HomeMy WebLinkAbout1977-11-17; City Council; 2116-2; Presentation of Interim Reportb” 1
‘\L e CITY OF CPKLSBAD 9 --
AGEDDA BILL EO. 71 16 - a9 Ini-tial : Dept . Hd.
c. Atty., DATE : November 15, 1977
DEPARTMENT : City Manaqer C. Mgr.
Subject: -- k- - . * PRESENTATION OF INTERIM REPORT BY SPACE NEEDS CONSULTANT
-e --
Statement of the Matter
The City of Carlsbad has engaged the firm of SUA, Inc. to perform
a space needs analysis for certain departments of the City.
The consultant prepared a First Interim Report which was reviewed by staff. The consultant subsequently prepared a Second Interim Report and Suggested Building Program Alternatives.
Prior to preparation of a final report, the consultant would like
to make a presentation before the City Council to obtain Council input. The consultant will be in attendance at the November 15, 1977 Council meeting to present-a summary of the Second Interim Report to the Council,
Council Action:
11-15-77 council heard the report and took no action-
m 0
JA INCORPORATED
4ANAGEMENT STUDIES PLANNING & DESIGN CONSTRUCTION MANAGEMENT*COMPUTER SERVIC
EXECUTIVE -SUMMARY OF
FIRST & SECOND INTERIM REPORTS
SPACE REQUIREMENTS STUDY
CAFUSBAD, CALIFORNIA
0100 SANTA MONICA BOULEVARD LOS ANGELES, CALIFORNIA 90067 TELEPHONE (213) 552-0
r e a
EXECUTIVE SUMMARY
This report summarizes the findings of the first and second
interim reports of the Space Requirements Study for the City
of Carlsbad, California.
City Hall operations, the Police Department, the Yard Opera-
tions and administrative offices of the Parks and Recreation Department.
Council with the progress and findings of the report to this time. The complete interim reports are available from the city Manager's office for those interested in the details of
the analysis.
The First Interim Report contains the personnel and space pro-
jections developed from information gathered during the field- survey. These projections were reviewed with department heads
and necessary changes were incorporated. The Second Interim
report presents the adjacency-requirements of each department.
From these requirements, alternative building program concepts were developed which include a conceptual building/site plan
for each building element.
Included in the study were existing
This overview is intended to familiarize the City
POPULATION PROJECTIONS
Existing population projections and statistics were reviewed
in order to develop a basis from which staff loads could be
projected. The projections developed by the Comprehensive
Planning Organization (as revised 8/77) and adapted by the
Planning Department to accommodate Carlsbad city boundaries are as follows:
0 Year 1985 ---- 38,700
0 Year 1995 ---- 60,900
These projections assume an approximate addition of 2,000 people per year and were applied to a 1975 base figure of
19,700. The Department of Finance conducted a Special Census and later determined that the 1977 population base is 26,000, and given the number of outstanding building permits, should rise to 30,000 persons by the end of 1977.
1
a 0
The City is experiencing rapid growth and given that the demand
for housing throughout Southern California continues to rise, it is likely that the population will continue its rapid growth
pace.
rate including (I) a recently enacted sewer rnoritorim and (2) restricted development of coastal zones dictated by the California Coastal Commission. Although these constraints may retard the
rate of growth initially, in the long term, their impact Will
likely be minimal. The General Plan developed by the City of Carlsbad indicates an ultimate maximum population of over
200,000; although such full development is not possible, this
figure is an indication of the level population could reach and
still be within the zoning constraints of the General Plan. By necessity, the General Plan includes open land, green belts, and agricultural lands. It is likely that further development
restrictions, especially within the coastal area, will not
stop development within Carlsbad but could relocate the heaviest development areas further inland to the northern and south- eastern boundaries of the City.
At present, there is some unincorporated land located in the center of the City boundaries including the Palomar Airport
district and some industrial sites. It is feasible that these lands will soon be annexed by the City. The impact of annexa-
tion on population will be minimal because of the industrial/
commercial zoning designations of this area, however growth and
expansion of this commercial area will likely attract more people to the City boundaries.
It is obvious that accurate population projections for the City of Carlsbad are not attainable at this time although a range of projections can be used for the purposes of the study. Population projections are an important indicator of future service-delivery requirements of governmental agencies. The following population increments for the City of Carlsbad have
been adopted as bench marks for the purposes of this study:
Constraints exist which could impact on this growth
e Present - 30,000 approximately
0 Increment I - 45,000
0 Increment I1 - 60,000
0 Increment I11 - 100,000
Although no attempt has been made to correlate these increments
with actual years, it is assumed that by 1995 at least the
60,000 population level will be reached. level has been included to provide an indication of possible maximum staff requirements over the next twenty years. Staff and space projections for each governmental organizational unit have been programmed throughout this report to correspond to these projection increments.
The 100,000 population
2
0 e
S Ui.z'vTARY OF P RO JE C T I ON S
Personnel projections are summarized and presented to give an
indication of the staff levels of departments at the various
population increments. in the next table. Included in this summary is the "present
occupied" space for each organizational unit. The "present occupied" figure is presented to provide a means of comparing the "present required" (as developed by the application of
space standards), to the currently occupied space.
As noted, the Police Department requires approximately three
times the space it currently occupies. This is caused not only by the existing crowded conditions within the Police
Department, but also because of the special areas which have
been added which do not exist at present, i.e. exercise room,
locker room, practice range, sally port, etc. The Community Development group requires over two times the space currently occupied largely because of the crowded work conditions, and
inadequacy of conference facilities. This is generally also true of the General Government group. operation is deficient primarily in storage space both indoor
and outdoor.
r
9
Corresponding space totals are presented
0
a
The service yard @
SUMMARY OF PERSONNEL REQUIREMENTS* CARLSBAD , CALIFORNIA rr
AGENCY PRESENT 45.000 Pop. 60,000 Pop. 100,000 Po?.
GENERAL GOVERVMENT Mayor and City Council - - - - City Manager Office
City Atty. Office City Clerk Office Finance Department Personnel Department Purchasing Department Office
Warehouse/Print
5 8 9 10
Switchboard/Recp. 1 1 1 1
4 7 7 10 2 5 7 8
10 12 15 18 2 4 6 8
2 6 7 8 3 5 5 - 5 5 31 51 62 13
*
- Housing Authority 5 5
COY.YUNITY DEVELOPVENT
4 6 7 0 15 16 19 22
19 25 30 35
6 9 11 12
51 67 79 90
Public Works Admin. Planning Dept.
Building Dept. Engineering Detp.
Parks and Rec. (Ofcs.) -
#
7 11 12 13
SERVICE YARD OPERATION
Utilities Maint. Div.
Admin . 2 3 4 4 1 2 2 2 22 32 36 40
5 9 10 11
e
Maint. Eng. utilities Div.
Streets Div.
Mechanical Plaint. Building Maint.
17 27 33 38
4 4 6 6 18 33 49 66 69 110 14 0 169 Parks and Rec.
LAii ENFORCEtCiST *
53 14 95 134 Police Department
204 302 376 466 GmVD TOTAL
qncludes full-time City employees only.
3
a 0 r
SUMMARY OF EXISTING AND
PROJECTED SPACE REQUIREMENTS 8
CARLSBAD, CALIFORNIA
AGENCY PRESENT OCCUPIED PRESENT REQUIRED 45,000 Pop. 60,000 Pop. 100,000 Pop.
GENERAL GOVERNMENT
Mayor and City Council 1892 2278 2278 2278 2278 Ofc. of City Manager 602 1634 1845 1953 2081 36 198 24 8 248 248 S w i t c h b r d . /Re cp t .
Ofc. of City Atty. 322 994 1418 1756 1944 Ofc. of City Clerk 776 765 1478 1678 1990
Finance Dept. 994 1419 2559 2685 2929 Personnel Dept. 238 1995 2113 2274 2675
Purchasing Dept. Off ice 449 710 946 1016 1089 Warehouse/Print - - 5997 7093 8323
Housing Authority 728 869 869 869 869
6037 10,862 19,751 21,850 24,426 .!
C0MMU;iITY DEVELOPMENT Public Works Admin. 738 2064 2434 2632 2912
Planning Dept. 1448 3192 3302 3556 3781
Building Dept. 772 1338 2024 2127 2195
Engineering Dept. 890 2327 2981 3473 3899
4548 10,489 12,575 13,780 14,799 Parks and Recreation (3fcs. ) ___ 700 1568 1834 1992 2012 e
SERVICE YARD OPERATION Utilities Maint. Div. Off ice 3828 3946 4427 4575 4635 Shops and Empl. Fx. 3480 5613 7035 7630 8120
Outdoor - Covered 800 2020 2170 2520 2700
Outdoor 10,000* 18,500 22,575 26,625 30,700
- 14 8 296 296 296 Off ice Shops - 490 490 490 490
1000 Outdoor - Covered 430
Parks and Recreation
3000
850 c
2700
600
2400
500
1850 Outdoor 1500*
20,038 33,067 39,993 45,686 50,941
LAW ENFORCEMENT Ofc. of Chief 514 662 662 662 Bldg. Facilities 760 760 760 760
Admin. Svcs. 3395 6853 7171 7219
Investigations 1508 1716 2144 2761
Operations 2587 2912 3933 4178 Custody Operations 1358 1358 1358 1358 3356 10,122 14,261 16,028 16,938
8
TOTAL 33,979 64,540 86,580 97,344 107,104
*This is an estimate of existing outdoor storage and access.
Ir
4
- w
PROJECTION ASSUMPTIONS r
The personnel and resulting space requirements developed in this report are a best-case situation and although substantial changes in the amount of space required are not probable, it is fe'asible that modification of these figures may be necessary. A brief description of some of
the assumptions taken in the development of this study follow. IF THESE CIRCUMSTANCES CHANGE, CORRESPONDING
CHANGES IN SPACE REQUIREMENTS WILL BE NECESSARY.
0 Central Records Room: The Records Room program with the City Clerk function has been sized assuming that a large portion (over 50%) of
central records will be microfilmed in the future.
As a central file and record system is implemented the probability of this assumption should be
evaluated. If a microfilm program is not implemented,,
the space for the Records Room must be increased
substantially.
0 Word -- Processing Unit: The introduction of a central word processing unit was not certain at the time of the study survey. If the City implements such a system, it is likely that some clerk/typist positions would be removed from particular departmental assignments and instead would be centrally located. This type of operation would require and additional work room (or partioned area).
0 New Organizational Units* This report generally assumes reasonable growth of existing departments, divisions and sections. Should other levels of management or organizaiton be added, new programs introduced, above and beyond normal operational growth, additional personnel and space will be required.
BUILDING PROGRAM ALTERNATIVES
Alternative building program concepts have been developed based upon consideration of the following factors:
0 Projected space requirements,
0 Adjacency and public contact requirements,
0 Possible reuse of existing buildings and sites.
A summary of each alternative follows which includes schematic
diagrams of floor area assignments. A more complete des-
cription of each alternative and the rationale for each are
included in the Second Interim Report.
5
a Briefing
a Personnel
a Planning and Training
and Research
(approximately
2500 gross sq.ft.)
El a
0
a Records (approximately a Watch Commander 3500 gross sq.ft.1
a Other Patrol Offices
e Traffic Comr.unications a Identification a Lounge
0 Locker Room a Custody (Sally-
port added)
Bldg. Fac.
a Chief's Office
e Admin. Svce. Admin.
e Operations - Captain
Investigations
e
I Sally- I I L -p_o_r^t_ - - -I
COVERED OUTDOOR EQUIPMENT
STORAGE STORAGE PARKING
WAREHOUSE MECHANICAL
MAINTENANCE
rl OL
e
*
0
7
EMPLOYEE/VISITOR PARKING
THIRD FLOOR e Mayor’s Office Finance
(less Cashier)
e City Attorney
(Approximately 11,500 gross sq.ft.1 City Manager
Public Works
Administration 4
1 I
Mechanical I Equipment I I I I I I
-----__
SECOND FLOOR
(Approximately 15,000 gross sq.ft.)
.--
a
FIi5T FLOOR
(Approximately 16,000 gross sq.ft.)
e
rn Public Works rn Engineering Planning
Administration
(Public Counter rn Building Conference and
File Room)
-
0 Finance Cashier 0 City Clerk 0 Parks and 0 cc Recreation Ct Purchasing Personnel
rn Convenient rn Receptionist Food
i
SECOND FLOOR I
21,000 gross sq.ft. i
I
FIRST FLOOR 1 21,030 gross sq.ft.'
e City Manager e Public Works Admin. e Engineering
0 City Attorney e Planning e Eiuilding
1 e Lobby e Purchasing e Finance l
8 Reception e City Clerk e Mayor/Council i Yecnani
e Personnel e Parks and Recreation e Convenient Food I
I 1
0 0
ALTERNATIVE I1
0 0 Reuse and expansion of City Hall for General
Government and Community Development operations.
0 Construction of new Police Building.
0 Construction of new Central Yard for Utilities 0 Maintenance and Parks and Recreation yard operations.
- Reuse and Expansion of City Hall
Three conceptual plans have been developed for reuse of
City Hall for the General Government and Communuty .
Development groups. Approximately 22,000 gross square feet of additional space is required to adequately meet needs for the 100,000-population increment.
The first layout plan (Figure 11-1~) has been developed to
expand the building without the addition of a second floor. By adding onto the large parking lot area, adequate space can be added and design can be achieved which conforms
to the site and surrounding area. Because of the steep
grade of the City Hall site, it seems feasible to add a
second floor to the existing building on western side; e the second floor of the new addition should connect and
open onto the existing one floor structure, with the parking
area below. This type of construction would:
0 provide adequate space for office functions through
e
e
the 100,000-population increment. a
0 comply with height restrictions of the site from both legal and aesthetic persepctives.
0 allow for a large shared planning area for the Community Development Group. a
e
0
0 10
e Engineering
0 Parks and Recreation
Council L (approximately 5500 (a pproximately gross square feet) 0 2500 gross sq.ft.1
I I ---4
e Personnel
c
(app. 2500 (app. 5500
gross sq. ft.) j sq.ft.)
Small Lounge
(app. 3500 gross sq.ft.) 7
City Attorney
(app. SO00 gross sq.ft. (apb. 2500
x GROUND \, FLOOR
\\
\ gros8,sq.ft. 1 4
Reception
0 Convenient Food
sq . ft . )
City Council Clty Clerk
(app. 2500 (app. 5500
gross sq. ft.) -___ 0 El 7 0 Personnel
(app. 3500 gross sq.ft.1 -
Purchasing
(app. 5000 gross sy - f t . ) 0 -
Parks and Rec.
(app. 5000 gross sq.ft.
City rlanager
City Attorney
(app. 5500
a 0 Public Works
Administration ,
Planning 0 Engineering 0 PuBllC harks AaeiLn.
(app. 11,000
4'
e Building Facilities e Office of Chief
e Records e Administrative Services
e Watch Commander e Planning and Research
e Other Patrol Offices
Traffic e Personnel and Training
4
Operations - Captain
e Investigations
0 ID
e Custody
e
FIRST FLOOR (Approximate
12,500 gross
e Exercise/ Range e Communications 0
I e Lounge I
Locker Room
BASEMZNT
(Approxima t
9000 gross