HomeMy WebLinkAbout1979-02-20; City Council; 5758; REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAMd -I) L.2 a CITY OF CARLSBAD
In i t ia 1 :%
Dept . Hd . - GENDA BILL NO. -5758
C. Atty.* \F M DATE : February 20, 1979
DEPARTMENT : City Manager C. Mgr. $,
Sub3ect' REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
1 7 '*.
Statement of the Matter
City Hall, the Police Department, and the City Yard are becoming
increasingly overcrowded. additional facilities would need to be provided to adequately
house City operations.
needs and, presents a recommended building program for City Council consideration.
The purpose of th-is agenda bill is to bring the issue before the
City Council for discussion.
this point, the staff is seeking guidance from the Council on this
issue. concept, the staff is prepared to take the steps necessary to fully develop and implement the recommended program.
The City has long recognized that
The attached report discusses city space
The recommended building program is
a preliminary plan that can be modified or amended as needed. At
If the recommended building program is acceptable in
Exhibit
Report to City Manager dated 1/23/79.
Recommendation
See reco&nendations in attached report.
Council Action:
2-20-79 Council concurred with the basic concept as outlined on Page 9 of the report dated January 23, 1979, and concurred that the program phasing reflected on Page 11 of the report be revised to show the Police Facility as third and the Community Developme1 building as fourth, with the understanding that financing and need would dictate the actual phasing.
In addition, staff was directed to re-examine the location of th( proposed Community Development. building to a location to the eas- of the City Library and report back to Council, to iriiclude that . that site doesn't appear to be suitable, to report on the possib. of augmenting the City's holdings alongside the main fire statior as a possible site.
Council also approved Recommendations #2 and #3 as contained on page 14 of the report.
t 0 e * 1 '<
DATE : JANUARY 23, 1979
TO : CITY MANAGER
FROM : Administrative Assistant
SUBJECT: REPORT ON FACILITIES NEED AND
REXOMMENDED BUILDING PROGRAM
INTRODUCTION
A brief glance around City Hall, the Police Department, and the
City Yard will reveal that the City is suffering from overcrowding.
As new functions have been added and the size of the staff has
increased in response to an increasing demand for services, existins
facilities have become overcrowded. Overcrowding is beginning to
have a significant effect on the efficiency and morale of staff.
At a time when City staff must become more productive and efficient,
an inadequate work environment makes improvements difficult to
achieve. The need for additional facilities has been known for some
time and funds have been set aside and earmarked for eventual
construction of new facilities and the expansion or enlargement of
existing facilities. Final policy decisions have not been made as
to how or where the required additional facilities will be provided,
The purpose of this report is to analyze the need for additional
facilities, discuss the building program alternatives presented by
SUA for additional facilities, and to present a recommended program
for meeting the City's space needs.
BACKGROUND
As you will recall, the City contracted with the firm of SUA, Inc.
for an analysis of future space needs and the preparation of a
suggested building program for certain City departments. The study
was to include those departments presently located in City Hall,
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
Page 2
JANUARY 23, 1979
including the Police Department, the Administrative Offices and
the Yard facilities of the Parks and Recreation Department and the
Public Works Yard on Oak Street.
were not included in this study, since separate master plans have
been prepared for these departments.
The Library and Fire Departments
On January 19, 1978, SUA presented its final report to the City.
In addition to an analysis of existing and projected space needs,
the study presented three alternative building programs. The three
alternatives are outlined below:
Alternative No. 1: Reuse of City Hall for Police operations,
relocation and construction of new City
yard, relocation and construction of new
Civic Center.
Alternative No. 2: Reuse and expansion of City Hall, re-
location and construction of new Police
building, relocation and construction of
new City yard.
Alternative No. 3: Relocation and construction of new
facilities for all City operations.
Alternative No. 1 was the Consultant's recommended alternative.
Although the three alternatives presented by the Consultant are
theoretically possible, there are operational and organizational
needs which make these alternatives somewhat undesirable. A
recommended building program will be presented, which is a variatioi
of SUA'S Alterntive No. 2. This recommended program more effective:
deals with the operational and organizational needs of the City.
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979 Page 3
DISCUSSION OF CONSULTANT'S ALTERNATIVES
Alternative No. 1:
The Consultant's basic rational for this alternative is that the
space required by the Police Department at the 100,000 population
level matches up fairly closely with the total square footage
available in the existing City Hall and Police facility.
the square footage required by the Police Department matches up
fairly well with the square footage which would be available in the
present City Hall facility, the layout of the Police Department
would not offer the most desirable arrangement for the department.
Extensive modification of the existing facilities would be necessarl
to accommodate the Police Department.
may become a problem and might require the use of a limited garage
or maintenance operation to be established at or near the Police
facility. This alternative does not adequately consider the
operational need for a more central geographical location, so that
Police service may be provided in a more efficient manner.
Although
Servicing of police vehicles
This alternative requires the construction of a new City Hall facilj
A central geographical location is not as important from an opera-
tional point of view for City Hall, as it is for the Police Departmc
The downtown/Elm Avenue area of Carlsbad has historically been
perceived as the institutional, financial and business center of thc
city and is likely to remain so in the foreseeable future. It woulc
be appropriate that the administrative and general government functj
of the city remain in that sort of area. The relocation of such cit
facilities at this time, does not appear to be appropriate.
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGW JANUARY 23, 1979
Page 4
The new central yard proposed in this alternative, and for that
matter, common to all the consultant's alternatives, makes good
sense from an operational and organizational point of view. The
existing yard facility is very crowded, cannot be easily expanded,
and is in a poor location for efficient operation. 1
maintenance yard is located in a good position for maintenance of
the existing water system, the existing location of the yard causes
excessive travel time to be expended for the maintenance of other
public improvements.
Although the
Alternative No. 2:
This alternative calls for the construction of a new Police facility
which would be more centrally located. As indicated in the discussi
of SUA Alternative No. 1, there is a need from an operational point
of view, for a more central geographical location for the Police
Department.
the Chief of Police foresees a need in the future for a sub-station
facility in the southern area of the city. If the department were
located in a more central geographical location, this would obviate
the need for a Police sub-station.
If the department remains in the present location,
This alternative also proposes a new city yard identical to the one
proposed in Alternative No. 1.
This alternative proposes that the present City Hall and Police faci
be expanded and enlarged to house General Government and Community
Development functions. Such enlargement or expansion would occur or
I For the purposes of this study, it is assumed that CW will becc
a subsidiary district and a more central geographical location wj
provide for a more efficient maintenance operation for the water
utility.
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 5
the existing site, although additional parking would have to be
provided off-site, if parking requirement estimates in the report
are to be met. The expansion and enlargement would be accomplished
by adding another story to the existing building or by construction
of new buildings in existing landscaped or parking areas, or a
combination of both methods. This alternative makes sense from an
operational point of view, in that all Administrative/General
Government and Community Development functions would be located
near one another. This adjacency would enhance the internal
operational relationships of departments involved because of the
need for adjacency, and would be more convenient for members of the
public transacting business with the City. Although the constructio
of new facilities on the existing City Hall site is technically
feasible, aesthetically and financially, this alternative would
present problems. The topography of the site and the physical
layout of the existing buildings lirnit where and how new facilities
could be constructed. These problems would have to be handled throu
a skillful design and would cause the cost of new facilities to be
higher than it would be on a less difficult site. As pointed out
in the SUA report, present design and layout of the City Hall
buildings does not offer an optimum sized space for the uses
contemplated by the City. Small building segments would continue
under this alternative and the office spaces developed may be too
small to house the complete operation of a given department,
requiring the department's operation to be split up into different
locations.
Alternative No. 3:
This alternative calls for the relocation of all departments current
located at City Hall, the Police Department, the Yard, and the
construction of new facilities to house these departments. This is
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 6
obviously the most expensive alternative, but would allow for the
relocation of these departments in a more central geographical locat
This, in the long run, may be a desirable thing to do, but it is
unlikely that in the next ten to fifteen years the residents of
Carlsbad would be any better served by such a relocation.
The existing facility which is technically owned by the Carlsbad
Building Authority, a separate and distinct legal entity created
under a joint exercise of powers agreement, would have to be utilize
in such a manner so as not impair the security of the bond holders
who advanced the capital to build the facilities. The use of the
existing facilities for other than governmental activities during
the bond amoratization period may present legal problems. The City
may not be able to make effective use of the facilities for City
purposes.
EXISTING AND FUTURE SPACE PROJECTIONS
In order to analyze the existing and projected space requirements oJ
the City, the Consultant used, as explained in the SUA report, spacc
standards for various functional units. Present activities were
analyzed to determine what the City's existing space requirements
are according to the space standards. Table 1 - 2 of the SUA reporl
(See Appendix D) indicates that the City departments studied need
approximately 64,540 square feet of space at present, but that
existing facilities only provide 33,979 square feet.
Space standards must be used with some caution, since actual requirt
ments may vary from department to department. For planning purpose:
however, these standards are very useful, if it is kept in mind
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 7
that such figures are not absolute but can be used with considerablc
flexibility
performance of the functional unit. The space needs stated in SUA'S
report reflect an optimum situation, a given function may be able
without significantly affecting the operation or
to perform effectively and efficiently in less space, but when
planning new facilities, the optimum figures should be used. If the
space need projections are viewed as absolute figures, the reuse of
existing facilities may not appear feasible or desirable. However,
if the figures are used as guidelines and space needs for a given
function are carefully analyzed, the reuse potential of existing
facilities can be maximized. Projected space requirements assume
that the same service level will continue to be provided in the
community. Department size and activity is based on a "best guess"
by the department head and does not always consider possible re-
organizations which may occur in the future. These estimates by
department heads reflect the department head's judgment and do not
take into consideration the effect that policy decisions of the
Council will have on the future size and mission of the City.
For purposes of analysis and discussion, the space needs projected
in SUA Table 1 - 2 have been reorganized and allocated into three
groupings: Administrative/General Government: Community Development
and Law Enforcement and Maintenance Operations, (See Appendix E).
These groupings were chosen because of the functional relationship
of activities in each group, the need for adjacency, and for the
convenience of clientele groups served, Such a grouping provides
that all staff and management services are grouped together, where
there is a strong need for adjacency and access to records, All
Community Development activities are grouped -together where there
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 8
is a strong adjacency requirement due to clientele groups served,
similarity of function, and need of access to records and coordinat:
of development processing. The Law Enforcement and Maintenance
Bperations are grouped together because of the benefits of a central
location, and because adjacency could provide benefits through the
use of shared training and locker facilities and for the convenient
servicing of Police vehicles.
City departments studied have been allocated to groups as follows:
The Administrative/General Government group includes:
1. City Council
2. City Manager
3. City Attorney
4. City Clerk
5. Finance
6. Personnel
7. Purchasing (Administration)
8. Parks and Recreation (Administration)
The Community Development group includes:
1. Public Works Administration
2, Planning Department
3. Engineering Department
4. Building Department
The Law Enforcement and Maintenance Operation group includes:
1. Police Department
2. Utilities/Maintenance
3. Park Maintenance
4. Purchasing (Warehousing)
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’ REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
January 23, 1979
. Page 9
Appendix E indicates the existing and projected space needs for each
of the above groupings.
above, a building program has been prepared that will meet the space
needs of all city departments to the 100,000 population level.
RECOMENDED BUILDING PROGRAM
The recommended building program would utilize the Greenwood property
across the street from City Ha11.2 The SUA Study did not consider thc
use of the Greenwood property, possibly due to erroneous information
regarding the area of the parcel. The SUA report indicates the area
of the Greenwood property to be approximately .5 acres.
size of the property owned by the City on this corner is approximatel;
.8 acres or 34,800 square feet. If this property were to be develope(
according to the current RP zoning, an office building of approximate:
18,800 square feet could be erected (see Appendix F).
structures would be razed.
The recommended building program would group City services into three
facilities:
1.
Based on organization grouping as outlined
The actual
The existing
A Law Enforcement and Maintenance Center, to be located
in a new facility constructed in the yicinity of El Camino Real and Palomar Airport Road.
A Community Development Group, to be housed in a new
facility to be constructed on the Greenwood property.
The Administrative and General Government Group would
utilize the existing City Hall and Police facility.
2.
3.
21f the City acquires property east of the Library, a portion of
3Although fire facilities were not included in the study, the need
that property could be utilized instead of the Greenwood property.
of the Fire Department for an additional station to serve the
inclusion at this site.
industrial area around the airport should be considered for
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM JANUARY 23, 1979
Page 10
The Law Enforcement and Maintenance Center would be constructed to
provide space to serve a population of 100,000.
Development facility would also be constructed to serve a populatior
of 100,000; however, the City initially would only occupy space
required to serve a 60,000 population level.
be leased to other governmental agencies or to private firms until
needed for City use.
The Community
The excess space woulc
DESCRIPTION OF PLAN
Law Enforcement and Maintenance Center:
The City Maintenance Center and Police Facility would be located on
a new site in the vicinity of El Camino Real and Palomar Airport ROE
The first phase of the building program would provide for site
evaluation, selection, and acquisition. A financing program would k
to be developed. Depending upon availability of financing, the desj
and construction of a new Maintenance Yard and Police Facility woulc
be carried out in the next phase.
Upon completion of the new Maintenance Yard, the existing yard on
Oak Street would be converted to other governmental uses, or could
be sold to generate capital to help finance the Maintenance Yard
construction.
Upon completion of a new Police Facility, the existing facility woul
be remodeled for use of City departments in the Administration/Genei
Government group.
Community Development Facility:
As mentioned earlier, the Greenwood property would be utilized for
the construction of an office building to house the Community Develc
ment Group. This group would immediately occupy approximately 12,0(
square feet of the new building. An additional 6,000 to 10,000 squ:
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 11
feet of the building would be reserved for future City use, but in
the interim, could be leased out to private businesses or other
governmental agencies.
Upon completion of this facility, the Public Works Administrator,
the Planning Department, the Engineering Department and the Buildin5
Department would be relocated, and the space vacated in City Hall
would be remodeled for use of departments in the Administration/
General Government group.
Administration/General Government Group:
The space created by the relocation of the Police Department and the
Community Development Group would be utilized by the Administration/
General Government Group. Adequate space exists in this facility to
handle the space requirements of these departments through the
60,000 population level. When additional office space for these
departments is required beyond the 60,000 population level, the spac
would be made available in the Community Development building.
PROGRAM PHASING
The recommended building program contemplates completing the
recommended programs according to a phased schedule in order to
minimize disruptions in City operations and facilitate financing.
The suggested phasing schedule may need to be modified to conform
to the realities of program financing.
The first phase of the building program would involve the selection
and acquisition of a site for a new central Law Enforcement and
Maintenance Center. The second phase would involve the design and
construction of the Maintenance Yard. The third phase would involve
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 12
the design and construction of the Community Development building.
The fourth phase would involve the design and construction of the
Police Facility.
relocation of Administration/General Government departments into
the existing City Hall and Police Facility. (See Appendix C).
The fifth phase would involve the remodeling and
By following this schedule, the only department that would have to
be relocated more than once, would be the Parks and Recreation
Department. Prior to razing the Greenwood property, the Parks and
Recreation Department would have to be relocated into interim
facilities until space became available in the vacated Police Facilj
Following relocation of the Police Department, the Administrative
Offices of the Parks and Recreation Department would be relocated
into the existing Police Facility. The maintenance operations
of the Parks Division would be located in the new City Maintenance
Yard. In order to provide an interim location for the Parks and
Recreation Department, it will be necessary to utilize an existing
facility such as the Krueger House in Holiday Park, for the interim
use of the department.
CONCLUSION
Although the recommended program is an ambitious undertaking, which
could require up to five years to complete, the City is reaching thc
point where decisions on future facilities must be made if critical
operating problems are to be avoided.
Although this report does not provide a detailed analysis of the
cost and time required to complete the program, if the Council find:
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REPORT ON FACILITIES NEED AND RECOMlvLENDED BUILDING PROGRAi'i
JANUARY 23, 1979 Page 13
this proposal to be acceptable in concept, the staff will undertake
the studies necessary to flesh out the program and initiate the
steps necessary to implement it.
Site selection studies, financing studies, and studies relating to
the possible reorganization of the City would be in order prior to
a final decision on the building program. However, initially, it
is recommended that the City take action to begin evaluation of
potential sites for a Law Enforcement and Maintenance Center in
the vicinity of El Camino Real and Palomar Airport Road. There
are a number of potential sites which should be evaluated and a
determination made on the likely costs of acquisition and develop-
ment of the site for City use. This information should then be
integrated into a preliminary financing plan.
The City has been setting aside funds for new and expanded facilitie
As indicated in Appendix A, significant funding is available for
site acquisition for a new Maintenance Center, Police Facility and
Fire Station. If these facilities are located on a common site,
twelve to nineteen acres of land would be required depending upon
topography of the site, access, layout and design considerations.
It is estimated that the site would be allocated for use as follows:
Maintenance Center 6 - 9 Acres
Police Facility 2 - 5 Acres
Fire Station & Future
Training Facility 4 - 5 Acres
Total : 12 - 19 Acres
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REPORT ON FACILITIES NEED AND RECOMMENDED BUILDING PROGRAM
JANUARY 23, 1979
Page 14
If the Council does not decide to proceed with the acquisition of
the property east of the Library, the funds earmarked for that
possible acquisition may be used for expansion of City facilities.
RECOMMENDATIONS
1.
2.
Approve the recommended building program in concept.
Authorize staff to enter into negotiations with the
County of San Diego for the acquisition of County-
owned land as a potential site for a Law Enforcement
and Maintenance Center. Authorize staff to obtain
appraisals on potential County-owned sites.
3. Authorize staff to obtain the services of a financial
consultant to assist in the preparation of a financing
plan for the recommended program.
4. Direct staff to solicit proposals from architects to
assist in site evaluation, layout, and design of the
City Maintenance Center.
%
FRANK N. !@"EN Administrative Assistant
FNM: vm
0 APPENDIX A e I.
SUMMARY OF FUNDS SET ASIDE FOR
NEW OR EXPANDED FACILITIES
ACTIVITY SOURCE OF FUNDS AMOUNT
NEW CITY YARD (1978-79 WATER FUND (51-244-3970) $ 350,000
(1978-79) GENERaL FUND (01-145-3006) 50,000
TOTAL : $ 400,000
NEW POLICE FACILITY QFlERAL E"D (01-145-3026)
(Continued from 1977-78) $ 100,000
(Capital Budget 1978-79) 60,000
TOTAL : $ 160,000
FIRE STATION NO. 5
(NEAR AIRPORT) GENERAL FUND (01-145-3012)
(Continued from 1977-78) $ 75,000
TOTAL : $ 75,000
CITY HALL EXPANSION GENERAL E"D (01-145-3078) $ 100,000 (Continued from 1977-78
Fiscal Year)
TOTAL : $ 100,000
LAND ACQUISITION EAST
OF LIBRARY GENEBAL FUND (01-145-3005) $ 283,000
TOTAL : $ 283,000
NEW CITY YARD $ 400,000
NEW POLICE FACILITY 160,000
FIRE STATION NO. 5 75,000
$ 635,000
CITY HALL EXPANSION $ 100,000
LAND ACQUISITION 283,000
$ 283,000
January, 1979
APPENDIX B e e
POPULATION FORECASTS FOR
CARLSBAD GENERAL PLAN AREA 1
YEAR POPULATION -
1975 - 19,700
1979 -
1985 - 39 , 400
1995 - 63,900
31,500 2
' Based on CPO Series IV Forecasts approved
by City Council on 10-18-77.
2 City Planning Department estimate as of
1-1-79.
January, 1979
0 e APPENDIX C .I
PROPOSED REUSE OF EXISTING
CITY HALL AND POLICE FACILITY
The attached floor plans of City Hall and Police Facility
indicate the possible reuse proposed in the recommended
building program.
Although the square footage allocated to each department
does not meet the requirements in the SUA report, an
analysis of the space requirements of each department
reveals that this is a feasible plan that will provide
for maximum utilization of the existing facilities.
If significant new functions are added or unanticipated
staff growth occurs, Administration/General Government
use of space reserved in the Community Development Facility
may need to occur sooner than expected.
January, 1979
APPENDIX C m 0
SPACE IN EXISTING
CITY HaLL & POLICE FACILITY
BUILDING GROSS SQUARE FEET USEABLE SQUARE FEET
2,278 CITY COUNCIL 2,500
ADMINISTRATION WING 5,000 3 , 417
COMMUNITY DEVELOPMENT WING 5,000 3,848
POLICE 3,500 3,356
16,000 12,513 TOTALS :
January, 1979
0 0 APPENDIX C t I .<
SUMMARY OF REQUIREMENTS AND
AVAILABILITY OF SPACE FOR
ADMINISTRATION/GENERAL GOVERNMENT GROUP
(A) (B) (C) (Dl (E) (F
REQUIRED F=QmRJm REQuLRED AV?C&WEE A'vTuzAI3LE
SPACE AT SPACE AT SPACE AT USmG USING
45,000 60,000 100,000 c/D C/bWING+ DIF'FEX
B&E DEP- POPULATION POPULATION FOPULATION WING 1 POLICE
CITY COUNCIL 2,278 2,278 2,278 2,278 2,278 0
CITY MANAGER 1,845 1,953 2,081 1,100 1,100 (8
CITY ATTORNEY 1,418 1,756 1,944 1,400 1,400 (2
CITY CLERK 1,478 1,678 1,990 776 900 (7
FINANCE 2,559 2,685 2,929 1,600 2 ,900 2
PERSONNEL 2,113 2,274 2 , 675 1,400 1,400 (E
PURCHASING 946 1,016 1,089 1,000 1,000 ( (ADMINISTRATION)
RECREATION 1,834 1,992 2,012 7002 1,900 (
PARKS AND
(ADMINISTFATION)
TOTAL : 14,471 15,632 16,998 10,254 12,878 (2,;
1 Community Development Wing of Building which currently house the Buildi
Planning, Engineering, and Public Works Administration.
Parks and Recreation (Administration) would be located in temporary 2
facilities until Police Department is moved.
Analysis of space requirements for each department indicates that adeqt space can be provided in spite of not meeting SUA'S space requirement figures .
3
January, 1979
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: *,
. .-, *. 0 'e APPENDIX D ,-
s
' TABLE 1-2
S~UWARL' OF EXISTING AND .
PROJECTED SPACE REQUIREMENTS
CARLSBAD, CALIFORNIA
AGENCY PESENT OCCUPIED PRESENT XEQUIRED 45,000 POP. 60,000 Pop. 100,000 Pop
GCNEW\L GOVERNMENT
' . ma 2278 2278 1845 1953 2081 Ofc. of City Manager 602 1634
36 198 24 8 248 248 swi tchbrd. /Rccpt,
Ofc. of City Atty. 322 994 1428 1756 1944 ofc. of City Clerk ' 776 765 1478 . 1678 1990 finance Dcpt. 994 1419 2559 2685 2929
4 238 1995 2113 2274 2675 Personnel Dept.
Purchasing Dept.
Warehouse/Print 5997 7093 . 8323 Housing Authority - ' 728 869 869 869 869 6037 10,862 19,751 21,850 24,426
Mayor and city Council 1892 2210
Off ice p 449 7 10 '946 1016 1089 - -
COMHUNITY DEVELOPNEXT Public Works Admin. 738- 2064 2434 2632 2912 Planning Dept. 1448 ' 3192 3302 3556 3781 Building Dcpt. 772 1338 2024 2127 2195
Parks and Recreation (Ofcs. ) ' ' Engineering Dept. 890 2327 * 2981 3473 3899 ' 1568 _I_ 1834 1992 2012 __ 700
4548 10,489 . . 12,575 13; 780 14,799
SERVICE YARD OPERATION Utilities Maint. Div.
Office 3828 3946 ' 4427 4575 4635
Outdoor - Covered Outdoor
Off ice 148 296 296 236 490 490 490 600 850 1000 Shops . 490 Outdoor - Covered 4 30 500
Outdoor 1500* 1850 2400 2700 3000 20,038 33,067 39,99 3 45,686 50,941
Shops and Empl. Fx. . 3480 5613 . 7035 7630 8120
10, OOOf 18,500 22,575 26#625 30 f 700 800 2020 2170 2520 2700.
Parks and Recreation - -
. ' LAW ENFORCEhENT
Ofc. of Chief 514 , 662 662 662 - 760 760 760 760 3395 6853 7171 7219
Bldg.. Facilities Admin. Svcs.
Investigations *' 1508 1716 2144 2761 Operations 2587 2912 3933 4178
3356 10,122 . 14,261 16,028 16,938
TOTAL 33,979 64,540 86,580 97,344 107,104
Custody Operations t 1358 1358 1358 1358 --
*This is an estimate of existing outdoor storage and access.
I
..
1-8
e e APPENDIX E
8. .
ANALYSIS OF SPACE REQUIREMENT
BY GROUP
NEEDED NEEDED NEEDED
AT AT AT
PRESENT 45 , 000 60 , 000 100,000 PRESENT
GROW OCCUPIED REQUIRED POPULATION POPUIATION POPULATION
ADMINISTRATION/
GJm3a.L m.:
2,278 2 , 278 2,278 2,278 2,278 CITY COUNCIL
602 1,634 1,845 1,953 2,081 CITY MANAGER
CITY ATTORNEY 322 994 1,418 1,756 1,944
CITY CLERK
FINANCE 994 1,419 2,559 2,685 2,929
776 765 1,478 1,678 1,990
PERSONNEL 238 1,995 2,113 2,274 2,675
(NI~ISTRATION)
RECREATION 700 1,568 1,834 1,992 2,012
PURCHASING 449 710 946 1,016 1,089
PARKS AND
(ADMINISTRATION)
TOTAL : 6,359 11,363 14,471 15 , 632 16 , 998
CDMMUNITY DEN.:
PUBLIC WORKS
ADMINISTRATION 738 2,064 2,434 2,632 2 , 912
PLANN IN G 1,448 3,192 3,302 3,556 3,781
BUILDING 772 1,338 2.024 2,127 2,195
ENGINEERING 890 2 , 327 2 , 981 3,473 3 , 899
TOTAL: 3,848 8 , 921 10 , 741 11,788 12,787
LAW €ml?O~ &
1.- mm:
POLICE 3,356 10 , 122 14 , 261 16,028 16 , 938
UTILITIES/.. 18,108 30,079 36 , 207 41,350 46,155
PARKS/MAINT. 1,930 2,988 3,786 4 , 336 4,786
PURCHASING
WAREHOUSE -- -- 5,997 7,093 8,323
TOTAL : 23,394 43 , 189 60 , 251 68 , 807 76 , 202
January, 1979
9 e APPENDIX F
f
SF. . .(
MEMORANDUM
DATE : February 2, 1979
TO : Frank Mannen, Office of the City Manager
FROM: Dave Abrams, Assistant Planner
SUBJECT: City property at NW corner of Elm Avenue and
Pi0 Pic0 Drive
The property in question actually contains about 34,800 square
feet, rather than the 54,000 square feet you estimated. The
existing zoning, while R-P as you state, also has the "Q" or
Qualified Development Overlay. The "Q" overlay allows staff to apply additional regulations for development beyond that required for the underlying zone.
As you know, the property is an odd triangular shape that will require some innovative architectural design to be utilized most effectively. It is therefore difficult for planning staff to determine the maximum office floor area that could be achieved.
The conceptual scheme you submitted appears to be headed in the right direction. We prefer to see the buildings up front and parking to the rear, as indicated on this sketch.
One major determination will be the location of driveway entrances
The driveway shown on Elm Avenue may not be desirable, although
the traffic engineer should make that ultimate decision. A 20 foo
sideyard along Pi0 Pic0 Drive. The parking requirement for the proposed use will be at least one space per 400 square feet of gross floor area, although more would be desirable.
To give you some idea of what might be attained in the way of maximum floor area, Karen Lee of our staff was able to roughiy
lay out a two-story building of approximately 18,800 square feet and a one-story building of about 13,000 square feet. A profes- sional architect should be able to at least match these figures.
Our department will be glad to assist in any design effort.
front yard setback will be required on Elm Avenue, and 10 foot
DA: jd