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Home My WebLink About1978-09-05; City Council; 5037-1; Utilities Relocation Sewer & Street Lighting Elm Avenue Storm Drain Department of Transportation ProjectI CITY OF CARLSBAD AGENDA BILL NO._5037 - Supplement #1 Initial: Dept. Hd .,, � o DATE:_ September 5, 1978 C. Atty.-1—j j L �, DEPARTMENT: Engineering C. Mgr. 4 Subject: UTILITIES RELOCATION - SEA'VER AND STREET LIGHTING ELM AVENUE STORM DRAIN �DEPARDAENT OF TRANSPORTATION PROJECT) Statement of the Matter During the construction of the Elan Avenue storm drain by the State Department of Transportation, conflicts with sewer laterals and street lighting conduits were discovered which were not anticipated during the design stage. It was necessary for City crews to relocate these facilities to provide for the construction of the storm drain. In order for the City -to be reimbursed for the expense of relocation it will be necessary to enter into utilities relocation agreements with the State Department of Transportation. The costs of the relocation are $1,388.55 for electrical work and $630.71 for sewer work. Exhibi is Resolution No..C!�A authorizing execution of Utilities Agreerffent No. 23914 for relocation of sewer facilities on Elm ivenue Resolution No.`t!�� authorizing execution of Utilities Agreement No. 23913 for relocation of electrical facilities on Elm Avenue Recommendation If Council concurs, adopt Resolution Nos.. and = authorizing and directing the Mayor to execute the Utilities Agreements for relocation of electrical and sewer facilities in hlm Avenue. Council Action: 9-5-78 Council adopted Resolution Nos.'5520 and 5521 authorizing and. directing the Mayor to execute the Utilities Agreements for relocation of electrical and sewer facilities in Elm Avenue. I 1 2 3 4 5 6 7 8 9 10 11 12 13 14'i 15 16 17 18 19 20 21 '22 23 24 25 26 27 28 RESOLUTION NO. 5521 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A UTILITIES AGREEMENT FOR THE RELOCATION OF SEWER FACILITIES IN ELM AVENUE. The City Council of the City of Carlsbad does hereby resolve as follows: 1. The Mayor of the City of Carlsbad is hereby authorized and directed to execute, on behalf of the City of Carlsbad, that certain Utilities Agreement with the State of California, Depart- ment of Transportation, for the relocation of sewer facilities in Elm Avenue, a copy of which is attached hereto and by this reference incorporated herein. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held the 5th day of September , 1978, by the following vote, to wit: AYES: Councilmen Packard, Skotnicki, Anear, Lewis and Councilwoman Casler NOES: None ABSENT: None r RONALD C. PACKARD, Mayor ATTEST: ALETHA L. RA TENKRANZ, City C k (SEAL) • �OWNER FILE.._z '---•F----_._,_._, FORM OH.ORW 39 (REV. 7.73) STATE OF CALIFORNIA MpAnT.,fENT OF TRANsponTATiON E County Route P. M. �. A. SD 5 50.1 039712 INTERSTATE......... () NON -IN SOURCE COD 11-440 .......................... NON —INTERSTATE ENO ...................... NOTICEN ....................... ..�............... OWNER'S FILE NO.......... .............................. Sheet 1 of 3 Sheets UTILITIES AGREEMENT Date............. ........................................... FIRST PARTY: State of California, acting by and through its Department of Transportation, hereinafter called STATE. SECGND PARTY: CITY OF CARLSBAD hereinafter called OWNER. Relocation is required of certain utility facilities Of OWNER, cost of which is to be borne by STATE because: The existing facilities are lawfully maintained in their present loca- tion and qualify for relocation at STATE expense under the rovis Of Section 703 of the Streets and Highways Code. p ions I. WORK TO BE DONE: Install, adjust and/or rearrange sewer facilities to accommodate freeway construction on Road 11-SD-5, drainage improvement at Elm Avenue as follows: BY OWNER (100% STATE expense% In accordance with Notice to Relocate No. 23914-Rev. dated December 3fa 1liti OWNER shall furnish, install and adjust exist- ing sewer facilities to a position to clear the proposed drainage .... project . Minor deviations fr6ni-the above described relocation may be made and incidental work performed by the OWNER or the STATE, when mutually acceptable to both parties and upon approval by the STATE Engineer. OWNER agrees to perform the herein describ forces a d n to provide and furnish all necessary work with its own tools and equipment required therefor, and to prosec prosecute diligently to completion. k -SD-5, 50.1 vcilities Agreement No. 23914 Sheet 2 of 3 Sheets 11. PAYMENT: The STATE shall pay its share of the actual cost of said reloca- tion within 90 days after receipt of an itemized bill in quintu- plicate, signed by a responsible official of OWNER'S organization, compiled on the basis of the actual cost and expense. The OWNER shall maintain records of the actual costs incurred and charged dr allocated to the project in accordance with recognized account- ing principles. The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the credits'pro- vided for In the agreement, and less any amounts covered by progress billings. Detailed records from which the billing is compiled shall be re- tained by the OWNER for a period of four years from the date of the final bill and will be available for verification by STATE auditors. I 11-SD-5, 50.1 Utilivieo---A�reement No. 23914 Sheet 3 3 Sheets "ESTIMMAITE OF COST: Right of Way E.A. 039712 - $630.71 I Estimated Cost to STATE, $ 63Q:t.7 I O"VNE'l agrees to Perform and STATE agrees to pay for the above -described work in accordance with the.. terms of this Agreement. ............. . .. ............................................... . ............... . ............................... • INWITNESS ............................................................. . •WHEb.EOF, the parties have executed this agreement the day and year first above written. CITY OF CARLSBAD ............. ... ... ............. V'ool By_ APPROVAL RECOhl?.IE"ED: ................... By..a MaYW**.... .'......6 ........ . ..........Dep�EYIstric...............................Oerk Director, Right of...way ................ ...................................... ...................... . .......................... ***'*"**"**,*, ........... .-- I I" ght of Way Clearan, ....................... ........ . .............................................................. App,,RovED: Owner STATE Or CALIFORNIA DEPAlrrNjen OF TuANSPORTATION B Vill— 1-1 .. ...... ... ; ... ..... . ............... D 5, ector of ti�nsportation LEW:mmb nor' 4117, 11117.000 7-73 10M 0 11 alp 0 . 11 2 4 5! 6 7 8 9 10, 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 261 27 28 RESOLUTION NO. SS2Q A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A UTILITIES AGREEMENT FOR THE RELOCATION OF ELECTRICAL FACILITIES IN ELM AVENUE. The City Council of the"City of Carlsbad does hereby resolve as follows: 1. The Mayor of the City of Carlsbad is hereby authorized and directed to execute, on behalf of the City of Carlsbad, that certain Utilities Agreement with the State of California, Depart- ment of Transportation, for the relocation of electrical facilities in Elm Avenue, a copy of which is attached hereto and by this reference incorporated herein. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held the 5th day of September , 1978, by the following vote, to wit: .AYES: Councilmen Packard, Skotnicki, Anear, Lewis and Councilwoman Casler NOES: None ABSENT: None 'BONDED C. PACKARD, Mayor ATTEST: / _'1A P ALETHA L. RAUTENKRANZ, City Jerk (SEAL) ZF I U STATE OF CALIFORNIA DEPARTMENT of TRANSPORTATION OWNER FILE . OAA FORM OH.ORW 39 (REV. 7.73) District County Route P. M. 11 SD 5 50.1 039712 INTERSTATE............................................................ SOURCE CODE NO .......... 11-440........... _.... ... (X) NON -INTERSTATE NOTICENO ............................ ... ....................... OWNER'S FILE NO ........................ _............. ........ Sheet 1 of 3 Sheets + UTILITIES AGREEMENT NO...23913....:................. Date...... .._............... .............-_ .._.._ FIRST PARTY: State of California, acting by and through its Department of Transportation, hereinafter called STATE. SECOND PARTY: .CITY OF CARLSBAD hereinafter called OWNER. Relocation is required of certain utility facilities of OWNER, cost of which is to be borne by STATE because: The existing fEacilities are lawfully maintained in their present location and qualify for relocation at STATE expense under the provisions of Section 703 of the Streets and Highways Code. I. WORK TO BE DONE: Install, remove and/or rearrange electrical facilities to accommo- date freeway construction on Road 11-SD-5, drainage improvement at Elm Avenue as follows: *BY OWNER (100% STATE expense) In accordance with Notice to Relocate No. 23913 dated December 23, 1977, OWNER shall furnish, install and adjust existing electrical facilities to a position to clear the proposed drainage project. Minor deviations from.,the above.described relocation may be made and incidental work performed by the OWNER or the STATE, when mutually acceptable to both parties and upon approval by the State Engineer. OWNER agrees to perform the herein described work with its own forces and to provide and furnish all necessary labor, materials, tools and equipment required therefor, and to prosecute said work diligently to completion. 50.1 • Uti.-'t.'.es Agreement No. 23913 Sheet Z of 3 Sheets IY 41 . I I . PAYMENT: The STATE shall pay its share of the actual cost of said relocation within 90 days after receipt of an itemized bill in quintuplicate, signed by a responsible official of OWNER'S organization on the i-asis of the actual cost , compiled and expense. The OWNER shall maintain records of the actual costs incurred and charged or allocated to the project in accordance with recognized accounting principles. The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the credits pro- vided for in the agreement, and less any amounts covered by progress billings. Detailed records from which the billing is compiled shall be re- tained by the OWNER for a period of four years from the date of the final bill and will be available for verification by STATE auditors. i J:f r ESTIMATE OF COST: 11-SD-5, $41 .r- ..Utilities ..greement No. 23913 Sheet'3 of 3 Sheets Right of Way E.A. 039712 - $1,388.55 Estimated Cost to STATE $.1.,$8 •_5..»__ # OWNER agrees to form and STATE agrees to 87 perform gr pay for the above -described Work in accordance with the terms of this A�reemen. IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. , a APPROVAL RECOMMENDED: Y Deputy District Director, Right of Way Ng t of Way Clearance Agent...i-............... APPROVED: 1 h CITY OF CARLSBAD �- BY MBy ayor Pity Clerk ...........................».».........................».....................r....... Ome STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION By.............................................................:.............................. District Director of Transportation LEV:mmb KIT. ewa um-,00 ,.,, ww O A oe►