HomeMy WebLinkAbout1978-12-19; City Council; 5702; CARRILLO RANCH - RENTAL/CARETAKER AGREEMENT.a a a
CITY OF CARLSBAD d
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AGENDA BILL NO. c 5-702 Initial: /"j
DeDt . Hd. ,k A. DATE : December 19, 1978 C. Atty. .jF)
DEPARTMENT : City Manager C. Mgr. 5
Subject : CARRILL0 RANCH - RENTAL/CARETAKER AGRE=EMENT
Statement of the Matter
The City owned Carrillo Ranch property is being cared for by Mrs. Delphy's stepson and their caretaker since her death, but will soon be vacated.
In order to provide maintenance and security, it is proposed
that the property be rented to a City employee who could provic
security and maintenance of the house and buildings, as well a: the animals and birds. The rental would be $1.00 per year for
the caretaker services.
Interviews have been.conducted to select a caretaker tenant anc
one of our park caretakers, Keith Beverly, has agreed to occup~
the property and provide security and maintenance.
Exhibit
Rental Agreement
Recommendation
If Council concurs, approve agreement by minute motion.
Council action:
12-19-78 Council approved the agreement subject to the addition of a statement that would prohibit any structural changes to existing buildings unless approved by the City.
a 0 a
CARRILLO RANCH CARETAKER.AGREEFIIENT
This agreement, entered into this 19th day of December
1978, by and between the City of Carlsbad and Keith Beverly I
the Caretaker of the Carrillo Ranch Park, provides for and
stipulates responsibilities of both parties pertaining to the
maintenance and security of Carrillo Ranch Park.
The term of this agreement shall comtence on February 9 I
1979.
I. CARETAKER RESPONSIBILITIES
A. The Caretaker shall provide 24-hour security of the
property, 7 days a week, and in exchange will be
provided shelter for him and his immediate family at a
cost of $1.00 annual rent, payable in advance;
B. Caretaker shall pay a cleaning fee of $100.00 tb guarantf
that the premises will be left in a clean and sanitary
condition upon termination of tenancy. Such fee will
be refundable in the event the City is not required to
perform repairs other than maintenance - due to normal
wear and tear and damage by the elements;
C. Caretaker has examined the premises and all furniture,
furnishings and fixtures and accepts the same as being
Clean, in good order, condition and repair, with noted
exceptions.
D. Caretaker shall not keep or permit to be kept on said
premises any dog, cat, parrot or other bird'or animal
which will interfere with and/or cause harm to domestic
animals and birds currently on the property.
0 a
, E. Caretaker.sh&ll not violate any city ordinance or state
law in or about said premises;
F. Caretaker shall not sublease the premises or allow any
individuals other than he and his immediate family to
reside on the premises;
G. Caretaker shall provide a phone at which he can be
reached.
H. Caretaker shall pay f6r all utilities including gas,
electricity, and all other services, except as herein
provided, supplied to said premises;
I. Caretaker shall notify the Director of Parks. and
Recreation one week in advance of his expected absence
from the property for a time period exceeding 6 hours.
during daylight hours or exceeding 3 hours during the
dark hours. In the event an emergency arises necessi-
tating the Caretaker's immediate absence from the
property for a time period expected to exceed 6 hours
during daylight hours or 3 hours during the dark hours,
the Caretaker shall so notify the Difector of Parks
and Recreation immediately;
J. Caretaker shall give the Director of Parks and Recrea-
tion 30 days advance notice of his annual vacation;
K. Caretaker shall provide 14' days notice of his intent to
terminate his employment with the City.
L. Caretaker shall promptly notify the Director of Parks
and Recreation of any deficiencies to the buildings
and grounds.
0 0
M: Caretaker shall feed the domestic animals currently
on the property.
N. Caret'aker shall make no structural changes or improvements
without prior approval of the Director of Parks and
Recreation.
. 11. CITY RESPONSIBILITIES
A. The City of Carlsbad shall provide fire and .liability
insurance;
B, City shall provide supplies for upkeep of grounds, buildin;
and domestic animals currently' on the property;
C. City shall provide any electrical or major plumbing repai.
D. City shall pay all property taxes on the property;
E. City shall pay all water bills;
. F. City shall perform periodic inspections of the property
with at least 24 hours prior notice given to the Caretake
In an emergency,-the Dir2ctor of Parks and Recreation, or
his authorized representative may enter the premises at
any time without securing prior permission from Caretaker
for the purpose of making corrections a or repairs to allev
such emergency.
G. The City shall have the right to terminate this agreement
upon 30 days written notice given to the Caretaker.
I I I. GENERAL
If any legal action or proceeding be brought by either party
to enforce any part of this agreement, the prevailing party
shall recover in addition to all other relief, reasonable
attorn'ey's fees and costs,
c e 0
. This agreemekt shall remain in effect until such time
as (a) a.new agreement is drawn up and signed by all
concerned parties, or (b) the agreement is' terminated
by either party in accordance with the provisions of
this agreement. Jd, /
Parks G Recreation Director
/K.&.. 23, (977 ./ j.7 : 0 -c .' L. (? .': p \j p "k.C ,a 4-6-7 A, /, LtZ)
Date v City blanager fY
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1200 ELM AVENUE
CARLSBAD, CALIFORNIA 92008
,-.
{' ~ *,i
TELEPHI
(714) 729
Cltp of CarMIab
December 28, 1978
Mr. Jay Delphy
P. 0. Box 365 San Marcos, California 92069
Dear Mr. Delphy:
This letter is to confirm your telephone conversation with Jon Hatch of the City of Carlsbad Parks and Recreation Department on December 27, 1978.
It is requested that you quit and be vacant from the premises of the City's portion of Carrillo Ranch by Friday, January 19, 19
During your conversation with Mr. Hatch, you mentioned that'you could not move until the estate was out of probate and the Intern Revenue Service had appraised the property. In that the Ranch is
City property, it is requested that.you inform the City of how it property is involved.
If you cannot be clear of the property as requested, please conts Mr. Bill Baldwin at the above address.
Sincerely,
Aletha Rautenkranz City Clerk
AR: swf
cc: Thomas 'N. Smith 111, Attorney
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MEMORANDUM >:adition to P&R Commissi Packets
DATE : November 15, 1978
TO 2 Joe Eggleston Parks/Recreation Department
FROM: Bud Plender, Assistant Planning Director
SUBJECT : Request for Restaurant - Park Site Rancho Carillo
This memo is in response to a letter from E.L. Daugherty and
R.J. Smith doing business as Lake San Marcos Market. They asked
the Parks and Recreation Commission for the use of the buildings
at Rancho Carillo as a restaurant.
These applicants .should be made aware soon in the processing of
the City requirements. The zoning of the property is P-C and
their is an approved Master Plan (MP-139). The site is shown on the Master Plan as a public park and does not call for a
commercial enterprise such as a restaurant, Therefore it appeal
to me that the Master Plan would have to be amended before the City could consider a restaurant on the site. The processing of
such Master Plan Amendment may be long and involved dealing wit1
environmental reports and economic impact statements as well as
total review of the land use of the existing Master Plan.
Another option, that should be reviewed by the City Attorney if
we wish to use, is to consider the restaurant public and .,leased out to public operators. If this is acceptable it may be then
possible to process a conditional use permit with the present z(
of P-C for a public building. In reviewing a CUP for a public building, the City would look at the impacts of providing
sufficient parking, a safe and useable two-way driveway, proper
access to Palomar Airport Road, and other similar concerns.
The City Council will in addition have to consider other impact
such as who will pay for the above mentioned improvements, the improvements of the building, is the use of a restaurant a pub1 use, and finally what are the impacts of the long-term goals fo Carillo Park vs. the short-term needs for occupancy to protect building.
There may be many other concerns that I have missed at this tin
but I felt it was necessary to give you some idea of the problc
that would face any applicant for such a request.
BP/ar
cc: James Hagaman,Planning Director
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PAP,KS-AP\LD RECREATION DEPkRT?4ENT
" - "
PROJECT PLANNI?JG T.:ORi<SHE:ET
-1XGXCT YITLE: CARKJI-1.9 t',iiNCH PARK STUDY CIP P : 3004 . " -
ARGE'T (;OI.IPI;IE'I'PON DATE z Cctoker, 1978 PROJECT XANAGER: Joe Egg1 eston
""- I
"
BTII4ATlD DATE OF AC"JAL mu~m INITIATION mrnmm DATE !
TMTIES OR I-STONES (Circle) DATE CCX4E'IETIOhT INITIATE3 '
--A
J.'J tificauxm/Backg:ground Rernrt Qe$ NO 1 /78 3/16/78 1/78
itriso-ry Cmmission Action
Hame of ccp;~rknj_ssi.~~~ Pa.rks & Recreation t, yes). NO 3/ 201 78 3/20/78
r
is-". - 'LC - "' -
-~~J~xcT~~c~- C_lea.rmce
EZR (Rquired) Yes No
Neg. &ciaration Yes No " - I
cnrlincj Ccxmnission ' .. X, .. ;, ..,. Yes6; . . No "- --.
ty Council z-ipprwal to Prcceed \.Y.es_. No 4/78 . . - -
-
- ., .. :"."..
- -..
~stal~ Caxmissio+l Ap2roval
.gal Review
Yes No < ""
..-. ._ fy& No '.."., -
X? Required
-lint ZqreGwnt Fquircd
Yes No
Yes c NO) '."/ - - __ "
r3 licquisition 2wJuired ;..,Yes , No
:.: . : :la]- ~~~re~~ts
1 ..I:?rj: Tr&?sfel"
c,L^E;~~; ,?qplicaticm
BUdg&& X :
.!sign hxlbjmaxy
Final
.XI Check
Yes No
i .Yes NO "-
" " yes::. No
Yes' No -
'i Yes '". No
(~es.; Ea
-
. . ,. " "" "-
" ,
.. .
'"_lJ'
-. ,. -..;, . ,Ztant %quired .\ -._
I ;? -dyed iYes *' ND 5/78 6/78
; ;ge3n!2nt Fieytlird (Yes NO 6/78 7/78 "-
1ri"Lsact 3KT?$reim*ts <:, ." Yes:? . NO -
ml-lsui"mt REPJrt ;,.Yes KO - 7/ 78 10/78 -
," ... -. . -
. . .I Bid Project ( Yes,: " - -1 NO -
Amrd Contract ': Yes ,. KCI "-
Catple'c-ion of Cmtract
Fjnal Iicceptance
!. Yes ', ' No
;,Yes; NO m -. . .- . _., -
?viw/Ac"Li.on Q7 0 ther Ikpxt~~~~~ts &par Lmr.t : - P!dA ;xes, No bo+!)
lkpwhmnl: Yes No
. ~..
I. klXtWlt : Yes No " "-
er (Spcify) ...-..
Historical Society, C:~rl sbacl Car- ; Yes I. ~;7 J"-r3 ;.I li 1, i-6 g 0 ii r c 11 I
sLLLic*:)T.-, I "- Yes No "" -I_-
-. - ." ".- I_ 1 mxrks; Gene\-a'i P1 an conformi tv acktm;l edqed receipt and f-i 1 ed by CC_-17,L3-2J-7"
~ """- "" FY 77-78 ~uciget approved $30,000 for e:-lgit?ecr;ng ($12,OOO frow iiJ.L (?lid $l8,OrZC
c~eneral opcr%at.ir;g budget) . __"~_l _." ""_ I.""_.."- ~ -."- ""----""-"-.--- -~ ..""...... II
""." " ""-.""- "-.-
."__ -."- - ""- .-."" _^"
_""._..." __III..""" " "- "I I
-;" + #' CITY OF CARLSBI?D 0 i
PARKS-AND RECREATION DEPARTPENT
PROJECT PLANNING WORKSHEET
PROZZCT TITLE: CARRILLO RANCH PARK STUDY CIP 8 : 3004
TARGET COMPLETION DATE : October, 1 978 PROJECT ~!NAGER: Joe Egg1 eston
* EST- DATE OF ACIUAL - INITIATION ESTIIJIR.TED DATE
_?CTJYITIES OR MIL;Ea3KNES (Circle) DATE COjT~ION INITI.AW
Justif ication/Background Report @No 1 /78 311 6/78 1 /78
_Advisory camnission Action
Name of mssion - Parks & Recreation @ No 31 20178 3/20/78
Rnviromtal Clearance
EIR (Required) Neg. Declaration
Planning ccarsnission &: P
City Council Approval to Proceed
Coastal Carmission Approval
Tqal Review
CUP -red
Joint Agremt. Required
!and Acquisiticn Required
Financial Requi.rmts
Fund Transfer
Grant Application
NgeM AXX
Preliminary
Final
Plan Check
%sign
Yes No
Yes No
@ No
@ No
Yes <No! @ No
Yes iLN9 /"
'4
L- ~
Yes @ k3 No @E
4/ 78
-
pg
(2!j$k3
ilonsultant Required
RFP Required .@No
5/78 6/78 Agreeit rrc<pirec? (Yes) NO 6/ 78 7/ 78
consultant Reprt c Yes) No 7/78 10/78
C!ontrzct %qy.i:remts @ No
Bid Project ; @ No
Award Contract cy> No
capletion of Cmtract @ no^
Final Acceptance @No
&view/iktion By Other Departments
'. %
Yes No DqEutmnt : PWA @ No
Department: Department: Yes No
Mer (Specify)
Historical Society =No
Yes No
"
-ks: - General Plan conformity acknowledqed receipt and filed by CC 11/22/77,
FY 77-78 Budget approved $30,000 for engineering ($12,000 from PIL and $18,01
genieral operating budget). * -
t - i-"
... 0 CITY OF CARLSBAD " 0 ,'
~ PARKS'AND RECREATION DEPARTMENT
PROJECT PLANNIIIG WORKSHEET -
XUZCT TITLE: CARRILLO RANCH PARK STUDY CIP h' : 3004
GET COI-IPLETION DJ~TE: October, 1978 PROJECT i4LNAGER: Joe Egg1 es ton
l3STIMAm DATE OF ACTUAL .. R32UIIIED INITIATION ESTTI.IATED DATE XMTIFS OR MIIESTONES (Circle) DATE CCXPLETION INITE3TE3
_]stif ication/Bs.ckground Report @N6 1 /78 3/16/78 1 /78
~kisory Ccmniso;ion Action
l'aIrK3 of
mssion Parks & Recreation @ No 3/20/ 78 3/20/78 -
iviromtd Clearance
Keg. Ikclarati.on
ELR (Pmired)
laming Ccarsnission &I
i'+~ Council Approval to Proceed :=tal Cammission &pproval
,"
xpl Review
P Res\;llred
-lint Agrement Required
LT Acquisition Required
hmcial Recpi~:enents
Fcnd Transfer
&ant Application
€?&get& iA
-sign Prelminary
Final
].an Check ' ~
>&dtant Resujxed
RT Required
Agreanmt -RqIir&
. ._
Consultant Reprt
-)n*tract ,Requirc3mts
Bid Project
&-an3 Contxacl:
Ccrrpletion of Cm,tract
E" Ac!epta?ce
Yes No
Yes No @ ' No &zJ No
Yes i_i3;;5 , @ io
Yes @J
Yes @ @ No
&;? E
.& No
(E& ::
No
.@ i
@. No
@ No (h-2 % =No-
@ hb
41 78
I_
~ ~ ~ ~~~~~
-
-
-
v
5/78 6/78 -. - - 6) 78 7/78
7/78 10/78 -
m xim/Action By Other &prtmmts
&mnt: - P W A @ No
Ikprtiwnt: Yes No .
Ik,mt: . Yes Ro w
Ax (Specify)
Historical Society (GJ Na -
Yes No -
mxb: General Plan conformity acknowl edqed receipt and filed by CC 11 /?2/77,
FY 7:7-78 Budget approved $30,000 for engineering .($12,000 from PIL and $18,OC
genera1 opera ti ng budget).
I