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HomeMy WebLinkAbout1977-11-01; City Council; 5238; Selection of EIR Consultant for Japatul Specific Plan SP 180s:10-26-77 Revised CITY OF " RLSBAD I t Initial: AGENDA BILL NO.Dept. Hd. DATE: November 1, 9977 City Atty _ DEPARTMENT: Planning City Mgr. - EJECT: Selection of EIR Consultant for Japatul Specific Plan (SP-180) STATEMENT OF THE M TTER On August 16, 1977 staff distributed twelve requests -for -proposals (REP's) seeking a consultant to produce an environmental impact report for a 447 acre planned industrial park proposed by the Japatul Corporation. By the deadline for receipts of proposals on September 9, 1977, staff had received five proposals as follows: Reynolds Environmental Group, Newport Beach Multi Systems Associates, San Diego Regional Environmental Consultants, San Diego Urban Projects, Inc., Los Angeles Atlantis Scientific, Beverly Hills Since then staff has thoroughly reviewed each of the proposals, held interviews with four of the consultants (Atlantis was not interviewed because their•cffer was almost twice as high as any other proposal), and contacted numerous past public clients of the consultants for references. Based on a superior interview, excellent qualifications of the proposed project manager and core team, and outstanding references, staff is prepared to make the following recommendation. EXHIBITS Resolution No. .2 i� Agreement with Urban Projects, Inc. Resolution No.R¢�' Agreement with•Japatul Corporation RECOMMENDATION Staff recommends that the City Council adopt the attached resolutions authorizing the Mayor to enter into an agreement with the consulting firm of Urban Projects, Inc., and Japatul Corportion foo the preparation of -an environmental impact report for the proposed Japatul Business Center. Council action 11-1-77 Resolution #5248 was Projects, Inc. Resolution #5249 was Corporation. FORM PLANNING 73 adopted, approving agreement with Urban adopted, approving agreement with Japatul S 1 2 3 4 5 6 7 8 10 11 12 13 14 15 161 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5249 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBA15, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND JAPATUL CORPORATION FOR THE PROVISION AND COMPENSATION OF SERVICES TO PROVIDE AN ENVIRONMENTAL IMPACT REPORT ON JAPATUL BUSINESS CENTER SPECIFIC PLAN The City Council of the City of Carlsbad, California does hereby resolve as follows: 1. That that certain agreement between the City of Carlsbad and Japatul Corporation for the provision and compensation of con- sulting services to provide an Environmental Impact Report on the Japatul Business Center Specific Plan, a copy of which is attached hereto marked Exhibit "A" and made a part hereof, is hereby ap- proved. 2. That the Mayor of the City of Carlsbad is`hereby autho- rized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 1st day of November , 1977 by the following vote, to wit: AYES: Councilmen Lewis and Packard, and Councilwoman Casle NOES: Councilman Skotnicki ABSENT: None ABSTAINED: Councilman Frazee R ITT C. FRAZEE, M or ATTEST: MA }} "1 E. ADAA1S, —City—Clerk (SFA I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27I28 Exhibit A to " "isolution No. 5249 A G R.E E M E N T THIS AGREEMENT made and entered into this 1st day of November , 1977, by and between the CITY OF CARLSBAD hereinafter referred to as the "City", and Japatul Corporation, hereinafter referred to as the "Applicant"; W I T N E S S E T H WHEREAS, the Applicant has filed with the City a request for approval of a proposed project identified as Japatul Business Center Specific Plan; and WHEREAS, the City has determined -that said project could have a significant impact on the environment and that an Environ- mental Impact Report must be prepared by the City prior to con- sideration of the project; and WHEREAS, the City has determined that it must engage -the services of a qualified consultant to perform the necessary work in the preparation of an Environmental Impact Report for the Proposed project; NOW THEREFORE, in consideration of the covenants and conditions hereinafter contained, it is agreed as follows: 1. The City will engage the firm of Urban Projects, Inc., hereinafter referred to as the "Consultant" to perform the necessary work in the preparation of an Environmental Impact Report for that area more particularly depicted upon a flat map attached hereto marked Exhibit "A" and incorporated herein by reference. 2. It is understood that preparation of the Environmental Impact Report shall conform to the Proposal attached hereto as Exhibit "B", and may require: i 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (a) Field exploration, review and tests; (b) Laboratory tests and analysis; (c) Written report's; and 1d) Such other data as may be necessary to properly evaluate the impact of the proposed project on the environment. 3. It is understood that the City will direct the Consultant to determine at the earliest time those factors which could severe- ly inhibit or prohibit the proposed project; that the City will advise the Applicant of the Consultant's conclusion for the purpose of determining the feasibility of continuing with preparation of the Environmental Impact -Report. 4. The Applicant shall pay to the City the actual cost incurred by the Consultant in preparing said.Report; that such costs shall be based on the costs set forth in the attached Proposal. The Applicant has advanced the sum of $22,500.00 as payment on account for the cost of preparing said Report; that in the event it appears, as the work progresses, that said sum will not be sufficient, the City will notify the Applicant. No further work will be performed by the Consultant incurring an obligation beyond the amou;nt advanced without an appropriate amendment to this Agreement. 5. It is understood that the Consultant shall be an independent contractor of the City; that the Applicant agrees to permit the Consultant to enter upon his property and to perform all work thereon as the Consultant deems necessary to complete the Environmental Impact Report. It is agreed that the Applicant at no time will interfere with the Consultant in the performance of such work or attempt to influence such Consultant during the - 2 - 1 2 3 4 5 6 7 8 9 10 xi ` 12 14 15 16 17 is 19 20 21 22 23 24 25 26 27 28 II course of his investigation and report. 6. It is understood that the City will attempt to bring , the Environmental Impact Report to Planning Commission hearing not later than April 26, 1978. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. CITY OF CARLSBAD 9&A—e- - Z4 - 5�=-s By ROBCRT C. FRAZEE, M or APPLICANT By Q l—o r r', CHANGES ` f ' ;` •� r' `' '?ice'-TMr.'' ��'''' I �.r:Gt>}'s: ,t ; � ( '•,�., •t 1�, • r fir 1 w�f•r.ifrl•l�'!SYI'l!<•.) � •\y �,t • -A Jo < '•? - - `<ur� Ad 14 sit • 1 •,•rr �n � tt e, •,� - HILO 823 — R60 AGUA HEDWIDA - DOR LOT F ROS M3,7936' 3sx �IIGc t;.r'+ ttsts;:••s wit it 912 n of E-A {61-t- 113 A. STUDY PLAIT Program Description and Basic Approach Urban Projects, Inc. and other team members propose to assume responsibility for preparation of a Draft and a Final EIR for the proposed Japatul Business Center Specific Plan. We understand the complexity of the project and the multi -agency review process which will be necessary. The requirements of the law (CEQA as amended January 1, 1977, and Title 19 of the Carlsbad Municipal Code) are also familiar to us. Our basic approach to this•assignment involves the following factors: o Organization of a compact core team of,senior professionals with' ,appropriate skills and experie,,ce to assure credibility; o• Commitment of a senior corporate officer as the working project . manager to maintain quality and timeliness of work; :o Liaison with designated representatives of all Responsible Agencies to assure review and format consistencies; and o Presentation of reports in a manner which facilitates public review and understanding. Roles of Contractor and Staff We"propose to act as project manager subject to overall review by the City's designated representative. ,Our understanding of current staff workloads ve suggests that a minimum participation by City staff be programmed. Hower, if more staff is available, the work program can be adjusted accordingly. Contractor Role and Responsible'Agencies The importance of establishing and maintaining necessary coordination with the several Responsible Agencies requires a clear statement of the relation- ship between the City, the Contractor and the Agencies. We propose that the City's representative establish a list of 'Agency contact representatives for use by the Consultant Team. In addition, tie request that he participate in the Agency Review Panel as defined in the subsequent section on Work Tasks. Iff Work Tasks The proposed work program will include the following tasks: Task I: Program -Organization_ An orientation meeting of the core team and the City's representative will define the work program and schedule. A working memo describing these items will be published. Task 2: Data Review and Validation The applicant's environmental analyses will be 'thoroughly reviewed by the core team for accuracy and completeness. Simultaneously, a search effort will seek other background informatien•relevant to the project.+ A work memo assessing status of the data and describing errors and/or omissions will be published. ' Task 3: Agency -Review Panel Meeting Responsible Agency representatives, as designated by the City's representa- tive', will' be invited to meet with the core team to review format and } schedule recommendations for processing of tlie Draft EIR. - A work memo defining format and process schedule will be published. Task k: Development of Draft_ Environmental Impact Report The Draft EIR will contain a brief summary of the proposed project and its consequences in language sufficiently simple that the issues can be under- stood by the general public. The information contained in the Draft EIR will include summarized technical data, maps, plans, diagrams, and similar relevant information sufficient to permit full assessment of significant environmental impacts. Highly technical data and specialized analysis and data will be included as appendices. The Draft EIR will follow a systematic, interdisciplinary approach-. Individ- uals with special expertise in given areas (e.g., traffic, service systems, etc.) will be fully utilized. In addition, UPI can draw on the expertise of individuals or organizations who work in technical fields such as geology, , archaeology, and air quality. 'We have established close ties with experts in a variety of these specialized fields. The Draft EIR will discuss environmental effects in proportion to their severity and probability of occurrence. It will contain a statement briefly indicating the reasons for determining the various effects of the project that could possibly be considered significant, were not found to be signi- ficant, and consequently were not discussed in detail in ,the EIR. -2- Task 5: Publication of Preliminary Draft-EIR A complete preliminary draft report will•be delivered to the City for review and comment. Task 6: Publicat.ion of Draft EIR ;the preliminary draft will be revised to incorporate,City comments and published for delivery. Task 7: Public Ilearings and Response to Comments .The core team will appear at two public• hearings on the Draft EIR. • (it additional meetings are required by the City, a contract change: order will be negotiated.) Following receipt of comments to the circulated Draft EIR, the City will deliver them to the Contractor for written response and inclusion,in the Final EIR. Task 8: Publication of Final EIR After completion of response to comments and City acceptance, the•Final EIR will be published and delivered to the City. j • i B. TECHUICAL APPROACH , As implied in the previous section, our basic approach to this assignment includes,: o Recognition that substantial environmental data about the project has been prepared and is readily available for .validation; .o Utilization of strong experience in large industrial/commercial planned development projects; and j o An -unbiased perspective of the environmental situation. E We have carefully reviewed the existing data and bel ieve �that 'much of it can be utilized for the draft Elk after screening and validation by the Consultant Team. The objective of our technical approach is the 'preparation of comprehensive' but Ilea~ reporting of environmental impacts in a format which is readable and understandable by all interested parties. • f I C. SCHEDULE AND COSTS Program Schedule The team organization and work progrom'have'been developed to permit an efficient and comprehensive effort which can produce the Draft EIR within eight to ten weeks. (This schedule presumes that no major data gaps, errors, or other need for primary reseap,ch will be necessary.) A complete schedule, by,work task, is shown below: Weeks Elapsed 0 4 8 12 Task 1: Program Organization I Task 2: Data Review s Valida•tion .Task 3:• Agency Review Panel .Ileeting Task 4: Development of Draft EIR I , Task 5: Publication of Preliminary Draft EIR Task 6: Publication-bf Draft EIR Cy Task 7: Public.Hearings I Task 8: Publication of Final EIR Budget Requirements and Fee Proposal We propose to negotiate a fixed fee contract based upon a finalized work Qrograe and schedule. Current budget requirement for the proposed program is $22,500. This fee includes all costs for meetings and publications described in the following section. .Program Products The work program will produce: o Work 'memos following Tasks 1 and 2 which describe refined work tasks, schedule, and assessment of environmental data; o` Preliminary Draft EIR for City review (10 copies); a Draft EIR (20 copies); and o Final till (20 copies). -5- n D. PROGRAM MANAGEMENT Consistent with the basic philosophy of UPI, the management system for this work program will focus on a tightly controlled process involving key representatives of the City of Carlsbad -and the Consultant Team. We believe -that the continued involvement and direct participation of such ,principals can expedite communication and avoid numerous minor problems which are endemic to more loosely organized programs. Therefore, UPI will base its management of the work program effort upon the commitment of a senior principal of the firm who will also serve as•project,manager. The second major feature of the management approaph involves written documentation of work status and progress. A series of regular Working Memos will be"employed to assure full communication among all ipvolved participants and to identify work prog""ram problems and their expected resolution. Third, and most important feature of the management system, is a suggested Review Panel. Said Panel would consist of the Ci.ty's designated project liaison, the Consultant'Team leader, and representatives for the various ,1 responn sible agencies staffs, as appropriate. It is also suggested that a representative from the applicant be made available �to the Panel for ; communication purposes. The sum of these and other features of the proposed management system will , be a carefully organized and monitored work program which will efficiently and effectively produce a useful environmental document which fulfills the stattite requirements and the public purpose. z°" E. PERSONNEL Personnel Organization Chart As described on the following page, the Consultant Team structure defines the organization of %he assigned staff and the leadership responsibility. R. Dale Beland, AIA, AIP, will serve as project manager and corporate officer in charge. He will be assisted by M. Kay Beyer and Paul R. Secord as project professionals. Mr. Rogers and Mr. Snow, senior officers of UP! and experienced commercial/ industrial management and development consultants, wil I serve as technical advisors to the Team. Basic subcontractors wi-11 include Psomas•& Associates, civil engineers, and JHK & Associates, transportation planners and engineers. Other special expertise will be available as required from a group of specialists with whom -the Team has worked in past assignments. These have included: Dr. Hal Eberhardt - Archaeology Dr. James Hendrickson - Flora/Fauna Dr. Ta-Liang Teng.- Seismology Dr. Raymond Murphy - Geology Aerovironment Inc. - Air Quality Manpower Allocation Summary The proposed work program will involve a level of effort estimated at 125 man -days for preparation of the draft document and additional effort based upon response to comments and public presentations_ Commitment of key personnel to the work program is estimated as follows: Deland - 50% Beyer - g0% Secord - g0% Van Piper - 30% Austin - 30% Support staff - as required Logistics and Material UPI and other members of the Consultant Team are based in the Los Angeles area. We currently serve clients within the region of Ventura, Los Angeles, -7- " PERSONNEL ORGANIZATibN ' Program Management R. Dale Beland, A.I.A., A.I.P. Senior Vice President Vice President SPECIAL ADVISORS (as needed)' Dr„. Hal, Eberhardt Dr. James Hendrickson Dr. Ta-Liang Teng Dr. Raymond Murphy et. al. • walI,as more distant areas. rograms. our staff.of 20 professionals :station of the proposed work I RESOLUTION NO. 5248 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING 3 AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND URBAN PROJECTS, INCr,,FOR CONSULTING 4 SERVICES TO PROVIDE AN ENVIRONMENTAL IMPACT REPORT ON THE JAPATUL BUSINESS CENTER SPECIFIC 5 PLAN. 6 The City Council of the City of Carlsbad, California, does 7 hereby resolve as follows: 8 1. That that certain agreement between the City of Carlsbad 9 and Urban Projects, Inc. for consulting services to provide an 10 Environmental Impact Report on the Japatul Business Center 11 Specific Plan, a copy of whirl is attached hereto marked Exhibit 12 "A" and made a part hereof, is hereby approved. 13 2. That the Mayor of the City of Carlsbad is hereby autho- 14 rized and directed to execute said agreement for and on behalf of 15 the City of Carlsbad. 16 PASSED, APPROVED AND ADOPTED at a regular meeting of the 17 City Council of the City of Carlsbad, California, held on the 18 lst day of November , 1977 by the following vote, to wit: 19 AYES: Councilmen Lewis and Packard, and Councilwoman Casler r 20 NOES: Councilman Skotnicki #21 ABSENT: None •• 22 ABSTAINED: Councilman Frazee _ 23 24 ROBERT C. FRAZEE, blaycd 25 ATTEST: 26 � � �•, 27 1 GAl1 T E. ADAMS, City Clerk 28 1 (SEAL) BXEiIliI'1' "A" '1'0 • RESOLUTION NO. 524 8 1 _ , AGREEMENT 2 THIS AGREEMENT made and entered into this 1st day of 3 lovember , 1977, Between the City of Carlsbad, a political sub- 4 division of the State"of California, hereinafter referred to as 5 the City and Urban Projects, Inc., hereinafter referred to as 6 the "Consultant": 7 WITNESSETH 8 WHEREAS, the City has entered into an Agreement with 9 Japatul Corporation, hereinafter called the "Applicant", wherein 10 the City agrees to provide an environmental impact report for the 11 proposed project identified as Japatul Business Center Specific 12 Plan, which lies in the area west of E1 Camino Real between Kelly 13 Drive and Palomar Airport Road and more precisely shown on the 14 plat attached hereto as Exhibit "A", and 15 WHEREAS, the Consultant has the qualifications to prepare the 16 required Environmental Impact Report; and 17 WHEREAS, the Consultant represents that neither lie nor any 18 member of his staff has performed any work on the proposed project, t 19 has no understanding with the applicant or any expectation of 20 working for the applicant in the future on said project and has 21 not been employed by the applicant upon any project within two 22 (2) years last past; and - 23 WHEREAS, it is understood that the Consultant shall be an 24 independent contractor of the City; 25 NOW, THEREFORE, in consideration of their mutual covenants 26 and conditions, the parties hereto agree as follows: 27 (1) DUTIES OF THE CONSULTANT- 28 a) The Consultant shall (1) make all required field M II 1 explorations.,Treview, and tests; (2) make till required 2 laboratory tests and anlysis; 3 ( ) appear and be pre- pared to answer questions and present testimony on the 4 4 final Environmental Impact Report at two public hearings before the Planning Commission or the City Council prior 6 6 to the adoption of the report of each of such bodies; 7 and (4) make all reports necessary to comply with the re- 8 quirements of this Section. The consultant shall submit 9 five copies of a P preliminary report to the Planning 10 Director for staff review. The Preliminary Report shall 11 be prepared in compliance with the Work Program attached 12 hereto as Exhibit "B". The consultant shall revise the 13 Preliminary Report as requested by staff in order to 14' ' make it suitable for draft EIR review. The consultant 13 shall submit 30 copies plus a reproducible master of the 16 draft EIR to the City. 17 (b) The Consultant shall attempt to determine as soon 18 as possible in his study of the area involved, these 19 factors which could -severely inhibit or prohibit the 20 proposed project. If ,it appears that such factors are -21 ( present,'he shall so inform the Planning Director who 22 in turn will discuss with the applicant the feasibility . 23 , of continuing with the report. ThP objective of this 24 subsection of the agreement is to minimize the costs if 25_ such adverse factors exist. 26 (c) The City shall have primary responsibility for prep- 27 aration of the final Environmental Impact Report incorp- 28 orating into said report all comments made by interested • .2 A 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 citizens acid agencies on the Draft Report. The City may request technical assistance from the consultant in res- ponding to comments on the draft EIR. (2) DUTIES OF THE CITY (a) The City will make payment to the Consultant as provided for in this agreement. (b) The City will make available to the Consultant any document, studies, or other information in its possession related to the proposed proj:ect. (c) The City will review the Preliminary Report present- ed by the Consultant within fourteen (14) working days of their receipt and make written comments to the Consultant within this time period. (d) The City shall provide the consultant with copies of all written comments received on the draft Environmental Impact Report subsequent to public notice that the draft Environmental Impact Report has been filed and is avail- able for public review. i (3) TERMINATION OF AGREEMENT The City may terminate this agreement at any time by giving written notice io the Consultant of such termination and specifying the effective date thereof, at least.fifteen (1S) days before the effective date of such termination. In that event, all finished or unfinished documents and other materials prepared pursuant to this agreement shall, at the option of the City, become its property. (4) RELEASE OF INFORMATION BY CONSULTANT Any reports, information or other data, prepared or .3 1 2 3 4 5 6 7 8 9 10 11 12' 13 14 15 16 17 18 19 20, • 21 22 23 24 25 26 27 281. • r assembled by the Consultant under this agreement shall not be made available to,any individual or organization by the Consultant without the prior written approval of tho City. (5) PUBLICATION, REPRODUCTION AND USE OF ENVIRONMENTAL IMPACT The City shall have the unrestricted authority to publish, disclose, distribute and otherwise use in whole or in part, any reports, data, or other materials prepared under this agreement. (6) PAYMENT The Consultant.will be paid a lump sum of $22,500.00 dollars for work necessary to carry out the requirements of this agreement. The Consultant shall be paid sixty (60) percent of the above fee within fifteen•(.15) days after receipt of his invoice for the completion of the draft •Environmental Impact Report in accordance with Paragraph 1-a above. The Consultant will be paid the remaining forty (40) percent within thirt,,- (30) days after receipt of his invoice, to be submitted after the certification of the Environmental Impact Report by the final decision making body. (7) TIME OF COMPLETION Time is of the essence in carrying out the terms of this agreement. It is understood that inclement weather conditions may delay the completion of field work. The Consultant will be allowed as may additional days as are necessary to compensate for days lost due to inclement weather. The Consultant shall submit to the City, five (5) copies of the Preliminary Environmental Impact Report by January 13, 1978. He shall submit to the City, .4 i 1 Thirty (30) copies of the,draft Environmental Impact Report by 2 February 10, 1978. 3 (8) HOLD HARMLESS AND INSURANCE 4 The Consultant will idemnify the City against and hold 5 it harmless from all and any liability for damages on account of 6 injury to persons or damage to property resulting from -or arising 7 out of or in any way connected with the negligent performance or 8 wilful misconduct by Consultant of the Agreement and reimburse the 9 City of all costs, expenses and loss incurred by it in consequent 10 of -any claims, demands and causes of action which may be brought 11 against it by a person other than the City arising out of the 12 negligent, alleged negligent performance or wilful misconduct by 13 Consultant of this Agreement. It-s'understood that•this hold 14 harmless provision shall not apply to any claims, demands, costs, 15 expenses (including costs of defensc), liability, causes of action, 16 or judgement which occur by reason of the negligence, alleged 17 negligence, or wilful misconduct of the City or the City's agents, 18 servants, or other independent contractors who are directly• 19 responsible to the City. The Consultants shall furnish the City 20 with, a Certificate of an insurance with the limits of at least 21 $100,000 for bodily•injuries on each occurence. 22 XXX ~ 23 XXX 24 XXX ' 25 XXX 26 XXX 27 XXX 28 XXX .S x 2 3 4 5 ' 6 7 8 9 10', 12 i 13 14 i 15 16 17 18 19 20 .. 21 22 23 24 25 261 27 28 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the.date and year first abov3 written. CONSULTANT CITY OF ,ARLSBAD BY BY1)7r, o er razee,`r yor TITLE; .6 0 �.....M-I _ • .•....• . ,r...r r .._ . • . . .. ...........r..rr..w..... ... ,.. ♦ . • •� ..r�.r ..r _. • 212.02 , ;" E f�6co lot ��'� `' •f CHANGES 'r >�••.•.,. 1 aK' C:O+AiI'/ Y:. CUT 1 �, Zr .4 + ih f'tR: `!' .••'��• Imo.—! f �- 105.LOAC .`.• • _ t�•'c �i s7�i IZ �.7RV EDY Ot U(1 K+kE �.•• . 44 \o ! MAP 823 - R?�3 AGUA EEOIDQ - PR LOT F - ROS 6208,793& SSSU::)'S MU It 212 t0 02 _ r 1 , A. STUDY PLAN Program Description and Basic Approach Urban Projects, Inc. and other team members propose to assume responsibility for preparation of a Draft and a Final EIR for the proposed Japatul Business Center Specific Plan. We understand the complexity of the project and the multi -agency review process which will be necessary. The requirements of the law (CEQA as amended January 1, 1977: and Title 19 of the Carlsbad Municipal Code) are also familiar to us. Our,basic approach to this,assignment involves the following factors: o Organization of a compact core team of senior professionals with ;appropr,iate skills and experience to assure credibility; o• Commitment of a senior corporate officer as the working project manager to maintain qualify and timeliness of work; 'o Liaison with designated representatives of all Responsible Agencies to assure review and format consistencies; and o Presentation of reports in a manner which facilitates public review and understanding. Roles,. of Contractor and Staff ' We propose to act as project manager subject to overall review by the City's designated representative. Our understanding of cuerrnt staff workloads suggests -that a minimum participation by City staff be programmed. However, If more staff is available, the work program can be -adjusted accordingly. Contractor Role and Responsible'Agencies The importance of establishing and maintaining necessary coordination with -the several Responsible Agegcies requires a*clear statement of the relation- ship between the City, the Contractor and the Agencies. Vie propose 'that the City's representative establish•a list of'Agepcy contact representatives for use by the Consultant Team. In addition, we request that he participate in the Agency Review Panel as defined in the subsequent section on Work Tasks. -1- Work Tasks' t The proposed work program will include the following tasks: Task 1:• Program Organization An orientation meeting of the core team and the City's representative will define the work progran and schedule.' A working memo describing these items will be published. Task 2: 'Data Review and Validation The applicant's environmental analyses will be thoroughly reviewed by the core team for accuracy and completeness. Simultaneously, a search.effort will seek •other background information relevant to the project. A work memo assessing status of the data and describing errors and/or omissions will be published. Task 3: Agency Review Panel Meeting Responsible Agency representatives, as designated by the City's representa- tive, will be invited to meet.with the core team to review format and schedule recommendations for processing of the Draft EIR. A work memo defining format and process schedule will be published. Task 4: Development of Draft Environmental Impact Report The Draft EIR will contain'a brief summary of the proposed project and its -consequences in language sufficiently simple that the issues can be under- stood by the general public. Tha information contained in the Draft EIR will include summarized technical data, maps, plans, diagrams, and similar relevant information sufficient to permit -full assessment of significant environmental impacts. Highly technical data and specialized analysis and data will• be included as appendices. The Draft EIR will follow a systematic, interdisciplinary"approach•. *Individ- uals with special expertise in given areas (e.g.; traffic, service systems, etc.) will, be' fully utilized. In addition, UPI can draw on the expertise .of individuals or organizations who work in technical fields such as geology, archaeology, and air quality. 'lie have established close_ties with experts in a variety of these specialized fields. The Draft EIR will discuss environmental effects in proportion to their severity and probability of occurrence. It rill contain a statement briefly Indicating the reasons for determining the various effects of the project that could possibly be considered significant, were not found to be signi- ficant, and consequently were not discussed in detail in .the EIR. • • - 2- Task 5: Publication of Preliminary Draft EIR A complete preliminary draft -•report will -be delivered to the City for review and comment. Task 6: Publication of Draft EIR The preliminary draft will be revised to incorporate City comments and published for delivery.. Task 7: Public Iearings and Response to Comments .7he core teamwiII appear at two public hearings on the Draft E,IR. (If additional meetings are required by the City, a contract change order will be negotiated.) Following `receipt of comments to the circulated Draft EIR, the City wi11 deliver them to the Contractor for written response and inclusion in the Final EIR. Task 8: Publication of Final EIR After completion of response to comments and City acceptance, the.Final EIR will be published and delivered to the City. r r -3- B. TECH111CAL APPROACH As•implied in the previous section, our basic approach to this assignment includes.- 0 Recognition that substantial environmental data about the project has been prepared and is readily available for validation; o Utilization of strong experience in large industrial/commercial 'planned development projects; and o An -unbiased perspective of the environmental situation. We have carefully reviewed the existing data and.believe that much of it can be utilized for the draft EIR after screening and validation by the Consultant Team. The objective of our technical approach is the preparation of comprehensive but clear reporting of environmental impacts in a format which is readable and understandable by all interested parties. i C. SCHEDULE AND COSTS , Program Schedule The team organization and work program,have'been developed to permit an efficient and comprehensive effort which cah'produce the Draft EIR within eight to ten weeks. (This schedule presumes that no major data gaps, errors, or other need for primary'research will be necessary.) A complete schedule, by work task, is shown below: • Weeks Elapsed • 0 4 8 12 Task 1: Program Organization Task 2: Data Review 'E ,Ual idation Task 3:- Adency Review Panel fleeting Task 4: Deve-lopment of'Draft EIR Task 5: Publication of Preliminary Draft EIR Task 6: Publication of Draft EIR t% " Task 7: Public.Hearings Task 8:'Publication of Final EIR A Budget Requirements and Fen, Proposal ; Vie propose to negotiate a fixed fee contract based upon a finalized work prograd and schedule. Current budget requirement for the proposed program Is $22,500. This fee includes all costs for meetings•and publications described in the following section. Program Products The work program will produce: o , Work'memos following Tasks 1 and 2 which describe refined work €F tasks, schedule, and assessment of environmental data; o''• Preliminary Draft EIR for City review (10 copies); ' , r o Draft EIR (20 copies); and' a Final EIR (20 copies). D. PROGRAM MANAGEMENT ' Consistent with the basic philosophy of UPI, the management system for this work program will focus on a tightly controlled process involving key representatives of the City of Carlsbad and the Consultant Team. We believe that the continued involvement and direct participation of such .principals can expedite communication and avoid numerous minor problems which are endemic to more loosely organized programs. Therefore, UPI will base its management of the work program effort upon the commitment of a senior principal of the firm who wi'll.also serve as project manager. The second major feature of the management approach involvbs written documentation of work status and progress. A series of regular Working •Memos will be employed to assure full communication amorg all involved participants and to identify work program problems and their expected resolution. Third, and most important feature of the management system, is a suggested 'Review Panel. Said Panel would consist of the City's designated project liaison, the Consultant'Team leader, and representatives for the various "responsible agencies" staffs, as appropriate. It is also suggested that a representative from the applicant be made available to the Panel for coamunication,purposes. The sum of these and other features of the proposed management system will be a carefully organized and monitored work program which will efficiently.• and effectively produce a useful environmental document which fulfills the statute requirements and the public purpose.• • E. PERSONNEL Personnel Orypnization Chart As described on the following page, the Consultant Team structure defines, the organization of the assigned staff and the leadership responsibility. R. Dale Beland, AIA, AIP, will serve as project manager and corporate 'officer in charge. He will be assisted by IA. Kay Beyer and Paul R. Secord as project professionals,. Mr. Rogers and Mr. Snow, senibr officers of UPI and experienced commercial/ industrial management and development consultants,will serve as technical advisors to the Team. Basin subcontractors will include Psomas S Associates, civil engineers, and JHK S Associates, transportation planners and engineers. Other special. expertise wili be available as required from a group of specialists with whom -the Team has worked in past assignments. ' These have included: Dr. Hai Eberhardt - Archaeology Dr: James Hendrickson - Flora/Fauna ' Dr. Ta-Liang Teng.- Seismology Dr. Raymond Hurphy - Geology Aerovironment Inc. - Air Qualify ; Manpower Allocation Summary The proposed work program tail] involve a.level of effort estimated at 125 man -days for preparation of the draft document and additional effort 'based upon response to comments and public presentations. ►• Commitment of key personnel' to the work program Is -estimated as follows: Beland - 50$ Beyer - 90$, . •. Secord - 90% ; Van Riper,- 30% ' Austin - • 30% Support staff - as required • Logistics and Material UPI and other members of the Consultant Team are based In the Los Angeles Area. We currently ,• serve clients within the region of Venturay Los Angeles, V , -7- . wu� PERSONNEL ORGAHIZATIbN a .Program Management R. Dale Deland, A.I.A., A.'.P Senior Vice President j CORE TEAM- "'PSOMAS'& Associates Urban Projects, Inc.. JIiK & Associates Engineering Environmental Analysis Traffic Engineering Peter Van Riper, CE Vice President M. Kay Deye�, Associate Paul R. Secord, Analyst Terence W. Austin Senior Associate SYtGIAL AUMUK5 kaS needed) • Dr. Hal Eberhardt Dr. James Hendrickson Dr. TauLiang Teng 'Dr. Raymond Murphy { et. al. F. i • f •V Riversidd, Orange, and San Diego Counties as well as more distant areas. Ile are accustomed to mobile, efficient work programs. Our offices in Ilestood•and Carson accommodate our staff of 20 professionals complete with all necessary support services. We anticipate,no difficulties in this implementation of the proposed.work program. {