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HomeMy WebLinkAbout1979-08-07; City Council; 5571-4; California Library Services Act Money CLSAr CITY OF CAI?!,SBAD AGENDA 13ILL N0._ 5571--Supp—i: r Initial. i i�AZ1r: August 7; 1979 Dept. lid. A [' i AE.PART: u;laT : Library _r —__. -- _--- • C . Mgr. . Sub j ec CALIrO NIA LIBRARY SERVICES ACT -iONEY (CLSA) of t-bn Matter At'their January 2, 1979 meeting, Council instructed staff to establish a special fund for the equal access money received from California Library Services Act, CLSA, which would requi•re*Counci1 approval prior to expenditure of said fund. At the Library Board of Trustees meeting on June 20, 19- 0-1 the Board voted unanimously to request Council to release CLSA money ( $12,i29.60) to purchase periodicals on microform. Exhibits Letter dated July 16, 1979 from Library Board of Trustees. Memo from Ray Brookhart, Head of. -Reader Information Services, dated June 15, 1979. _Resolution No. approving fund trans,fPr. Recommendation " If Council_ concurs, adopt Resolution No. sM S approving the expenditure of $12,729.60.by the Library Department for purchase of periodicals on microform.. Council Action: 8-7-79 Council adopted Resolution 5865;'authorizing the•tran.sfer of funds for purchase of -periodicals on'microform. .01 Boor(I of 1 rushes of Corfsho,] Chi U!"Ury ' July 16, 1979 Mr. Paul D. Bussey, City Manager j City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 Dear Paul, ! i At its regular meeting on June 20, the Board of Trustees unanimously approved a motion requesting that the funds received by the library for the 3rd and 4th quarter CLSA reimbursement ($12,729.60) be released by Council for the purchase of periodicals on microform. Attached is a memorandum from Mr. Brookhart, Head of Reader Information Services, ; explaining the benefits to be derived from this action. Will you please arrange to bring this matter before the Council at the ? earliest date? t Sincerely yours, Tom Hammond Secretary " TH/,j a 4 u4 ; 1250 ELM AVENUE CARLSBAD. CALIFORNIA 92008 (714) 729.7933 June 15, 1979 MEMORANDUM TO: Library Board of Trustees FROM: Ray Brookhart, Head of Reader Information Services SUBJECT: CLSA "equal access" funds for 3rd and 4th quarters This is a request that CLSA "equal access" funds for the 3rd and 4th quarters be used to increase our collection of periodicals on microforms. The library maintains a large collection of periodicals. About 275 titles are kept retrospectively. Most of these files begin in 1960, but some are kept from earlier peric's. In some instances subscriptions did not begin until the 19701s. .1t has been our policy to keep all magazines that are indexed in the basic library indices, and to bind those that are most commonly used. This periodical collection is atremendous resource, and is used exten- sively. It is also extremely bulky. At present 97 3'x6' sections of shelving are utilized to rouse this collection. This represents about 625 square feet of library space. The collection is housed on shelving that would cost nearly $7,000 at today4�s prices. Periodicals on -microform have many advantages as a solution to the "magazine problem". Their format permits a 94% saving in housing space. Microforms reduce incidence of mutilation and theft. Microform material is easily reproduced; and we currently have a printer for both fiche and film. Current microform subscriptions are generally less expensive than binding the maga- zines. An increased collection of magazines on microfiche would mean improved and faster service to the patron. Such a collection could be easily stored in the reference area of the library, and could be easily accessed by the reference staff. The current storage of magazines in the north mezzanine causes a considerable delay in retrieval. Use of the funds from the 3rd and 4th quarters for microform would mean augmenting a collection that would release 94% storage space, be cheaper to maintain, provide faster patron access, and permit closer control and super- vision. I urge that the Carlsbad Library be permitted to use the funds for this purpose. r Ray Brookhart Head, Reader Information Services 2 3 4 5 6 7 F3 9 10 11. 12 13 14 15 16 17 18 .19 20 21 22 23 24 25 26 27 28 r] e", II ' RESOLUTION tJO. 5865 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS FOR PURCHASE OF PERIODICALS ON MICROFORM. BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the transfer of twelve thousand, seven hundred twenty-nine dollars and sixty cents (12,729.60) for the purchase of periodicals on microform be made from the unappropriated fund to the Library Dues and Subscriptions Account is hereby authorized and approved. 2. That Department of Finance Fund Transfer No. 3 on file in said department and incorporated by reference herein is approved. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad at a regular meeting held on the 7 t h day of A u g u s t , 1979, by the following vote, to wit: AYES: Councilmen Packard, Skotnicki, Anear, Lewis and Councilwoman Casler NOES i None ABSENT: None k.����e a •RONALD C. PACKARD, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City 71erk;— (seal)