HomeMy WebLinkAbout1979-07-17; City Council; 5701-1; Contract Litter Removal Carlsbad Boys & Girls ClubCITY OF CARLSBAD
AGENDA BILL NO. 5701 -Supplement #1
; DATE: July 17, 1979
DEPARTMENT: __ u_ti_l_i_t1_· e_s_&_M_a 1_· n_t_en_a_n_ce ______ _
!>ubject: RECOMMENDING,AWARD OF CONTRACT FOR LITTER REMOVAL TO THE
CARLSBAD BOYS AND GIRLS CLUB
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Statement of the Matter
qj*.': Initial: .
Dept. Hd __ ~
c. Atty. V ~
C. Mgr. ~
The City of Carlsbad has been granted $4,567.00 by the State of Califor .. ia for anti-litter
efforts. A proposal for clearing city rights-of-way for $400.00 per Saturday has been
received from the Carlsbad Boys and Girls Club. A report from the Utilities & Maintenance
Director is co~tained in Exhibit A. ·
EXHIBITS:
A. Memorandum from Dire:tor of Utilities & Maintenance to the City Manager dated
July 5, 1979.
B. Resolution No. 6fi/Z ~warding contract for litter removal to the Carlsbad
Boys and Girls Club.
RECOMMENDATION:
If Counci 1 concurs w'ith staff to award the contract for 1 i tter remcwa 1 to the Carlsbad
Boys and Girls Club, adopt Resolution No.~il authorizing the Mayor to execute the
agreement.
Council Action:
7-17-79
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Council adopted Resolution 5847, approving an agreement between
the City and the Carlsbad Boys and Girls Club for litter removal
services.
July 5, 1979
MEMORANDUM
TO: City Manager
FROM: Director of Utilities & Maintenance
SUBJECT: Litter Cleanup -S8650
79-130
SB650 provided a grant allocation of $4,567.00 to the City for the purpose
of funding anti-litter programs. Council approved ap~lication for funds
at their meeting of December 19, 1978 to support a proposed program of
contracting to interested civic groups for litter pick-up services. The
program would be on a once monthly basis on City rights-of-way on Carlsbad
Boulevard, Palomar Airport Road, El Camino Real and Alga Road.
A request for proposal (enclosure 1) was prepared and sent to interested
civic groups (enclosure 2). Additionally, the Carlsbad Journal had a
short article in late May outlining the program and indicating that
proposals were being solicited from local organizations.
The Carlsbad Boys & Girls Club was the only organization that responded to
the request and indicated that their organization wou1d undertake the
entire project c.t $400.00 per Saturday, which amounts to $2,400.00 for the
July-December period. City su:,plied equipment for the program has been
ordered and will expend approximately $700.00 from the $4,567.00. There-
fore, the Boys Club proposal is within the funding limits of the allocation.
I have called several of the organizations which failed to respond to th~
proposal to determine what elements of the program were such that they did
not consider applying. It appears that many organizations run programs for
only limited periods during the year and the six month period covered a time
frame when the groups were inactive or the age of the youths that the
organization serves was believed to be too young to do such work. The
organizations felt it was a good program and indicated future consideration.
It is recommended that th~ Carlsbad Boys & Girls Club be awarded the con-
tract for the period July~December 1979.
a-L. ~) ~-/
ROG~~
Director of Utilities & Maintenance
RWG:pab
enc.
1200 ELM AVENUE
CARLSBAD, CALIFORNIA 92008
May 15, 1979
€it!' of QC:arlsbab
TELEPHONE:
1714) 729-1181
The City of Carlsbad is initiating a pilot progr~m to collect litter from
selected City rights-of-way for; the period July-December 1979. It is the
intent of the program to involve concerned col'llllunity groups in this effort
QY contracting with them for this service. Funds to support the program
are provided through the State·Litter Control, Recycling and Resource
Recovery Grant Program.
This contractual arrangement appear$ to be an ideal way to rid our rights-
of-way of the blight of litter while providing an opportunity for civic
groups to earn funds for their needed programs. The contract for services
will follow appropriate contract procedure for the City of Carlsbad •. A
·sample contract is attached,
The rights-of-way will be picked up once a month on a Saturday (or other
days-can be scheduled if desired) between the hours of 8:00 a.m. and 3:30 p.m.
The City will provide all necessary equipment, which will be picked up and
returned to the City Yard.
The ·rights-of-way to be covered are as follows:
1. Palomar Airport Road -from El CaminQ Real east to the City limits {Linda
Vista Lane).
2. Alga Road-El Camino Real to El Fuerte, including the median.
3. Coast Highway (Carlsbad Boulevard) from Palomar Airport Road to the
Batiquitos Bridge, inoluding the median.
4. El Camino Real-Kelly Drive to.Marren Road, including the median from
Chestnut to Marron.
5. El Camino Real -south from Beckman entrance to end of industrial area.
The contract for services for one or more of the 1 i sted areas wi 11 be awarded
to the low bidder. Payments will be made monthly only upon faithful
performance. Right-of-ways will be insperted by City personnel prior to pay-
rr.ent.
The following safety rules will be follo\'/ed:
1. "Work Area" signs will be posted prior to commencement of clearing
(provided by City).
2. Orange vests will be worn by all personnel (provided by City).
3. One side of the road to be cleared at a time. This will discourage cross-·
ing the road.
4. Litter to be placed in plastic bags {provided by City) and disposed of at
a place to be designated.
5. One adult for four juveniles assigned to the work crew.
Organization will be required to provide their own insurance and a certificate
(letter) naming the City as an additional insured party. .
A meeting will be held at 7:00 p.m. on Thursday, May 31 in the City Council
Chambers for representatives of organizations who may be interested in submitting
a bid. Any questions concerning this program should be referred to Roger Greer
or Dave Packer at 729-1181, Ext. 43.
Bids should be submitted no later than 5:00 p.m. June 14, 1979 to the City Clerk,
1200 Elm Street.
.:
ROGER W. GREER
Director of Utilities & Maintenance
RWG:pab
attach.
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AGREEMENT FOR PROV IO ING
LITTER REMOVAL SERVICES
This agreement entered into tnis __ day of ______ 1978
4 by and between the City of Carlsbad, a municipal corporation of the State of
5 California, hereinafter referred to as "Carlsbad" and the -------
6 _______________ hereinafter referred to as ("Club";
7 "Organization").
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WITNESSETH:
~IHEREAS, Carlsbad is engaged in various street maintenance
11 J;rograms inc 1 udi ng street sweeping to promote the safoty, hea 1th and
12 general welfare of it 1 s citizens and;
13 WHEREAS, Carlsbad is the recipient of grant funds from the State
14 of California specifically designated for the purposes of litter removal
15 and;
16 WHEREAS, it is deemed appropriate to accomplish litter removal
17 from the City rights-of-way by agreement with -~•:;.;;r! _______ _
18 and;
19 WHEREAS, __________ can provide litter removal
20 service for just compensation and in the public interest;
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NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 DUTIES OF CARLSBAD
A. Provide appropriate warning signing, equipment and disposal
of collected litter.
8. Provide appropriate inspection of the cleared areas.
C. Reimburse on a monthly basis in the ---------
amount of on the condition of faithful performance -----
of litter removal.
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SECTION 2. DUTIES OF ---------
A. Provide 1 itter remov.al from the rights-of-\-iay on ------
from to on a once a ----------------
monthly basis during the months of through -----
_____ of 1978.
8. Provide adult supervision on the basis of one (1) adult per
four ( 4) youth members of the are performing ------
1 i tter remova 1 s_ervi ces.
C. Take all necessary measures to ensure the safety of personnel
involved in the litter removal efforts.
D. Conduct litter remova, during the period 8:00 a.m. to 3:30 p.m~
on Saturday. Specific Saturday to be scheduled to the mutual
satisfaation of and City. ------
SECTION 3. PAYMENT TO on the basis of one complete ------
iitter clean-up per month in the amount of$ : during the ----
period of this agreement.
SECTIOH 4. TERM. This agreement will be effective upon the date
of execution of this agreement by the llayor of Carlsbad. It shall
terminate on -----• During said term, this ------
agreement may be termina~ed at any time upon thirty (30) days
written notice.
SECTION 5. INSURANCE shall provide City a certificate ----
of insurance naming City as additionally insured on their normal
liability policy.
SECTION o. IIOLD HARMLESS AGREEMENT:
Carlsbad, it's offices and employees shall not be liable for any
claims, liabilities, penalties or fines or any damage to goods,
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properties or affects of any person whatever, or personal
injuries to or death of them caused by, or resulting from,
or claimed to have been caused by, or resulting from, any
act or omission-of Carlsbad, it's offices or employees.
________ further agrees to idemnify and save
free and harmless Carlsbad and it's authorized officers
and employees, against any of the foregoing liabilities
and claims thereof, and any cost and expense that is incurred
by the City on account of any claim thereof.
SECTION 7. NOTICES: All notices required herein shall be
in writing and delivered in person or sent by mail. Notices
to Carlsbad shall be addressed: City Manager, 1200 Elm Avenue,
f.ar~:,i,ad, California 92008. Notices to------"'------
sh.:.11 be addressed: _________________ _
16 IN \-IITNESS WHEREOF, the parties hereto have executed this
17 agreement on this day and year first above Hritten.
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By
By
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CITY OF CARLSBAD, A munic1pa1
Corporation of the State of
California.
RONALD C. PACKARD, Mayor
________ , A non-
Profit Organization
President
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Girl Scouts of America
San Diego Imperial Council
1231 Upas
San Diego, Ca
Boy Scouts of America
San Diego County
1207 Upas
San Di ego, Ca
Bobbyscx League of Carlsbad
Rosemary Bell
4862 ·Kelly Drive
Carlsbad, :Ca
Boys & Girls Club of Carlsbad
Greg Nelson
3100 Tyler Street
Carlsbad, Ca
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LITTER CONTROL
Oceanside 4 Wheelers
Brian Gober
2734 Harriet Street
Oceanside, Ca
Pop Warner Football
Byron Wright
P. 0. Box 297
Carlsbad, Ca
Mexican American Assn.
Molly Acuna
3526 Garfield Street
Carlsbad, Ca
City Hall
City dbrary
Camp Fire Girls Leaders Assn. of Carlsbad-Vista
Robin Griswold
1318 Chuparosa
Carlsbad, Ca
Chamber of Conmerce
Don J. Brown
P. 0, Box 1605
Carlsbad, Ca
Chicano Federation of Carlsbad:
Marina Sanchez
527 Elm Avenue
Carlsbad, Ca
Family YMCA, North Coast
Cathy Steese
200 Saxony Road
Encinitas, Ca 92924
Girls Club of Carlsbad
Marsha Backlund
3251 Eureka Place
Carlsbad, Ca
Lancer Booster Club
Skip Regan
2060 Basswood
Carlsbad, Ca
(Carlsbad High School)
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League of Women Voters
Joyce Joseph
2256 St. Trapex Place
Del Mar, Ca
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P-C:SOLUTION NO. 584 7
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING
AN AGREEMENT BETWEEN THE CITY OF CARLSBAD
AND THE CARLSBAD BOYS AND GIRLS CLUB FOR
LITTER REMOVAL SERVICES.
WIIEREAS, the City Council of the City of Carlsbad, California does hereby
6 resolve as follows:
7 1. That an agreement between the City of Carlsbad and the Carlsbad Boys
8 and Girls Club for services relative to removal of litter from City rights-of-
9 way, a copy of which is attached hereto, marked Exhibit "A" and made a part
10 hereof, is hereby approved.
ll 2. That the Mayor of the City of Carlsbad is hereby authorized and
12 directed to execute said agreement for and on behalf of the City of Carlsbad.
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16 PASSED, APPROVED AND ADOPTED at a regu1i!r meeting of the Carlsbad City
17 Council held on the 17th day of July
18 wit:
, 1979, by the fo 11 owing vote, to
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AYES:
NOES:
Councilmen Packard! Skotnicki$ Anear. Lewis and
Councilwoman Cas1er
None
ABSENT: None g d/,c_ tfZV.
RONALD C. PACKARD, Mayor
ATTEST:
~ti-R"ENKR
(SEAL)
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AGREF.MENT FOR PROVIDING
LITTER REMOVAL SERVICES
This agreement entered into this __ day of ______ 1979
4 by and between the City of Carlsbad, a municipal corporation of the State of
5 California, hereinafter referred to as 11 Carl sbad" and th(: Carlsbad Boys and
6 .Girls Club hereinafter referred to as "Club".
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WITflESSETH:
WHEREAS, Carlsbad •is engaged in various street maintenance programs
10 including street sweeping to promote thn safety, hP.a l th and general welfare
11 of it's citizens and;
12 WHEREAS, Carlsbad is the recipient of grant funds frop1 the State of
13 Cali forn"ia specifi ca11~, designated for the· purposes of litter removal and;
14 WHEREAS, it is deemed appropriate to accomplish litter removal fr!.!ir.
15 the City rights-of-way by a9reermrnt with the Club and;
J.6 WHEREAS, the Club can provide litter removal service for just
17 compensation and i r, the pub 1 i c interest;
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NOW I THEREFORE, IT Is AGREED as fo 1101\'S:
SECTION 1 DUTIES OF CARLSi3i1D
A. Provide appropriate warning signing, equipment and disposal
of co11ected litter.
B. Provide appropriate inspect'ion of the cleared areas.
C. Reimburse the Club on a monthly basis in the an,ctrnt of l400.00
on the condition of faithful performance of litter removai.
SECTION 2 DUTIES OF THE CLUB
A. Provide litter removal from the rights-of-way on:
1. Palomar Airport Road -from El Camino Real east to the
City limits {Linda Vista Lane).
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2. Alga Road -El Camino Real to El Fuerte, including the
median.
3. Coast Highway (Carlsbad Boulevard) fNm Palomar Airport
Road to the Batiquitos Bridge, including the median.
4. El Camino Real -Kelly Drive to Marron Road, including
the median from Chestnut to Marron.
5. El Camino Real -south from Beckman entrance to end of
industrial area.
on a once-a-month basis d!!ri n9 the months of July through
December of 1979.
B. Provide adult supervision on the basis of one (1) adult per
four (4) youth members.
C. Take an necessary measures to ensure the safety of personnel
involved in the litter removal efforts.
D. Conctuct litter removal during the period 8:00 a.m. to 3:30 p.m.
on Saturday. Specific Saturday to be scheduled to the mutual
satisfaction of the Club and City.
SECTION 3. PAYMENT TO the Club on the h11sis of one complete litter
clean-up per month in the amount of $2,400.00 during the period of
this agreement.
SECTION 4. TERM. This agreement wil 1 be effective upon the date
of execution of thi.s agreement by the Mayor of Carlsbad. It shall
tenninate on December 31, 1979. During said tetlll, this agreement
may be tenninated at any time upon th'irty (30) days written notice.
SECTION 5. INSURANCE. The Club shall provide City a certificate
of insurance naming City as additionally insured on their normal
liability policy.
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SECTION 6. HOLD HARMLESS AGREEMENT
Carlsbad, it's offices and employees shall not he liable for any
claims, liabilities, penalties or fin~s or any damage to goods,
properties or affects of any person whatever, or personal injuries
to or death of them caused by, or resulting from, or claimed to
have been caused by, or resulting from, any act or omission of
Carlsbad, it's offices or employees. The Club further agrees to
indemnify and save free and harmless Carlsbad and it's authorized
officers and employees, against any of the foregoing liabilities
and claims thereof, and :>11y cost and expense that is incurred by
the City on account of any claim thereof,
SECTION 7. NOTICES
All notices requ1red herein shall be in writing and delivered in
pl~rson or sent by mail. Notices to Carlsbad shall be addressed:
City Manager, 1200 Elm Avenue, Carlsbad, Califorriia 92008.
Notices to the Club shall be addressed: Executive Director. P. 0.
Box 913, Carlsbad, California 92008.
IN WITNESS HHEREOF, the parties hereto have executed this agreement
on this day and year first above written.
CITY OF CARLSBAD, A municipal
Corporation of the State of
By
Cali o~ia. RL ~~?ti/ ,c ~/
RONALD C. PAC KARO, Mayor
THE CARLSBAD BOYS AND GIRLS
CLUB, A non-profit organization.
By