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HomeMy WebLinkAbout1979-06-26; City Council; 5894; Carlsbad Boulevard Bridge Consultant AgreementCITY OF CARLSBAD AGENDA BILL NO. 5f4C/ DATE : .June 26, 1979 . Initial : f '. Dept. Head t C. Atty $F& . ? Engi neeri ng . C. ~gr. 7 I DE PAR TM E NT :' SUBJECT: CARLSBAD BOULEVARD BRIDGE APPROVING CONSULTANT AGREEMENT STATEMENT OF THE MATTER I Funds have been authorized by the City Council to design a replacement Carlsbad- Boulevard Bridge over Agua Hedionda Lagoon Inlet. The Engineering Professional Service Fund has approximately $28,000 remaini ng. In response to a request for proposals, five engineering firms submitted proposals to the City for consideration. In order to provide a better definition of the project, it was decided to break the design into an initial and final stage. Based on methodology, qualifications and cost, staff is recommending for the first stage that a contract to provide tentative plans and application criteria be awarded to the firm of Kercheval and Associates for a lump sum fee of $16,732. It is recommended that this sum come from the Engineering Professional Services Fund. d - -- EXH I B ITS 1. Staff report dated June 20, 1979. 2. List of Consultantswho responded to the request for proposals. 3. Kercheval and Associates' summary of technical approach to project. (Complete proposal is on file in the Engineering Department.) 4. Statement of qualifications of Kercheval and Associates. 5. Agreement for Consulting Services between the City of Carlsbad and Kercheval and Associates (including the Scope of Work). 6. Resolution No .q2/ approving agreement and authorizing Mayor to execute on behalf of tFFEty. RECOMMENDATION If Ci ty Counci 1 concurs , adopt Resol uti on No .3d%!/ approvi ng the agreement with Kercheval and Associates and authorizing the Mayor to execute the agreement on behalf of the City. Council Action: 6-25-79: Council adopted Resolution No, 5821 MEMO RAN DUM EXHIBIT 1 TO : City Manager FROM: Ci ty Engi neer*$q DATE : June 20, 1979 SUBJECT : CONSULTANT SELECTION - CARLSBAD BOULEVARD BRIDGE Proposals to provide engineering services necessary to design a replacement bridge on Carlsbad Boulevard ov er the Agua Hedionda Lagoon Inlet were received from five consultants. apparent that we could not get comparable proposals or a quote on a fee without better project definition. These proposals were reviewed by staff and it became At the same time the above review was in progress, the City was notified by CALTRANS that the project may be eligible for funding under the 1978 Highway Bridge Replacement and Rehabilitation Program. The first step in applying for these funds is to complete a Field Review Form and an Initial Study of Environmental Impact. Completion of these two forms requires information available only after a conceptual design of the bridge is completed. For the above two reasons, it was decided to seek an initial design and environ- mental assessment prior to proceeding with final plans and specifications. This two-stage approach has the following advantages: 1. The scope of work for the final plans and specifications will be defined. 2. Information will be obtained sufficient to complete our application for bridge replacement funds enhancing our chance for success. 3. Environmental considerations can be worked out at an early stage so that problems can be avoided once we are into detailed design. A rereading of the five proposals with a view to seeking only a preliminary effort disclosed the fact that the proposals fell into two categories: three were from f i rms speci a1 i zi ng in structures and two had general civi 1 engineeri ng capabi 1 i ti es . From a preliminary design point of view, a general civil capability is desirable. At this level, detailed structural analysis is not required, but items other than the structure itself are involved, such as roadway approaches, site plan, right- of-way requirements and coordination with state officials. The two firms with this capability were VTN, San Diego and Kercheval and Associates. Kercheval and Associates had two advantages over VTN. broke the project into two phases as we are now proposing and made an excellent presentation for a preliminary effort. Additionally, Mr. Kercheval's experience as Director of Engineering for MTDB for two years and previous experience with San Diego County gives/him valuable knowledge of CALTRANS criteria, application procedures and environmental requirements. Their proposal clearly - 2- In summary, staff recommends the selection of the firm of Kercheval and Associates based on the following: 1 . They have a general civi 1 engineering capabi 1 i ty required for an initial design level. 2. Their methodology. was superior in that they presented a very clear outline of a separate preliminary design phase. 3. Mr. Kercheval is uniquely qualified to assist the City in completing its application for funding through CALTRANS. Les Evans Ci ty Engineer LE: RHA:mmt EXHIBIT 2 CARLSBAD BOULEVARD BRIDGE The following firms submitted proposals for the design of the proposed Carlsbad Boulevard Bridge over Agua Hedionda Lagoon Inlet: KERCHEVAL AND ASSOCIATES 9420 Farnham Street, Suite 113 San Diego, CA 92123 VTN, SAN DIEGO 4845 Ronson Court San Diego, CA 92111 Mc DANIEL ENGINEERING COMPANY 4649 Cass Street San Diego, CA 92109 BLAYLOCK-WILLIS AND ASSOCIATES 1909 McKee Street San Diego, CA 92110 ATKINSON, JOHNSON AND SPURRIER, INC. 4121 Napier Street San Diego, CA 92110 - -- EXHIBIT 3 - The following is a brief summary of our approach to the project: The Technical Approach The first order of the work would be to address the requirements for the finished project. required for the roadway and bridge starting with the scope provided information and expanding that to include horizontal and vertical con- trol, tentative bridge span length and beach parking. These requirements would include the geornetrics Next, an analysis of a1 ternative schemes for traffic control , staged bridge construction, bridge removal and utility relocations would be conducted. type, span lengths and aesthetics would be performed. Simultaneously, an analysis for determining the bridge The bridge type selection process will include evaluating the following 'list of concerns: costs local desi res construction time requirements utilities acceptance construction difficulty maintenance - speci a1 ty needs aesthetics fa1 senork or precast sui tabi 1 i ty existing conditions corrosion protection des i gn d i .f f i cul ty/ t i me future expansion Our approach would then be to conduct or to finish the preliminary land surveys, conduct and obtain hydraulics and tidal action information and have a foundation and soils investigation report made. This completes the first of two phases in the preliminary design effort. - .. I -. EXHIBIT 4 - BRIEF RESUME OF PRINCIPAL NAME & TITLE: ALBERT A KERCHEVAL P.E. Presi dent Chief Engineer and Construction Manager 3 1 RESPONSIBILITY IN FIRM: Responsible for overall management of Engineering and Construction Division YEARS OF EXPERIENCE: With this firm - 1 Year With other firms - 17 Years U a EDUCATION: B.S. Civil Engineering - Masters in Public Administration Candidate for Doctorate in Public Administration (Urban Transportation) ACTIVE REGISTRATION: State of California Civil Engineering RCE 19807 As president of Kercheval and Associates, Ai Kercheval started the Company's work in sub-contracting with large Engineering Corporations and then moved into the public agency contracts while providing services to construction contractors, Recently as Oirector of Engineering for the San Diego Metropolitan Transit Development Board for a two year period, Mr. Kercheval was responsible for engineering feasibility studies, route locations, environmental impact studies, pmlimina~ engineering, contract management and special design proj- ects for mass transit. He has 18 years of broad engineering experience covering both the public and private sector of design and construction. Prior to joining MTDB, Mr. Kencheval-as Chief Bridge Engineer and Chief of General Design-was responsible for bridges, parks, landscaping facilities and engineering standards for the County of San Diego Department of Transportation. Earlier Mr. Kercheval obtained flood Control experience and Bridge and Highway Resident Engineer experience for the County of San Bernardino, the California Division of Highways and the Nebraska Oepartment of Roads. and Registered Construction inspector NO. 81 BRIEF RESUME OF ASSOCIATE LEE S. WOOTEN, P.E. V ice-President Senior Project Manager RESPONSIBILITY IN FIRM Responsible for management of projects and engineering staff. EDUCATION c B.S., Civil Engineering - San Diego State University Pursuing M.S., Civil Engineering - San Diego State University EXPERIENCE He has over ten years experience in engineering and oonetructbn in both the public and private sectors. Lee is a Registered Civil Engineer in the State of California, RCE 26142. Recently as project engineer with the 8ridge and General Design group of the County of Sen Diego, he has been responsible for the design of b- and related drunrge structures, airport nrrmrays and lighting systems. This has included both rttuctunl rml highmy design, cust .Ithating and prepera- tion of construction specifications. Lee Wooten began his experience in the cortst~cth industry an I aw. Then, joining the County of San Diego as a civil engineer in the Building Inqmetion Dqwbr#nt, he Olined O%prrhcS in checking building plans and building construction as they oonfoem to th. Building C0d.r md con- struction practices. \. I As a civil engineer with the Drtpertinent of Ttrrwgortrtion, he wy hvduul kr both trmu’t planning and operations, and traffic signal design. He was rlm with the MotmpHtwr Transit 0.urkpment Board, representing the County in the plmning and dankpnnm of tmdt hr tirn Ohgo. He dm gained experience in the ares of surveying, acbocbling cmtml d Ind -t hi& with the County of Sen Diego. From a pasition of Pmkt 6r- Ow&ur WMI l)n County, he joined Kercheval& A~atusrs Senior Prom Engineer. i a' c .. ..-. - BRIEF RESUME OF ASSOCIATE JACK B. EVE Cost Estimator Project Manager RESPONSIBILITY IN FIRM: Responsible for cost estimating. EDUCATION: U.S- Armed Forces Institute U.S. Navy Communications School Pre-Engineering, San Diego Junior College Engineering, Mesa College Engineering, San Diego State College REGISTRATION : Certified Construction Cost Estimator # 0291 i EXPERIENCE Mr- Eve is a certified heavy construction cost estimator and project resident engineer. He specializes in quantity surveying and cost estimating for heavy general engineering projects, and is the resident engineer on the Lawrence Welk development project near Escondido. I He has performed cost estimating services for contractors, architects , civil engin- eers, and municipal agencies. tractor level. He has experience in land clearing, grading, sewer and sanitation facilities, water, storm drain; gas, ,and utility trench work. Mr. Eve has underground project experience in freeway structures, pipe lining and telephone installations. subdivisions, shopping centers, recreational facilities, wastewater tpeatment plants, service stations and military .barracks. MI.. Eve is also a part-time instructor in heavy engineering at the University of California, San Diego and teaches ExtensSon course X-432 "fkneral Engineering Cost Est i mat i ng . 'I His.wk has been at the prime contractor and subcon- He has performed cost estimating for major freeways, I EXHIBIT - 5 AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT, made and entered into as of the day of , 1979, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as 'lCity," and the firm of KERCHEVAL AND ASSOCIATES hereinafter referred to as "Consul tant. I' * WITNESSETH: . WHEREAS, the City requires the services of an engineering consulting firm to provide the necessary engineering services for provjding tentative plans and appl icati on criteria for the proposed Carl sbad Boulevard Bridge over Agua Hedionda Lagoon Inlet; WHEREAS, Consultant possesses the necessary skills and qualifications to provide the services required by the City; WHEREAS, Consultant has submitted a proposal to the City to perform the .professional services in connection with the preparation of said tentative plans and application criteria; and WHEREAS, City desires to accept the scope of services as set forth in Exhibit "A" attached hereto, a4 NOW, Therefore, the parties hereunto agree as follows: Article I: Scope of Consultant Services a. City engages Consultant to perform the scope of services described in Exhibit "A". .Article 11: Scope of City Staff Responsibilities City shall make available all records, reports and other documenta- tion deemed necessary by Consultant to properly perform the services required by the City. - 2- Article I11 : Conipensation City shall Compensate Consultant for services performed under- Article I as follows: a. Consultant agrees to perform said services upon the terms and conditions herein set forth. Consultant shall perform all such services in a thorough, competent, professional 'and workmanlike manner, for a lump sum fee of $16,732.00. b. City shall compensate Consultant for the services performed hereunder in four equal installments within thirty (30) days of receipt of Consultant's invoice for the services rendered. Article IV: Time for Completion The City and Consultant have agreed that services described in Exhibit A will be completed within four (4) months of the Notice to Proceed. Delays not caused by the Consultant shall be considered justification for extension of time for completion. The Consultant shall submit a schedule of work to the City. Article V: Representation Consultant shall designate a representative acceptable to City who may be changed by giving the City at least two (2) weeks' prior written notice of said change. such request, change Consultant's representative to a representative of Consul t- ant who is acceptable to City. In ,the event of said request, City shall give Consultant at least thirty (30)days' prior written notice of such request for City may request, and Consultant shall, upon receipt of . change. Article VI : Responsi bi 1 i ty of Consultant The Consultant is hired to render a professional service only, and any payments made to Consultant are compensation solely for such services as Consultant may render and recommendations Consultant may make in the course of the . .. I -3- project. to Consultant's findings, recommendations, or professional advice other than they were promulgated after following a practice usual to the consultant profession. The Consultant makes no warranty, either expressed or implied, as Article VII: Suspension or Termination of Services This agreement may be terminated by either party upon thirty (30)days' written notice to the other party. In the event of tendering terini na tion, the Consultant shall be paid for the work accomplished to the date of termination. Upon request of the City, the Consultant shall assemble the work product and put same in order for proper filing and closing and deliver said product to the City. In such event, the Consultant shall be paid for said final work in accordance with Article 111. Article VIII: Status of the Consultant - The Consultant shall perform the services provided for herein in Consultant's own way as an independent consultant and in pursuit of ccnsultant's independent calling, and not as an employee of the City. under control of the City only as to the result to be accomplished and the Consultant shall be ' representative assigned to the City. Article IX: Ownership of Documents All plans, stud-ies, sketches, drawings, reports and specifications as herein required are the property of the City whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports and studies shall be delivered forthwith to the City. The Consultant may retain copies. Article X: Hold Harmless Agreement The City, its agents, officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, properties, or effects of any person whatever, nor for personal injuries to or death of them caused by or resulting from any act of negiligence of Consultant or Consultant's .. -4- agents, employees or representatives. and save free and harmless the City and its authorized agents, officers, and employees against any of the foregoing liabilities and claims therefor, and any cost and expense that is incurred by the City on account of any claim therefor, including claims by reason of defects in any plans and specifications. Consultant further agrees to indemnify Article XI: Assignment of Contract - The Consultant shall not assign this contratt or any part thereof or any monies due or to become due thereunder without prior written consent of - Article XII: Subcontracting If the Consultant shall subcontract any of the under this contract by the Consultant, Consultant shall be fu * the City. 1 work to be ly respons the City for the acts and omissions of Consultant's subcontractor and of perf omed. ble to the per- sons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. contained in this contract shall create any contractual relationship between any subcontractor of Consultant and the City. tractor and every subcontractor of a subcontractor by the terms of this contract applicable to Consultant's work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. Article XIII: Prohibited Interest Nothing The Consultant shall bind every subcon- No official of the City who is authorized in such capacity on .behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of any architectural , engineering inspection, construction, or material supply contractor, or any subcontract in connection with the construction of the project shall become directly or indirectly interested personally in this contract or in any part thereof. No officer, 2 -5- Employee, architect, attorney, engineer, or inspector of or for the City who is authorized in such capacity and on behalf of the City tsexercise any executive, supervisory , or other simi 1 ar functions in connection wi th the performance of thi s contract shall become directly or i ndi rectly interested personal ly i n this contract or any part thereof. Article XIV: Verbal Agreement or Conversation No verbal agreement or conversation with any officer, agent, or employee of the City, either before,'during,, or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this contract. Article XV: Successors or Assigns Subject to the provisions of Article X, all terms, conditions and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns . . Article XVI: Effective Date This contract shall be effective on and from the day and year first above written. IN WITNESS WHEREOF, we have hereunto set our hands and seals. CITY OF CARLSBAD KERCHEVAL AND ASSOCIATES ATTEST: .. EXHIBIT A SCOPE OF WORK TENTATIVE PLANS AND APPLICATION CRITERIA FOR THE CARLSBAD BOULEVARD BRIDGE OVER AGUA HEDIONDA LAGOON INLET 1. SITE PLAN Prepare a base topographic map and site plan showing existing ground contours, topographic features such as existing roadway and bridge and 1 imi ts of the lagoon inlet and jetties. Tamarack Avenue to the north and sufficiently far south to include the bridge The limits of the site plan should be from approach and any roadway realignment. 2. GEOMETRI CS Prepare the preliminary horizontal and vertical alignment for the proposed bridge structure and roadway approaches. 3. BRIDGE DESIGN Prepare a preliminary design report recommending the best bridge design. At least two alternatives Bridge type and span lengths should be determined. should be investigated and primary consideration should be given to cost-effect- iveness. Other factors to consider are: (a) structural elements , (b) materials, .(c) construction cost, (d) maintainability and (e) aesthetics. 4. CONSTRUCTION METHOD Primary consideration should be given to the feasibility and desirability of a partial demolition of the existing structure and staged construction of the new bridge. adjacent to the old one and construction of a temporary detour structure, removal Alternatives to investigate are Construction of the new bridge of the old bridge and construction of the new bridge in the same location. . to consider are: (a) maintenance of traffic, (b) right-of-way requirements, Factors (c) environmental considerations and (d) roadway 'a1 ignment. EXHIBIT A -2- 5. RIGHT-OF-WAY . A prel imi nary ri ght-of -way map s ha1 1 be prepared showi ng exi s ti ng highway right-of-way, adjacent property owners, and right-of-way requirements for the proposed project including temporary construction easements. Identify any relocation assistance requirements. 6. UTILITIES Existing utilities in the bridge structure and any other utilities to be affected by construction should be determined. ating utilities and maintaining service should be developed. 7. COST ESTIMATE A conceptual plan for reloc- A preliminary cost estimate shall be prepared for construction of the bridge. CALTRANS Field Review Form. The cost estimate should include the following items: The cost estimate shall be adequate to meet the requirements of the right-of-way acquisition, uti1 ity relocation, roadway approach construction, bridge construction, existing bridge removal, bridge detour (if required) and construction engineering. 8. FIELD REVIEW A. Field Review Form Complete CALTRANS "Field Review Form" using the results of the above data. Include attachment sheets as required according to the instructions of the "Field Review Form." B. Initial Study Complete the CALTRANS "Initial Study Form", the "Initial Study Supplement" and the "Environmental Significance Check1 ist" to determine the nature and category of environmental impacts of the project. EXHIBIT A -3- C. Field Review Attend the field review of the project along with City, CALTRANS and other agencies' representatives. Be prepared to explain and describe proposed project and discuss possible modifications if requested by CALTRANS. 9. COORDINATION Assist the City with its application to CALTRANS for fundjng under the 1978 Highway Bridge Replacement and Rehabilitation Program, by: a. Determining affected and interested agencies. b, Holding discussion with CALTRANS and City Officials on alternative proposals . c. Securing agreement with CALTRANS on design features and exceptions to standards . d. Determi ni ng pub1 ic heari ng requirements. e. Assisting the City in determining methods of funding and Federal parti ci pati on. Recommending a method for advertising, awarding and administering f. the project. Providing schedules to a target advertising date. g. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 6 RESOLUTION NO. ,5821 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND KERCHEVAL AND ASSOCIATES FOR ENGINEERING SERVICES NECESSARY TO PROVICE TENTATIVE PLANS AND APPLIC- ATION CRITERIA FOR THE PROPOSED CARLSBAD BOULEVARD BRIDGE OVER THE AGUA HEDIONDA LAGOON INLET The City Council of the City of Carlsbad does hereby resolve as follows: 1. That that certain agreement between the City of Carlsbad and Kercheval and Associates for engineering services necessary to provide tentative plans and application criteria for the proposed Carlsbad Boulevard Bridge over Agua Hedionda Lagoon Inlet a copy of which is attached hereto, marked as Exhibit 5, and incorporated herein by reference, is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. an adjourned PASSED, APPROVED AND ADOPTED at 1 regular meeting of the City Council of the City of Carlsbad, California, held the 25th day of June , 1979, by the following vote to wit: AYES: Mayor Packard, Councilmen Skotnicki, Lewis, Anear and NOES: None Councilwoman Casler