HomeMy WebLinkAbout1978-08-15; City Council; 5536; Fifth Year Block Grant Schedult - SupplementP
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CITY OF CARLSBAD
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Initial
AGENDA BILL NO. .'��o' � Dept. Hd.
Au ust 15, •1978 C. Atty.
DATE: C. Mgr.
DEPARTMENT: ,_ PLANNING j
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V
SUBJECT:
FIFTH "YEAR BLOCK GRANT SCHEDULE - Supplement
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Statement of the platter
As Council is aware, in past years Block Grant processes have
been somewhat hurried. This has been due mainly to HUD'8 in-
ability to provide information to the County far enough in ad-
vance to permit timely dissemination to participating cities.
This year, staff is proposing that the City's project selection
process be started earlier to permit more time for community
input and Council consideration. The attached memo from the'
Redevelopment Coordinator basically outlines the proposed pro-
cess and provides a timetable which will eliminate the time con-
strained nature of the process experienced in past years.
EXHIBITS
Memorandum to City Manager, dated August 4, 1978, and attachments
RECOMMENDATION
If Council concurs with the attached staff report and timetable,
it should adopt a minute motion approving the attached timetable
authorizing the City Manager to advertise and hold a administrative
public hearing on September 21, 1978.
Upon completion of the',hearing staff will present a report•to Council
the input received and analyzing the various requests for funding.
Council action
8-15-78 The Council approved the attached timetable and authorized
the City Manager to advertise and hold an administrative
public hearing on September 21, 1978.
DATE: August 4, 1978
T0: Paul Bussey, City Manager
FROM: Jack Henthorn, Redevelopment Coordinator
SUBJECT: 5th Year Block Grant Timretable.
There has been a concern expressed by Council, as well as yourself,
about getting an early start on the selection of 5th Year Housing
and Commmity Development projects. County staff has indicated that
we will not be officially notified of the Sth year strategy and dead-
lines until Novenber. However, if we wait for this official notifi-
cation we will be faced with the sane last minute decision making as
we were last year. Therefore, it is necessary to start our 5th year
project selection process in August to meet the county's deadline of
January 5, 1979 for submitting project choices.
Starting in August will assure an ample emunt of time for staff, the
Planning Commission, the City Council, and the public to develop ideas
on the kind(s) of Block Grant projects and programs they would like
to see.
Our 5th Year Block Grant Timetable begins in August with setting up
a public hearing and ends with the receiving of Block Grant funds in
June. The County usually increases our funding on a year to year
basis; however, due to Proposition 13 cutbacks at the County, and a
possible reduction in the amount of funds available from HUD, we do
not anticipate getting our usual increase for the 5th year. However,
we hava been assured by the County that we will get the same amount
of funding as we did for 4th year, which is $137,000. Therefore, our
5th year projects and proc^:ams should be planned around receiving
$137,000 in funding.
The HUD Ccr mmity Development Block Grant Regulations Summaxy, dated
March 15, 1978, a copy of which is attached, will be used as the 5th
year strategy by the County. it will serve as our outline of eligible
activities for 5th year projects and programs.
we have received enough guidance from the County to enable us to ooM
ui, u th an accurate 5th Year Block Grant Timetable. The attached time-
table reflects the deadlines the County will impose oi. us, along with
each step we must take to meet them. I£ you have any questions about
the 5th Year Block Grant Schedule, please do not hesitate to ask m:.
Coordinator
Jh:BJ:sb
AttacYumnt:
1978
AUG 1
AUG 9
AUG 10
AUG 15
SEP 5
SEP 7
SEP 10
SEP 15
SEP. 21
SEP 25
OCT 20
NOV 1
NOV 7
NOV 21
DEC 1
DEC 4
5TH YEAR BLOCK GRANT TIMETABLE
Preliminary staff contact with County regarding 5th year strategy
and dr adlines q
Send memo to City Manager regarding 5th year timetable and public hearing
Deadline to get on the Council agenda regarding the public hearing
At Council meeting have Council set public hearing for September 19, 1978
Mail out notice in English and Spanish of the public hearing on September 19, 1978
Place ad in newspaper
First day ad runs in newspaper
Have copies of the outline of eligible activities in English and Spanish plus staff
presentation prepared for public hearing
Administrative Public Hearing
Project refinement, public input, and staff contact with groups and organizations.
County officially informs us of 5th year strategy and officially informs us of
January 5th deadline for submitting projects
City Council report and list of eligible project proposals
At City Council meeting present projects proposed for funding to Council
(public hearing?)
County officially informs us of our money allocation for 5th year
start doing paperwork to submit our final project proposals, and their costs
to the County.
1979
JAN 5 Deadline for project proposals to be sent to County
JAN 8 Start preparing timetable on our',5th year projects
JAN 26 Deadline for submitting our timetable for completing 5th year project to County
FEB 1 Have our planning staff start the environmental review processes
MARCH 1 Send CEQA & 14EPA environmental reports to the County •
APRIL 2 Receive implementation contract from the County
APRIL 17 At Council meeting have Council sign the implementation contract
APRIL 30 Deadline for sending signed implementation contract back to County
JUNE 1 Release of funds from HUD
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` y.j.n�FaV
GOYTiTTX OF SAN DIE GO
•'h+•• .Y/ INTER -DEPARTMENTAL CORRESPONDENCE
CC.
March 15, •1978
TO: Jim Wilson
FROM: Stan Coombs '
FINAL HUD COMMUNITY DEVELOPMENT BLOCK GRANT REGULATIONS` SUMMARY I
.Subpart C - Eligible Activities !j
Thp is Subpart sets forth eligible activities for Community Develop- 1
ment Block Grant.iundi.ng, including: l
• 1. 'Projects principally for low- and moderate -income persons or
• for the prevention or elimination of slums and blight, and
• which meet various other requirements.
2. Urban Development Action Grant projects. -
3. -Ongoing Model Cities' activities, underway as of January 1,
1975, and approved and funded by HUD on or before June 30, 1974.
4. Portion's of facilities containing both eligible and ineligible
uses where eligible portions of the facility are tc be assisted.
5. Facilities located on school property designed primarily for
a'public purpose other than education and only used by adjacent
educational facility on an incidental. basis.
6. Activities outside an entitlement grant recipient's juris-
dictional boundaries so long as the subject projects are not
plainly inappropriate to meet identified needs of the recipient
as with state or local law.
7. .For projects to be implemented partly by special assessments -
so long as the assessment does not recover capital costs
provided by block grant funds. Block grant funds may be used
to pay special assessments levied against low- and moderate -
income persons for eligible projects funded from other than
block grant funds.
8. Consultant activities.
Jim Wilson
-2- March 15, 1978
Specifically, grant assistance may be used for the following eligible
activities:-
1.• Acquisition by purchase, lease, donation or,otherwise of real
property and othez interests therein which is: -
a. Blighted, deteriorated, deteriorating, undeveloped^or
inappropriately developed as,determined by the recipient.
b. Appropriate for rehabilitation or conservation.
C. Appropriate for preservation or restoration of historic
sites, beautification, conservation of open space, i
natural resources and scenic areas, recreational oppor-
tunities or the guidance of urban development.
d: To be used for certain public works facilities and
improvements.
e. To be used for other public purposes, including the con-
version of land to more appropriate uses.
2. Disposition by sale, lease, donation or otherwise of real
property acquired with CDBG.funds, provided that the proceeds
shall be CDBG program income and subject to requirgments
thereof.
3. Public facilities acquisition, rehabilitation and improvements f
including: ,
a. Senior centers, excluding those providing primarily 24-
hour residential accommodations.
b. Parks and other recreational facilities, excluding spectator,
facilities. ,
C. Centers for the handicapped, excluding those primarily to
provide 24-hour residential care.
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d. Neighborhood facilities for single or multi -purpose where-
in at least 51% of those persons receiving services are
residents of the servipe area documented as a neighborhood
r, or new community 'not to exceed a populat= on of 25,000.
e. Solid waste disposal facilities located in areas of other
CDBG activities, excluding equipment and appurtenances
used in the initial collection of solid waste.
f. Fire protection facilites and -equipment including those to
provide emergency medical aid located in areas of other
CDBG activities, excluding fire fighting schools and their
appurtenances.
• March 15, 197.8
Jim Wilson -•3-
g,-Parking facilities in areas*of other CDBG activities.
h. Public utilities, excluding facilites for electrical pro-
duction or generation but including undergrounding. ;
i'. Street improvements, excluding expressways and limited
:access ways.
j. Water and sewer facilities, except for sewage treatment
works and interceptor
k. FoundatiOns and platforms.for air rights sites.
1, Pedestrian malls and walkways. t
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M. Flood and drainage facilities to influence or affect the
flow in a natural water course, in cases when- assistance
has been determined unavailable under other federal laws
' or programs.
buildings and improvements, including movement
n. Clearance of
of structures to other sites.
o. Public services which:
orhood
(l) Must be PeOslded wherenblock grantlassistedbphysicaledevel=
zction area ^
'
opment activities as defined are being carried out in ,
a concentrated mannner for amdeveOf three years
lopment activities.
after completion of such physical
eds
(2) Must bedrevita].izationmeeting
areasnwhere physical
nts
of neighborhood
• development activities are being carried out and only
incidentally for others.
(3) biust be either a new serWice or a quantifiable increase
in -the previous level of service.
(4) Federal assistance must have been applied for and
b
denied or not made available.
!• (5) Aiust be determined by the applicant to be necessary
to support the physical development activities on-
going.
p. Interim assistance to alleviate harmful conditions requiring
immediate public action to avoid further deterioration before
more comprehensive treatment can occur, or to alleviate
ing the public health and safety:
emergency conditions threaten
Jim Wilson -4- March ls, 1978
j(1) The repairing of streets and.appurtenances, parks
and publicly owned utilities and public buildings.
s• •
(2) The improvement of private properties sufficient to
eliminate immediate dangers.
(3)' The•estiblishment of temporary public playgzounds
on vacant land.
r (4) 'Non -routine garbage, trash and debris removal such
as a neighborhood clean-up campaign.
i q. Payment of the non-federal share in connection with a
federal grant-in-aid program undertaken as a part of the
Block Grant activities for eligible activities.
r. Urban renewal completion.
•s. Relocation for those displaced by activities assisted
under the CDBG program.
t. Loss -of rental income incurred.in the holding for tempo-'
rary periods units to be utilized for the relocation of
those displaced by program activities assisted under the
CDBG program. "
u. Removal of architectural barriers restricting the mobility
and accessibility of elderly or handicapped.
V. Acquisition, construction or reconstruction, rehabilitation
or installation of distribution facilitjes and lines of
private utilities where necessary to implement the appli-
cant's strategy for neighborhood revitalization or housing. i
G
Grant assistance may be used for the following rehabilitation:
1. Rehabilitation of public residential structures'. ,#
•2. Modernization of public, low-income housing. ,
3. ;.Rehabilitation of private properties to include:
a. Acquisition for the purpose of rehabilitation.
b. Rehabilitation financing.
C. Provision of materials for rehabilitation by the owner,
tenant or other labor.
4. Temporary relocation assistance.
Jim -Wilson
-5- March 15, 1978
S. Code enforcement in areas where Community Development Program
activities are being carried out and may be expected to arrest
the area decline.
6. Historic preservation, including rehabilitation, restoration
d h 'sition of defined eligible historic properties.
Grant assistance may be used for the following economic development
activities as defined and approved by HUD.
�. Acquisition of real property.
2: Acquisition, construction, reconstruction, rehabilitation or
installation of public facilities excepting buildings for the
general conduct of government.
3. Designated commercial and industrial facilities acquisition,
construction, reconstruction, rehabilitation or installation,
including:
a. Commercial or industrial buildings, including purchase,of
equipment and,energy conservation improvements.
b. Commercial or industrial real property improvements in-
"`J'? eluding rail spurs or similar extensions.
Grant funds may be used for a number of neighborhood revitalization
and economic development activities carried out by private, non-
profit entities, local development corporations or small business
investment corporations. For the purpose of this section:
I; A private, non-profit entity means any neighborhood -based
organization, corporation, or association, duly organized to
promote and undertake community development activities on a
,nbt-for-profit basis.
2. A small business investment corporation as defined by the
Small Business Investment Act of 1958, including those which
are -profit -making.
3. A local development corporation is defined as an entity
organized pursuant to Titld VII of ,the Headstart, Economic
Opportgnity and Community Partnership Act of 1974, orlother.
Activities eligible to be utilized by private, non=profit entities
must be otherwise eligible for CDBG assistance and available for
use•by the general public during all normal hours of operation.
-Fees for*use are allowed if they do not preclude low -and moderate -
income use.
Jim Wilson -6- Harch 15, 1978
Grant assistance may also be provided for,use by private, non-profit
entities for community development or neighborhood revitalization
activities not otherwise eligible for assistance but determined by
applicant to be necessary or appropriate to the accomplishment of
the Community Development Block Grant Program for: .
1. Assistance to new or existing small businesses.
2. Capitalization of a non-profit entity required to qualify
for assistance under other federal programs.
{
3. Assistance to minority contractors to.obtain performance bonding.
4. Other defined activities.
• Grant assistance may be used for planning, design, environmental and
administrative costs, including:
1. Development of a comprehensive community development plan,
including:
. •a. Data gathering and studies.
b. Development of statements of objectives. ,
c. Development of a three-year Community Development Plan.
d. Related planning and urban design activities.
e. Collection of detailed data.
f. Development of codes, ordinances and regulations necessary
for implementation of the Community Development Plan.
2. Development of a policy -planning -management capacity to al:loc'r
development of long- and short-term CDBG objectives, devise
appropriate programs and activities, establish an urban en-
vironmental design capacity, evaluate progress, and carry out
• management of the CDBG Program.
• 3. Comprehensive planning activities eligible under 701 if
Necessary to meet needs of community development program.
Gran't:'funds may be used for reasonable administrative costs including:
• a. Program administration.
b. Provision of information and resources to residents.
C. Provision of .fair housing counseling. services.
• 'Jim. -Wilson -7- March 15, 197a
d. Provision of assistance to•facilitate performance and
' payment bonding.
e. Property management.
f. Preparation of applications'for federal programs.
g.' Activities to facilitate housing assistance plan.
h. 'Environmental studies.
Ineligible activities for CDBG funding include:
1. Public works, facilities and site or other improvements not
,specifically mentioned as an eligible facility or eligible
under most programs consolidated by October 1, also specifically:
a. Building and facilities for the general conduct of
government.
b. Other buildings and facilities determined by HUD un-
necessary to the implementation of the applicant's
strategy for community development and housing.
c. Facilities for exhibitions, spectator events and
cultural purposes. "
d. Schools and educational facilities.
• 4
e. Airports, subways, trolley lines, bus or -other transit • '' j'
' terminals, excepting railroad spurs. '+
• i.• Hospitals, nursing homes and other medical facilities,
excepting local neighborhood centers which provide general
health services.
g. Treatment works for sewage or industrial wastes of a .
liquid nature.
2.' Purchase of construction equipment or furnishings and personal ,
property, excepting construction equipment used in an eligible
solid waste disposal facility, and furnishings and personal
r, property utilized in the CDBG program administration or certain
eligible public services.
3. Generally, operating and maintenance expenses including specifi-
cally, maintenance and repair of streets, parks, playgrounds,
utility facilities, etc. ,
4. Payment of salaries and expenses necessary for the operation
of'public works and facilities.
�Jim,Wilson -8- March 15, 1978
5.. General government expenses.
6. Political activities, specifically including voter registration,
activities. ..
7. New housing construction,' excepting defined activities in support
of the development of -low- and moderate -income housing.
8. Income payments for housing or any other purpose.
SHC:ee _