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HomeMy WebLinkAbout1978-06-20; City Council; 3069-10; Calavera Hills proposed sewage treatment facility"5; x;' !. .) -1__--- June 20, 1978 -._I- DATE : Public Works --.--___-_-. DEPARTMENT : c. AtZ..y*P -$ Initial: Dept . Hd ' c. Kgr. -5- I -_.__ - - --- I---I- --- -..I_-___ _--- I- ----_I Sub j eet : PROCESSING OF CALAVERA HILLS PROPOSED SEWAGE TREATMENT FACILITY The City Council, at its June 7, 1978 meeting, acted to award to James M. Montgomery, Consulting Engineers, Inc., a contract for preparation of a Project Report, Finan- cial Report and Environmental Impact Report for a satellite treatment and reclama- tion facility in the Lake Calavera Hills Drainage Basin. Attached for Council's approval is the contract for the referenced work. budget for the project is $27,800 for contract and $3,200 for contingency requiring a Request for Transfer of Appropriations in the total amount of $31,000. Proposed Exhibits contract with James M. Montgomery,. Consulting 4) 1. Resolution No. Engineers, Mayor to execute same. 2. Resolution NO. 549L approving Request for Transfer of Appropriations. Recomendat ion If Council Concurs, adopt Resolution No.5 dg#pving contract with James M. Montgomery, Consulting Engineers, Inc. an au orizing the Playor to execute on . behalf of the City; and adopt Resolution No.$r/4/Lapproving a transfer of funds in the amount of $31,000 from General Fund Unappropriated Reserves to Public Works Professional Services Council action 6-20-78 Resolution #5445 was adopted, approv.ing contract with James M. Montgomery, with the condition that a 70-day completion date be made a part of the Agreement; and Resolution #5446 was adopted approving transfer of funds. .- JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC. 2255 Avenida De La Playa, La Jolla, California 920371 (71 4) 459-2931 June 12, 1978 Mr. Ronald A. Beckman Public Works Administrator City of Carlsbad 1200 Elm Avenue Carlsbad, Calif. 92008 Subject: Feasibility Study for Satellite Sewage Treatment Facilities Dear Mr. Beckman: Transmitted herewith are suggested Scope of Work and Compensation sections for the work on subject project. The Scope of Work is basically presented in our original proposal. If this is not satisfactory, we will be pleased to revise the section to either an hourly rate or salary cost plus 125 percent with a $27,800 upper limit. We have suggested a lump sum for compensation. As we discussed with you on June 9, 1978, we would like to substitute Mr. Frank Grant for Project Engineer instead of Mr. Gordon Treweek as listed in our original proposal. what personnel will be working on the project, following is the Project Team that will be assigned to this project. In order to avoid any misunderstanding as to Proj ect Manager B. G. Hildyard Project Engineer Frank Grant Staff Engineers Kenneth R. Weeks William H. Moser Janet F ahey Paul A. Teigen Albert L. Page Technical Review Rudy J. TeKippe Vice Preside& ~ EXHIBIT C PLANNING ... RESEARCH ... ENVI RONM E NTAL ENGINEERING s. I. . I 1 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5445 A RES01 ITION OF THE CITY COUNCIL OF THE CIT' OF WSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND JAMES M. MO"ERY, CONSULTING ENGINEERS, INC., FOR PREPARATION OF A PROJECT REPORT, FINANCIAL REPORT AND ENVIRONMENTAL IMPACT REPORT FOR THE LAKE CALAVERA HILLS DRAINAGE BASIN SATELLITE PLANT STUDY AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That certain agreement between the City of Carlsbad and James $1. Montgomery, Consulting Engineers, Inc., for preparation of a Project Report, Financial Report and Environmental Impact Report for the Lake Calavera Hills drainage basin satellite plant study, a copy of which is attached hereto, marked Exhibit llA", and incorporated herein by reference, is hereby approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOFTED at a regular meeting of the City Council of the City of Carlsbad held the 20 t h day of vote, to wit: June , 1978, by the following AYES: Councilmen Packard, Skotnicki, Anear and NOES: None Councilwoman Casler ABSENT: None p&Lad 6-uL RONALD C. PACKARD, Mayor ATTEST : , Y.Ha City Clerk 4 t .. . AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF CARLSBAD AND . JAMES M. MONTGOMERY CONSULTING ENGINEERS, INC. FOR A FEASIBILITY STUDY FOR A SATELLITE SEWAGE TREATMENT FACILITY IN NORTHEAST CARLSBAD THIS AGREEMENT made and entered into this 20th day of June , 1978, by and between the CITY OF CARLSBAD, a municipal corporation of the State of California, hereinafter referred to as "City," and JAMES M. MONTGOMERY,CONSULTING ENGINEERS, INC., a California corpora- tion, hereinafter referred to as "Engineer." WITNESSETH: WHEREAS, the City has determined that capacity limitations at the Encina Water Pollution Control Facility will unduly restrict planned growth in the outlying areas; and . WHEREAS, the City has authorized staff to conduct a study to de- . termine the feasibility of establishing satellite sewage treatment facilities for outlying areas; and WHEREAS, it will be necessary to conduct an independent engineer- ing investigation to determine such Seasibility; and WHEREAS, the firm of James M. Montgomery Consulting Engineers, Inc. has submitted a proposal in writing to perform the required services; and WHEREAS, it is desirable that the City retain the services of - -/c James M. Montgomery,Consulting Engineers, Inc. as consulting engineers to perform-the services in the manner, at the time, and for the com- pensation set forth herein; NOW, THEREFORE, the parties hereunto agree.as follows: 1. Scope of Engineering Services. Engineer agrees to perform - those services specified in this Agreement and in Exhibit "A," which is attached to'and by this reference made a part of this Agreement. . Engineer further agrees to submit a complete draft document to the City, for review, within 70 days of the date of notice to proceed. 2. Compensation. Compensation for the engineering services shall be in accordance with the procedures outlined in Exhibit "Bl' of this Agreement, which is attached to and by this reference made a part of this Agreement. 3. Scope of City Staff Assistance. The City will make available to the Engineer its pertinent records, data and reports. The City staff's participation is limited to the involvement of the Public Works Administrator on an "as available" basis. 4. Responsibility of the Enginee.r. The Engineer is employed herein to render a professional service only and any payments made to him are.compensation solely for such.services as he may render and recommendations he may make in the course of the project. The Engineer makes no warranty, either expressed or implied, as to his findings, recommendations, or professional advice, other than they were promulgated after following a prac'tice usual to the engineering profess ion. 5. Changes in Scope of Project. If conditions beyond the control of the Engineer necessitate a change in scope of the project after engineering and management work under Paragraph No. 1 above has commenced, the guaranteed maximum fee shall be adjusted as fol- -. - lows: (a) Increased or decreased in proportion to the net change in the agreed-upon estimate of the level of effort required; and (b) increased by the amount of-charges for any work accomplished -2- to t.he date of change in scope which cannot b'e incorporated into the changed project. .. 6. Suspension of Services or Termination of Agreement. The City, for any reason, may by'written notice postpone or suspend all or any part of the engineering services authorized under this Agree- ,' ment, or by written notice may terminate the entire Agreement. In the event of such suspension or termination, Engineer shall have the right to expend additional time to assemble the work in progress for the purpose of properly closing the job. Such additional time shall not exceed ten percent of the total time expended on the por- tion'of the project affected by such notice of suspension or termina- tion before the receipt thereof. In the event that suspension of services exceeds twelve months in duration, the Engineer may, by not less than thirty days' notice, terminate this Agreement as it applies to the suspended portion of the project. 7. Status of Engineer. The Engineer will perform the services provided for herein in its own way as an independent contractor and in the pursuit of its independent calling, and not as an employee of the City; and it shall'be under the control of the City only as to the result to be accomplished, and the-personnel assigned to the project. The personnel assigned to the project by Engineer shall be those listed in a letter dated June 12, 1978 (Exhibit "C"). change in project personnel listed therein shall be subject to the prior approval of the Public Works Administrator. Any 8. Conformity to Legal Requirements. The Engineer shall cause all recommendations to conform to all applicable requirements of law: Federal, State and local, to all requirements of all bodies formed -3- under Federal, State or local law whose approval must 9. Ownership of Documents; Any plans, studies, , be obtained. sketches , drawings or specifications supplied, as herein required, are the property of the City. In the event this contract is terminated, any documents, plans, specifications and drawings shall be deliv- I ered forthwith to the City. 10. Hold Harmless Agreement. The City, its agents, officers and employees shall not be liable for any claims, liabilities, pen- alties, fines or for any damage to goods, properties or effects of , any person whatever, or for personal injuries to or death of them, . or any of them, caused by or resulting from or claimed to have been caused by or resulting from any act or omission of Engineer, or its agents, employees or representatives. Engineer further agrees to indemnify and save free and harmless the City and its authorized agents, officers and employees against any of the fore- going liabilities and claims therefor, and any cost and expense that is incurred by the City on account of any claim therefor. . 11. Assignment of Contract. The Engineer shall not assign I this contract or any part thereof or.any monies due or to become due thereunder without the prior written consent of the City. 12. Subcontracting. If the Engineer shall subcontract any of the work to be performed under this contract by Engineer, the Engineer shall be fully responsible to the City for the acts and omissions of its subcontractor and of the persons either directly or indirecxly employed by its subcontractor, as it is for the acts and omissions of persons directly employed by it. tained in this contract shall create any contractual relationship . -/- Nothing con- .- 4- between any subcontractor of Engineer and the City. shall bind every subcontractor and every subcontractor of a sub- contractor by the terms of this contract applicable to its work unless specifically noted to 'the contrary in the subcontract in The Engineer question approved in writing by the City. 13. Prohibited Interest. No official of the City who is authorized in such capacity and on behalf of the City to negotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving any architectural, engineering, inspection, construction or material supply contract or any subcontract in con- nection with the construction of the project, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer, employee, architect, attorney, engineer or inspector of or for the City who is authorized in spch capacity and on behalf of the City to exercise any executive, supervisory or other similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 14. Verbal Agreement or Conversation. No verbal agreement or conversation with any officer, agent or employee of the City, either before, during, or after, the execution of this contract, shall affect or modify any of the terms or obligations herein con- tained, nor such verbal agreement or conversation entitle the En- gineer to any additional payment whatsoever under the terms of this contract. .- 15. Successors or Assigns. Subject to the provisions of Paragraph No. 11 above, all terms, conditions and provisions -5- hereof shall inure to and shall bind each of'the parties hereto, and each of their respective heirs, executors, administrators, successors and assigns. 16. Application of ASCE Manual No. 45. Applicable provisions of American Society of Civil Engineers Manuals and Reports on En- gineering Practice No. 45 shall apply to all matters not otherwise covered by this Agreement. 17. Effective Date. This contract shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST CITY OF CARLSBAD APPROVED AS TO FORM JAMES M. MONTGOMERY, CONSULTING ENGINEERS , INC. Vice PYeside -6 - I. . 4. . EXHIBIT A .. ' SCOPE OF WORK PROJECT APPROACH The product of this study would be a report presenting a project plan, fi- nancial plan and environmental impact report for the proposed satellite sewage treatment and disposal facility in the northeast area of the City. The intent is to provide the City of Carlsbad with a technical evaluation of prior reports on the compatibility of the proposed facility with the City's concept of future satellite wastewater reclamation facilities. , Realizing that a significant amount of the background information which must normally be collected as part of this type of study has already been gathered, both by the City and the developer, the following tasks would be undertaken. TASK 0 - PROJECT MANAGEMENT This task will include fiscal management of the project, in-house technical review and public presentations and hearings. A maximum of two meetings before the Planning Commission or City Council-are included in the Scope ' of Work. TASK 1 - REVIEW This task will consist of reviewing all pertinent documentation assembled by the City's staff including the project report prepared by Lowry and As- , sociates. Supplementary data would be requested or collected as necessary. All reports will be reviewed with regard to the value of prior samplihg and testing, the assumptions made in the analyses and design factors used. . The Scope of Work does not include collection of additional field data should the review indicate that such data is required. TASK 2 - DEFINE STUDY AREA This task will involve identification of the area which should be considered in sizing and locating the proposed facilities, and of.the factors affecting design. This task will include: Limits of study area - define geographical limits of the area which should be considered in the design of the facilities in- cluding the potential for treating wastewater generated outside the City limits. Characteristics of study area - review all factors affecting the design and use of the facilities including: . Geography . Soils Geology and seismicity . Climate . Groundwater conditions . Other unique area characteristics --. c) Population and land use - define for entire study area, utilizing existing information from City of Carlsbad forecasts and the Land' Use Plan. Comprehensive Planning Organization. Identify areas for potential reuse of wastewater based upon existing land use plans and previous reports. Wastewater characteristics - identify the volume and composition of wastewater to be accommodated by the facility and assess the poten- tial for reclaiming the water for reuse. The forecasts would be checked against those of the d) ' TASK 3 - WASTEWATER TREATMENT We will review and assess treatment and disposal alternatives proposed to meet water quality objectives. posed in the Lowryreportsin terms of the quantities and qualities projected in Task 1, above. We will: In particular, we will consider those pro- * a) Compare methods of treatment and disposal and the discharge require- ments for each disposal alternative. Analyze treatment processes in terms of their future applicability for reclamation and reuse. b) Review the ability of alternative plant sites to meet service area disposal needs, and their adaptability to provide a feasible alter- native source of water for agricultural and for landscape irriga- tion. c) Consider the land area required for the treatment and disposal facilities for the study area defined. Land requirements will be idenEified for ultimate operation under the possibilities of (1) treatment and disposal, and (2) reclamation and reuse in conjunc- tion with treatment and disposal. d) Evaluate alternative locations and the capacity of a fail-safe system to the ocean outfall, and the impact on the existing . ocean outfall. e) Review the probable phasing of constru'ction, c'apitai costs of expansion, and the operation and maintenance costs for each level of development. Develop cost estimates for alternative treatment systems, sites and phasing. f) Summarize wastewater reuse requirements of the California Depart- ment of Health, the San Diego County Health Department, and the San Diego Regional Water Quality Control Board. quality requirements for each potential category of reuse. Provide water --- TASK 4 - ALTERNATIVE ANALYSIS Evaluation of alternatives will include the following subtasks: .. Review treatment alternatives to accommodate water quality re- quirements of potentially feasible reuses. criteria will be used to select the apparent best alternative: The following 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Applicability as a general system for other satellite plants. Maximum usage of existing facilities.’ Energy conservation. Process dependability. Waste generation and disposal. Process monitoring costs. Costs of construction, operation and maintenance of total pro j ec t . Flexibility. Environmental impacts. Public acceptance. Priority of reuse markets Assess feasible reclaimed wastewater distribution alternatives. Seasonal long- and short-term effluent volume requirements, including storage and transportation requirements, future uses, and effec-ts of interruptions on usage will be identified. Perform detailed evaluation of the most viable alternatives, comparing cost-effectiveness of alternative water supplies, relative benefits of serving the various end users with reclaimed water, and institutional constraints affecting implementation. TASK 5 - RECOMMENDED ALTERNATIVE A recommended plan will be formulated from features of one.or more cf the apparent best alternatives for treatment and future reclamation. of this activity include: Sub-tasks a) Describe in detail the recommended project and its major components including : . . . . . Recommended site. Preliminary design data for all treatment processes. Schematic flow diagrams, preliminary layouts and maps. ,Functional description of recommended plan and system components. General operation and maintenance program. b) Prepare detailed cost estimate of the recommended project. c) Summarize the technical concepts and institutional arrangements inherent to the recommended plan. TASK 6 - FINANCIAL PLAN The financial analyses will review all capital and operation and maintenance costs anticipated for the proposed facilities at each level of development. a) Operation and Maintenance Costs - . Review and develop financial analyses that identify the revenue requirements for operation and maintenance costs. . Recommend a financial plan which identifies financing al- ternatives and recommends a method for meeting financial obligations, including consideration of existing sewer fees. We would assess and recommend a method to allocate the costs incurred. b) Capital Costs - . Provide a. financial analysis which identifies the revenue requirements, if any, for the City to build and/or expand the facilities. Identify sources and level of funding. Prepare preliminary revenue programs which estimate user charge rates. TASK 7 - ENVIRONMENTAL IMPACT REPORT An environmental impact report will be prepared in accordance with CEQA guidelines. This effort, while it may incorporate the proposed EIR for Lake Calavera Hills, shall be complete for the study area and shall in- clude all necessary requirements to complete the project. impacts outside theCity’sGenera1 Plan Area will not be included. The re- view will address both the short-term and long-term impacts of the project. The assessment will include discussion of any necessary modifications to the existing land use plans, within the exterior boundary of the City’s General Plan Area, required to accommodate the treatment facility and areas suitable for utilizing reclaimed water. This task shall include the environmental investigation of alternate sites, completion of the. draft EIR and response to public comments on the draft EIR. at public meetings, beyond those outlined in Task 0, are not included in the Scope of Work. . TASK 8 - FINAL REPORT Growth-inducing ’ Attendance Prepare 10 copies of the draft report for submittal to City and following review and comment prepare final report. will be provided. Fifty copies of the final report . EXHIBIT B 'COMPENSATION Compensation for Engineering Services given in Exhibit A -'Scope of Work,' shall be a lump sum of $27,800. direct and indirect costs including labor, fringe benefits, overhead expense and profit. Scope of Work as follows: This lump sum shall include all It shall be broken down by tasks given in the Task - 0 1 2 .3 4 5 6 7 8 Total Lump Sum Fee $ 2,000 1,350 2,300 3,200 4,250 2,100 3,600 , 4,100 4,900 $27,800 This lump sum fee shall not be increased except in the event there is an amendment to the Agreement that increases the Scope of Work. Charges dete'rmined on the basis of this exhibit shall be billed monthly to the City and payments by the City shall be made within a reasonable period of time. with the invoices and shall include a summary of activities related to progress of the project for the invoiced period. c1ude.a report on the percentage of each task completed. The final 10% billing shall not be invoiced until the report is accepted and approved by the City Council.' Brief monthly project progress reports shall be submitted This summary shall in- .. . . *I D - - - @ . 4 .I ,e JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC. 2255 Avenida De La Playa, La Jolla, California 92037/(714) 459-2931 June 12, 1978 Mr. Ronald A. Beclanan hxblic Works Administrator City of Carlsbad Carlsbad, Calif. 92008 . 1200 Elm Avenue Subject: Feasibility Study for Satellite Sewage Treatment Facilities Dear Mr. Beckman:. Transmitted herewith are suggested Scope of Work and Compensation sections for the work on subject project. The Scope of Work is basically presented in our original proposal. If this is not satisfactory, we will be pleased to revise the section to either an hourly rate or salary cost plus 125 percent with a $27,800.upper limit. We have suggested a lump sum for compensation. As we discussed with you on June 9, 1978, we would like to substitute Mr. Frank Grant for Project Engineer instead of Mr. Gordon Treweek as listed in our original proposal. what personnel will be working on the project, following is the Project Team that will be assigned to this project. In order to avoid any misunderstanding as to Project Manager Proj ect Engineer Staff Engineers Technical Review B. G. Hildyard Frank. Grant Kenneth R. Weeks Wil1iam.H. Moser Janet Fahey Paul A. Teigen Rudy J. - TeKippe, Albert L. Page Vice Preside& . * EXHIBIT C .- c I. RESOLUTION NO. 5446 , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING TRANSFER OF FUNDS FOR CONSULTANT SERVICES FOR THE PREPARATION OF THE LAKE CALAVERA BASIN SATELLITE PLANT 'STUDY BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The transfer of Thirty One Thousand Dollars ($31,000) to be used for professional consultant services for the preparation of the Lake Calavera Basin satellite plant study from the General Fund Unappropriated Reserves to Public Works Professional Services is hereby authorized and approved. 2. The Department of Finance Fund Transfer No. 85 on file in said department and incorporated by reference herein is approved. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 20 t h day of vote, to wit: June , 1978, by the following AYES : Councilmen Packard, Skotnicki, Anear and Councilwoman Cas1 er NOES : None ABSENT: None ROW C. PACKARD, Mayor ATI'EST: