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Home My WebLink About1979-08-07; City Council; 5939; Revenue Sharing & Final Operatinog BudgetCITY OP CARLSBAD ENTS BILL K0> AUGUST 7, 1979 DEPARTMENT:CITY MANAGER Initial: Depfc.Hd. C. Atty. V C, Mgr. *\ Subject, r PUBLIC HEARING ON.PROPOSED 1979-ao FEDERAL REVENUE SHARING BUDGET AND CITY OF CARLSBAD FINAL OPERATING BUDGET Statement of the Matter ' . '• * - . Prior to the adoption of a final budget, the City Council is required by law to hold a public hearing on the proposed use of any federal revenue sharing., funds included therein. :This hearing was advertised as prescribed by law in a newspaper o-f general circulation stating, the date and time of the hearing as August 7, 1979, at G:OO p.m., in the City Council Chambers. . The City Council may hold the public hearing on the total 1979-80 budget concurrently with the federal revenue sharing hearing if so desired. .-...: The proposed 197"9-80 federal revenue shading'budget and the final budget for the City of Carlsbad are present'ed herewith for these., public "hearings.' '• * * * « • (1) Revenue Sharing Regulations 31 C.F.R. 51.14 _ "" . State and Local Fiscal Assistance Act of 1972 as amended Sec. 121(b)(2) ' - ' ' . ' - r,VHTT5T • Memo to City Manager and Council from Library .board ' 7-30-79EXHIBITS - Memo to City Manager From Planning Director 7-31-79 . • • . Memo to City Manager from Parks and Recreation Director 7-31-79'Proposed Uses of Fed.eral Revenue Sharing Funds 1979-80 . . • • Resolution No.. Resolution No. Resolution No. RECOMMENDATION • ' ''..'. 1)" After the public hearing, if council concurs, approve proposed r-evenue sharing uses by minute motion. . • 2) If the City Council concurs with the proposed final' operating budget as submitted at this time, adopt Resolution No.. 3) If Council concurs with the transfers, ^p'roposed, adopt Resolutions No. ^S~fT<f<?< and No. AGENDA BILL NO. 5939 Page 2 Council Action: 8-7-79 Council approved the proposed revenue sharing uses as amended; Council adopted Resolution No. 5881, approving the final operating budget as amended; Council adopted Resolution No. 5882 and No. 5883, approving the proposed transfer of funds as amended. July 30, 1979 MEMORANDUM TO: City Council via the City Manager FROM: Library Board of Trustees SUBJECT: 1979-80 Library Budget Reductions At the direction of the Council, the Library Board of Trustees and the Library Staff again conducted a review of the proposed 1979-80 library budget with the intent of deleting $50,000 in order to comply with Council bidding that the budget not exceed the 1978-79 amount plus 10%. The proposed budget consisted of requested amounts to continue the "current pro- grams" and in three of the six divisions of the program budget, funds were requested under "new programs". It was the unanimous opinion that new programs not be funded to the detriment of current programs, therefore all new programs were eliminated, ($41,390); the remaining amount necessary to comply came from current programs, ($9,950). The recommendations of the Board are set forth in Exhibit A, attached. Throughout the revision process an attempt was made to delete items which, though desirable or necessary, when cut would have the least direct impact on the library patron; the one exception being in the Audio Visual Ser- vices, thus this portion of the budget sustained the greatest decrease. The Library, in complying with the recommenda- tions of the Council, has attempted to retain the integrity of the library program while achieving the necessary reductions. Herbert B. Falkenstein, President Library Board of Trustees HBF/b Att. Exhibit A Account # NEW PROGRAMS 1-140 Administration 1-143 Technical Services 1-145 Special Programming and Outreach CURRENT PROGRAMS Adult Services 1-141-3900 Audio Visual Services^ 1-144-2330 1-144-2670 1-144-2673 1-144-3900 CARLSBAD CITY LIBRARY 1979-80 Budget Description Cabinet for picture file Power Equipment Rental Special Supplies Audio Visual Materials Casette Players Slide Storage Retrieval System Hot Splicer Projector Tape Degauser Moviescope Film Viewer Per-Fix Perforation Repair System TOTAL REDUCTION Amount $15,000 4,420 21,970 400 500 250 5,000 450 1,225 385 855 150 385 350 $51.340 RECAP New Programs Current Programs TOTAL $41,390 9.950 J51.340 MEMORANDUM DATE: July 31, 1979 TO: Paul Bussey, City Manager FROM: James C. Hagaman, Planning Director SUBJECT: REVISED BUDGET PROGRAM DESCRIPTION (Previous Memo 6/22/79) At the Council budget hearing of 7/22/79, the Council directed staff to investigate an alternative approach. The approach did not constitute a drastic deviation from staff's original proposal but established slightly different priorities. Essentially, the Council expressed a desire for an accelerated program with more emphasis on up-front growth management. As a result, we have re-thought the program outline. As you will see on the attached copy entitled "Outline for Comprehensive Planning Program", we have accelerated the process and expanded the Interim Growth Management Plan section. In our previous proposal we were proposing to fit the program into existing staff time. The program was to be administered through the Advanced and Local Coastal Program sections of the Planning Depart- ment. Recognizing the Council's desire to expedite the program, and their expressed emphasis on keeping the process rolling, we recommend a change in our original appraoch. Administrative Alternative To insure immediate attention to the proposed Comprehensive Planning Program, a shifting of priorities in the responsible sec- tions would have to occur under our original proposal. Because, in staff's opinion, existing projects, such as the La Costa Master Plan, Calavera Hills Agua Hedionda LCP, and Japatul Industrial Park, should not be de-emphasized, we propose an alternative. The alternative would consist of the addition of a program manager. The program manager (Associate level minimum) would be responsible full-time for administering the goals covered in the attached outline (Outline for Comprehensive Planning Program). A full-time program manager would insure timely handling of all those matters relating to the identified goals. In other words, the step process as outlines would stand a better chance of staying on-track with someone working on it without other first priorities. The addition of a program manager will require some organizational adjustment within the department to assure a coordinated program, rather than fragmenting the various programs within the department. We will approach management with such a proposal in the near future. Revised Outline The revised outline places the development of an Interim Growth Management Plan (I.G.M.P.) as first goal and priority. This does not differ significantly from our previous proposal. Interim growth management was included in the previous outline as a part of the General Plan review. In the new proposal, staff sees the I.G.M.P. and General Plan review occurring practically simultaneously (see attached time line). This can be attributed to the direct supervision of the recommended program manager. We feel that most of the basis for I and II on the outline is immediately available and necessary tasks can be accomplished in-house. Using I and II as the foundation (similar to our previous proposal), the master Environmental Impact Report (M.E.I.R.) can be begun. With direct supervision of the program, staff estimates 10 months to accomplish the M.I.E.R. We have not changed the approach to the M.I.E.R. from the previous outline. As a result, the cost estimate would not need to be revised ($100,000 to $125,000). Additional funding, however, would be necessary to provide the recommended program manager plus related support ($30,000 to $40,000). In the final step, IV "Permanent Growth Management Plan", a few of the previously proposed goals have been combined. For example, general plan amendments and zoning consistency have been placed under the larger category. With a coordinated approach that can be provided by a full-time staff administrator, we feel these steps can be combined in an effective manner. It is difficult to anticipate the costs for goal IV not knowing the results of the entire process, in particular, the M.E.I.R. A rough estimate would be $30,000 to $50,000 depending on amount of consultant participation. With this revised proposal we have placed more immediate emphasis on growth management and shortened the process by 1 year. The key to this is combining goals and placing one person in charge of managing completion of the program. Still the overall intent and flow of the approach is retained. The t is, there is a comprehensive approach to the important planning issues at hand and a step by step sequence for handling these issues. The M.I.E.R. purpose is not lost or diluted, and the final product (Permanent Growth Management Plan) remains based on framework of substantive policy and information. JCH:TH:ms 7/25/79 7/31/79 OUTLINE FOR COMPREHENSIVE PLANNING PROGRAM I. Development of Interim Growth Management Plan (1 G.M.P.) A. Use sewer allocation and captial improvement program as core. B. Use compilation of existing directives from Council and other influencing agencies. C. Anticipate/assume certain influencing variables, based on existing sources. D. Include interim agricultural policy as part of I.G.M.P. based on City and other directives. E. Link I.G.M.P. to remainder of comprehensive planning program to provide for future modification. Staff time: 6 months, in-house. II. General Plan review and policy input. A. Review General Plan. B. Identify inconsistencies, conflicts, etc. C. Recommend action for interim consistency. D. Complete policy framework for master Environmental Impact Report. Staff time: 6 months, in-house. III. Master EIR (Comprehensive document prepared by consultant(s) and administered/processed by City Staff) A. Request for proposals, contract negotiation and consultant selection. B. Administration, input, close monitoring of consultant progress by City Staff. C. Draft EIR prepared and distributed. D. Extensive reviev process. E. Final EIR (acts both as an analysis of existing plan and guidance for revision and implementation). Staff/consultant time: 10 months. IV. Permanent Growth Management Plan (P.G.M.P. combination staff and consultant(s) as dictated by master EIR. A. Framework 1. From EIR 2. General Plan Amendments a. New elements b. Long range strategy B. Establish Plan C. Zone Code Amendments D. Specific Plan Update. Staff/consultant time: 9 months. A;.•• \ Hi ^s i \I I Ss MEMORANDUM TO : Paul Bussey, City Manager FROM : David L. Bradstreet, Parks and Recreation Director DATE : July 31, 1979 SUBJECT: Athletic Field Study The following study is submitted for your review and comments regarding various options for development and maintenance of athletic fields that hopefully will meet the expressed needs of the community. BACKGROUND On June 5, 1979, Council received public input and reviewed a staff report regarding the lack of lighted athletic fields. After discussion, Council directed staff to explore and identify sites for potential cooperative development throughout the city of Carlsbad. DISCUSSION The Carlsbad Unified School District has been contacted, as well as several community groups, all of whom have expressed their willingness to participate in a joint venture. The Superintendent of the Carlsbad Unified School District has in- formally offered their assistance on several of the potential projects, and these will be discussed in the following narrative which addresses space availabilityT equipment needs, potential site options, their development and maintenance costs. (A) Magnolia Phase I Plans are to develop the west section of the school property into a multi-purpose turf field, that can be used by all segments of the community. Presently, the Carlsbad Rotary Club is undertaking a portion of this project as a community project. The school district has tentatively offered the property for community use, provided the City will assume maintenance responsibilities. To increase usage of this site, it is recommended that lights be installed. Development Cost Estimate $62,500 ,_ -.. „.<. Maintenance Cost Impact 9,000 ^~ uPtlon A^ (B) Chase Field Of the three fields at this subject site, only two are lighted. Because of heavy usage and needs, it is recommended that the third field also be lighted. The Little League organization has indicated an interest in participating in this project. Development Cost Estimate $22,500 Maintenance Cost Impact 200 ^^S (C) Levant e School /Park The Encinitas Optimist Club has been working with the Parks and Recreation staff and the Encinitas Union School District in the coordination of this park/ school development. To date, the school district has approved $20,000 for partial improvements. The La Costa Land Co. has indicated that they may participate in a percentage of the proposed development. The City, through an existing agreement which will be revised after the school is constructed, will be responsible for the maintenance of all the newly developed landscaped areas . Plans call for two new Softball fields , one large multi-purpose turf area and an outside basketball court. It is recommended that the softball field be lighted. Development Cost Estimate $86,000 , ~ . „._„>. Maintenance Cost Impact 19,800 ^see ^icm. u; (D) Kelly In the proposed plans for the Kelly Elementary School there are two small multi-purpose areas that may be used by the community as practice fields. The school district has requested the assistance of the City in the development of approximately 2.85 acres, and also that the City be responsible for the maintenance program. Because of the limited size of this multi-use area, lights are not recommended. Development Cost Estimate N/A , rv,^™. "TV INMaintenance Cost Impact $12,300 vsee uption D ) (E) Valley Vista Jr. High The school district has initially indicated it is willing to let the City and/or community groups use the southeast and southwest multi-purpose turf areas for recreational athletic purposes. The two subject sites are currently developed, however it will require minimum renovation to make them safe for active use. If these fields are used by City and community groups, the school district requests that the City be responsible for their maintenance. To increase the utilization of the southwest section, it is recommended that lights be installed. Development Cost Estimate $48,000 , «.. ,^.,,\ Maintenance Cost Impact 21,700 ^see uPulon *• > (F) Buena Vista The lower section of the Buena Vista Elementary School playground could be developed into one large multi- purpose area consisting of three practice fields and one large softball field. This area could be used by various community groups, as well as the City for its Adult Softball League program. After an initial E.I.R. study, it is recommended that lights be installed. The school - 2 - district will allow the City and/or community groups to utilize the subject site, provided the City will be responsible for the maintenance program. Development Cost Estimate $90,500 f „, ,„ Maintenance Cost Impact 15,400 (see Option F) (G) Magnolia Phase II The school district has proposed that the City participate in a joint effort to develop the play area immediately adjacent to the building site into a turfed multi-purpose athletic facility. At the present time, staff is not recommending this particular site for any City or community use. However, if Council wishes to participate in this development, the costs are as follows: Development Cost Estimate $18,200 , . MMaintenance Cost Impact 7,400 Csee Option G) (H) Carlsbad High School Presently, there is one large turfed multi-use area that is in very good condition, which could be used by community groups on an after-school basis. The only concern is scheduling during the high school baseball season. This site could be utilized immediately to ease the over-crowded conditions at the various existing playing areas. The school district proposes that if the field is put to use by the community, that the City be responsible for the maintenance program. Development Cost Estimate - 0 - ,-. „ . Maintenance Cost Impact $12,300 tsee Option ti:) (I) Jefferson Jefferson Elementary School has the potential to be devel- oped into a large multi-purpose turfed playing area, that could be used by all segments of the community. There is a possibility that the Little League, Pop Warner Football and Soccer youth groups may participate cooperatively in the development of this subject site for joint use. If the use and development plans of the above-mentioned groups are approved by the school district, it will be requested that the City assume the maintenance responsi- bilities . Development Cost Estimate $32,000 , . Maintenance Cost Impact 12,000 Csee Option I) COMMENTS The cost estimates in this report are preliminary figures only and do not include any labor statistics. It is the intent of this department to pursue volunteer labor as much as possible, - 3 - however it must be noted that the City and school district force account may be required to supplement labor where needed to complete any approved project. The school district has indicated they would participate jointly with the City, subject to School Board approval, in providing funds for development, and in some cases, labor to assist in actual construction. The maintenance of the proposed areas must be worked out in an equitable manner between the two entities. Presently, the school district's position is that if these areas are utilized by the various community groups and the City, then the City should be responsible for the total maintenance, with the exception of utilities. At this time, staff has no firm commitments-from the school district or any of the community groups, as to what extent they are willing to participate in either dollars or labor contributions. During the 1979-80 fiscal year the Parks and Recreation Depart- ment will be adding Harding Street Community Center, Magee Park and La Costa Canyon Park to their parks maintenance inventory. Staff feels that through the use of more effective scheduling practices and efficient equipment, these areas can be absorbed in the current maintenance program, without employing additional personnel. If any other newly developed school/park areas are incorporated in the maintenance program this year, additional personnel and equipment must be given consideration. RECOMMENDATION It is recommended that funds be budgeted for the development of the proposed options on a phase basis as outlined below. If the City is required to provide maintenance for the various areas, it is also recommended that the Parks and Recreation budget be increased proportionately in the appropriate accounts for maintenance expenditures. PHASE I MAINTENANCE COSTS DEVELOPMENT COSTS ACRES (A) Magnolia Phase I $ 9,000 $62,500 2.16 (B) Chase Field 200 22,500 1.00 (C) Levante 19,800 - 0 - 6.00 TOTAL $29,000 $85,000 9TT6~ PHASE II MAINTENANCE COSTS DEVELOPMENT COSTS ACRES (D) Kelly- $12,300 * N/A 4.10 (E) Valley 21,700 $ 48,000 6.26 (F) Buena Vista ... 15,400 90,500 4.14 TOTAL $49,400 $138,500 14T50~ PHASE III MAINTENANCE COSTS DEVELOPMENT COSTS ACRES (G) Magnolia Phase II $ 7,400 $18,200 2.48 (H) Carlsbad High School 12,400 -0- 4.13 (I) Jefferson '12,00.0 32.000 4.00 TOTAL $31,800 $50,200 10~6T - 4 - * Cost estimates to be provided by the school district It is also recommended that staff assist in the preparation of proper planning and development plans, any necessary environ- mental impact reports and solicit comments and approvals from all pertinent parties involved, i.e. commissions, school boards, City Council, etc. If Council approves the proposed phase development program, direct staff to negotiate and update the facility use and maintenance agreements between the City and the various school districts, and determine the extent the school districts and various community groups wish to actively participate in this overall City/School/Community development of multi-use athletic areas. DLBrvlh - 5 - DEVELOPMENT OPTIONS -SUMMARY A. B. C. D. E. F. G. H. I. SITE Magnolia Phase I Chase Field Levante Kelly Valley Jr. High Buena Vista Magnolia Phase II Carlsbad High School Jefferson ACRES 2.16 1.00 6.00 4.10 6.26 4.14 2.48 4.13 4.00 MAINTENANCE COSTS $ 9,000 200 19,800 12,300 21,700 15,400 :?,400 12,400 12,000 DEVELOPMENT COSTS $ 62,500 22,500 86,000 * N/A 48,000 90,500 18,200 - 0 - 32,000 TOTALS 34.27 $110,200 **$359,700 ^Estimates not available **NOTE: Materials only, labor not included - 6 - OPTION "Ar MAGNOLIA PHASE I WEST SECTION (potential multi-purpose area) Area - 94050 sq. ft. or 2.16 acres Development Material List 1. Grading 2. Fill 3. Auto - Irrigation 4. Soil Amendment 5. Gypsum 6. Seed 7. Fertilizer 8. Miscellaneous Provided by volunteer community group Provided by volunteer community group 2.16 acres @ $3000 per acre 232 cu. yd. @ $12 per cu. yd. 4.12 tons @ $65 per ton 750 Ibs. @ $1.25 per Ib. 1.88 tons @ $300 per ton TOTAL Cost - 0 - - 0 - $ 6480 3384 268 938 564 500 $12,134 Rental Equipment 1. Trencher 2. Misc. equipment 2 days (3 $150 per day 4 days @ $200 per day TOTAL Cost $ 300 800 Athletic Equipment 1. Back Stops 2. Soccer Goals 2 @ $1200 ea. 2 @ $150 ea TOTAL Cost $2400 300 $2700" TOTAL 1112 IS $15,934 w/1070 contingency 17,524 Multi-Purpose Lights (optional) 1. Poles & fixtures - 10 @ $4500 ea. Metal Halide, incl. materials & labor TOTAL DEVELOPMENT COST (rounded off) Cost $45,000 $62,524 $62,500 Yearly Maintenance Cost Es'timates Materials & Labor - 2.16 acres @ $3000>Der ac, per yr. Lighting Costs - 12 mos. @ $200 per mo. TOTAL Cost $6480 2400 GRAND TOTAL (rounded off) $71,324 $71,300 - 7 - OPTION "B1 CHASE FIELD L igh t ing" Go S t s Poise & fixtures 5 @ $4500. ea. $22,500 ^ Maihtehatit e Cos t s: Estimates Lighting costs 12 mos, @ $18 per mo, GRAND TOTAL $22,716 (rounded of f) $22,700 - 8 - LEVANTE Area - 261,136 sq. ft. or 6.0 acres OPTION "C" Material Development List 1. Auto-Irrigation 2. Soil Amendments 3. Gypsum 4. Seed 5. Fertilizer 6. Trees, Shrubs 7. Misc. supplies & rental equipment Athletic Equipment 1- Backstops/Benches 2. Drinking fountain 3. Bleachers 5. A/C for Basketball Area COST $12,800 5,000 2,000 1,500 500 7,500 1.950 TOTAL $31,250 $ 7,000 1,200 3,600 3,000 TOTAL $14,800 TOTAL ITEMS (rounded off) Multi-Purpose Lights (optional) 1. Poles & Fixtures - 8 @ $5000 ea. TOTAL DEVELOPMENT COSTS (rounded off) $46,050 46,000 $40,000 $86,050 86,000 Yearly Maintenance Costs Materials & Labor - 6 acres (§ $3000 per ac. Lighting Costs - 12 mos. @ $150 per mo. TOTAL GRAND TOTAL $18,000 1,800 $19,800 $105,800 - 9 - OPTION "D1 KELLY Area - 180,300 sq. ft. or 4.1 acres Material Development List COST School district requests City to participate N/A in joint development of multi-use turf areas. List not available at this time. NOTE: Lights not recomnended for this area, due to insufficient size of area. Maintenance Costs Materials & Labor - 4.1 acres @ $3000 per acre $12,300 - 10 - VALLEY JR. HIGH OPTION "E" Southeast Section Southwest Section 85,550 sq. ft. or 1.96 acres 186,200 sq. ft. or 4.30 acres TOTAL 6.26 acres Material Development List 1. Renovation Items (Labor in-house) Multi-Purpose Lights 1. Poles & Fixtures (s.w. section only) 10 @ $4500 ea. Metal Halide TOTAL COST $ 3,000 $45,000 $48,000 Yearly Maintenance Cost Estimates Labor & Maintenance - 6.26 acres @ $3000 per ac. per yr. Lighting Costs - 12 mos. @ $250 per mo. TOTAL GRAND TOTAL $18,700 3,000 $21,700 $69,700 - 11 - BUENA VISTA Area - 180,300 sq. ft. or 4.14 acres OPTION "F1 MATERIAL DEVELOPMENT LIST 1. Grading 2. Soil Prep, Deep Rip - 3. Irrigation 4. Soil Amendments 5. Gypsum 6. Activated Charcoal 7. Seed 8. Fertilizer 9. Miscellaneous Minimal, In-house 2 days @ $400 per day 4.14 acres @ $3000 per acre 540 cu. yds. @ $12 per cu. yd. 8.2 tons (§ $65 per ton 3600 Ibs. @ $.70 per Ib. 1440 Ibs. @ $1.25 per Ib. 36 tons @ $300 per ton TOTAL COST - 0 - $12,420 6,480 538 2,520 1,800 1,080 500 $26,138 Rental Equipment 1. Trencher 2. Miscellaneous 5 days @ $150 per day 6 days @ $200 per day TOTAL COST $ 750 1200 $1930" Athletic Equipment 1. Back Stops 2. Soccer Goals 4 @ $1200 ea. 2 @ $150 ea. TOTAL TOTAL ITEMS w/107o contingency COST $4800 300 $5100 $33,188 36,506 Multi-Purpose Lights (optional) 1. Poles & fixtures Metal Halide, incl. - 12 @ $4500 ea. materials & labor TOTAL DEVELOPMENT COSTS (rounded off) COST $54,000 $90,506 $90,500 Yearly Maintenance Cost Estimates Materials & Labor Lighting Costs - 4.14 acres @ $3000 per ac. per yr. - 12 mos. @ $250 per mo. TOTAL COST $12,420 3,000 ?15,420 GRAND TOTAL (rounded off) $105,926 $106,000 - 12 - OPTION "G1 MAGNOLIA PHASE II EAST SECTION (play area adjacent to school site) Area - 108,100 sq. ft. or 2.48 acres Material Development List 1. Grading 2. Fill 3. Auto Irrigation 4. Soil Amendments 5. Gypsum 6. Activated Charcoal- 7. Seed 8. Fertilizer 9. Miscellaneous 2.48 acres @ $3000 per acre 3.24 cu. yd. @ $12 per cu. yd. 4.96 tons @ $65 per ton 2000 Ibs @ $.70 per Ib. 864 Ibs @ $1.25 per Ib. 2.16 tons @ $300 per ton TOTAL Cost N/A N/A $ 7440 3888 325 1400 1080 648 500 $15,281 Rental Equipment 1. Trencher 2. Misc. Equipment 3 days @ $150 per day 4 days @ $200 Cost $ 450 800 TOTAL $1250 TOTAL ITEMS $16,531 w/1070 contingency 18,184 TOTAL DEVELOPMENT COSTS (rounded off) Yearly Maintenance Cost Estimates $18?200 Cost Materials & Labor 2.48 acres @ $3000 per ac. per yr. GRAND TOTAL (rounded off) $7440 $25,624 $25,600 13 - OPTION "H" CARLSBAD HIGH SCHOOL Area - 180,000 sq. ft. or 4.13 acres Material Development List COST Present turf in good condition -0- NOTE: Lights are not reconmended for this area. Yearly Maintenance Costs Labor & Materials - 4.13 acres @ $3,000 per ac. $12,390 TOTAL (rounded off) $12,400 - 14 - OPTION "I' JEFFERSON Area - 174,240 sq. ft. or 4 acres Material Development List COST 1. Development costs - 4 acres (§ $8,000 per ac. $32,000 Yearly Maintenance Costs Labor & Materials - 4 acres @ $3000 per ac. per yr. 12,000 GRAND TOTAL 44,000 - 15 - CITY OF CARLSBAD PROPOSED USE OF FEDERAL REVENUE SHARING FUNDS PROJECT NUMBER 3030 3006 3045 3078 3005 3007 3011 3020 3021 3082 1979-80 PROJECT Swimming Pool City Service Center Data Processing Center City Hall Expansion Rail on Library Steps Land Acquisition East of Library Coastal Bicycle Route Fire Station #2 Magee House Landscaping Magee House Improvements Signal Roosevelt § Elm TOTAL 1979-80 CURRENT BUDGET $200,000 175,000 27,000 100,000 3,000 25,000 $530,000 PROPOSED CONTINUING APPROPRIATIONS $639,007 15,000 330,000so, trot)" 14,600 64,000 57,865 48,000 50,000 $968,472 $1 TOTAL $839,007 175,000 42,000 100,000 3,000 105,000 14,600 64,000 57,865 48,000 50,000 ,,498, 472 1 2 3 4 5 6 8 .9 10 11 12 13 14 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO.. 5881 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE FISCAL YEAR 1979-80 FOR THE CITY OF CARLSBAD AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR THE VARIOUS DEPARTMENT FUNDS. WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed final operating budget for fiscal year 1979-80 and has held such public hearings as are necessary prior to adoption of the final operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That certain documents now on file in the Office of the City Clerk of the City of Carlsbad entitled "City of Carlsbad Preliminary Budget Fiscal Year 1979-80," as amended in accord with Schedule I through IX". attached hereto and incorporated by reference herein, shall be and the same is hereby adopted as the final operating budget for the City of Carlsbad for fiscal year 1979-80. 2. That the amount designated as Department Total for each department and each fund in said document is hereby appropriated to the department or fund for which it is designated, and such appropriation shall be neither increased nor decreased except as provided herein without approval of the City Council. All amounts designated as Personnel Services, Maintenance and Operations, and Capital Outlay in said document are hereby appropri ated for such uses to the department or fund under which they are listed subject to the controls herein. 3. That the City Manager may approve the transfer of amounts designated as Personnel Services, Maintenance and Operations from account to account within any particular fund or department total. The City Manager may approve the transfer of funds from amounts designated as Personnel Services, Maintenance and Operations to a capital account within any particular fund or department total in an amount up to $500.00. 4. That the City Manager is authorized to approve capital expenditures for particular budgeted items of $5,,0.0.0.. 00 or less. Any such expenditure of more than $5,000.00 shall require the approval of the City Council. The City Manager may approve transfer of funds from item to item or account to account within the total of any Department's Capital Outlay accounts in an amount up to $500.00. The City Manager may approve capital expenditures for a non-budgeted capital item in an amount of $500.00 or less in connection with a fund transfer within the total of any Department's Capital Outlay account. Any changes so approved shall be reported to the City Council 5. That the amounts designated in Schedule VTII-als .Coritanuinjg Appropriations are hereby adopted for the purposes indicated. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 7th day of August, 1979, by the following i vote, to wit: AYES: Councilrnen Packard, Skotnicki, Anear, Lewis and Councilwoman Casler NOES: None ABSENT: None / ALETHA L. RAUTENKRANZ, City Clertk (SEAL) 'SCHEDULE 1 CITY OF CARLSBAD AMENDMENTS TO THE PRELIMINARY BUDGET FOR 1979-80 On July 23, 1979, the City Council held a budget review session during which the following revisions were made to the preliminary budget. DEPARTMENT AMOUNT Police - 119 $(48,300) The purchase of seven police vehicles was deleted from the capital outlay request. These vehicles had been purchased during 1978-79 as authorized by prior council action. Fire - 121 (10,000) The property rental account was reduced to reflect the purchase of fire station #2 during 1979-80. Library - 140 thru 145 . (51,340) The library department was instructed to reduce the total budget request by $150,000. This has been accomplished through the elimination of the new program requests in administration, technical services and special and out reach programs, as well as other decreases in audio visual and adult services. Capital Improvements 50,000 . The reduction reflected above in the library department was to be used as the beginning of a library land acquisition project in the capital budget. . Parks - Maintenance - 161 50,000 Mr. Bradstreet has prepared a report on the cost of developing and maintaining athletic fields jointly w/school district. It is recommended that $50,000 be allocated this . year to provide funds to be utilized along w/ school district contributions and voluntary help. SCHEDULE 1 AMENDMENTS TO THE PRELIMINARY BUDGET - 1979-80 Page 2 Recreation - Fee Supported Services - 164(LANDSCAPING) $(3,326) The council instructed the staff to (BENCHES) (4,000) remove funds requested for benches at Pine field and the landscaping of Chase field. Recreation - 163 7,326 The budget for recreation was to be increased to reflect the establishment of life guards along a section of beach falling under the responsibility of the city. This program was to be in effect for only the summer of 1979» Planning Commission - 151 840 The salary amounts for the Planning Commissions were increased to reflect a $50.00 per month salary for each commissioner. Planning Advanced - 153 - • • 30,000 It is recommended that $30,000 be added to the Planning budget to provide for the acceleration of the advanced planning program. It is anticipated that these additional funds would add one additional person to the Planning staff and provide sufficient funds for that persons support. In addition to the above changes, the following corrections or revisions have been included in the final budget. City Clerk - 102 $(2,700) The salary amount for the city clerk had been overstated by $2,700.00. In both the request and recommended budget columns. SCHEDULE 1 AMENDMENTS TO THE PRELIMINARY BUDGET - 1979-80 Page 3 Police - 119 $ -0- The personnel titles of the police department have been amended to reflect two lieutenants instead of one lieutenant and. one detective sergeant as recommended in the classification study. Public Works Director - 125 (180) The auto allowance account for the public works director has been corrected to reflect a $10.00 per month increase over the 1978-79 auto allowance. Insurance - 103 45,000 On July 17, 1979, the City Council authorized the addition of an Excess Limits Liability Insurance policy to the present insurance coverage. This account has been amended to reflect this cost. City of Carlsbad •Sch; lie of Changes Between ?r Lminary and rlnal Budget Fund Balances 0-30-79 Schedule II Preliminary Descriptions Budget 1979-80 Effect on Additions Fund Balance Deletions Final Budget 1979-80 General Fund Preliminary Budget Ending Balance $1,046,005 Additions to Fund Balance Police-Removal of 7 Vehicles Fire-Removal of Rent-Stn 2 Library-Various Reductions Correction to Clerks Salary Correction of Public Works Auto Allowance Reduced Continuing Approp. Mar r on Road Reduced Continuing Approp. Beach Access Total Reductions of Fund Balance Land for Library- So. Section Parks G/P Study Planning Comm. -Salary correction Planning -Advanced- Various Studies Additional Insurance Reduced State Revenue Total Final Budget Ending Balance1 Gas Tax 1,621 Sanitation (3,064) Street Lighting 31,655 Sewer Construction (2,975) Revenue Sharing 80,762 Reduced Continuing Approp. Stn. #2 Park In Lieu 234,437 library Bonds 74,959 Sewer Bonds 43,662 Water 1,387,635 Total $2,894,697 $ 48,300 10,000 51,340 2,700 180 50,000 4,136 $166,656 171,000 $337,656 $ 50,000 50,000 • 840 30,000 ' 45,000 52,000 $227,840 $227,840 $984,821 1,621 (3,064) 31,655 (2,975) 251,762 234,437. 74 ,-959 43,662 1,387,635 $3,004,613 i-30t-3>f Cn . ** ~-J O-<1 v -P* H-» •-O Hto ., ; O M tO : ••a oj ; o •o >-» •^i V -^iI—1 vo -vj h-> ~J M M ^OJto M • Ul 00 CO OJ, OJ VO OJ ^cn Men w*oo•P* UlM OS s:pirtfl>H H«* •£• VD VD to Ul ^4 M^ Ul Ul O oo 0 OJ ^ oIpt VO "*to Ul^J M Ul•J H « en toto VO o ^ooo M OJ CO >J en OJ Ul wawiK30i-3>• tr1 ^%« tNj Ooo h-1 oo 1-"o <» it* 01to OJoo t-»-p» " C7\ -»Jo 4^. O 0 VO H ~J*. VO ^ VOenen. OJ„ OJo OJ . ^ en Men t-». v 1 C7v M, O, t« co•^i 00 tn fn> H-< cr-tt> H«H p)^ro »<o3 WQJ OCO 30.CO il^ 00to en o en Ul Ului vo H OJto -o Ul OJo oo o H «J VO£* OJ Ul VO Ul Ului vo M ' OJ l-< O VD "• *% CO O VD O OJ O ,t» *0 OJ iCk en VDen uito vo ^ftnX1H31tr1H-Of. 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Clj rt IH C!.X•a lurd 0 rH C>; rH C* ^iO V4 4-*' W -HX u 4JaCl S5rH W (X 4-1 0) rH CO (U•o >•H CJ tn oo«} tt 4_f t U v\ r) If C<•r4 CO0 -HIV, (0 ot)•H (U O •H •4 C (U> 0rH U f rH KCJ) T4 l/> a CJ4J «>,C/>C!s-^?m to So1 0(U ^fc*z o O rtcu (1nj p] > H /O >-•a60 Oc o uildireenvm o rl On) torH r. •TJ rH O f^^ (Aj its /Tab les /BenchesTOTAL COKTINUING A3r- 3U CU,nM 03 "j^ «ru 1 2 3 4 cvf 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5882 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING FUNDS FROM MAINTENANCE AND OPERATIONS RESERVE FUND TO GENERAL FUND TO SUPPORT OPERATIONS DURING 1979-80, AND APPROPRIATING THE REMAINING BALANCE OF THE MAINTENANCE AND OPERATIONS RESERVE FUND. WHEREASs the City Council established the maintenance and operations re- serve fund to meet the fluctuating need for operating funds, and WHEREAS, the city general fund will require an additional $519,315 to^fund the 1979-80 operations; and WHEREAS, the remaining balance in the maintenance and operations reserve fund should be appropriated to fund future needs of the city general fund. NOW, THEREFORE, BE IT RESOLVED by the City Council.of the City of Carlsbad, California, as follows: . . 1. That the sum of $519,315 is hereby transferred from the mainte- nance and operations reserve fund to the city general fund. 2. That the remaining balance in the maintenance and operations reserve fund of $480,685 is hereby appropriated. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 7th day of August, 1979, by the following vote, to wit: AYES: Councilmen Packard, Skotnicki, Anear, Lewis and NOES: None ABSENT: None Councilwoman Casler ATTEST: RONALD C. PACKARD, MAYOR . t^/ ALETHA L. RAUTENKRANZ, CITY CLERK^C (SEAL) 1 2 3 4 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5883 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING FUNDS FROM THE CAPITAL CONSTRUCTION RESERVE FUND TO THE GENERAL FUND TO SUPPORT CAPITAL CONSTRUCTION DURING 1979-80, AND APPROPRIATING THE REMAINING BALANCE OF THE CAPITAL CONSTRUCTION RESERVE FUND. ; WHEREAS, the City Council established the capital construction reserve fund to fund future capital projects, and WHEREAS, the city general fund will require an additional $1,676,022 to fund capital construction in 1979-80, and, WHEREAS, the remaining balance in the capital construction reserve fund should be appropriated to fund future capital projects. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the sum of $1,426,002 is hereby transferred from the capital construction reserve fund to the city general fund. 2. That the remaining balance in the capital construction reserve fund of $754,136 is hereby appropriated. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 7th day of August, 1979, by the following vote, to wit: AYES: NOES: ABSENT: ATTEST: RONALD C. PACKARD, Mayor iLETHA L. RAUTENKRANZ, City Cl^rk (SEAL) July 25, 1979 NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Carlsbad will hold a public hearing in the City Council Chambers, at 1200 Elm Avenue, Carlsbad, California at <®%<&) p.m., on August 7, 1979 and at such further meetings as are necessary to consider and adopt its 1979-80 Budget and to take any and all other actions necessary in connection therewith. Citizens are encouraged to provide both written and oral comments on all phases of the proposed budget. Written comments should be submitted to the City Clerk, 1200 Elm Avenue, Carlsbad, CA 92008, prior to 5:00 p.m. on August 7, 1979. Copies of the preliminary budget are available for inspection at the City Library, City Clerk's Office and Finance Department. A summary of the proposed budget for 1979-80 as shown below, is on file in the City Finance Department and is available to the public. REVENUES Source Property Tax Sales Tax Licenses and Permits Fines and Fees State Apportionments Federal Revenue Sharing Sanitation and Sewer Construction Water Other Revenue TOTAL REVENUES Estimated 1979-80 Amount $ 1,696,000 2,700,000 478,000 1,162,000 1,020,400 527,900 1,165,200 1,550,000 1,764,800 $12,064,300 EXPENDITURES Purpose Police Fire Public Works Library Parks Insurance and Retirement Sanitation Water Capital Improvements - Fed. Rev. Sharing Capital Improvements - Other General City Government Proposed 1979-80 Amount $ 1,396 1, 099 1,464 641 710 1,303 433 1, 661 530 2,863 2,439 ,687 ,348 , 059 ,730 ,764 , 050 ,824 ,622 , 000 ,616 ,844 TOTAL EXPENDITURES $14,544,544 ,y ( ,, ,, f X, c PREPARED BY APPROVED BY INITIALS DATE L 1 N E No. i££ i 6 7 8 9 1O J- i— | I ...._T 1 1 12 13 !4 15 Ttf 4- _-_|_, !i_.,_ _r r-—- :L ._. - _i -+