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HomeMy WebLinkAbout1978-05-16; City Council; 5270-2; Contract No 1050 Construction and Installation of a Gas Mixing System for Digestion Tank No 2 at the Encina Water Pollution Control Facility/**•. CITY OF CARLSBAD AGENDA BILL NO. 527° ~ Supplement #2 Initial: Dept. Hd. ! C. Atty. !DATE: May 16, 1978 \ Water PollutionDEPARTMENT: "at-BJ- ™±J.UI.±M c> Mgr> SUBJECT: Contract No. 1050 Construction and Installation of a Gas'Mixing System for Digestion Tank No. 2 at the Encina Water Pollution Control Facility. Statement of the Matter At the scheduled bid opening for the Digester Mixing System at 3 P.M. on May 3, 1978, no bids were received. Several prospective bidders had taken out specifications for the project and were contacted to determine why they had not bid. The lack of bids was essentially due to the heavy work load of the local general contractors. Several steel fabricating firms indicated interest in the job, but were unable to find a general contractor to install the equipment. The Carlsbad Purchasing Manual describes the "open market" and "competitive negotiation" pro- cedures as applicable in cases where no bids are received on an advertised contract. It is anticipated that the Mixing System Project could be accomplished by a combination of these . purchasing methods. The project would probably be separated into several purchases/projects including: (1) Steel tube fabrication (2) Compressor purchase (3) Electrical work (4) Steel tube installation Exhibits A. Minutes of the Special JAC Meeting of May 9, 1978 Recommendation Authorize the Purchasing Department to proceed with the Encina Digester Mixing System Project in accordance with "open market" procedures. Council Action: 5-16-78 Council authorized the Purchasing Department to proceed with the Encina Digester Mixing System Project in accordance with "open market" procedures. ENCINA JOINT POWERS MINUTES OF THE SPECIAL JOINT ADVISORY COMMITTEE MEETING HELD ON TUESDAY, MAY 9, 1978 AT SAN MARCOS COUNTY WATER DISTRICT BOARD ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman 1. CALL TO ORDER Vice Chairman Stanley Mahr called the meeting to order at 10:55 A.M. ROLL CALL: Present; County of San Diego Chuck Oldsen, Ron Waters San Marcos County Water District Stanley Mahr, Jim McKay Vista Sanitation District Dan Carr, Joe Zapotocky Leucadia County Water District Eric Elliott (alternate) Encinitas Sanitary District Mark Schneider City of Carlsbad Ron Beckman (alternate) Encina Joint Powers Les Evans Absent: Buena Sanitation District Ed Stiles, Bill Dominguez Leucadia County Water District Dick Hanson, Stanley Van Sickle City of Carlsbad Mary Casler, A. J. Skotnicki Encinitas Sanitary District Jack Filanc 2. MIXING SYSTEM FOR DIGESTER NO. 2 Vice Chairman Mahr asked for a report from Mr. Evans. Mr. Evans explained that at the scheduled bid opening for the Digester Mixing System at 3:00 P.M. on May 3, 1978, no bids were received. He indicated that several steel fabricating firms were interested in the job but were unable to find a SPECIAL JOINJ^ADVISORY COMMITTEE MEETING MINUTES - MJ±j9j_ 1978 general contractor to install the equipment. In checking with several local contractors, it was determined that everyone was too busy to take on such a small project. Mr. Schneider indicated that WEARDCO Construction would be in- terested in bidding the job if it would not be considered a con- flict of interest. Mr. Evans explained that the City of Carlsbad purchasing ordi- nance had provisions for making purchases, should no bids be received. Essentially, the City of Carlsbad permits "open market" or "competitive negotiation" for the equipment and ser- vices in the absence of bids. Mr. Evans recommended that the JAC authorize the City of Carlsbad to proceed with the Digester Mixing System Project under the "open market" and/or "competitive negotiation" procedure as required to complete the work. Mr. Schneider moved that Mr. Evans be authorized to proceed with the Digester Mixing System Project utilizing the Carlsbad pur- chasing procedures of "open market" and "competitive negotia- tion" as necessary. Seconded by Mr. Zapotocky, the motion carried. There being no further business, Chairman Mahr adjourned the meeting at 11:20 A.M. Respectfully submitted, Les Evans General Manager LE/mgt - 2 -