HomeMy WebLinkAbout1979-01-02; City Council; 5571-1; Inter-Library Loan Reimbursement0
CITY OF CARLSBAD
1117 L� BILL N0 . �j 7 ' /
Initial:
DATE: January 2;.1979 Dept.Hd.,"U, ,
DEPARTMENT: Library C. Atty.
C• Mgr.
A ULJ GGA.:
Inter -library loan (ILL) reimbursement
Statement of the Matter
Resolution No. 5531 authorized the Carlsbad City Library to'participate ir. the
California Library Services Act (CLSA). Under the provisions of the Act, a quarterly ` reimbursement shall be made to participating libraries to offset the handling costs
which the lending library incurs in filling a successfully completed inter -library
loan transaction. The amount is $2.26 per transaction. This amounts to a total of
$388-72 for Carlsbad in the first quarter.
The majority of libraries in the Serra System have indicated a desire to have
the ILL reimbursement revert to the Serra System to offset funds lost as a result
of the CLSA funditg-formula. The Research Center located in the San Diego Public
Library will be inadequately funded unless the libraries return the local ILL funds
'to the System, The Library Board of Trustees voted to have the $388.72 in ILL funds
turned over to,, the System if the Council approves of such action, along with all
subsequent ILL reimbursements.
L'xhibits
1. 'Breakdown of funds due Carlsbad for first quarter reimbursement.
2. Resolution, No.
Recommendation
If Council concurs upon adoption of Resolution No. yef , direct the
Mayor to -authorize the State Library to send the ILL reimbursements directly to the
,San Diego County Library, the fiscal agent for the Serra System, with only an
accounting to Carlsbad..
Council action:
1-2-79 Council adopted Resolution 5648, authorizing transfer of funds
from the Carlsbad City Library to the SERRA Cooperative Library
System; and
Council instructed staff to establish a special fund for the
equal access money received from CLSA, which would require
Council approval prior.to expenditure of said funds.
Breakdown of funds for firzt quarter reimbursement
lst quarter reimbursement due the Carlsbad City Library
as a result of participation in the California Library'
Services Act.
ILL - $388.72
The reimbursement for interlibrary loans is a gross amount,
with the payment being made for each transaction at a rate
of $2.26. During the 1st quarter, Carlsbad loaned a total
of 172 items to other libraries.
} EQUAL ACCESS (Direct loans to non-resident borrowers) -
$8,128.
The reimbursement fox equal access is a net amount, with
payment being,made for the net imbalance. The direct loan
s formula is -
Loan - Borrows = Net Imbalance x 6.5 = quarter's total
x $.40 _ reimbursement.
Formula breakdown.•
1. Loans - Borrows = Net Imbalance
c
3460 - 334 = 3126 this is calculated on
a statewide imbalance.
2. Net Imbalance x 6.5 = full quarter's estimate
3126 x 6.5 = 20319 the Net Imba-ance is
multiplied by 6.5, the
remaining weeks of the
quarter, 'not: counting
the 2 week sample period,
to get a full quarter's
estimate.
3. Full quarter's estimate x $.40 - reimbursement
20319 x $.40 = $8128.
the full quarter estimate
is multiplied by (.4)•,
this is the reimbursement
rate for Direct Loana to get
reimbursed for this quarter.
Future reimbursements will vary as circilation t•ar-yes through-
out the year. Direct Loan funds to be deposited in the Carlsbad
Library Trust account.
� h ,
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1 RESOLUTION NO. 5648
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
3 OF CARLSBAD, CALIFORiNIA, AUTHORIZING TRANS-
FER OF FUNDS FROM THE CARLSBAD CITY LIBRARY
TO THE SERRA COOPERATIVE LIBRARY SYSTEM.
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5• WHEREAS, City Council Resolution No. 5531 authorized the Carlsbad City
6 Library to participate in the California Library Services Act; and
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7- WHEREAS, under said Act the Library is entitled to reimbursements from the
8$,,California
State Libra.4y for Inter -Library Loan transactions; and
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WHEREAS, the Council recognizes
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Z. The financial hardship of the Serra Research Center;
2. The decision of the majority of libraries participating in the Serra
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Cooperative Library System to have their Inter -Library Loan reimburse-.
l&
ments revert to the Serra System; and
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3. The recommendation of the Library Board of Trustees that the reimburse-
'115
ment intended for Carlsbad be directed to the Serra System;
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NOW, TH'?REFORE, BE IT RESOLVED by the Council of the City of Carlsbad,
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California, as follows:
S
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1. That the above recitations are true and correct.
19,
2. That the Mayor of the City of Carlsbad is directed to authorize the
`
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California State Librar t d
y o sen directly to the San Diego County
21 Library, as fiscal agent for the Serra System, all Inter -Library Loan
22' reimbursements to which the Carlsbad City -Library is entitled under the ?
. 23 {
California Library Services Act, provided`that an accounting of each
24 such transfer of funds be made to the City of Carlsbad.
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26 -�-
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PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
at a regular meeting held the 2nd day of January 1, 1979, by the following
vote, to wit:
,AYES: Councilmen Packard, Skotnicki, Anear, Lewis and
Councilwoman Casler
NOES: None
ABSENT: None
l
RONALD C. PACKARD, Mayor
ATTEST:
- a&t-4- Z. &=L4.za
ALETIiA L. RAUTENKRANZ, City C rk
(SEAL)
January 11, 1979'
California State Library
{ STATE OF CALIFORNIA
a Post Office Box 2031
Sacramento, CA 95809'
RE: A Resolution of the City Council of the City of
Carlsbad, California, AUTHORIZING TRANSFER OF FUNDS
FROM THE CARLSBAD CITY LIBRARY TO THE SERRA COOPERATIVE
LIBRARY ,SYSTEM.
RESOLUTION NO. 5648
Gentlemen:
In accordance with the above -referenced Resolution, a ropy of which
is enclosed, you are -hereby authorized to forward all Inter -Library
Loan Reimbursements,, to which the Carlsbad City Library is entitled,
directly to the S*n ,A,i.ego County Library, as fiscal agent for the
Serra System, with an accounting of each such transfer of funds to
be forwarded to the City of Carlsbad.
Thank you for your attention, courtesy and cooperation in this regard.
Sincerely,
ALETHA "LEE1'.',AAUTENkRAN2,
City Clerk
ALR: adm
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Enclosure
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