
F.
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Riversidd, Orange, and San Diego Counties as well as more distant areas.
Ile are accustomed to mobile, efficient work programs.
Our offices in Ilestood•and Carson accommodate our staff of 20 professionals
complete with all necessary support services.
We anticipate,no difficulties in this implementation of the proposed.work
program.
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