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Home My WebLink About1978-04-18; City Council; 3652-7; Harding St. Community Ctr.-Contract No. 1049CITY OF CARLSBAD AGENDA BILL NO, DATE : April 18, 1978 3652 - Supplement #7 C , Atty . pra DEPARTMENT: Public Works C. Mgr, Subject: .I 1. - HARDING STREET CWITY CENTER - CONTRACT NO. 1049 Statement of the Matter The City Council at its September 13, 1977 meeting approved the space utilization scheme for the Harding Street Community Center. At its October 18, 1977 meeting, the City Council authorized execution of the agreement with the architect for the preparation of plans and specifications for the renovation of the facility. Council at its November 15, 1977 meeting directed that the kitchen in the recrea- tion hall be made suitable for catered meals. The The architect has completed the plans for the renovation of the Community Center in accordance with the approved Conceptual Development Plan and has designed the kitchen to accommodate catered meals. The estimated costs and funding sources are as follows: I tem Building A - Offices Building B - Recreation Building C - Auditorium Building D - Game Room Furnishings - Auditorium Parking Lot Grounds - A, B, C f, D Architectural Fee Estimate Funding Sources $ 38,179 General Fund (1977-78) Second Year HCD Block Grant ' 99,200 SB174 Block Grant 6,270 1976. Bond Act Grant 42,270 40,000 29,800 39,600 Park- in-lieu Fund (not 16,500 presently budgeted) $311,819 ThAL POTENTIALLY AVAILABLE $ 80,720 55,040 20,959 136,959 $a93,678 $ 21,545 $315,223 Exhibits 1. 2. 3. Resolution No. 33ftapproving plans and specifications and authorizing the bfemo from Public Works Administrator to City Manager dated 4/7/78. Plans and specifications (on file in Public Works Department),. City Clerk to a ver ise for bids to be opened approximately 45 days after re- ceipt of approval from the State Department of Parks f, Recreation. Recommendat ion If City Council concurs with staff's recommendation to construct the project in a single phase, direct staff to budget additional Park-in-lieu Funds in the 1978-79 budget; and adopt Resolution No.3 35" approving plans and specifications and authorizing call for bids when appro a1 from the State Department of Parks f, Recreation is received. \ . AGENDA BILL NO. 3652 - Supplement #7 April 18, 1978 4-18-78 Resolution #5384, approving plans and specifications and authorizing Clerk to invite bids for renovation of the Harding Street Community Center, was adopted. MEMORANDUM - April 7, 1978 TO : City Manager FROM: Public Works Administrator SUBJECT: Harding Street Community Center The City Council, at its September 13, 1977 meeting, approved the space utilization scheme for the Harding Street Community Center. On October 18, 1977 the City Council authorized an agreement with the architect for the preparation of plans and specifications to accomplish the renovation. In authorizing the work, Council directed that the project have the ability to be phased so that in the event grant funds were not available for reno- vation of the Auditorium, we could proceed with modifications to the Rectory, Hall and Grounds and construct a new parking lot. The State has indicated that, subject to the review and approval of plans and specifications, 1977 Bond Act Grant Funds will be available and therefore we may construct the entire project. The Council, at its November 15, 1977 meeting, directed that the kitchen in the Recreation Hall was to be made suitable for catered meals. The estimated cost of the project is as follows: I tem Estimated Cost Building A - Offices Building B - Recreation Building C - Auditorium Building D - Game Room Furnishings - Auditorium Parking Lot Grounds - A, By C, and D Architectural Fee $ 38,179 42 , 270 99 , 200 6 , 270 40,000 29 , 800 39 , 600 16,500 $31 1,819 Sources of funds approved to date are: Fund Amount General Fund (1 977-78) 2nd HCD Block Grant SB 174 Block Grant 1976 Bond Act Grant $ 80,720 55 , 040 20 , 959 136,959 TOTAL $293 , 678 Memo to City Manager -2- April 7, 1978 A single contract for construction and furnishings will necessitate budgeting additional funds of $20,000. Funds in the amount of $21,245 are available in Park-in-Lieu Fund, Area #4. Recommendation: The project be constructed in one phase complete, and additional funds be requested from Park-in-Lieu Fund to finance the construction. L Ronald A. Beckman, P.E. Pub1 ic Works Administrator RAB: JES:ms c: Parks Department Attachments HARDING STRSET COMMUNITY CENTER ESTIMATED PRD3ABI.E: PRoJlX" COST A. B. C. D. E. F. March 27, 1978 Estimated probable construction costs if all buildings are included in Phase I of 1978 building program: wlilding "AQ* - Center Office Building: Building *@Be - Recreation Hall: Building **C" - Auditorium: Building "13" - Game Room: Intrusion and Fire Detection (all buildings) Complete Re-roofing (all buildings) hrnishings if included in phase I: Sound S ys t em/Pla t f om t Lighting equipnent, accessories and fbtures/Platfom : Drapery/Platf om curtains, accessories , chairs and portable partitions: Tennite treatment - as estimated by Head Exterminatorsi September, 1975: Estimated amounts computed by City of Carlsbad Staff: Construction of Parking Lot and removal of library building: Refer to Appendix B for details Construction walkways and installation of irrigation system and landscapfng/building site : Refer to Appendix B for details . $30 , 669 ; 00 37,000 .OO 91,020 .OO 5.070.00 $ 6,000.00 $ 9,955.00 $ 3,000.00 17,000 .OO I 20,000.00 $ 3.205.00 $29,800.00 39,600.00 c I HARDING STREET CWNITY CENTER March 27, 1978 ESTIMATID PROi3ABLG PROJECT COST - (Continued) D. Estimated probable increase in construction cost if each building is contracted separately as executed in 1978: Wrilding "PI . $1,540.00* . . Building "B" s 1,850. oo* Wlilding "C" t 4,600.0W Building "D" : 550 OW Total estimated, computed increase in building cost: $8,j4O00CrC Listed amounts are assumed mininrum quantities that would be generated by small quantities of work requiring crew set up charges, clean up, utility adaptation would have an'accumulative affect ad cannot be precisely complted for each building - listed amounts am an example roughly based on a 5% increase. *Listed amount per building would also be increased by an inflation factor applicable at the time of execution of each building or phase of construction. for tie-in to< 3 existing systems and contractor administration costs. Such costs E. Estimated minimum range of increase in probable construction cost if Phase I1 of building program includes Efuildings "B" and "C" as executed in 1979: Building "B": bilding *'C" t from $5,500.00 to $7,400.00 from $13,600.00 to $v3,000.00 Range indicated is based on an example of 15% to 20% increase in major Mases of constmction. -. HARDING STRGET COMMUNITY CENTER ESTIMATED PROBABLE CONSTRUCTION COST - (Continued) BUILDING "A" 1. Demolition, repair/patching and new construction: 2 . Hardnare, accessories, equipuent, interior and exterior finishes : 3. Electrical: (Including portion of sitework) 4. Plumbing: (Including portion of sit work) $10,450 . 00 10,2yC, 00 4,430.00 2,500 . 00 5. Overhead, profit, contingencies and miscellaneous: 3,035.00 Building "A" (Phase I) = March 27, 19B $30,669.00 BUILDING "B" 1. Demolition, repair/patching and new construction: 2. Hardware, accessories, equipnent, interior and exterior finishes: 3. Electrical: (Including portion of sihwo2.k) 4. Plumbing and ventilation: (Including portion of sitework) 5. Overhead, profit, contingencies and miscellaneous : Efuilding "B" (Phase I) = $13,773 . 00 11,977 . 00 3,400 . 00. 4,650.00 3,200.00 $37,000.00 4 mmrrx; ST~PEZT COMMUNITY CENTER ESTIMATED PROBABLE: CONSTRDCTION COST - (Contimed) BUILDING ,IC" 1. Demolition, repair/patching and new construction: -. 2. Hardware, accessories, equipment . interior and exterior finishes: 3. Electrical: (Including portion of sitewo*) 4. Plumbing, jr. fire sprinkle, ventilation: (Including portion of sitework) 5. Overhead, profit, contingencies and miscellaneous : Building I'C" (Phase I) = 1. 2. 3. 4. 5. Demolition, repair/pa tching and n& constntctionr Hardware, accessories and interior and exterlor finishes: Electrical: (Including portion of sitework) Plumbing I (Including portion of sitework) Overhead, profit, contingencies and miscellaneous : Wrilding "D" (Phase I) = Karch 27, 1978 10,700.00 17,000.00 8,900 .OO . $91,020 .oo $1,735.00 2,025.00 475.00 375.00 460.00 $5,070.00 t APPENDIX B HARDIMG STREET COMMUNITY CENTER COST ESTIMATE Parking Lot (West Side of Harding) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Move Exi s ti ng Bui 1 di ng Remova 1 of Founda ti on Clearing & Grubbing Excavation Crushed Aggregate Base Asphaltic Concrete Irrigation Landscaping Curbing Masonry Wall Lighting Striping & Sealing Lump Sum Lump Sum Lump Sum 300 CY @ 2.00 200 CY @ 10.00 100 tons (b 30.00 Lump Sum Lump Sum 500 LF (b 3.00 Lump Sum Lump Sum Lump Sum $ 5,000 1,000 500 600 2,000 3,000 3,000 3,000 1,500 8,000 1,200 1,000 $29,800 Grounds/Improvements (East Side of Hardi ng) 1. Removals 2. Concrete Wal kways 3. Parking Lot 4. Irrigation 5. Landscaping 6. Water Meter Lump Sum 2600 SF (b 1.50 3300 SF (b 2.00 Lump Sum 12,000 SF (b 1.00 Lump Sum 4,000 4,000 6,600 12,000 12,000 1,000 Utilities $39,600 3,000 F E s IC 17 li 12 14 15 le 17 1E 19 20 21 22 24 25 26 27 28 c RESOLUTION NO. 5 384 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAIUSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS A\Q AUTHORIZING THE CITY CLERK TO INVITE BIDS FOR THE RENOVATION OF "€€E HARDING STREET COMMUNITY CENTER WHEREAS, the City Council of the City of Carlsbad has determined it is necessary and in the public interest to renovate the Harding Street Community Center; and WHEREAS, specifications for the furnishing of all labor, material, tools, equipment, transportation and other expenses necessary or incidental for said project, Contract No. 1049, have been prepared and filed in the Public Works Department of the City of Carlsbad and are incorporated by reference herein; NOW, THEREFORE,' BE IT RESOLVED by the City Council of the City of Carlsbac as follows: I 1. That the above recitations are true and correct. 2. 3. That the specifications as presented are hereby approved. That the City Clerk of the City of Carlsbad is hereby authorized and directed to proceed to publish, in accordance with law, notice to contractors inviting bids for the renovation of the Harding Street Comity Center, in accordance with the specifications hereinabove referred to. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad, California, at a regular meeting held the 18thday of Apri 1 , 1978, by the following vote, to wit: AYES: Councilmen Packard, Skotnicki, Anear and NOES: None Councilwoman Casler ABSENT: None , City Clerk