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HomeMy WebLinkAbout1978-01-17; City Council; 5302; Emergency Services Agreement- CITY OF CARLSBAD l AGENDA BILL NO.J-5D 9i Initial: DATE: January 17, 1978 Aept.Hd. C. Atty. DEPARTMENT: City Manager - C. Mgr. - Subject: EMERGENCY SERVICES AGREEMENT Statement of the Matter Exhibit The attached 7%tter and copies of the proposed and previous Emergency Services Agreement between the city and the Unified San Diego County Emergency Services Organization are forwarded to the City Council for information. Barring objection or comment by the City Council by January 18, 1978, the proposed agreement will be returned to the Unified San Diego County Emergency Services Organization for final drafting. Letter from Chief Deputy Director, San Diego County Office of Emergency Services. Proposed Agreement. Recommendation Draft of Proposed Agreement for Council review and input. Council action 1-17-78 Staff was instructed to inform the appropriate officer of the Unified San Diego Couiity Emergency Services Organization that it was the concensus of the Council the Agreement should be amended on Page 3, Subparagraph D-(2) to read "The Coordinator of Emergency Services who shall be Vice Chairman shall be an elected official". CARLSBAD Wt�(,�''�•r �a Scan CHULA VISTA CORONADO 11C� O Al,Unified Diego County COUNTY OF SAN DIEGO -• tji`�y�` O Emergency Services Organization DEL MAR EL CAJON �i7«3 /iOCCC�`• ESCON OI DO IMPERIAL BEACH 7939 JOHN TOWERS AVENUE • SANTEE, CALIFORNIA-92071 -., LA MESA OFFICE 4 48.4611 /' ,Cs �'! NATIONAL CIT f OCEANSIOE C1 r= EMERGENCY //�� '> tM1 •.� SAN DIEGO SAN MARCOS SERVICES t ir1 VISTA January 5, 1978 TO: Directors and Assistant Directors yic ''l Unified San Diego County Emergency Service tfiz FROM: Chief Deputy Director, Office of Emergency Services SUBJECT: Emergency Services Agreement Attached is a copy of a proposed amended Emergency Services Agreement. Since the original agreement had already been amended twice, it was determined by this office and the County Counsel that an amended agreement rather than a third amendment to the agreement would be preferrable. Your jurisdiction is requested to review, comment, and return this document to your Office of Emergency Services for final drafting prior to January 20, I 1978. The agree¢ielit will then be submitted to the Unified Disaster --Council for approval in principle on February 2, 1978 at its regular meeting. Subsequent to the actions by the Unified Disaster Council, new signatures of all member Cities and the County will be obtained prior to Plarch 1, 1978. Background The Board of Supervisors, County of San Diego, on May 19, 1961 approved the Civil Defense and Disaster Agreement (San Diego County) which formed the basis for the establishment of a unified civil defense and disaster organi- zation for the purpose of preparing mutual plans (and their execution) for the preservation and safety of life and property in emergency situations. Subsequently, the document was amended twice: (a) The first amendment required the distribution of civil defense revenues from the federal government to signatory cities and the identifxeation of "assessed valuation" precisely as tabulated in the "Property Valuation and Tax Rate...Saa Diego County", pub- lished by the Auditor and Controller of the County of San Diego. (b) The second amendment changed the organization name from "Unified San Diego County Civil Defense and Disaster Organization" to "Unified San Diego County Emer- gency Services Organization". It also changed tide title of the basic agree- ment to "Emergency Services Agreement." 7'he incorporation of the City of Lemon Grove would, Larder the currently e[fective agreement, require the concurrence of the other cities - a time consuniug and unnecessary procedure.. This fact, combined with t11e awkward- ness involved in coping with a basic agreement twice nmend/•d, and a desire 1 -2- January 7, 1978 to further update and improve the older document, has resulted in a completely revised agreement. A copy of the existing agreement is also attached for your possible comparison. Tile following comparisons between the two documents provide an overview of the differences (and similarities) as we perceive them: a. Execution of emergency plans under conditions of "enemy attack" is too restrictive; the language now contained refers to conditions of "local emergency", "state of emergency", or "state of war emergency", thus expanding the options for the provision of mutual aid as well as actual execution of plans. b. The document is better 'ordered" in that: unnecessary verbiage has been largely eliminated. c. County and City responsibilities have not been altered. The services to be performed by the County are unchanged. Further, the method of computing costs and the proportionate shares (City -County) remain the same. d. Paragraph F4 in the proposed agreement is new. it specifically assigns responsibility to the Coordinator, Unified San Diego County Emergency Services Organization for receiving, disbursing, and accounting of funds allocated to the organization. e. Paragraph G in the proposed agreement is new. It states that the structuring of the Emergency Services Organization and the Disaster Council is in accordance with the Emergency Services Ordinance; it also provides the machinery for submission of amendments to conform any significant organizational changes to the Ordinance. f. Paragraph li, First Amended Emergency Services Agreement, has been introduced to qualify references to the terms "state of war", "state of emergency", and "local emergency", which have the same definition as provided in the California Emergency Services Act. g. Paragraph G of the old agreement states the agreement becomes effec- tive upon adoption of enabling ordinances by the County and the City. New wording (paragraph 1, new agreement), is incorporated in the amended agreement, which specifies that it will become effective upon execution of the agreement by the County Board of Supervisors following execution by all cities desiring to become signatories. h. Paragraph J, new, provides that any city within San Diego County, which is now or which may hereafter be incorporated, may become a party to the First Amended Emergency Services Agreement by "executing a contract hereunder" and filing such contract with the coordinator, Unified San Diego County Emergency Services Organization. i. Procedures for terminating the agreement remain unchanged. 1-1 _3_ Your immediate and expeditious attention to this matter in order to meet the foregoing time constraints will be appreciated. Monal. Hamilton t Chief Deputy Director DLH:ms Enclosures - 1. rirst Amended Emergency Services Agreement 2. Existing (old) Emergency Services Agreement i 4 i F {t fj • i { • I i r F. Z .1 EMERGENCY SERVICES AGREEMENT WHEREAS, the County of San Diego, hereinafter referred to as the County, and the incorporated cities within the County signatory hereto, hereinafter referred to as the City or Cities as required by the context, are desirous of establishing a unified emergency services organization hereby designated as the UNIFIED SAN DIEGO COUNTY EMERGENCY SERVICES ORGANIZATION for the purpose of preparing mutual plans for the preservation and safety of life and property and making provision for the execution of those plans in the event of enemy attack upon the United States and to provide for mutual, assistance in the event of a natural disaster; and, 1, WHEREAS, the parties to this agreement are desirous of providing for any unencumbered balances at the end of the budgeted year resulting from either budget savings or revenues derived from Federal funds, they, in consideration of the mutual covenants herein contained, do hereby mutually agree as follows: A. The County will perform the following services: 1. Aid, assist and advise each city in the preparation and development of an emergency plan for that city. 2. Prepare and develop a countywide emergency plan which shall provide for the needs of the contracting cities and of the unincorporated areas of the County and which in addition will take into account and be coordinated with the needs of the cities in the event of a major natural disaster. 3. Aid, assist and advise the cities with the training of public employees for the city emergency services organi nations. G. Provide a countywide emergency services program in each of the following areas: a) Coroner b) Health c) Welfare d) Traffic control e) Medical f) Public information g) Radiological safety 5. Develop and keep current on a countywide basis an inventory of all the equipment and supplies available now in the County for use in the event of emergency. 6. Provide technical assistance in obtaining any federal or state funds which may become available to the cities for emergency services purposes and in the acquisition by the cities of sur- plus property for emergency services purposes. 7. In the event of a disaster confined to one city, the County will offer assistance within the limits of its emergency services organization and will coordinate assistance furnished by other cities in accordance with mutual aid agreements. ATTACIZIENT - I►•�- AGREEMENT_ 8. In the event of a disaster within the County affecting an area greater than any one city, the County shall offer assistance to the extent of its emergency services establish- ment and shall direct and coordinate the assistance furnished by other cities. B. The cities shall: 1. By becoming signatories hereto become members of the Unified San Diego County Emergency Services Organization. 2. Become parties to such mutual aid agreements as shall be deemed necessary by the Unified San Diego County Disaster Council, established herein. 3. Accept primary responsibility for the development within that city of an emergency plan which shall be compatible with and complementary to the countywide emergency plan and organization to be developed pursuant to Paragraph A (2) above. 4. Delegate to the Unified San Diego County Disaster Council, established herein,whatever authority it is lawful for the cities to delegate when such delegation shall be deemed necessary by said Council. This delegation of authority shall be restricted to whatever expenditure of city funds and use of city personnel, equipment and supplies as are made available by the cities for emergency services purposes. C. In consideration of these mutual promises, it is hereby mutually agreed: 1. That the County will pay fifty percent (50%) of the cost of establishing and maintaining the Unified San Diego County , Emergency Services Organization. 2. That the cities signatory hereto will pay fifty percent (50%) of the cost of establishing and maintaining the Unified San Diego County Emergency Services Organization, said fifty per- cent (50%) to be apportioned among the cities in accordance with the following formulae: One-half of the 50%, or 25% of the total budget, to be apportioned by people units or population: a) Total population of all contracting cities divided into one-fourth of the total budget equals a factor in cents. b) Population of each contracting city times the factor in cents equals the share for each city. The remaining 25% of the total budget to be apportioned 1 by value units - assessed valuation of each city. a) Total assessed value of real and personal property in all contracting cities divided into one-fourth of the -2- total budget equals a factor in mills. b) Assessed value of each contracting city times the factor in mills equals the share for each city. 3. a) For the purposes of this agreement the total assessed valuation of real and personal property in all the contracting cities shall be the amount assessed in the fiscal year prior to the budgeted year, as found in the Property Valuation and Tax Rate --San Diego County, California, published by the Auditor and Controller of the County of San Diego. b) The figures used for population in each city shall be determined by a method which is mutually acceptable to signatories hereto. 4. If at the end of any fiscal year there remains an unencumbered balance derived from budget savings or revenue from Federal funds received for emergency services purposes, such balance shall be credited to the contracting cities at the rate of their contri- bution for that fiscal year, towards the following fiscal year for the expenditures of the Unified San Diego County Emergency Services Organization. In the event a contracting city withdraws from this agreement, such city will receive its refundable share of the unencumbered ' balance for that fiscal year and this amount• is to be made by a single payment. U. The Unified San Diego County Disaster Council is hereby created and designated as the advisory body of the Unified San Diego County Emergency Services Organization. It shall consist of the following: 1. The Chairman of the Board of Supervisors who shall be Chairman. 2. The Coordinator of Emergency Services who shall be Vice - Chairman and who shall be selected by the Board of Super- visors from the following list: Chief Administrative Officer of the County or the City ttanager and/or City Administrator of any incorporated city in the County which has become a party to this agreement. Two additional persons shall be selected from this list to act as alternates in the absence or inability of the Coordinator to serve, as first and second alternates. 3. A representative from the City Council of each incorporated city within the County which has become a party to this agree- ment, or an alternate to be designated for each such municipal corporation. E. It shall be the duty of the Unified San Diego County Disaster Council and it is hereby empowered to review and recommend for -3- adoption by the Board of Supervisors and all contracting cities, mutual aid plans and agreements, and such ordinances, resolutions, rules and regulations as are necessary to implement such plans and agreements. The Unified Disaster Council, shall meet upon call of the Chairman or in his absence from the County, or inability. I to call such a meeting, upon the call of the Coordinator of Emer- gency Services. The Disaster Council shall be empowered to re- commend a budget and the apportionment thereof to the Board of Supervisors and all contracting cities. F. There is hereby created the position of Coordinator of Emergency Services. The Coordinator is hereby empowered: 1. To request the Board of Supervisors to proclaim the existence or threatened existence of a local emergency and the determl- nation thereof if the Board of Supervisors is in session or to issue such proclamation if the Board of Supervisors is not in session subject to ratification by the Board of Supervisors at the earliest practical time. 2. To request the Governor of the State of California through the Board of Supervisors to proclaim the existence of a state of emergency when in the opinion of the Coordinator the resources of the area or region are inadequate to cope with a disaster or an emergency. 3. To coordinate the efforts of the parties to this agreement ,for the accomplishment of its purposes. G. This agreement shall become effective upon the adoption of appro- priate enabling ordinances by the County and the Cities. H. This agreement may be terminated as to any of the parties by written notice given by such party to all the other parties which notice shall be given at least 120 days prior to the commencement of the fiscal year in which it is to take effect. For the purposes of such notice a fiscal year is defined as July 1 of a calendar year through June 30 of the succeeding calendar year. -4- s IN ►JiTNESS t, BEOF, the parties hereto do at, / their hands. COUNTY OF SAN DIEGO Date _ Y B t Chairman, Board of Supervisors CITY OF CARLSBAD Date BY CITY OF CHULA VISTA { Date By j CITY OF CORONADO Date BY CITY OF DEL MAR i Date t By i F CITY OF EL CAJON Date BY CITY OF ESCONDIDO Date By { CITY OF IMPERIAL BEACH j Date I B Y CITY OF LA MESA Date s B Y CITY OF NATIONAL CITY Date - By Date CITY OF OCEANSIDE By CITY OF SAN DIEGO I Date By CITY OF SAN MARCOS Date _ B Y CITY OF VISTA Date By A208