HomeMy WebLinkAbout1978-05-16; City Council; 5270-2; Contract No 1050 Construction and Installation of a Gas Mixing System for Digestion Tank No 2 at the Encina Water Pollution Control Facility/**•. CITY OF CARLSBAD
AGENDA BILL NO. 527° ~ Supplement #2 Initial:
Dept. Hd.
!
C. Atty. !DATE: May 16, 1978 \
Water PollutionDEPARTMENT: "at-BJ- ™±J.UI.±M c> Mgr>
SUBJECT: Contract No. 1050
Construction and Installation of a Gas'Mixing System for Digestion Tank No. 2
at the Encina Water Pollution Control Facility.
Statement of the Matter At the scheduled bid opening for the Digester Mixing System at
3 P.M. on May 3, 1978, no bids were received.
Several prospective bidders had taken out specifications for the project and were contacted to
determine why they had not bid. The lack of bids was essentially due to the heavy work load
of the local general contractors. Several steel fabricating firms indicated interest in the
job, but were unable to find a general contractor to install the equipment.
The Carlsbad Purchasing Manual describes the "open market" and "competitive negotiation" pro-
cedures as applicable in cases where no bids are received on an advertised contract. It is
anticipated that the Mixing System Project could be accomplished by a combination of these .
purchasing methods. The project would probably be separated into several purchases/projects
including:
(1) Steel tube fabrication
(2) Compressor purchase
(3) Electrical work
(4) Steel tube installation
Exhibits
A. Minutes of the Special JAC Meeting of May 9, 1978
Recommendation
Authorize the Purchasing Department to proceed with the Encina Digester Mixing System
Project in accordance with "open market" procedures.
Council Action:
5-16-78 Council authorized the Purchasing Department to proceed with
the Encina Digester Mixing System Project in accordance with
"open market" procedures.
ENCINA JOINT POWERS
MINUTES OF THE SPECIAL JOINT
ADVISORY COMMITTEE MEETING
HELD ON TUESDAY, MAY 9, 1978
AT
SAN MARCOS COUNTY WATER DISTRICT BOARD ROOM
Ed Stiles, Chairman Stanley Mahr, Vice Chairman
1. CALL TO ORDER
Vice Chairman Stanley Mahr called the meeting to order at
10:55 A.M.
ROLL CALL:
Present;
County of San Diego Chuck Oldsen, Ron Waters
San Marcos County Water District Stanley Mahr, Jim McKay
Vista Sanitation District Dan Carr, Joe Zapotocky
Leucadia County Water District Eric Elliott (alternate)
Encinitas Sanitary District Mark Schneider
City of Carlsbad Ron Beckman (alternate)
Encina Joint Powers Les Evans
Absent:
Buena Sanitation District Ed Stiles, Bill Dominguez
Leucadia County Water District Dick Hanson, Stanley Van Sickle
City of Carlsbad Mary Casler, A. J. Skotnicki
Encinitas Sanitary District Jack Filanc
2. MIXING SYSTEM FOR DIGESTER NO. 2
Vice Chairman Mahr asked for a report from Mr. Evans.
Mr. Evans explained that at the scheduled bid opening for the
Digester Mixing System at 3:00 P.M. on May 3, 1978, no bids
were received. He indicated that several steel fabricating
firms were interested in the job but were unable to find a
SPECIAL JOINJ^ADVISORY COMMITTEE MEETING
MINUTES - MJ±j9j_ 1978
general contractor to install the equipment. In checking with
several local contractors, it was determined that everyone was
too busy to take on such a small project.
Mr. Schneider indicated that WEARDCO Construction would be in-
terested in bidding the job if it would not be considered a con-
flict of interest.
Mr. Evans explained that the City of Carlsbad purchasing ordi-
nance had provisions for making purchases, should no bids be
received. Essentially, the City of Carlsbad permits "open
market" or "competitive negotiation" for the equipment and ser-
vices in the absence of bids. Mr. Evans recommended that the
JAC authorize the City of Carlsbad to proceed with the Digester
Mixing System Project under the "open market" and/or "competitive
negotiation" procedure as required to complete the work.
Mr. Schneider moved that Mr. Evans be authorized to proceed with
the Digester Mixing System Project utilizing the Carlsbad pur-
chasing procedures of "open market" and "competitive negotia-
tion" as necessary. Seconded by Mr. Zapotocky, the motion carried.
There being no further business, Chairman Mahr adjourned the meeting
at 11:20 A.M.
Respectfully submitted,
Les Evans
General Manager
LE/mgt
- 2 -