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Home My WebLink About1978-11-07; City Council; 5626; Traffic singal design and street wideningCITY OF CARLSBAD InitiaAg. e 5626 Dept . AGENDA BILL NO. DRLL. -- __ ‘November 7, 1978 . C. Atty. vf$& XFnKTMENT : Subject: c* Mgr*+ Engineering -- - TRAFFIC SIGNAL DESIGN AND STREET WIDENING AT PALOMAR AIRPORT ROAD AND PASEO DEL NORTE - CONSULTANT AGREEMENT Statement of. the Matter .Funds have been authorized by the City Counci I ($1 1,000 to design traffic signals and street widening at the in Airport Road and Paseo del Norte. In response to a ’ posals to the Ci pediency with wh perience), staff of Herman Kimmel Exhi bits I. List of 2. .Proposa 3. Resolut consu request for p roposa y for consideration ch the design might recommen ds that the and Associates at a in the ersect 1978-79 budget) on of Pa lomar s, four engineering f i rms submitted pro- be completed (based on previous work ex- design contract be awarded to the firm cost not to exceed $9,000. Based on cost, qualifications and ex- tants who responded to request for praposa S. from Herman Kimmel and Associates, Inc. on No. SS7, approving agreement,.with Herman Kimi..eI and Associates , and authorizing the Mayor to execute same. 4. Agreement for engineet-ing design services between the City and Herman Kimmel and Associates. ., Recommendation If Council concurs, adopt Resolution No.5578approving the agreement with Herman Kimmel and Associates, Inc. and authorizing the Mayor to execute the agreement on behalf of the City. ;.,- - Council action: 11-7-78 Counc-il adopted Resolution 5578, approving an agreement between the City and Herman Kimmel and Associates, Inc. for engineering services necessary to design traffic signals and street widening at the intersection of Palomar Airport Road and Paseo del Norte. Exhi bit I SIGNAL DESIGN AT PALOMAR AIRPORT ROAD & PASEO DEL NORTE LIST OF CONSULTANTS RESONDING TO REQUEST FOR PROPOSALS The following firms submitted proposals to design traffic signals and street widening at the intersection of Palomar Airport Road and Paseo del Norte: Eng i neeri ng Cost Estimate Analyses of Proposals Mohle, Perry & Associates $ 5,900 Each of previous contracts 2565 E. Chapman Avenue with City have taken more than Suite 124 one year. Ful lerton CA 92631 J.H.K. and Associates I6 I7 Seventeenth Street Suite 20 Santa Ana, CA 92701 Herman Kimmel and Associates 4242 Campus Drive Suite E-6 Newport Beach, CA 92660 Berryman & Stephenson, Inc. 200 N. Ash, Suite 100 Escondido, CA 92027 4,800 9,000 10,500 Response to request for pro- posal not as complete as others. Estimate appears to be too low. Has done previous signal design for City. Has a good record for quality and expeditious work. Too high. Experience in signal des i gn not we I I known. NOTE: SINCE THE ENTIRE JOB IS ESTIMATED TO BE APPROXIMATELY $140,000, ANY ENGINEERING BID LESS THAN 5% ($7,000) OF THE TOTAL WORK APPEARS UNREASONABLE AND UNREALISTIC. .c ... P , *, TRAFFIC ENGINEERING CONS U LTA N TS erman immel and Associates, Inc. PRINCIPALS: 8% 4242 CAMPUS DRIVE, SUITE E-6 NEWPORT BEACH, CALIF. 92660 HERMAN KIMMEL H. WILLIAM DICKSON (714) 546-9814 May 19, 1978 RECEIVED City of Carlsbad Department of Public Works 1200 Elm Avenue Carlsbad, California 92008 Attention Kent A. Whitson Palomar Airport Road - Paseo del Norte Proiect ProDosal MAY 19 1978 CITY OF CARLSBAD Englneerlng Department Gentlemen: We are pleased to submit our proposal to prepare plans, specifi- cations, and contract documentation for the above named project. Our firm will subcontract the street improvement design and surveying to Church Engineering, 3931 Birch Street, Newport Beach, California. SCOPE OF WORK The fol.lowing scope of work outlines tasks and assumptions of completing the project, based on our interpretation of your April 18, 1978 letter. Final tasks and fee schedule can be negotiated between concerned parties. TASK 1 - Prepare Design Concept After collection of data and interviews with City staff, a con- ceptual design plan will be prepared to show: 1. Street Improvements 2. Signal Layout 3. Street Lighting 4. Traffic Striping It is assumed that no drainage facilities and land acquisition for right-of-way are required. If required, additional time and cost would be negotiated prior to final approval of this proposal. Page 2 1. . May 19, 1978 , Cqrlsbad - .- TASK 2 - Prepare Contract P.S.& E. Preliminary street improvement, traffic signal, street lighting, and traffic striping plans, specifications and estimate of cost will be prepared. One sepia reproducible of all preliminary plans and three copies of contract bid documentation, specifications, and estimate of cost will be submitted for review by City depart- ments. A copy of preliminary plans will also be submitted to various utility companies and CALTRANS for review and comments. Design tasks will include necessary field surveying to establish street improvement grades topography and drainage investigations. Task 3 - Prepare Final Contract P.S.& E. After receipt of comments from the City, CALTRANS, and utility companies, final original contract plans, specifications, estimate of cost, and bid documentation will be prepared and delivered to the City. All data collected, including field survey data, will be delivered to the City upon approval of final contract documentation. TIME SCHEDULE Tasks 1 and 2 will be completed within sixty (60) calendar days after receipt of notice to proceed. Task 3 will be completed within fourteen (14) calendar days after receipt of all comments from the City, CALTRANS, and utility companies. FEE SCHEDULE The "Fixed Fee" for work outlined in the Scope of Work is $9,000.00. As indicated previously, it is assumed that no drainage facilities and land acquisition for right-of-way is required, If required, final. Scope of Work and Fee Schedule are negotiable between parties concerned. Estimated construction costs to implement the project is not sub- mitted at this time because of unknown factors of street improve- ments and traffic signal coordination requirements. L, . ’, ” Page 3 Carlsbad - May 19, 1978 Herman Kimmel and Associates, Inc. are prepared to negotiate a final Scope of Work and Fee Schedule for a successful completion of the project. If additional information is required, please contact us any time. Respectfully submitted, HERMAN KIMMEL & ASSOC., INC. H. William Dickson Vice President cc : Church Engineering 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 - 24 25 26 27 28 - Exhibit 3 RESOLUTION NO. 5578 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND HERMAN KIMMEL AND ASSOCIATES, INC. FOR ENGINEERING SERVICES NECESSARY TO DESIGN TRAFFIC SIGNALS AND STREET WIDENING AT THE INTERSECTION OF PALOMAR AIRPORT ROAD AND PASEO DEL NORTE The City Council of the City of Carlsbad does hereby resolve as follows: I. That certain agreement between the City of Carlsbad and Herman Kim1 and Associates, Inc. for engineering services necessary to design traffic sig- nals and street widening at the intersection of Palomar Airport Road and Paseo del Norte, a copy of which is attached hereto, marked as Exhibit 4, and incor- porated herein by reference, is hereby approved. 2. The Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held the 7th day of November ? 1978, by the following vote to wit: AYES : Councilmen Skotnicki, Anear, Lewis and NOES : None Councilwoman Casler ABSENT : Councilman Packard AXE ST : (SEAL 1 AGREEMENT FOR ENGINEERING SERVICES NECESSARY TO DESIGN TRAFFIC SIGNALS AND STREET WIDENING AT THE INTERSECTION OF PALOMAR AIRPORT ROAD AND PASEO DEL NORTE THIS AGREEMENT, made and entered into as of th- day f , 1978, by and between the firm of HERMAN KIMMEL AND ASSOCI- ATES, INC., hereinafter referred to as Consultant, and the CITY OF CARLSBAD, here- traffic signa Pas- del Nor General Plan; ART Out inafter referred to as City. WITNESSETH: ----------- WHEREAS, the City requires engineering services necessary to design s and street widening at the intersection of Palornar Airport Road and e, which will be in accordance with the Circulation Element of the and WHEREAS, the City has solicited proposals for assistance; and WHEREAS, the Consultant is a firm of professional engineers special- izing in providing traffic signal design services to public agencies, has provided engineering 'services to cities and ccunties in the past and has an establ ished repu- tation; NOW, THEREFORE, the parties hereunto agree as follows: CLE I: SCOPE OF SERVICES The Consultant will provide the necessary engineering services as ined in the request for proposals, dated April 18, 1978, attached hereto and made a part hereof. ARTICLE I I: SCOPE OF CITY STAFF ASSISTANCE The City Engineering Department will provide up to 60 staff rnanhours of research and coordination at the request of the Consultant. will be available during the three (3) months of the design. ARTICLE Ill: PROGRESS AND COMPLETION This staff support Services described herein shall begin promptly following written authorization by the City. Completion of the work as described in Article I shall be completed within three (3) calendar months. ARTICLE IV: COMPENSATION Fees for services described in Article I of this agreement will based on costs based on rates in proposal dated May 19, 1978, a copy of which on file with the City Engineer and is incorporated herein by reference, except that the total fee for engineering services will not exceed the guaranteed max fee given in Article V. ARTICLE V: GUARANTEED MAXIMUM FEE be $9,000. ' The guaranteed maximum fee for services described ARTICLE VI: PAYMENT OF FEES n Art be S mum cle I shall Charges determined on the basis set forth in Article IV shall be paid monthly, based on the percentage of the total project completed. ARTICLE VII: RESPONSIBILITY OF CONSULTANT The Consultant is employed herein to render a professional service only and any payments to him are compensation solely for such services as he may render and recomnendations he may make in the course of this project. ARTICLE VIII: CHANGES IN THE SCOPE OF THE PROJECT If conditions beyond the control of the Consultant necessitate a change in scope of-the project after work under Article 1 has commenced, the Con- sultant shall submit his estimate of increased costs to the City Manager for ap- proval prior to undertaking any additional work: ARTICLE IX: SUSPENSION OR TERMINATION OF SERVICES The City shall have the right to terminate this agreement and the work done under it at any time without cause by giving the Consultant a notice in writing. -2- In the event of termination, the Consultant shall be paid for the work accomplished to the date of tenination in accordance with Article IV. Upon request of the City, the Consultant shall assemble the work product and putthe same in proper order for proper filing and closing and deliver said product to City. ARTICLE X: STATUS OF CONSULTANT The Consultant will perform the services provided for herein in his own way as an independent contractor in pursuit of his independent calling and not as an employee of the City; he shall be under the control of the City only as to the resu I t accomp I i shed and personnel assigned to project. ARTICLE XI: OWNERSHIP OF DOCUMENTS All maps, studies, sketches, work sheets and documents as herein required are the property of the City whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, . work sheets, etc., shall be delivered forthwith to the City. ARTICLE XII: ASSIGNMENT OF CONTRACT The Consultant shall not assign this contract or any part thereof or any monies due or to become due thereunder without the prior written consent of the City Engineer. ART ICLE X I I I : SUBCONTRACTOR The Consultant shall not subcontract any of the work to be performed under this agreement without approval of the City. If subcontracting is approved, the Consultant shall be fully responsible to the City for the acts and omissions of hls subcontractor and of the persons either directly or indirectly employed by the subcontractor, as he is for the acts and omissions of persons directly employed by him. Nothing contained in this contract shall create any contractual relation- ship between any subcontractor of the Consultant and the City. bind every subcontractor and every subcontractor of a subcontractor by the terms of The Consultant shall -3- this agreement applicable to his work unless specifically noted to the contrary In the subcontract in question approved in writing by the City. ARTICLE XIV: PROHIBITED INTEREST No official of the City who is authorized in such capacity and on behalf of the City to negotiate, make, accept or approve this contract shall be- come directly or indirectly interested personally in this contract or any part thereof. ARTICLE XV: VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation ployee of the City, either before, during or after shall affect or modify any of the terms or obligat verbal agreement or conversation entitle the Consu whatsoever under the terms of this contract. ARTICLE SV I : EFFECTIVE DATE Thi s contract shai I be ef fecti ve on above written. with any officer, agent or em- the execution of this contract ons herein contained, nor such tant to any additional payment and from the day and year f i rst IN WITNESS WHEREOF, we have hereunto set our hands and seals. AlTEST : CITY OF CARLSBAD APPROVED AS TO FORM: HERMAN KIMMEL AND ASSOCIATES, INC. BY -4- April 18, 1978 Subject: Traffic Signal Design and Street Widening at Palomar Airport Road and Paseo del Norte The City of Carlsbad is seeking proposals for engineering services neces- sary to design street widening and a fully-actuated traffic signal at the intersection of Palomar Airport Road and Paseo del Norte (see attached sketch). The design must include the following: . 1. Eight-phase, fully-actuated traffic signal with interconnect potential to future. signal installations at Palomar Airport Road and Interstate 5. Twelve-foot street widening along the north side of Palomar Airport Road for approximately 800-1000 feet. This would include curb, gutter, sidewalk, street lights, medians, wheelchair ramps, drainage facilities, returns at Paseo del Norte, all the necessary surveying, etc. Replacing pavement failures to facilitate inductive loops and truck traffic. 2. 3'. 4. Coordination with CalTrans, various utility companies (San Diego Gas E Electric, Pacific Telephone, etc.) and City staff. 5. Channelization and striping. 6. Conceptual signal layout and street improvement design for approval by the City Engineer. 7. Complete detailed specifications and contract proposal in typed form suitable for use in soliciting compctitive bids. 8. Supply a dctailed cost estimate sufficient to analyze and evaluate con- struction bids. -2- The City will supply any traffic counts, accident records and "as built" drawings of the intersection that are currently available. You may sub- contract any portion of the design if necessary. The City envisions the design can be completed within 30-60 days after the notice to proceed. If you plan to respond, submit your engineering design cost by Friday, May 19, 1978. Please include an estimated project cost to implement all the improvements. Thank you for your interest, and call me if you have any questions. Kent A. Whitson, P.E. Transportat ion Engineer CC: Public Works Administrator C i ty Eng i neer Attachment P .. .I