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HomeMy WebLinkAbout1978-05-16; City Council; 5436; APPROVAL OF SPECIFICATIONS OF EMERGENCY GENERATOR AND BUILDING ADDITIONI/ L i ./ e CYI"I' OF CARLSBAD e # i ~. .I AGENDA BILL NO. 5% 36 DATE: May 16, I978 DEPARTMENT: Purchasing C. Mgr. Subject : Approval of Specifications of Emergency Generator and Building Additic Statement of the Xatter The 1977-78 City of Carlsbad General Government Administration Budget allocated $10,000.00 for an emergency generator to provide emergency- power for City Hall. This amount was to cover the cost of an engineering consultant and the dost of the generator. In Plarch, Bernard J. O'Neill was hired as a consultant to provide the electrical engineering required for the installation of an automatic emergency generator unit, including the necessary diagrams required t provide emergency power to the administration portion of the City Hal complex. As a part of his service, Mr. O'Neill made a study of the original design loads of the City Hall complex, the recorded electric demand loads and an analysis of various schemes to provide emergency power to the complex. Mr. O'Neill's report was reviewed by the staff and a 50 Kw diesel generator was selected as the unit that would best meet our needs. This generator would supply the entire building lighting and receptac load, except for the heating, ventilating and air conditioning. The cost of this unit is estimated to be $11,500. For security purposes! it is necessary to have the generator and fuel storage unit enclosed in a fire-proof structure. Mr. O'Neill proposed an addition to the existing building using the surplus concrete blocks to house the new unit at an estimated cost of $3,000. There a-re adequate funds available in the General Government Administration Capi tal Outlay account to cover the additional expenditures. These funds became available when the carpeting contract was awarded in the amount of $7,500 instead of the $20,000 that had been budgeted. The specifications for the 50 Kw generator and building addition havr been developed by Mr. O'Neill and are included in Exhibit "A". Exhibit 1. Specifications for 50 Kw generator and Building addition. 2. Resolution No, &/& Recommendation It is recommended that the specifications for the generator and building addition be approved and authorization be given to seek bid If Council concurs, they should adopt Resolution No. $q/b . Initial: (j?? D ept . Ed. C. Atty, e d (bo? gp uu) I i 0 0 AGENDA BILL NO. 5436 -2- May 16, 1978 5-16-78 Resolution #5410 was adopted, approving plans and specificat' and authorizing call for bids. I 0 0 CITY of CARLSBAD 1200 Elm Avenue Carlsbad, California 92008 PROJECT: CITY HALL BUILDING ADDITION AND EMERGENCY GENERATOR UNIT P REL I M I NARY OUT L I N E SP E CI F I CAT I ON S GENERAL SCOPE OF WORK 1. Construct a new building addition to the existing City Hall structure using existing concrete blocks located on the site. The new building addition shall be of the same construction as the existing structure and shall match the existing exterior building lines, texture, color and decor. 2. Provide and install a new diesel driven emergency generator unit with completely automatic controls for start-up, regulation of engine operation and generator output, transfer switch operation from normal source to emergency source and return to the normal source after power is restored. 55 gallons capacity. (13 hours of generator running time at a consmption of 4 gallons per hour) Provide labor and materials necessary to rework the existing main electric switchboard to separate the existing mechanical equipment loads (air-conditioning, heating & ventilating) from the building lighting and receptacle panels. This portion of the work shall be accomplished during the off-hours of City hall operations, at night after normal working hours or scheduled for Saturday and/or Sunday. The Police Department and existing emergency supply circuits shall be supplied with operating power at all times during construction and during the scheduled shut-down (power) to rework the existing main switchboard. Disconnect and remove the existing emergency generator to make way for the new construction. connections to relocated generator unit until such time as the new generator unit is installed and connected. existing generator unit shall remain property of the City. Perform all required tests and submit a written report of the results of all tests conducted. Provide two complete sets of instructional maintenance manuals. 3. Provide and install a diesel fuel oil storage tank, minimurri size 4. 5, 6. Provide temporary power The 7. 8. Exhibit "A" 1. ' a 0 CARLSBAD CITY HALL - EYERGENCY GENERATOR - OUTLINE SPECIFICATIONS 9. Provide a guarantee for all work performed and all equipment and materials supplied/installed for a period of one year, starting from the date of final acceptance of the installation. - WORK SCHEDULE 1. Existing generator to remain in place or relocated and re- connected to make way for construction of the new building addition. The existing generator unit shall be maintained and ready for operation in the event of a normal power outage. 2. Relocate existing water meter and existing precast concrete box to clear the foundation of the new building addition. Saw cut existing concrete walk slab for new building foundations and the new generator mounting base. Excuvate, form and pour new building foundation and new mounting base for generator unit. tween mounting base and the surrounding concrete floor. Construct new building addition walls, roof and etc. Deliver and install new generator unit complete with control equipment, automatic transfer equipment and fuel oil supply tank, etc. Arrange with the City Administration and Police Dept's for a scheduled power shut-down to rework the existing main electric switchboard, distribution section. The power shut-down shall be as specified by the City. The Police Dept. and existing emergency supply circuits shall be supplied with power at all times by either the existing generator unit or the newly in- stalled generator unit. The Contractor shall advise the City of the amount of down-time required to make the necessary switchboard revisions and shall obtain approval from the City for the time required and date and time for the power shut- down. The Contractor shall submit a shop drawing for approval indicating the necessary revisions to the existing main distribution section, His proposed method of accomplishing the revisions and an estimate of the time required to make the necessary revisions, Upon written approvals of submitted shop drawings and the date, and time, the Contractor shal-1 make the necessary revisions to and drawings to accommodate the new emergency power supply unit. 3. 4. Provide for vibration separation be- 5. 6. 7. 8. 9. the main distribution section as required by these specifications 2 'Y $ % e . CARLSBAD CITY HALL - EMERGENCY GENERATOR - OUTLINE SPECIFICATIONS 10. Contractor shall reconnect all existing power feeders as 11. Contractor shall test all power circuits for shorts, faults 12. indicated on the drawings. and proper phase rotation before the new system is energized, Perform all necessary load tests to equally balance the imposed loads on the emergency system. The Contractor shall make any necessary circuit transfer connections to balance the 1 oads, Contractor shall perform a simulated power outage to be witnessed by representatives designated by the City. The power outage shall be simulated by deenergizing (opening) the main building switch and allowing the automatice control features of the emergency system to function normally. test shall meet the approval of the City's engineer before final acceptance of the work and the installation is granted. All work performed by the Contractor shall be inspected by and approved by the City's Building Inspection Dept. 15. The work and installation shall conform to the minimum stand- ards of a1 1 prevail ing codes and regulations. 16, Contractor shall guarantee the entire installation for a per- 13. The results of this 14. iod of one calendar year to commence on the date of acceptance. 3 I-' M k\\ I *1 2 3 4 5 6 7 8 9 10 411 12 13 14 I5 16 1'7 18 l9 2o 21 22 23 24 25 26 27 28 e 0 RESOLUTION NO. 5410 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIAy APPROVING SPECIFICATIONS AND AUTHORIZING THE PURCHASING AGENT OF THE CITY TO INVITE BIDS FOR AN EMERGENCY GENERATOR AND BUILDING ADDITION. WHEREAS, the City Council of the City of Carlsbad, Califori has determined that it is necessary and in the public interest . acquire an emergency generator and building addition; and WHEREAS, specifications for said generator and building ad ion have been prepared and have been filed in the Office of the City Clerk of the City of Carlsbad and are incorporated herein reference; NOW, THEREFORE BE IT RESOLVED by the Council of the City o Carlsbad, California, as follows: 1. That the above recitations are true and correct, 2.. That the specifications as presented are hereby approv 3. That the Purchasing Agent of the City of Carlsbad is hereby authorized and directed to proceed to publish in accorda with law, Notice To Vendors inviting bids for an emergency generator and building addition hereinabove described in accord with the specifications hereinabove referred to. PASSED, APPROVED AND ADOPTED by the City Council of the Ci xxxx ,-/ -- xxxx xxxx xxxx xxxx xxxx xxxx , 0 Y 16th day Of held on the , 1978 by the following vote, to wit: Councilmen Packard, Skotnicki, Anear and . Councilwoman Casler flALmA r7.i. ‘RONALD C. PACKARD, Mayor 9 -\ -2-. .L e I: think that essentially, we probably o into two or three processes. (I) I think we ought to discuss j l the three alternatives that are presented . . .overall approach to our future building program. They are listed on page two of the report. And then an also they are delineated on page 3 and 4 and 5. And then perhaps maybe we can discuss the detaLls of the building program as outlined later on in the report.. . *.. (inaudible). D .let's deal primarily with the (something) concept that the City ought to follow and see if we can come up with some determination as to the alternative we might feel comfortable with. Mrs. - Casler: I prefer the alternative that Mr. Mannen has suggested here as being probably the most practical -- simply an expansion of the existing facilities, rather than a sale and construction of new facilities. The site we have here is really accessible and easily so to anyone in the community and I would like ta see City HaEE stay at this site. County about purchasing some land in the center of the city, T would like to see us purchase enough so that probably the central library which we discussed last Tuesday night might be included in that too. we should preclude that possibility. Mayor: 8 One comment I might make is when talk to the It may be that we decide not to, but I don't think - I certainly would agree. Mrs. Casler: (immediately following tape change). . .so that it can be actually an extension of City Hall and take care of our State Street(?) Mr. Lewis: Seconded Mayor: Is there any other recommendation relative to the alternatives that have been presented as far as the overall expansion policy of the City. Mr. Anear: Supported alternative 2 "and get the police facility in the center of the town with the public works yard -- we can put the central library there if it is being the suitable site -- but certainly the police activities when in a few years from now the population is going to be almost equally on both sides, north and south of Palomar Airport Road, so for your travel time for both the public works yard and police department theres were not a (something). A far as the existing library, that hasn't been mentioned, but I thi it would be possible -- going to be expensive -- to take the main part of the library and put an additional floor on that and utiliz e 0 e Mayor Packard indicated that Items 619 and $20 would be discussed in conjunction with one another, but that separate action might be taken. In fact, perhaps we have discussed Item {A19 sufficiently to lead us to +ZO. Frank Mannen: As you found out from reading the report to the Agenda Bill, this proposal has been developed in response to the need for additional office space and yard facilities for the City of Carlsbad. You will recall, the City contracted last year with a consultant, SUA, Inc., to produce a Facilities Requirement Plan, the prime product from this consultant’s work was an estimate of the City’s future space needs * A by-product of that study was a recommended Building Program for the City. The consultant presented three alternate proposals and one recommended alternative was included.. . (tape changed) of a recommended Building Program to provide building stakes (?) for those departments currently located in City Hall and the City yard and the Parks & Recreation Facility has been pre- pared. The report does not address the (something) of the Fire Department nor of the (something) those departments (something) have been addressed in a separate Master Plan study, The.. .one thing this report doesn’t address is the cost of the recommended plan. I’ve done some additional analysis of that cost. Relative to the recommendations of SUA, the recommended staff recommended plan is slightly less expensive than SUA”.s. It’s a matter of 3 or 4%. I would qualify that analysis as I would qualify any building cost or construction cost today because of the instability of prices and the rapid escalation that can occur and because of some uncertainty as to the exact design, square footage, land acquisition costs and what have you. ,\. As I mentioned, the recommended lan did not contemplate, excuse Also, the recommended plan does not contemplate the reuse of the current library facility. The reason this was not done was it was assumed for the purposes of this study that the library would continue to occupy the present library building either as a central library or as a branch use and this study did not foresee the creation of any additional space by the library vacating that facility. The purpose of this report is to get this concept before the Counci: to receive the reaction of the Council and to see if the concept is acceptable. If acceptable, the staff is prepared to proceed to slash out the proposal and return with additional information so that you can make a final judgment on the proposed program and also to enable the staff to initiate discussions with county over the possible acquisition of county land €or a central site around the airport area and also if the council is so inclined to authorize the staff to hire some consultants who we feel would be useful at this point. If there are any questions, I would be happy to try and answer them. Mayor : me, the study did not include li E rary or fire facilities. - Does the Council have any questions of the staff report? 0 e that building in that way. that right on across. you can put a floor inthere. we are going to have two central libraries in this town -- no ifs ands and buts about it. That building can be convereted into a part of the City Hall complex.. .the architecture and so forth is already there. we ought to seriously consider getting SOM~ relocatable modular buildings like we are going to get one now for the ?arks G Recreation and put those across the street on the property that we already om. five years down the line to get ourselves some more space and it could be we could pull one whole section out of the City Hall. on a temporary basis, say Engineering or Planning, and put them across the street there. But when we get the police department out of there, then we have some really room in there to do this on step basis. Now, the Greenwood property, that Greenwood property, ona long-term lease I can see it, but just to keep it for a building si at an excess of $300,000, you can trade that little portion there for the whole rest of the block to the east of us and I think I mentioned that to you in a memorandum that I wrote to the City Coun last December. That piece of real estate from any kind of a busine standpoint is just too rich for our blood to maintain. Mayor: Before we go further into the details, may I, so that we, as I anticipate that we are going to have some differences of opinion on some of the details that I would like to put the overall concept behind us as far as Council policy is concerned. Nay I suggest that we consider a motion to accept the concept of alternative two. I think that the same Mary is addressing that Mr. Anear was too. The concept of #2, but and then we'll address some of the details w get further into it, but the idea would be in concept number 2 or to address the concept because in the details of alternative two, there are some things that there'll have to probably be further action taken. The concept would be that we use, reuse and expand this facility, City Hall facility, and relocate the police facility to a more centrally located area in the City, along with the city yard and possibly the library. Could we, is there need for further discussion on this matter before a motion would be to accept that concept . Mrs. Casler: I'll make that a motion, Mr. Mayor. Mr. - Sko tnicki : Second under discussion, etc, etc, I think the overall concept presented by Mr. Mannen is an excellent way out for me and I us in. I accept the concept as being the only practical one, to reiterate Mrs. Casler, but I like to hold my options open to argue some details. Where the Mezzanine is now, continue You've enough ceiling height and so forth But we retain that library as a librai Now, on an interim basis before this occurs, I thin1 But we can't wait until we get this done four or alternative number 2. And, again, the the motion would only be ab1 appreciate finding a way out in the dilemma that- (something) left a 0 Mayor : The Attorney has indicated that the staff recomendation (not audible). . .isn't precisely what (da ta da ta da ta ) Mr. Mannen: ... slight variation in SUA'S alternate 2. The staff recommendation varies in that additional. facilities would not be created by eqansj or enlargement of the existing facility. additional facilities would be built either across the street on the Greenwood property or on another nearby site. M4yor : I think that's better stated, but I think that was the intent. (They are looking at respective agenda bills ..... Is that what the motion maker (change of tape). . .but again I thinking of what the staff recommendation was even thougk.,.is there any confusion on the m otion, then? If not, then is &ere further discussion. MOTION CARRIES TO ADOPT RECOMMENDED ALTERNATIVE 2 AS CONTAI"3D IN THE JANUARY 23, 1979 STAFF REPORT AS THE BUILDING PROGRAM CONCEPT Now, getting into some of the detail and again assuming that Counci from the vote just taken is unanimously in favor of following that of the other concepts or alternatives. Let's limit our discussion, then, to the detail involved in this one. That detail primarfly, or at least the areas that I've detected from discussion thus far centers around, well, first of all before we get into the Greenwoo( property, let me ask are there any details that you'd like to address or speak to other than the use of the Greenwood property os in constrast to adjacent property, say, the library or near this facility as far as building a structure that would house the polict department and what was it, the, the recreation department, is thai right? (clarification was public works: maintenace, police depart1 public works yard and they apparently agreed on public works yard and parks and maintenance, right) Well, not the maintenance, well it would be the parks administration. Mr. - Mannen: (To the rescue) What the plan envisions is a central facility would house police facility, a central yard facility which would include the public utilities maintenance section and the maintenance--park maintenanc operation--of the parks and recreation department. The administra offices of the parks and recreation would be located in the City Hall. Okay, okay - Mayor: But the yard out in the center part of the city would take care of the maintenance of park equipment, etc. Anear; - It would be reused, but basic concept, I don't think you need to get into details of any That would be their base of operation, they go out from tf 4 a e Mayor : Now, are there are concerns, detail other than the one I just mentio regarding that facility and the Greenwood property? Skotnicki, let's go into those items first. Sko tnicki : Other than the ones you mentioned, I have some concern over the prog phasing. On page, commencing on page 11, the first phase of those would involve acquisition of a site for a new central enforcement, law enforcement, I've no qualms about that one. is involved in design and construction of a maintenance yard. The third page was involved in planning, construction of community development building. The fourth phase (substitute phase for page i preceding lines) involves in the construction of police facilities. I don't like where the police facility winds up. I think that pofic facility ought to sit somewhere on top of the list. find perhaps the staff can educate me if they can convince, at least me, on the fact that the yard is more important than the police facility. I think the police department is walking over each other because they are operating at about 1/3 or less in the space they are supposed to have now. Mayor : 1 think in response to that I would tend to agree that it Qught to be higher on the priority list. concern because as I read the material, the whole process, all the phases, it was scheduled to be built out in five years or less -- a least that would be the attempt and I suspect that it would take a good part of that time to purchase the additional properties and ge the plans and all the otherprocesses done in order to meet that 5 year schedule so it would probably not be delayed through the pha much I would feel more comfortable if it was moved up so that it wi not o .e Skatnicki If it takes that long to take any pressure off the City Hall, we better strat thinking and talking about what Mr. Anear suggested, < I don't think you can wait 5 years to take some of those people oui of City Hall. Mr. Anear: Made the observation that the City is losing qualified people now because of the working conditions. The Mayor concurred in that, e and essentially felt that Council should change priorities per Mr. Skotnicki if they wanted and he suggested that even though the yard facilities , maintenance yard facilities are probably grossly inadequate also that they could adapt better than the police department and felt that council should consider the police department either second or third in the priority list, but not down fourth or fifth. - Okay, Mr. The second page I don't have probably that much a 0 Mannen: The miter of this report rather arbitrarily -- the reason the that are now available to initiate that project. Again, the Council should set the priorities on the phasing and it is something we can accomodate. The police facility due to its capital cost will require the development of a financial plan and that will take a little bit of time and in light of strength in funding capital facilities that the city will face we need to carefully structure this financial plan so that funds will be available to implement it . . .feasible implementation. Skotnicki: I wonder, Mr. Mayor, does the law allow us to borrow some money from the water fund and then pay them back later? Mannen: That's a possibility. public works yard is rated up high is due to some bonds *De* You have a bond indenture that would limit that ability. We have some other financing vehicles that are possible: we have the existing building authority --building facilities in this area'of City Hall there are also may be some financial vehicles that we could develop to finance a police facility and part of the yard facility -- non profit corporation and that approach. Those are the things that we like to study and amphlify more initially. Mayor: Would it be appropriate to take a Council position on this phasing thing as finances and need dictated -- not put it in concrete as to first, second and third, sort of leave that optional with the Council as things develop and as funds become available. Mannen : We would be happy to have the Council indicated their priorities in phasing and then try to develop the financial plan to respond to that. And, if there are limitations in that regard, if we can move expeditiously on some other facilities, we might suggest a modification to that prior.. . Mayor : If that's true, I would suggest that you move police in third and move the community development building into fourth Skotnicki: I think that would be a good idea and so long as the words you just mentioned were in there were in staff's mind somewhere and are on a piece of paper that financing would dictate . . . .financing and need would dictate the actual phasing implemented, I would community development building. Cause, frankly, Mr. Mayor, I think _... ---\ think that would be adequate, That and moving it above the 0 9 that before we can get any sort of a financial plan that is worth a darn, we are going to have to wait until this session of the legislature is done. Hoepfully, they can come across with some definitive legislation that will get us out of the bind that Proposi 13 put us in so far as long-term financing is concerned. Hopefully, Mayor : Alright. on the phasing.. .with the words that Mr. Skotnicki reiterated in regard to need and finances, but change switch third and fourth phase? Let's get into the question of City use of the Greenwood property or the disposal of it through either long-term lease or sefling in contrast to other properties that are adjacent to the City facilities here. Someone requested clarification as to location of "Greenwood" property. The Mayor indicated the Greenwood property ''is the little residential structure right on the comer of the off-ramp or the on-ramp really to the freeway, it's where the park and recreational administration is presently housed, it's right across the street from Pi0 Pic0 here from the City. near an acre , just under an acre of land, ad .infinitum A number of aspects to be discussed ... one, if the City used it, what they would use it for and the uses it would have or the uses that it would implement. private uses? evaluate that in terms of its of the total investment and by that I mean the value of the land in comparison to other lands that: (tape change) might be.. . . Lewis : I would like to make a comment about the property, (something about a station area) and if I recall, she did have the option of leasing it as Chevron is right now that is lease owned by one of our ... and she did not go along with that concept and she sold it to the City with the idea has been mentioned if my facts are correct in reference to a life-long lease so she could.. .it just wasn't the idea that she could not have, she could have unloaded it to other sources as well. I think that should be considered as well on this. MaE: - Idell, I certainly think that ought to be brought: out, I think, though, that what the attorney was saying and I think it is an im?ortant matter as we deliberate because it will probably have an effect on, at least an emotional effect, upon our attitude about the property. Attorney: He and Lewis are both talking at once and neither is distinguisablc - Does the Council feel comfortable with those changes It is about I How would that contrast with hot I think that we need to evaluate that and then As you know T;- - 0~=1p+1~7 hll+ i t-ic enmothinu ahnilt- ''in fpp qimnlQ and T pwiq knnwq e 0 Lewis : ... she still had the option, though, as to what to do with that and she . . .fair going value at that time, but oil companies were after here to purchase that piece of property. Mayor: I think what the attorney is saying, though, is that those options were relinguished at the time the deed was, or rather that the the City's use of that property. Attorney concurs, Mayor indicatec ere may be some in the minds of moral strings in the minds of some of us. Anear: Her daughter and her sone-in-law just live two doors from the fire station. I've talked with them many times about that. There were no strings on that at the time that purchase or transfer was made-- there were no strings attached--I've talked to her daughter numerour times and her son-in-law. Sko tnicki : indicated some personal observations about the use of that property an expensive piece of property as Mr. Anear pointed out. be a value one for business use, but I think that the shape of the parcel has some disadvantages insofar as I'm concerned. If we use that property to construct a permenant office structure for some of our City staff, there is a doubt in my mind that there would be ample parking space. Parking space in the vicinity of City Hall as all of us understand and know from personal experience is extremely limited. We've got two aisles down there reserved for City employe they don't have enough room down there so they flop over into the visitor parking area and thus keep people who are come to visit our CLty Hall parking out on the street. That triangular piece, unless the engineers prove otherwise, certainly is not going to provide th kind of parking that I envision will be necessary for a City Hall that is going to be operating for $60,000 and eventually $100,000 people. We ought to consider other options. And, obviously, the sale of that property makes other options financially possibly more viable. I don't know how much property we've got across the street or adjacent to our fire department, Does anybody know? Mayor indicated we didn't have very much any more. Skotty continues.. . But , as Mr. Anear keeps pointing out to us, there are properties to the south of what we own there that might be purchased because they are actually long pieces of property that are not being used to the fullest extent. What we've got to look for is a place that we can build convenient to City Hall, which would provide the nece: office space and the necessary parking and in that context, I thin1 we need to consider the fact that this Council has already approve( staff to go ahead and buy propert adjacent to the City library. Nc part of that property obviously is going to be needed even though P don't do anything with expanding that City library for parking spa< the library 2 cause they don't have enought parking space either. transfer was made. The point is there are no strings attached ta -- I'have no sentimental attachment about that piece of property and It may * m I am sure we're not going to use all, if we buy that property, if we're going to buy all of it and use it all for parking, but if now, can we use that for the community development building. Would it be big enough to take care of our parking. I think those things we sell the Greenwood property or keep it. As the staff pointed out on this piece of paper that that 18,000 square foot bdlding they figured they could on there was a snap decision made by a non-builde I believe. It was only a tentative decision and I'm not so sure tha decision considered the necessary parking that we need. Mannen: Yes, Sir. That estimate was prepared by our Planning Department and the parking, the feasibility of the building was based on the code requirements, what our Municipal Code would require, for that amount of square footage ... that the City may require additional parking fromwhat the zoning ordinance requires and that site is constrained because of its shape and it may be difficult to get adec parking ... not as far as the zoning ordinance is concerned, but as far as the actual use would be. Sko tni cki : I would suggest that we look into the desirability of expanding our holdings across the street and for considering also the proposed purchase(tape change). . .here we've got a fine idea of our requiremei for facility that will take care of us through about 100,000 population, if we just don't follow it up with some wrong decision insofar as holding, not holding Greenwood property or buying or purchasing property east of the City library. Mayor: Perhaps maybe to follow up a little bit on Mr. Skotnicki's thinking and I have much the same thinking .*. I have several concerns with use of the Greenwood property for City purposes. Mr. Skotnicki cer gave one and that it is the limitation of the space because I don't think that whatever we built there it may serve our needs for a would be no chance to expand whatsoever--that would be a limiting factor down the road, I think. I think we would be limited as to t nature of and construction of and configuration of any facilities put there -- parking would be a problem. All of these were mentior by Mr. Skotnicki. I think there is one other problem that we woult find there and that is it would be separated from our current centt by a street and a busy street at that. And would require people crossoing over a public street to get one from facility to the othc of the City and I think it would just not lend itself to what we need there. I further think that anything that the City would put that would meet the needs of the City would be of no better gatewa: to the City than a controlled commercial venture or building. I: don't believe that the City would put anything there that would be anymore open-spaced or anymore attractive for the entrance to the ( complex than the same kind of a commercial building. On that basis (basically) that is how I feel about that property. But as it rela to other, I further think and 1 don't (something about money aspect I don't have any doubt but we could sell that piece of property .for sufficient funds to purchase the entire site east of the library as are the ones that should motivate our decision as to whether or not - certain limited amoutn of population growth, but beyond that there the difference in 0 size, we're talking about 9 ess than an acre in the one area and You're talking, as I recall, 2.4 thereabouts in useable space. I think the lay of the property east of the library would accomodate (something) facilit3es far better. I think the ability to connect a facility there with this facility and put a parking area somwhere in between that would service the library and the new public administration building or publid works -- is that the word -- comunity development building -- I think that we would have far more flexibility in developing our whole complex using that site than we would the Greenwood property. I certainly agree that we ought to purse looiking for additional property at the back: of the Oak Street lots also to accomodate further growth in OW fire and other needs of the city in that area, but I think this would take priority over that. - Skotnicki: I Lewis : Are you saying that on the if we did sell. the Greenwood property that the no, now wait. that two story building would then put restrictions on the type of architecture that would comply with the City Hall entryway, or woul you say that no restrictions on the architecture at all. Mayor : I don't, I'm really not prepared, Mr. Lewis, to make that decision tonight. I suspect that we have mxx architectural review .of any project that would go there as part of the normal descretionary approvals that the City would have to give, and I would hope that we would have ability to make those decisions of that time. I'm not sure I would be willing to put deed restrictions in the sale of it or the lease of it as to architecutral review,. because I think that we have that libery without deed restrictions. I would, though, be very anxious to put height restrictions and parking restrictions and other things, well not necessarily parking restric in the deed (tape change). . .well I wodd want, Well I'm not comforl with that. I would not be comfortable with 35'. That's a'three st building and I would not be comfortable with that. Lewis : I think that we're going to need all the land we can get ahold of. I think the Greenwood property is extremely valuable as an entryway I think that office buildings could be built there ... I've talked a few people as we all have. Parking would be somewhat of a prob I do not agree with you in the concept that that it is totally differene --all one continuous line. I do believe that we should also, Skotty mentioned, pursue the idea that we've already gone a1 with of purchasing land to the east and that Lefty has mentioned, behind the fire area over there, but to relinguish a piece of property like that to me in the long run in my mind would not be a act--I realize you cov.ld probably get $250,000 $300,000, but in th losing a tremendous asset . Mayor: Would you feel the same -. way on __ a long-term lease? the other area -- acres -- that's a pile a lot of difference in If we sold the Greenwood property and say - long run, I still feel that land is so important to US that we're laere we, ken+ i I. 0 Lewis : If it ~7as in that situation so that we could possible require the land say about 49 years or such as mentioned and with the building (something), I would feel more comfortable with because the City's going to be growing all tire time. There is no way you're going to stop it. the City will need that land eventually. Sko tni cki : And ... the sewer stopped it ... but I mean, I just think that I should like to make a motion to table the offer to purchase the Greenwood property on Agenda Item 1/19. Mayor: It has been moved and seconded that we table this matter. Discussion? In discussion, may I ask what is your desire as far as rediscussing it? - Sko tni cki : We can bring it out from that position anytime we want and reopen it again. animation until after we do what I'm going to suggest in my next mot ion. Mayor: That is what I wanted to know. last five years. Anear: - Under discussion, I want to get my ore in here. I certainly hope we make a decision on the Greenwood property before we lift the moratorium on the Encina plant because the minute you do, you're going to see all of your vacant land property values go like so and this vacant property we have east of city hall east of the fire station over there are going to take a tremendous jump in value. Mayor: That may be true, although I think the Council has already put in motion activity to purchase the property east of the library and I hope that won't necessarily be tied in with the Greenwood proper+ one way or another. Lewis : That's a good concept. If we do decide to sell the Greenwood prop then we' 11 (something, they'are all talking) MOTION CARRIES TO TABLE THE OFFER TO PURCHASE THE GPaENWOOD PROPER IN AGENDA ITEM #19. - That is why 'I want to leve it, leave it in suspended - -" You know we 've tabled it for the I. e 0 SKOTNICKI: I move that the staff be directed to re-examine the location of the proposed cornunity development building to a location to the east of the City library and report back here at the earliest soaff .' convenience. I ANEAR: I 1 would like to direct this question to the City Manager. the staff's convenience, but how soon does the City Manager think we can get that information? MAYOR : Well, I think that perhaps Mr. Mannen can answer that. MANNEN: The problem with the land east of the library is the time required to obtain title to the property and arranging the financing of the (something) MAYOR; Let me ask this question then regarding that changing the priorities of the phasing skoudl give you some indication as to the Council's feeling about the timing of that building, it's I asuspect the Council is probably indicating that they would rather look at -the long range picture than to rush in to a structure or a place that might not meet all of the long-range needs, so I think we do have a little bit of a head start on that inasmuch as we do have a place in mind it might be updated, but nevertheless we have appraisal: on that property and I think we put inmotion a report to obtain the property and ... M@4WN : To answer your question directly, we could probably come back in another couple of meetings -- youre next regular meeting with some additional information on the suitability of that site. MAYOR : I think the Council would be Comfortable with either the 6th of March or the following regular meeting in the latter part of March. SKOTNICKI : Under discussion, I didn't include this in the motion and perhaps I was remiss in not doing so, but I'm wondering if it would be desi for staff if it doesn't look suitable for any number of reasons -- is the site east of the library is not suitable -- would there be, there, is it possible to augment our holdings alongside of the mair fire station here to provide for alternative site and it would be i good as having it on the same side of the street, I recognize that you're quite ri ht. Mr. Mayor, I would prefer to have it on the same Of the street. %his is going to be qute a thoroughfare in the a f yearst but 1 would prefer a move across the street than I would d.pT Not at - _I 1 0 0 the Greenwood property solely because of the disadvantages of that place. And, you might find out something that is wrong with that site east of the library - in that case, I'm sure the Council would consider any advice you might have on that site next to the fire station. Plus, whatever land is necessary to the south. Could I include that (caveat?) Nayor: the I'll certainly approve of it as /I second to the motion. In your report back, too, Mr. Mannen, would you address the question becausc I felt that it has already been brought up.this evening's discussior the question of finances to the point of whether we can hold the Greenwood property for whatever reasons or whether it would be in order to meet the time constraints of the building program whether i would be the staff's recommendation that it be sold or leased in order to finance purchase and building program processes. that would help us because I don't wish to reach the point two or three or four weeks from now where we make a decision relative to whether these facilities will go , I donft wish to delay or not be able to make a decision as to what we're going to do with the Greenwood property, I would like to make that decision so that we don't have to make that every like Mr. Lewis said every year or two for the next ten years. So, we'd like some recommendations as to thl finances that would have some bearing on whether to dispose of the Greenwood or whether we keep it just for some possible future use. - I think MOTION CARRIES TO DILRECT STAFF TO RE-EXAMINE THE LOCATIOR OF THE PROPOSED COMMUNITY DEVELOPMENT BUILDING TO A LOCATION TO THE EAST OF THE CITY LIBRARY AND REPORT BACK TO COUNCIL ON T5E MARCH 6, 1979 MEETING. SUCH REPORT SHALL ALSO INCLUDE STAFF RECOMMENDATION AS TO THE CITY AUGMENTING HOLDINGS ALONGSIDE TKE MAIN FIRE STATION TO PRO FOR AN ALTERNATIVE SITE. Mayor : Any potential buyer or lessor of the property will just have to wai then, until these decisions are made by the Council because (lie is mumbling) something about a very important decision for the Council BALDW IN : As Council instructed the City Manager's Office some two meetings i to go ahead and see if we could acquire the land east of the librai as an information, I should have this week a reply to an informal proposition that I gave to (somebody) up there, through their agenl I hope to have something by now on something so I can help Mr. Man1 in shedding some light on what it is going to take to acquire that property or at least what they're going to ask. - SKOTNI CKI : - Perhaps, and I of courge understand, I'm sure you remember that I opposed the purchase of that property because we didn't know what we wanted to do with it. My viewpoint on that has changed completf e 0 now, so I would like to ask the staff one question, In the final proposal and this is something that escapes me, did we choose the smaller of the parcels, but you did suggest an alternatLve of buying the whole thing. Now, I'm wondering whether that decision should be reevaluated. MAYOR: - f think it should be brought back for us to look at again now that we're looking at specific projects and specific growth patterns for the City complexes. ultimate at this time is that we would leave the three homes on Highland it again if you feel the same I don't think it would create any problem, Mannen. LEWIS : That little comment I made about sewer, I didn*t mean that as a joke, - reality cause, we're talking about and I feel very strongly that if- we do decide to sell part of that we should also tie that into the sewer element so that whoever buys it will have (he is mumbling and it is impossible to determine.what he is saying) I think we have the right to raise as much money as we can... ... . ... MAYOR: I'm not sure I'm understanding what you're saying , but we cannot transfer from the Greenwood property the sewer allocation that is there to the property up there if that's what you're saying. I: think, though, in reference to your query, the and take the rest of the property, but I would like to see SO, in your report, you may wish to include that too, Mr. 1 -__. -- LEWIS : - - That's what I'm saying. there .... MAYOR: And that should ehhance the value? LEWIS : Well, that's what we're talking about as far as SKOTBICKI : I would certainly agree with that I think it behooves us to look at this in a very cold=like business way. MAYOR: - We're not quite through with this, can we finish this first. the way, I need a little bit of clarification too. just past to table, did that deal with item #I9 or #20? Skotnicki clarified it as Item #19) Then, Itern 1/19 has been resol- TO finish up Item #/20, the on page 14 YOU recognize there are some I'm saying that sewer availability will be -_I_ - By The motion we (Mr. ?a4 - *X I-. - I L\ T e e recommendations and I don't think we ought to pass them by. is that we authorize the City staff to begin negotiations or I would like to change that recommendation from negotiating with thc County to evaluating a site out in the Palomar Airport and perhaps other centrally 'Located areas of the City because it may be that tht county property and it may be that around Palomar Airport Road may not be the ultimate site as we look at it it may be that we would 1( even as much as north of Rancho Carlsbad there may be some areas thc it. I'm not saying that is more desirable, I'm just, I think that i motion we would improve here ought to leave the staff some latitude that is not itemized here in negotiating with the County. Now, may1 I'm wrong on this. property. Comment on that Mr. Mannen. WNNEN: Ye$, one of the reasons we asked for specific authorization to have discussions with the County is that we've had some prelininaries wi the County and there are some feasible sites county owned. The county is willing to perform the appraisals or preliminary appraisa' but we would need to pay for that work through their real property department and that is going to be one of the important elements in site evaluation is the cost and we thought this would be the most expiditious way of pursuing that. If it turns out that those sites are not feasible because of cost and topographical problems, then w would request authority to look at some other properties. Idhat at Cannon Road future Cannon intersection that ought to be looked a Maybe the County would just look at the County -- MAYOR: I don't disagree with negotiating with the County, but I do disagre with waiting for other sites. I think that you ought to be looking other places at the same time. I'm not sure I can evaluate the sou of the County's offer until I see it in terms of one or two other s MANIJEN : We can expand that inquiry and look at other possible sites. WYOR : Any authorization would give you, I think, I would hope the authori to negotiate with the County, but I don't want to just limit it to if we can if there are other possible sites. ANEAR: There was a suggestion made to me by Don Briggs a month or so agaa would be to explore the possibility of trading off part of Lake Calaveras for property here around Palomar Airport which would put condition on that Lake Calavera to do so it can only be used for park purposes, The County in the past has expressed an interest in acquiring that for a park, but they wanted us to give it to them, w obviously we can't do, but I would like to lay that out to see what the feeling is , just something to pursue possibly. -- -- -- . -. 0 .I CASLER: We have talked about that before as a good way of getting some land for something we need. 1 have been Chairman of the regional recreation plan and program for CPO and we completed our study and are preparing a report now on regional parks and recreation. Lake Calavera, I understand we own about 5 acres, does that include the water too (she is receiving clarification 1 think regarding only owning 2.5 acres -- this is recalled from memory) and all the rea around it. They're mistaken then down at CPO. If the County would develop it as a park, I think we still have a bond issue there to pay off too, I certainly would have no objection to trading it because ... MAYOR : The 2.52 Pardon me. -- have no hesitancy of trading either but I'd sure want to look at value for value. I'm not looking at a straight across trade. CASLER: It is still ... MAYOR : m in no mood to give a gift ... t CASLER : In regional plan, which is what I meant to say, but the county really isn't looking at it as a regional park, CPO still feels that it is necessary ta have a regional park in this rea to serve the community. NAYOR : Well, I: would like to see the county -- I have no objection to the County holding it for future park or recreational Purposes, rather than the city as long as we got Value for value. That can be include in negotiations with the County as far as Ilm concerned SO it doesn't preclude that as an option. A motion would be then, I think, authorize the staff to enter into negotiations with the County of San Diego for the acquisition of county-owned land as a potential si1 for the law enforcement and maintenance yard and possibly library a' athorize the staff to obtain appraisals and also to seek other sites and around this (something) MOTION CARRIES TO AUTHORIZE STAFF TO ENTER INTO NEGOTIATIONS WITH TI POTENTIAL SITE FOR THE LAW ENFORCEMENT AND MAI.NTENANCE YARD AND POSSIBLY LIBRARY; STAFF AUTHORIZED TO OBTAIN APPRAISALS AND ALSO SE OTHER SITES IN AND AROUND THE PALOMAR AIRPORT AREA. - Made by Casler - Second by Skotnicki COUNTY OF SAN DIEGO FOR THE ACQUISITION OF COUNTY owrim LAND AS A Mayor: Authorize staff to Obtain the services of a financial consultant to assist in the preparation of a financing plan for the recommend ~ , c. .< e e +g - program. SKOTNICKI : I'll mention one thing under discussion, Mr. Hayor, that, boy I don't think, I think it's obvious to me that we ought to sort of come back with this first recommendation that we make before we rush out and hire a consultant, though. MAYOR: Not only that, I would like that the Council be aware be able to see what we're hiring and how much we're paying and this gives you just a blanket authorization to go out and get him or her and I don willing to vote for this recognizing that staff would need to come back and give us some input before perhaps the final hiring. I'm not sure that we would like to gFve that blanket approval. I'm MANNE N : Yes, sir, we would come back with the proposal from a consultant or a number of consultants for the Council's approval pri6r to engagin) someone. MOTION CARRIES AUTHORIZING STAFF TO OBTAIN PROPOSALS FROY CONSULTA" RE ASSISTANCE IN PREPARATION OF A FINANCING PLAN FOR THE RECOMMENDEI PROGRAM AND RETURN TO COUNCIL FOR FINAL APPROVAL. - // 9