Loading...
HomeMy WebLinkAbout1979-03-06; City Council; 5773; Selection of a consultant for Housing Element- . & CITY OF CARLSBAD Initial AGENDA BILL NO: <3~'7r7J3 Dept. Hd. /s/ DATE: March 6, 1979 ' Cty* Atty —^ Cty. Mgr. /s/ ' DEPARTMENT: Planning SUBJECT:I, Selection of a consultant for the Housing Element pA-^ \ of the General Plan. £» r * Statement of the Matter Section 65302(C) of the.Government Code requires all cities to meet the new State Department of Housing and Community Development Department's "Guidelines" for the required adoption of the Housing Element of the General Plan. The Guidelines require that San Diego area cities have an adopted Housing Element which meets these "Guidelines" by October 1, 1979. Council has budgeted $20,000 (1978-1979 fiscal) for hiring a consultant. On January 11, 1979, staff distributed requests- for-proposals (RFP attached) to five consulting firms. By the deadline for receipt of proposals on February 9, 1979, staff had received three proposals as follows: Duncan & Jones, Berkeley Margaret Goldstein, San Diego Castenada, Berg & Associates, Brea Staff has reviewed each of the proposals (outline attached) and held interviews on February 20, 1979. Based on a superior interview, a strong housing background, the lowest bid, and consultant availability, staff is prepared to make the following recommendations. Exhibits City Council Resolution No.c^f^, with attached agreement and proposal. Memorandum to Housing Element Interview Committee, dated 2/16/79 Recommendation Staff recommends that the City Council adopt the attached resolution authorizing the Mayor to enter into an agreement with Margaret R. Goldstein for the preparation of the Housing Element of the General Plan and the accompanying EIR. Agenda Bill #5773 Page 2 Council Action: 3-6-79 Council adopted Resolution No. 5698, approving an agreement with Margaret R. Goldstein for the provision of compensation of services to provide a Housing Element of the General Plan and an accompanying EIR. February 16, 1979 TO: FROM: RE: Housing Element Interview* Committee James C. Hagaman, Planning Director Jack Henthorn, Redevelopment Coordinator Charles Grimm, Assistant Planner Consultant RFP Due to the size and amount of material contained in the proposals, I felt it was necessary to summarize and compare the information provided by the three consultants. Below is a chart which compares the consultant responses to certain items listed in the City's RFP. Attached is a summary in outline form of each consultant's program. The problem I've encountered in reading the three proposals is that it is difficult to compare the material because it is so similar. The reason for the similarity being that all three consultants used the BCD "Guidelines" and "Manual" to prepare their proposals. You will note from the outlines that individual approaches are slightly different but the material covered will be basically the same. After reviewing this material it becomes evident that the interview will be the most important criteria for consultant selection. CONSULTANT COMPARISON MATRIX Proposed fee Meetings with Housing Committee Public Hearings Housing Element Time Frame EIR time frame Met requirements of the RFP GOLDSTEIN $13,500 6 plus- 2 open meetings Z March to October sctr>-ve. Yes CBA $17,550 5 Z not clear March to October not clear Yes DUNCAN AND JONES $20,000 4 plus 2 P.C. and CC joint workshops 3 March to Mid August August to Mid November Yes CG: jd GOLDSTEIN - PROPOSAL FOR HOUSING ELEMENT March 10 - April 10 THE HOUSING PROBLEM -Data gathering .1975 census .La Costa census .CPO population estimates .Owner renter MIY .Incomes .Housing condition .Special needs .Vacancy votes .Housing costs HOUSING NEEDS ASSESSMENT -Determine future market rent need -Current rental need determined by examination of .affordability .overcrowding .habitability .replacement standards .special needs -First Housing Committee meeting April 10 - May 10 DETERMINE MARKET CONSTRAINTS -private sector -government .zoning .fee .land use -Determine Carlsbad fair share allocation .3 year non-market needs assessment -Determine market rate, current and future based on .household formations .growth .life style changes .employment May 10 - June 10 THE HOUSING PROGRAM -Development of goals policies and priorities -Review existing programs May 10 - June 10 -consistency with Carlsbad General Plan -LCP considerations -Environmental standards -Third Committee meeting - goals policies and priorities June 10 - July 10 EXISTING PROGRAMS AND GAPS IN PROGRAMS -section 8 programs -Block grant funds -New programs .Preservation and rehabilitation .Adequate site .Fair-marketing agreement .controlling cost of new construction -Fourth Committee meeting July 10 - August 10 REGIONAL AND ENVIRONMENTAL REVIEW -Environmental review -Local coastal program -Regional role and relationship -Fifth committee meeting August 10 -September 10 REDEVELOPMENT OF PRELIMINARY DRAFT -Sixth Committee meeting Sept. 1 - Sept. 10 -Preliminary draft Sept. 1 - October 1 -Revisions public hearings and City approvals CBA Mid March - Mid April PHASE I - HOUSING POLICY -Identify state laws .influencing goals and needs -Federal law -Background paper 25 copies -Meeting with Housing Committee Mid April - Mid May PHASE II - HOUSING NEEDS -Assess Housing Needs .define geographical areas .analysis of background information .unmet housing needs .documentation of data sources .need forecasts -Overcrowding -suitability/habitability -special needs determination -fair share allocation -project housing needs .market rate housing -Identify market and governmental constraints .housing cost factors .price distribution .site availability .neighborhood improvement constraints -summary paper given to Committee Mid May - Mid June PHASE III - LOCAL GOALS, POLICIES AND PRIORITIES -state priorities -alternative implementation actions -strategies .site selection .structure types -program determination for each site -methods .revision of land use controls .preservation .preserving affordability .neighborhood stability -committee questionnaire Mid. June - Mid July PHASE IV - DRAFT HOUSING ELEMENT -consistency with entire General Plan -regional consistency -public participation -prepare update process .data base management .program evaluation .annual housing statement -prepare draft element -committee meeting for public input on draft -public hearings Mid July - End of August PHASE V - FINAL DRAFT -Draft EIR -State review -Final EIR and element Second Week September -Community Input Mid September -Public hearings -2- DUNCAN AND JONES - PROPOSAL FOR HOUSING ELEMENT March - Mid April Mid April - Mid May Late April - Mid June Mid June -September/ October PHASE I - IDENTIFY HOUSING NEEDS -Analyze census information -trends in population and construction -market information -special needs -current housing supply analysis -analyze housing demand -define geographic areas -units needed .price .type -future demand -data collection, field survey -community service requirements -report summary of findings to be reviewed by committee PHASE II - HOUSING IMPLEMENTATION RESOURCES -inventory of laws and financing -evaluate current programs -restraints -site location -report reviewed by Housing Committee PHASE III - DEFINE GOALS, POLICIES AND STRATEGIES -inventory local goals and policies and evaluate: .land use .growth management .socio-economic factors -strategies for fulfilling goals -evaluate environmental, fiscal and social impacts -report summary to be reviewed with Committee PHASE IV - FORMULATE HOUSING ELEMENT -Incorporate Phase I findings -Refine goals based on Committee input -Outline on implementation program -Meeting with Committee -draft EIR - final draft element -public hearings 1200 ELM AVENUE 11 }&Y . i \ TELEPHONE: CARLSBAD, CALIFORNIA 92008 . V -W?-W fi'M (714)729-1131 Citp of CarUffiab January 11, 1979 REQUEST FOR PROPOSALS HOUSING ELEMENT YOU ARE INVITED TO SUBMIT A PROPOSAL TO THE CITY OF CARLSBAD FOR CONSULTING SERVICES CONSISTING OF THE REVISION OF THE HOUSING ELEMENT OF THE CARLSBAD GENERAL PLAN. BACKGROUND Carlsbad is a rapidly growing City with a population ap- proaching 31,000. It is located on the northern coast of San Diego County, 25 miles north of downtown San Diego and is bordered by the City of Oceanside on the north and Vista and San Marcos to the east. Carlsbad has a land area of 28.6 square miles and has a projected 1995 population of 63,860. Carlsbad is a general law city and has a Council Manager form of government. The City has a Redevelopment Agency and is one of only two cities in San Diego County which has its own housing authority. The City is currently utilizing funds from section 3 and section 23 federal assistance' programs. The City is also using HCD Block Grant funds, received through the County, in the downtown area. Carlsbad has a well balanced combination of industrial, commercial ,and residential development including a. large regional shopping center, an auto retail center with six dealerships, a large industrial park and a busy regional airport. The City also contains three lagoons, extensive tomato and flower fields, and large tracts of undeveloped land. AVAILABLE INFORMATION AND RELATED POLICY The following census data is available to the consultant at the Carlsbad Planning Department: 1970 Fectercil Census; 1975 Special Census; 1978 Special Census, La Costa area. The City is considering adopting a Senior Citizen Housing Ordinance which would encourage the development of housing for the elderly by allowing increased density and reductions in parking. The City Council recently placed conditions on a Master Plan which requires the developer to develop a low and moderate income housing program in accordance with the Housing Element of the General Plan. Such a program will be subject to the discretion of the Council. In November of 1978, Carlsbad voters turned down an Article 34 referendum which would have allowed the use of City funds for low income housing. SCOPE OF CONSULTANT SERVICES REQUIRED The consultant shall prepare a Housing Element which is acceptable to the City and pursuant to all applicable State laws and which conforms to the latest Housing Element Guide- lines as established by the California State Department of Housing and Community Development. In preparing a proposal, you should.address yourself to, and also agree to: 1. Preparing a document that meets the State Housing Element Guidelines as directed in the Housing Element Manual prepared by the Department of Housing and Community Development and in the latest General Plan guidelines as provided by the Office of Planning and Research (Feb. 1979). 2. Provide the required document that will meet the require- ments of the California Environmental Quality Act and the Carlsbad Environmental Protection Ordinance of 1972. 3. Meeting the State of California mandate by having an adopted (revised) Housing Element by October 1, 1979. 4. The submittal of a proposed course of action for the consultant including a time table showing target dates for major steps in the project. 5. That the Housing Element be consistent with current LCP regulations and implementation plans. 6. That the Housing Element should be designed so that the information it contains can be easily updated upon the receipt of new data or census information (with text explaining how to do so). 7. Address issues of local concern; identified through citizen and staff input. ORAL PRESENTATIONS AND MEETINGS The consultant shall be prepared to meet regularly with City staff during the course of the required work. Attendance of two to four public hearings will be required and the proposer should discuss how the consultant will receive public input (number of meetings, etc.). DELIVERABLE ITEMS For purposes of staff and committee review, the consultant shall prepare 20 copies of a preliminary draft.. Following City approval the consultant shall deliver 50 copies of the final draft to the Planning Department. PERSONNEL, QUALIFICATIONS AND REFERENCES Please submit with your proposal a brief description of the qualifications of the consultant. Special qualifications related to this particular project should be noted. The qualifications of the persons actually carrying out the project should also be listed along with the percentage of the completed product that each person'will contribute. The consultant shall provide a list of five former or current clients (with addresses and phone numbers) for whom the con- sultant has performed work similar to that described in the request. . AUTHORIZATION 1. The proposal and bid shall be signed by an official authorized to bind the proposer and shall contain a statement to the effect that the proposal is a firm offer for at least a 60-day period. 2. The proposal should contain a statement that all work will be performed at a "not-to-exceed" contract price, which will become fixed upon completion of contract negotiations. EVALUATION CRITERIA Criteria for Proposal Acceptance;. Primary regard will be given to the technical competence and creative ability of the consultant as demonstrated in the proposal. The ^general aptness of the proposal will also be considered. -+Ti\e City reserves the right to reject all proposals if the^ are inappro- priate or inadequate. Evaluation shall be based on staff analysis of the proposals submitted. The evaluation shall consider the experience of the firm and its staff, proposed study program, proposed com- pletion schedule, ability to work with City staff, and other information which may be considered significant. Review Process; Following staff review, those consultants whose proposals are judged to most closely match the City's needs may be invited for interviews. Final consultant selection will be made by the City Council. Contract Date: It is anticipated that a selection will be made and contract prepared within four weeks following receipt of proposals. ADDITIONAL INFORMATION This Request for Proposals does not commit the City to award a contract, to pay any costs incurred in the preparation of the proposal to this request, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or in its entirety, this Request for Proposals, if it is in the best interest of the City to do so. SHOULD YOUR FIRM WISH TO SUBMIT A PROPOSAL PLEASE INDICATE YOUR INTENTIONS TO DO SO IN WRITTEN FORM (AS ABOVE), BY JANUARY 26, 1979. FINAL PROPOSALS ARE DUE IN TRIPLICATE, ON FEBRUARY 9, 1979. The consultant should be prepared to attend an interview with the City on February 20, 1979. Please contact Charles Grimm, at (714) 729-1181, should you have any questions. Sincerely, •^^Ti^*^***'5' X/JAMES C. / / PLANNING DIRECTOR JCH:CG:ms 1 2 3 4 GENERAL PLAN AND AN ACCOMPANYING EIR. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5698 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND MARGARET R. GOLDSTEIN FOR THE PROVISION OF COMPENSATION OF SERVICES TO PROVIDE A HOUSING ELEMENT OF THE The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That that certain agreement between the CITY OF CARLSBAD and MARGARET R. GOLDSTEIN for the provision and compensation of consulting services to provide a Housing Element of the General Plan of the City of Carlsbad and an accompanying Environmental Impact Report, a copy of which is attached hereto as Exhibit "A", and made a part hereof, is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at the regular meeting of the City Council of the City of Carlsbad, California, held on the 6th day of March , 1979, by the following vote, to wit: AYES:' Councilmen Packard, Skotm'cki, Anear, Lewis and NOES: None ABSENT: None Counci1 woman Casler ATTEST: RONALD C. PACKARD, Mayor *. X*. OJ^>^1LETHA L . RAUTENKRANZT City Cl drkcr (SEAL) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AGREEMENT THIS AGREEMENT made and entered into this day of March, 1979, between the City of Carlsbad, a political subdivision of the State of California, hereinafter referred to as the "City" and Margaret R. Goldstein hereinafter referred to as the "Consultant". WITNESSETH WHEREAS, the City is required by Section 65302 (c) of the Government Code to provide a Housing Element for the General Plan which meets the requirements of the "Housing Element Guidelines" as revised by the State Department of Housing and Community Develop- ment in November of 1977, and WHEREAS, the Consultant has the qualifications to prepare the required Housing Element, and NOW., THEREFORE, in consideration of their mutual covenants and conditions, the parties hereto agree as follows: I. DUTIES OF THE CONSULTANT a. The Consultant shall (1) provide the City with a Housing Element to the General Plan which meets the State Housing Element Guidelines as directed in the Housing Element Manual pre- pared by the State Department of Housing and Community Development; (2) provide the document that will.meet the requirements of the National Environmental Protection Act, the California Environmental Quality Act and the Carlsbad Environmental Protection Ordinance; (3) provide a Council adopted Housing Element by October 1, 1979; (4) provide a document which is consistent with the California State Coastal Act of 1976; (5) provide a document so designed that the information it contains can be easily updated upon the . as the Redevelopment Area; (2) provide 20 copies of a preliminary receipt of new data. b. The Consultant shall also (1) make a field survey of existing housing conditions in the portion of the City adopted3 _ draft Housing Element for review; (3) attend at least five (5)o meetings with a Council appointed advisory group; (4) attend at D „ least two public hearings; (5) provide 50 copies plus a repro- ducible master of the final draft Housing Element and Environmentalo Impact Report. c. The Consultant will proceed with the project in a • manner described in the Consultant's proposal (Exhibit A attached) and will meet the time frame and provide the documents and informa- tion proposed in said Exhibit A. Upon completion of the project•LO the City may request technical assistance from the Consultant in responding to comments on the draft EIR.15 _- II. DUTIES OF THE CITY16 a. The City will make payment to the Consultant as provided for in this agreement.18 19 20 21 22 23 24 25 26 27 28 b. The City will make available to the Consultant any documents, studies, or other information in its possession related to the proposed project. c. The City will review the Preliminary Report presented by the Consultant within ten (10) working days of their receipt and make written comments to the Consultant within this time period. d. The City shall provide the Consultant with copies of all written comments received on the draft Environmental Impact Report subsequent to public notice that the draft Environmental Report has been filed and is available for public review. — 2— 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 III. TERMINATION OF AGREEMENT The City may terminate this agreement at any time by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, all finished or unfinished documents and other materials prepared pursuant to this agreement shall, at the option of the City, become its property In the event of termination, the City will pay Consultant for all work completed to the effective date of such termination, based upon Consultant's regular hourly rates and cost of materials. IV. RELEASE OF INFORMATION BY CONSULTANT Any reports, information or other data, prepared or assembled by the Consultant under this agreement shall not be made available to any individual or organization by the Consultant without the prior written approval of the City. V. PUBLICATION, REPORDUCTION AND USE OF ENVIRONMENTAL IMPACT REPORTS AND OTHER MATERIAL The City shall have the unrestricted authority to publish, disclose, distribute and otherwise use in whole or in part, any reports, data, or other materials prepared under this agreement. VI. PAYMENT The Consultant shall be paid a total sum of thirteen thousand and five-hundred dollars for work necessary to carry out the requirements of this agreement. The Consultant shall be paid thirty ^30%) percent of the above fee within fifteen (15) days after receipt of the invoice upon City acceptance of a Housing Needs Report due within five (5) weeks of contract execution. The Consultant shall be paid an additional twenty (20%) percent of the -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 above fee within fifteen (15) days after receipt of the invoice upon City acceptance of a Goals and Policies Program due within fifteen (15) weeks of contract execution. The Consultant shall be paid twenty (20%) percent of the above fee within fifteen (15) days after receipt of the invoice upon submission of the Draft Housing Element and EIR. The Consultant shall be paid ten (10%) percent of the above fee within fifteen (15) days after receipt of the invoice after staff review of the Final Housing Element and EIR. The Consultant shall be paid ten (10%) percent of the above fee within fifteen (15) days of City Council approval. The Consultant shall be paid the final ten (10%) percent of the above fee within fifteen (15) days after notification of HCD approval. VII. TIME OF COMPLETION The Consultant shall have a Council approved Housing Element by October 1, 1979. The Planning Director may approve an extension to this deadline providing that delays in the work were the responsibility of the City of Carlsbad. VIII. HOLD HARMLESS AND INSURANCE The Consultant will indemnify the City against and hold it harmless from all and any liability for damages on account of injury to persons or damage to property resulting from or arising out of or in any way connected with the negligent performance or willful misconduct by Consultant of theAgreement and reimburse the City of all costs, expenses and loss incurred by it in conse- quent of any claims, demands and causes of action which may be brought against it by a person other than the City arising out of the negligent, alleged negligent performance or wilful misconduct. -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 by Consultant- of this Agreement. It is understood that this hold harmless provision shall not apply to any claims, demands, costs, expense (including costs of defense), liability, causes of action, or judgment which occur by reason of the negligence, alleged negligence, or willful misconduct of the City or the City's agents, servants, or other independent contractors who are directly respon- sible to the City. The Consultants shall furnish the City with a Certificate of insurance with the limits of at least $100,000.00 for bodily injuries on each occurrence. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the date and year first above written. CONSULTANT CITY OF CARLSBAD Name Title Ronald C. Packard, Mayor -5- Proposal for: City of Carlsbad for preparation of A Housing Element to meet State of California Housing Element Guidelines (November, 1977); General Plan Guidelines (February, 1979); necessary documents to comply with CEQA and Carlsbad Environmental Protection Ordinance; and Local Coastal Program Housing Requirements Submitted by Margaret R. Goldstein Housing and Planning Consultant 1020 Cypress Way San Diego, CA 92103 (714) 291-6155 The purposes of successful completion of the Carlsbad Housing Element are several: - A consensus framework for future development and redevelopment of housing in Carlsbad which is arrived at with input from all economic segments of the Community. - Satisfactory development of a housing element and program which meets with approval from the State Department of Housing and Community Development. - A problem analysis and program outline which provides the basis for future applications and funding of the City under several programs such as: - Housing subsidies from the state and federal governments. - Redevelopment or rehabilitation programs either underway (CDBG rehab) or possible (SB99 funding). - The basis for 701 planning assistance for the city. - The provision of all necessary data for 6th year and subsequent CDBG applications, i.e., HAP data. - Policy and framework necessary to meet housing portions of the Local Coastal Program as defined in Section 30213 of the 1976 Coastal Act. -1- The preparation of a report which meets the requirements of the California Environmental Quality Act including public review. -2- I. State Housing Element Guidelines as directed in the Housing Element Manual (1 and 3 in RFP) Meeting the requirements of the State's Housing Element Guidelines adopted in November 1977 is a difficult and comprehensive task. The requirements are more rigorous than ever before and more demanding than any federal requirements whether for housing elements, block grant funds, or 701 planning assistance. An «- advantage of having an adopted element which meets the HCD guidelines, however, is that it and the material it encompasses can be used to meet requirements of other programs as well. The following outline covers all the mandatory segments of the Housing Element Program and indicates directions to be taken, approach to development, problems foreseen and work program necessary. The Housing Problem. This section of the guidelines is divided into three parts: data gathering, needs identification and identification of constraints, to housing development. Data. Most data needs both present and projected will be met by investigation of existing sources including the 1970 and 1975 Census (and 1978 La Costa Census), the State Department of Finance and regional estimates from CPO. - Data gathered and analyzed from these sources will include population, housing units, owner-renter mix, incomes, condition, overcrowding and some special needs data. -3- - However, for some data other sources, particularly ones specific to Carlsbad will need to be investigated. - These include vacancy rates from San Diego Gas & Electric and North County developers and apartment groups, housing cost estimates from the Building Contractors Association and those involved in North County in particular. - Both employment projections and housing site possibilities must be developed in cooperation with the Advisory Committee (see Citizen Participation) and in consultation with City staff and development of the Carlsbad General Plan. Housing Needs. Preparation of material on housing needs will be developed in the following manner: - Fair Share Allocation. Work with CPO and state as well as Advisory Committee to determine share consistent with Carlsbad needs. Current and three year estimate for non-market needs is suggested. - Prospective/Future Market Rent Need. Much of this material can be derived from Population/Housing estimates although Advisory Committee, staff and other Carlsbad plans will be important in determining projections. - Immediate/Current Need, derived after determining -4- a'ffordability, overcrowding, habitability, replacement standards and determining special needs. Much of this can be gathered from census data but will need guidance of Advisory Committee representing various groups. - Constraints. Market - cost factors. Material developed from private sector, particularly Carlsbad area. Government - land use, zoning controls, fee structure ^ Article 34. While constrains must be discussed in the report, later program sections can deal with overcoming constraints. Th e Hous ing Prog ram The development of the Housing Program will build on existing policies in Carlsbad as well as the development of specific housing goals, policies, and priorities by the Advisory Committee for the study. The consultant, staff and Advisory Committee will also review existing programs, make evaluations and review other new program possibilities in the following areas: - preservation of existing housing - preserving affordability - adequate sites - accessibility - protection against discrimination - new construction -5- Both existing and intended programs to meet specific needs will be reviewed according to the following outline: - workings (locally for existing) (in other areas for new) - objectives - responsibility - evaluation - future Citizen Participation (7 in RFP) Above and beyond the HCD requirements for citizen parti- cipation continuing input will be necessary in order for the Consultant to adequately identify issues of local concern. I would propose the following program which would serve to meet the HCD requirements, identify local issues, provide for public input, give the plan greater community acceptance and present varying viewpoints on problems and approaches to solving them. Committee should represent a cross-section of the comm- unity, suggestions for membership could be presented by staff and consultant, approval and comment by City Council. Comm- ittee will meet six times with consultant and staff and have representation at public hearings and Council meetings. The following is an initial suggestion for make-up of the Comm- ittee. It is possible that slot be listed and nominees be made by Council. The HCD guidelines state "the housing element -6- shall be developed through the decision making process which is accessible to and directly involves all economic segments of the Community. Effective public involvement requires that citizens be kept informed as the housing element is developed and be provided opportunities to review and comment on the element as it is being prepared." Section 6468. The following is a suggested committee, one representative from: - housing finance industry - housing construction industry - human relations group - major local industry - major local retailing outlet - senior citizens groups - Chamber of Commerce - environmental groups - minority groups In addition to the six scheduled meetings to assist in the development of the Housing Element, the Committee would be represented at all Council Meetings to discuss the program. Lastly, two open hearings for the public will be held, one half way through the program and another after completion of the draft but before Council discussion. The Advisory Committee will be present at these times to take public testimony. Intergovernmental Coordination (7 in RFP) An important part of the successful completion of a Housing Element is the level of intergovernmental coordination that -7- occurs during the preparation. Several important elements must be included: - Outlines of on-going work must be provided the State BCD from the outset of the program. Early comment must be obtained on the approach and progress. An HCD representative should be invited to attend Advisory Committee meetings. - Ongoing work should also be discussed with HUD at the outset to assure that any goals or programs agreed upon by staff and committee are realistic and consistent with HUD resources. A HUD representative should be invited to attend Advisory Committee Meetings. - Work outlines should be made available to the COG (CPO) to obtain comment and to assure that any fair share allocations by the COG are arrived at with maximum participation from Carlsbad. - Close contact must be maintained throughout the program with the other cities in the sub-region, i.e., North County and with developments in unincorporated parts of North County. Appropriate special districts must also be kept informed of the program. These agencies would receive early copies of work program and outlines and be invited to submit comments. - Information and contact with local Carlsbad groups and -8- interests will be done through the Citizen Participation process. See section on Participation. Update (6 in RFP) The HCD guidelines require an update every 5 years. With submission at the end of 1979, full scale update would not be necessary until 1985. However, full scale update would be practicable when all tabulations from the 1980 Census are available to the City, probably late 1982 or early 1983. Update should be carried out in the following manner. Fixed items such as goals, policies and priorities should receive annual brief review by Council to assure they are still consistent with city policy. Evaluation of all existing programs should be conducted on an annual basis as well, as part of departmental program review. However, update of data should be conducted only every 3-5 years. Recommend first update 1982-83 when Census data is available. Census will allow checking on important variables such as: Owner-renter mix Minority population Vacancy and turnover Type size and age of structures Condition and household size Value of houses — 9— Rent-income ratio Income, employment and transportation data. Consistency with Other Plan Elements, Environmental Requirements and the Local Coastal Program (2 and 5 in RPP) - General Plan Elements An important part of the consultant's work will be to assure consistency of the Housing Element with other planning efforts and requirements in Carlsbad. Consistency with the other plan elements will be particularly important in housing projections, site identification and program use indicated in the Housing Element. This consistency will be assured by working closely with the planning staff, having significant staff input in the development of the program and probably having staff representation at all Advisory Committee meetings. - Environmental Requirements The preparation of a housing element or any amendment to a housing element constitutes a project under the requirements of the California Environmental Quality Act. At the very minimum an initial study must be conducted to determine if the ? Housing Element may have significant effect on the environment. This initial study and the probable resulting EIR should be developed with close cooperation from Carlsbad's Environmental Review Board. The ERB will be kept aware of the development of the Housing Element to gain their input on the possibilities of negative declaration or full EIR. -10- - The Local Coastal Program The development of a complete and approved Housing Element would provide the necessary documentation to meet the housing portion of the Local Coastal Program. Section 30213 of the 1976 Coastal Act states that a prime method for review of the housing portion of the LCP will be "...the adoption of housing standards, policies and goals in accordance with subdivision (c) of Section 65302 of the Government Code." (Housing Element Guidelines) II. Schedule, Proposed Course of Action, Time-Table Assuming starting date of March 10, and draft completion date of September 10 in preparation for October 1 adoption, program (3 and 4 in RFP) Month I 3/10-4/10 Month II 4/10-5/10 Problems and Needs Consultation with staff. Selection and Appointment of Advisory Committee by staff consultant and council. Development of Data for Housing Problem; work on data for housing needs. * 1st meeting with Committee to discuss housing problems and needs. Discuss Market and Government Constraints to Provision of Housing Work with CPO and State of California to determine Carlsbad share of any "Fair Share -11- Month III 5/10-6/10 Month IV 6/10-7/10 Allocation" for below market needs. Estimate current and future below market needs taking into account affordability, habitability, replacement needs. Estimate current and future market rate demand based on household formations, growth, life style changes, employment growth and changes. Determine Special Needs Groups: Elderly, minorities. * 2nd meeting with Committee to discuss market demand and below market needs. The Housing Program Goals, Policies, and Priorities for Carlsbad Housing Program Determine consistency with Carlsbad General Plan, LCP submissions, environmental standards. * 3rd meeting with Committee on Goals, Policies and Priorities consistent with Carlsbad's other planning efforts and requirements. Existing Programs and Gaps in Programs Objectives, evaluation and future of Section 8 existing and new construction in Carlsbad. Objectives, evaluation and future on use of CDBG funds for housing related programs. Program types to be analyzed. - Preservation and Rehabilitiation -12- Month V 7/10-8/10 Month VI 8/10-9/10 9/1-9/10 9/1-10/1 - Adequate Sites Sites for public development consistent with G.P. and other planning efforts. Sites may be made available to non-profit groups or to limited profit gropus within guidelines of Article 34 - Accessibility Anti-Discrimination HUD-BCA Voluntary Fair Marketing Agreement - Controlling Cost of New Construction Senior Citizen CUP used with possible Section 8, inclusionary ordinances, and others * 4th meeting with Committee to discuss Program Review. Discussion of Environmental Review, Local Coastal Program, Regional Role, Relationship to other North County Areas and Special Districts * 5th meeting with Committee to discuss regional and subregional role and environmental review. Development and Review by Committee of Preliminary Draft * 6th meeting with Committee. Preliminary Draft Revisions, Public hearing, and City Approvals. -13- III. Qualifications/ Consultant Time and References Qualifications Margaret R. Goldstein 1966 1969-71 1971-78 1974 1975-78 1978-79 Masters of City & Regional Planning, University of Pittsburgh. General Plan Division, City of San Diego; Major responsibilities for drafting the Housing Element addition to the General Plan of the city; participated in work on the General Plan elements and on several Model Cities projects. Developed the housing program for the San Diego Area Council of Governments, first under County auspices and then as an independent agency supported by all local governments. Regional Housing Plan adopted by all San Diego local governments. Implementation of policies in regional plan including allocation formula, site acquisition program, housing authority membership, block grant program, review of assisted housing and fair marketing agreements in cities. Independent consultant including: - Rent Control/Condo Conversion Study conducted with Advisory Committee from all San Diego local governments (under contract to CPO) - Assistance to and review of Local Coastal -14- Programs (housing portion) for cities in three California counties including San Diego County (under contract to HCD, State of California). Consultant Time Assuming a starting date of approximately March 10 and a draft completion date of approximately September 10, I would spend approximately 80% of my time developing the element, working with the committee and preparing other materials to comply with all state mandates. Most work would be performed directly by the consultant. Some data gathering and computation may be performed by an assistant but always with my direct supervision. Consultant work and contract would continue through draft revisions, council adoption, and state review and approval, although at lesser than 80% level. References Name & Title Stuart Shaffer Director, Land Use & Public Facilities M. David Smith, Chief General Planning Clarence Pendleton Exec. Director, San Diego Urban League John Atha Community Assistance Dept. of Housing & Community Development Address Phone CPO 236-5370 1200 3rd Avenue San Diego 92101 City of San Diego 236-6460 202 C Street San Diego 92101 San Diego Urban League 263-3115 4261 Market Street San Diego 92102 HCD 921 10th St. Sacramento, CA 95814 (916) 445-4725 -15- Kathy Jesch Planning Department 755-9313 Coastal Planner 201 15th Street Del Mar Del Mar, CA 92014 IV. Authorization This proposal submitted this 9th day of February, 1979 shall be a valid and firm offer for a period of up to 90 days. All work outlined in the proposal will be performed at a contract price "not-to-exceed" $13,500 divided in the following manner: $12,000 Consultant services and time for development of all work in proposal. Method of payment tied to delivery of products in conjunction with 6 months course of action outlined in II. 1,500 Expense Account to be retained by City if desired and charged against for following services: - Typing - Printing - Mailings - Notices for Public Hearings - Necessary out of county travel such as to Sacramento. These expenses to be paid only with presentation of receipts. T<.Margaret T<. Goldstein February 9, 1979 -16-